Agenda Item #______
Columbus Consolidated Government
Council Meeting
July 9, 2019
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL AMBULANCE SERVICE LICENSE FEES FOR FIRE/EMS
It is requested that Council approve payment to the Georgia Department of
Public Health, in the amount of $17,900.00 for ambulance service license fees.
This payment is required annually for ambulances operated by the Fire/EMS
Department.
Funds are budgeted in the FY20 Budget: General Fund ? Fire/EMS ? Fire/EMS
Operations ? Taxes/Licenses; 0101 ? 410 ? 2100 ? FOPR ? 9212.
* * * * * * * * *
(B) BENCHES AND RECEPTACLES FOR HISTORIC DISTRICT
It is requested that Council approve the purchase of 10 (ten) benches and five
(5) receptacles from Keystone Ridge Design (Butler, PA), in the amount of
$18,974.50. The purchase will be accomplished by Cooperative Purchasing,
utilizing New Jersey State contract #16-Fleet-00118, awarded to Keystone Ridge
Designs for the provision of Park and Playground Equipment.
The benches and receptacles will be placed at various locations throughout the
Historic District. These items match those installed on two blocks of the
District last year.
The State of New Jersey issued RFP #16DPP00019 (T-0103) ? Park & Playground
Equipment in accordance with proper procurement rules and regulations.
Keystone Ridge Design was the successful vendor awarded the annual contract,
which is good through May 30, 2020. The City is authorized to utilize this
contract based on Article 3-118 of the Procurement Ordinance.
The cost of the items will be shared between the City and the Historic District
Preservation Society thru donations. Funds are available in the FY20 Budget:
General Fund ? Miscellaneous ? Contingency; 0101 ? 590 ? 2000- CONT ? 9801.
* * * * * * * * *
(C) BOSSdesk SOFTWARE
It is requested that Council approve the purchase of BOSSdesk software from SHI
International (Atlanta, GA) in the amount of $21,803.93, via Georgia Statewide
Contract #99999-SPD-SPD0000060-0003.
The web-based BOSSdesk software will replace the outdated Lotus Notes based IT
Central request database. This is a cloud (hosted) work order system that
allows personnel to submit requests for IT Assistance from anywhere with an
internet connection. The system allows for automated workflows which increases
response time. It also supports definitions of SLA timings for reporting
purposes. This system also includes mobile access for IT Technicians in the
field. Furthermore, this solution does not require any additional software to
be installed on client computers.
Funds are budgeted in the FY20 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * * * * *
(D) DECLARATION OF SURPLUS CROWN VICS AND DONATION TO THE STATE OF
GEORGIA
It is requested that Council declare the following three (3) Crown Vics as
surplus, in accordance with section 7-501 of the Charter of Columbus
Consolidated Government; and authorize the donation of the surplus vehicles to
the State of Georgia:
Vehicle # VIN/YEAR Current Mileage
17655 2FABP7BV2AX101250 / 2010 125,809
17679 2FABP7BV5AX103400 / 2010 135,276
17687 2FABP7BVXAX103408 / 2010 127,011
The Police Department is requesting the surplus vehicle be donated to the State
of Georgia to be used as PIT (Pursuit Intervention Technique) vehicles. The
Public Safety Training Center in Forsyth, Georgia trains members of the CPD and
certifies the officers in the use of the technique. They have recently trained
40 of the officers and in the near future will train 50 more. During the
training, on a rare occasion, the vehicles may become damaged, inoperable and
sometimes non-repairable. The State of Georgia upon receiving the vehicles,
will assume full responsibility for the liability and wear and tear of the
vehicle in order to keep the vehicles operable as long as possible. When the
vehicles are no longer operable the State of Georgia will dispose of the
vehicle as per State of Georgia policy.
The three vehicles have already been pulled off the street and are in line to
be sold by the City as salvage.
?ITEM A?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA DEPARTMENT OF PUBLIC
HEALTH, IN THE AMOUNT OF $17,900.00 FOR AMBULANCE SERVICE LICENSE FEES.
WHEREAS, this payment is required annually for ambulances operated by the
Fire/EMS Department.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the
Georgia Department of Public Health, in the amount of $17,900.00 for ambulance
service license fees. Funds are budgeted in the FY20 Budget: General Fund ?
Fire/EMS ? Fire/EMS Operations ? Taxes/Licenses; 0101 ? 410 ? 2100 ? FOPR ?
9212.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF 10 (TEN) BENCHES AND FIVE (5)
RECEPTACLES FROM KEYSTONE RIDGE DESIGN (BUTLER, PA), IN THE AMOUNT OF
$18,974.50. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASING,
UTILIZING NEW JERSEY STATE CONTRACT #16-FLEET-00118, AWARDED TO KEYSTONE RIDGE
DESIGNS FOR THE PROVISION OF PARK AND PLAYGROUND EQUIPMENT.
WHEREAS, the benches and receptacles will be placed at various locations
throughout the Historic District. These items match those installed on two
blocks of the District last year; and,
WHEREAS, the State of New Jersey issued RFP #16DPP00019 (T-0103) ? Park &
Playground Equipment in accordance with proper procurement rules and
regulations. Keystone Ridge Design was the successful vendor awarded the
annual contract, which is good through May 30, 2020. The City is authorized to
utilize this contract based on Article 3-118 of the Procurement Ordinance; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of 10 (ten)
benches and five (5) receptacles from Keystone Ridge Design (Butler, PA), in
the amount of $18,974.50. The cost of the items will be shared between the
City and the Historic District Preservation Society thru donations. Funds are
available in the FY20 Budget: General Fund ? Miscellaneous ? Contingency;
01010 ? 590 ? 2000- CONT ? 9801.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF BOSSDESK SOFTWARE FROM SHI
INTERNATIONAL (ATLANTA, GA) IN THE AMOUNT OF $21,803.93, VIA GEORGIA STATEWIDE
CONTRACT #99999-SPD-SPD0000060-0003.
WHEREAS, the web-based BOSSdesk software will replace the outdated Lotus Notes
based IT Central request database. This is a cloud (hosted) work order system
that allows personnel to submit requests for IT Assistance from anywhere with
an internet connection; and,
WHEREAS, the system allows for automated workflows which increases response
time. It also supports definitions of SLA timings for reporting purposes. This
system also includes mobile access for IT Technicians in the field.
Furthermore, this solution does not require any additional software to be
installed on client computers.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of BOSSdesk
software from SHI International (Atlanta, GA) in the amount of $21,803.93, via
Georgia Statewide Contract #99999-SPD-SPD0000060-0003. Funds are budgeted in
the FY20 Budget: General Fund ? Information Technology ? Software Lease; 0101
? 210 ? 1000 ? ISS ? 6541.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE DECLARATION OF THE FOLLOWING THREE (3)
CROWN VICS AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF
COLUMBUS CONSOLIDATED GOVERNMENT; AND AUTHORIZE THE DONATION OF THE SURPLUS
VEHICLES TO THE STATE OF GEORGIA:
Vehicle # VIN/YEAR Current Mileage
17655 2FABP7BV2AX101250 / 2010 125,809
17679 2FABP7BV5AX103400 / 2010 135,276
17687 2FABP7BVXAX103408 / 2010 127,011
WHEREAS, the Police Department is requesting the surplus vehicle be donated to
the State of Georgia to be used as PIT (Pursuit Intervention Technique)
vehicles. The Public Safety Training Center in Forsyth, Georgia trains members
of the CPD and certifies the officers in the use of the technique. They have
recently trained 40 of the officers and in the near future will train 50 more.
During the training, on a rare occasion, the vehicles may become damaged,
inoperable and sometimes non-repairable; and
WHEREAS, the State of Georgia, upon receiving the vehicles, will assume full
responsibility for the liability and wear and tear of the vehicle in order to
keep the vehicles operable as long as possible. When the vehicles are no longer
operable the State of Georgia will dispose of the vehicle as per State of
Georgia policy; and,
WHEREAS, the three vehicles have already been pulled off the street and are in
line to be sold by the City as salvage.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the following
three (3) Crown Vics as surplus, in accordance with section 7-501 of the
Charter of Columbus Consolidated Government; and authorize the donation of the
surplus vehicles to the State of Georgia:
Vehicle # VIN/YEAR Current Mileage
17655 2FABP7BV2AX101250 / 2010 125,809
17679 2FABP7BV5AX103400 / 2010 135,276
17687 2FABP7BVXAX103408 / 2010 127,011
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: July 9, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
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