Agenda Item #__5__
Columbus Consolidated Government
Council Meeting
March 18, 2008
Agenda Report #_253_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ROAD SERVICE TRUCK
It is requested that Council approve the purchase of one (1) road service
truck, via Georgia State Contract, SWC S-000627, from Allan Vigil Ford,
(Morrow, GA) in the amount of $41,336.98.
The road service truck is a replacement unit that will be used by the Fleet
Management Division of the Public Services Department. It will be used respond
to vehicle road calls where vehicles have broken down on the road or other
locations throughout the City.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Public Services ? Fleet Management ? Light Trucks; 0101-260-2300-VHCL-7722.
* * * * * *
(B) EMERGENCY SERVICE TRUCK
It is requested that Council approve the purchase of one (1) emergency service
truck, via Georgia State Contract, SWC 3S-050483, from Allan Vigil Ford,
(Morrow, GA) in the amount of $33,580.00.
The emergency response truck is a replacement unit that will be used by the
Fleet Management Division of the Public Services Department. It will be used
to respond to emergency response vehicles, primarily fire trucks and
ambulances; that have broken down at a fire station, on the road or at a
fire/medical emergency scene.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Public Services ? Fleet Management ? Light Trucks; 0101-260-2300-VHCL-7722.
* * * * * *
(C) PURSUIT VEHICLES
It is requested that Council authorize the purchase of twenty-four (24)
two-tone blue & white Crown Victoria pursuit vehicles, in the amount of
$495,096.00; and three (3) standard blue Crown Victoria pursuit vehicles, in
the amount of $60,147.00; and one (1) standard white Crown Victoria pursuit
vehicle, in the amount of $20,049.00, from Peach County Ford (Byron, GA).
The pursuit vehicles are replacement units that will be used by the Police,
Marshal and Sheriff Departments in the performance of their duties.
On February 26, 2008 Council approved the purchase of twenty-two (22) pursuit
vehicles from Peach County Ford, per Resolution No. 77-08, RFB No.08-0035. The
bid specifications required vendors to submit a bid price for future purchases
during the FY08 budget year. The vendor submitted a bid price of $20,629.00,
per unit, for the two-tone blue and white vehicle and $20,049.00 for the
standard unit, for future FY08 purchases; and has provided written confirmation
to honor the bid price. In addition, purchasing from this existing bid will
enable Public Safety Departments to receive vehicles sooner than the
alternative of waiting for a new bid process to be administered.
Funds in the amount of $495,096.00 were approved in the FY08 Mid-Year Budget
Amendment: General Fund - Police - Motor Transport - Automobiles;
0101-400-3230-MOTR-7721. Funds in the amount of $60,147.00 were approved in
the FY08 Mid-Year Budget Amendment: General Fund - Municipal Court - Marshal -
Automobiles; 0101-530-3000-MRSH-7721. Funds in the amount of $20,049.00 were
approved in the FY08 Mid-Year Budget Amendment: General Fund - Sheriff -
Criminal Division - Automobiles; 0101-550-2200-INFU-7721.
* * * * * *
(D) ONE TON DUAL REAR WHEEL CREW CAB w/8 ?? FLAT DUMP BED BODY
It is requested that Council authorize the purchase of two (2) cab and chassis
from Jay Automotive Group (Columbus, GA), in the amount of $46,304.00; and two
(2) 8 ?? flat dump bed bodies from Transport Equipment Company (Albany, GA), in
the amount of $14,256.00.
The trucks are replacement units that will be used by the Rainwater Division of
the Public Services Department to transport personnel and equipment to and from
job sites throughout the City.
On March 4, 2008 Council approved the purchase of a cab and chassis from Jay
Automotive Group, per Resolution No. 86-08, RFB No. 08-0030. On February 26,
2008 Council approved a 8 ?? flat dump bed body from Transport Equipment
Company, per Resolution No. 55-08, RFB No.07-0032. The bid specifications
required vendors to submit a bid price for future purchases during the FY08
budget year. Jay Automotive Group submitted a bid price of $23,152.00, per
unit and Transport Equipment Company submitted a bid price of $7,128.00, per
unit, for future FY08 purchases. Both vendors have provided written
confirmation to honor the bid price.
Funds were approved in the FY08 Mid-Year Budget Amendment: Sewer Fund - Public
Services - Sewer Maintenance - Heavy Trucks; 0202-260-3210-SWRM-7723.
* * * * * *
(E) FOUR-DOOR SEDANS FOR VARIOUS DEPARTMENTS
It is requested that Council approve the purchase of nine (9) four-door sedans,
via Georgia State Contract, SWC S-050483, from Bill Heard Chevrolet, (Columbus,
GA) in the amount of $134,727.00.
The sedans will be used by the Police Department, Fire/EMS Department and the
Special Enforcement Division of the Public Services Department in the
performance of duties throughout the City. The sedans are replacement units.
Funds in the amount of $75,005.00 were approved in the FY08 Mid-Year Budget
Amendment: General Fund ? Police ? Motor Transport ? Automobiles;
0101-400-3230-MOTR-7721. Funds in the amount of $30,002.00 were approved in
the FY08 Mid-Year Budget Amendment: General Fund ? Fire/EMS ? Fire/EMS
Logistics ? Automobiles; 0101-410-3610-LOGI -7721. Funds in the amount of
$29,720.00 were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Public Services ? Special Enforcement ? Automobiles; 0101-260-2400-SPCL-7721.
ITEM "A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ROAD SERVICE TRUCK,
VIA GEORGIA STATE CONTRACT, SWC S-000627, FROM ALLAN VIGIL FORD, (MORROW, GA)
IN THE AMOUNT OF $41,336.98.
WHEREAS, the road service truck is a replacement unit that will be used
by the Fleet Management Division of the Public Services Department. It will be
used to respond to vehicle road calls where vehicles have broken down on the
road or other locations throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) road service
truck, via Georgia State Contract, SWC S-000627, from Allan Vigil Ford,
(Morrow, GA) in the amount of $41,336.98. Funds were approved in the FY08
Mid-Year Budget Amendment: General Fund ? Public Services ? Fleet Management ?
Light Trucks; 0101-260-2300-VHCL-7722.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
ITEM "B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) EMERGENCY SERVICE
TRUCK , VIA GEORGIA STATE CONTRACT, SWC S -000627, FROM ALLAN VIGIL FORD,
(MORROW, GA) IN THE AMOUNT OF $33,580.
WHEREAS, the emergency response truck is a replacement unit that will
be used by the Fleet Management Division of the Public Services Department. It
will be used to respond to emergency response vehicles, primarily fire trucks
and ambulances, that have broken down at a fire station, on the road or at a
fire/medical emergency scene.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) emergency
service truck, via Georgia State Contract, SWC S-000627, from Allan Vigil Ford,
(Morrow, GA) in the amount of $33,580.00. Funds were approved in the FY08
Mid-Year Budget Amendment: General Fund ? Public Services ? Fleet Management ?
Light Trucks; 0101-260-2300-VHCL-7722.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
ITEM "C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FOUR (24) TWO-TONE BLUE
& WHITE CROWN VICTORIA PURSUIT VEHICLES, IN THE AMOUNT OF $495,096.00; AND
THREE (3) STANDARD BLUE CROWN VICTORIA PURSUIT VEHICLES, IN THE AMOUNT OF
$60,147.00; AND ONE (1) STANDARD WHITE CROWN VICTORIA PURSUIT VEHICLE, IN THE
AMOUNT OF $20,049.00, FROM PEACH COUNTY FORD (BYRON, GA).
WHEREAS, the pursuit vehicles are replacement units that will be used by the
Police, Marshal and Sheriff Departments in the performance of their duties;
and,
WHEREAS, on February 26, 2008 Council approved the purchase of
twenty-two (22) pursuit vehicles from Peach County Ford, per Resolution No.
77-08, RFB No.08-0035. The bid specifications required vendors to submit a bid
price for future purchases during the FY08 budget year. The vendor submitted a
bid price of $20,629.00, per unit, for the two-tone blue and white vehicle and
$20,049.00, per unit, for future FY08 purchases; and has provided written
confirmation to honor the bid price. In addition, purchasing from this
existing bid will enable Public Safety Departments to receive vehicles sooner
than the alternative of waiting for a new bid process to be administered.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of twenty-four (24)
two-tone blue & white Crown Victoria pursuit vehicles, in the amount of
$495,096.00; and three (3) standard blue Crown Victoria pursuit vehicles, in
the amount of $60,147.00; and one (1) standard white Crown Victoria pursuit
vehicle, in the amount of $20,049.00, from Peach County Ford (Byron, GA).
Funds in the amount of $495,096.00 were approved in the FY08 Mid-Year Budget
Amendment: General Fund - Police - Motor Transport - Automobiles;
0101-400-3230-MOTR-7721. Funds in the amount of $60,147.00 were approved in
the FY08 Mid-Year Budget Amendment: General Fund - Municipal Court - Marshal -
Automobiles; 0101-530-3000-MRSH-7721. Funds in the amount of $20,049.00 were
approved in the FY08 Mid-Year Budget Amendment: General Fund - Sheriff -
Criminal Division - Automobiles; 0101-550-2200-INFU-7721.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
ITEM "D?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CAB AND CHASSIS FROM
JAY AUTOMOTIVE GROUP (COLUMBUS, GA), IN THE AMOUNT OF $46,304.00; AND TWO (2) 8
?? FLAT DUMP BED BODIES FROM TRANSPORT EQUIPMENT COMPANY (ALBANY, GA), IN THE
AMOUNT OF $14,256.
WHEREAS, the truck is a replacement unit that will be used by the Rainwater
Division of the Public Services Department to transport personnel and equipment
to and from job sites throughout the City; and,
WHEREAS, on March 4, 2008 Council approved the purchase of a cab and
chassis from Jay Automotive Group, per Resolution No. 86-08, RFB No. 08-0030.
On February 26, 2008 Council approved a 8 ?? flat dump bed body from Transport
Equipment Company, per Resolution No. 55-08, RFB No.07-0032. The bid
specifications required vendors to submit a bid price for future purchases
during the FY08 budget year. Jay Automotive Group submitted a bid price of
$23,152.00, per unit and Transport Equipment Company submitted a bid price of
$7,128.00, per unit, for future FY08 purchases. Both vendors have provided
written confirmation to honor the bid price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) cab and chassis
from Jay Automotive Group (Columbus, GA), in the amount of $46,304.00; and two
(2) 8 ?? flat dump bed bodies from Transport Equipment Company (Albany, GA), in
the amount of $14,256.00. Funds were approved in the FY08 Mid-Year Budget
Amendment: Sewer Fund - Public Services - Sewer Maintenance - Heavy Trucks;
0202-260-3210-SWRM-7723.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
ITEM "E?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF NINE (9) FOUR-DOOR SEDANS, VIA
GEORGIA STATE CONTRACT, SWC S-050483, FROM BILL HEARD CHEVROLET, (COLUMBUS, GA)
IN THE AMOUNT OF $134,727.00.
WHEREAS, the sedans will be used by the Police Department, Fire/EMS Department
and the Special Enforcement Division of the Public Services Department in the
performance of duties throughout the City. The sedans are replacement units.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of nine (9) four-door
sedans, via Georgia State Contract, SWC S-050483, from Bill Heard Chevrolet,
(Columbus, GA) in the amount of $134,727.00. Funds in the amount of $75,005.00
were approved in the FY08 Mid-Year Budget Amendment: General Fund ? Police ?
Motor Transport ? Automobiles; 0101-400-3230-MOTR-7721. Funds in the amount of
$30,002.00 were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Fire/EMS ? Fire/EMS Logistics ? Automobiles; 0101-410-3610-LOGI -7721. Funds
in the amount of $29,720.00 were approved in the FY08 Mid-Year Budget
Amendment: General Fund ? Public Services ? Special Enforcement ? Automobiles;
0101-260-2400-SPCL-7721.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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