Agenda Item # 6
Columbus Consolidated Government
Council Meeting
August 13, 2013
Agenda Report # 16
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MID-SIZE HYDRAULIC SEEDER & MULCHER ? RFB NO. 13-0066
It is requested that Council authorize the purchase of one (1) mid-size
hydraulic seeder and mulcher (Bowie Victor 1100), from Stowers-Lillagore
Construction Equipment Co., Inc., (Ellenwood, GA) in the amount of $56,300.00.
The equipment was approved in the FY12 Mid-Year Integrated Waste Equipment
Purchases. It will be used to vegetate the Municipal Solid Waste Landfill as
required by the Georgia Environmental Protection Agency.
Bid postcard invitations were mailed to two hundred seventy two vendors and bid
specifications were posted on the web page of the Purchasing Division, the
Georgia Procurement Registry, and OnVia DemandStar. Two bids were received on
July 10, 2013. This bid has been advertised, opened and reviewed. The bidders
were:
Vendors Manufacturer/Model Total Price
Stowers-Lillagore Construction Equipment Co., Inc. (Ellenwood, GA) Bowie
Industries
Bowie Victor 1100 $56,300.00
Flint Equipment (Columbus, GA) 1 T120 Finn Hydroseeder $46,937.00
1Flint Equipment failed to meet minimum requirements of the bid specifications
for the engine, the pump and the dimensions, and was therefore rejected. Vendor
was notified in writing.
This item is not offered under the Georgia Statewide Contract.
Funds are budgeted in the FY14 Budget as follows: Integrated Waste
Management Fund ? Public Works ? Pine Grove Landfill ? Machinery;
0207-260-3560-PGRO-7715.
* * * * * * * *
(B) WINDROW TURNER ? NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT
It is requested that Council approve the purchase of one (1) Vermeer CT616
Wildcat Compost Turner, from Vermeer Southeast Sales & Service, Inc. (Marietta,
GA), in the amount of $194,241.00, by cooperative purchase via National Joint
Powers Alliance (NJPA) Contract #081209-VRM.
The Recycling/Sustainability Center was approved for one (1) windrow turner via
the FY12 Integrated Waste Equipment Purchases for the Sustainability Center
Project. The windrow turner will be used at the Pine Grove Landfill for
composting. This is new equipment.
The purchase will be accomplished by cooperative purchase via Request for
Proposal (RFP) Contract #081209-VRM, initiated by the National Joint Powers
Alliance (NJPA), whereby Vermeer Southeast Sales & Service, Inc., was one of
the successful vendors contracted to provide Heavy & Utility Equipment. The
contract, which commenced September 10, 2009, is good through September 9,
2013. The National Joint Powers Alliance is a Service Cooperative created by
Minnesota Statute 123A.21. This statute was created in 1978 and revised in
1995 to allow participating governmental and municipal agencies to reduce the
cost of purchased goods by leveraging their combined purchasing power. The bid
process utilized by National Joint Powers Alliance meets the requirements of
the City?s Procurement Ordinance; additionally, cooperative purchasing is
authorized per Article 9-101 of the Procurement Ordinance.
Funds are budgeted in the FY14 Budget as follows: Tax Lease Rev Bonds/2010B
Fund ? 2010 CBA Bonds ? Recycling/Sustainability Center ? Machinery;
0559-800-2150-BARE-7715-82005-20100.
* * * * * *
(C) ANNUAL MAINTENANCE RENEWAL FOR SHERIFF?S MOBILE COMMAND VEHICLE SATELLITE
SYSTEM
It is requested that Council approve payment to F4W, Inc., in the amount of
$27,932.89 for the annual maintenance renewal for the Sheriff?s Mobile Command
Vehicle satellite system.
The system is used as a mutual aid tool providing communications services to
several surrounding counties in the event of emergency situations. The
maintenance includes 24/7 telephone support, software upgrades and loaner
equipment during repair periods. This payment will cover the period from July
15, 2013 ? July 14, 2014.
Funds are budgeted in the FY14 Budget: General Fund ? Sheriff ? Operations ?
Contractual Services; 0101 ? 550 ? 2100 ? SPTL ? 6319.
* * * * * *
(D) MUSCOGEE COUNTY JAIL GATE CONTROLLER REPLACEMENTS - FEDERAL GENERAL
SERVICES ADMINISTRATION (GSA) CONTRACT
It is requested that Council approve the purchase and installation of gate
controllers for Muscogee County Jail from Concentric Security, LLC (Skysville,
MD), in the amount of $49,400.00 ($34,500.00 for controllers and $14,900.00 for
UPS battery backups). The purchase will be accomplished by cooperative
purchase via Federal General Services Administration (GSA) Contract
#GS-07F-0100M.
Out of the five new security gates installed during the 2002 addition to the
Jail, only one remains half-way operational. Parts from the other gates have
been salvaged to keep the one operational gate functional. However, when it
rains, the one operational gate ceases to work. The jail is a maximum-
security facility, and all the gates are in an extreme state of disrepair.
Time is of the essence to replace the gates for safety and security reasons.
Therefore, the purchase will be accomplished by cooperative purchase via
Federal General Services Administration (GSA) Contract ##GS-07F-0100M held by
Concentric Security, LLC. This equipment falls under Schedule 84 of Federal
GSA contracts, which is available for Public Safety Entities. Cooperative
purchasing is authorized per Article 9-101 of the City?s Procurement Ordinance.
Funds are budgeted in the FY14 Budget: General Fund ? Sheriff ? Jail ?
Capital Expenditures Over $5,000; 0101 - 550 ? 2600 ? JAIL - 7761.
* * * * * *
(E) ANNUAL TRANSMISSION SYSTEM SERVICE CONTRACT
It is requested that Council authorize payment to Motorola Solutions, Inc., in
the amount of $158,994.36, to execute the FY14 annual transmission system
service contract for the City?s 800 MHz radio communication system.
Per the award of RFP No. 149-91, (Resolution No. 91-92) the City established an
Annual Transmission System Maintenance contract with Motorola Solutions, Inc.,
(formerly Motorola Communications and Electronics, Inc), having renewed said
contract each year. The Annual Transmission System Service Agreement is
adjusted each year for any deletions or additions of transmission system
components.
The Annual Transmission System Service agreement covers the highly technical
components of the Radio System. The agreement runs from July 1, 2013 through
June 30, 2014, and the annual payment is made, in total, at the beginning of
each agreement period.
Motorola Solutions, Inc., is the manufacturer of the equipment, and therefore,
considered an only known source for this specific maintenance.
Funds are budgeted in FY14 Budget: General Fund - Engineering - Radio
Communications ? Service Contracts, 0101-250-3110-RADI-6513.
* * * * * *
(F) EMERGENCY NOTIFICATION SYSTEM ANNUAL PAYMENT
It is requested that Council approve the contract with Global Connect to
provide emergency notification to households in Columbus, Georgia, during FY14,
in the amount of $26,509.45, for 48,199 households and employees at a rate of
$0.55 each. Approval is also requested for the same services for two
additional years at the rate of $0.55 each.
Per Resolution 538-08, Council approved a nine (9) month free trial period of
the emergency notification system provided by Global Connect. The system
enabled the City to provide emergency notification to employees and citizens,
telephonically, resulting in increased safety and response planning for
emergency situations, such as natural disasters. Since the trial period
Council has approved a continuation of the services. Therefore, it is desired
to continue the service for one year, with the option for two additional years.
Funds are approved in the FY14 budget: General Fund ? Contingency;
0101-590-2000-CONT-9801. Funding will be budgeted for the subsequent two-year
terms.
* * * * * *
(G) TRACTOR ? NATIONAL PURCHASING PARTNERS (NPP) CONTRACT
It is requested that Council approve the purchase of one (1) John Deere 6140
Cab Tractor, from John Deere Company (Cary, NC), delivering dealer: SunSouth,
LLC (Columbus, GA), in the amount of $105,029.54, by cooperative purchase via
National Purchasing Partners (NPP) RFP #545.
The Recycling/Sustainability Center was approved for one (1) tractor via the
FY12 Integrated Waste Equipment Purchases for the Sustainability Center
Project. The tractor will be used with the windrow turner at the Pine Grove
Landfill for composting. This is new equipment.
The purchase will be accomplished by cooperative purchase via Request for
Proposal (RFP) #545, initiated by the National Purchasing Partners (NPP),
whereby John Deere Company, was awarded the national contract to provide Lawn &
Landscape Equipment. SunSouth, LLC, is the local John Deere dealer. The
contract, which commenced April 8, 2013, is good through March 31, 2017, with
automatic extensions for up to three (3) successive one (1) year periods.
National Purchasing Partners is a member-based Group Purchasing Organization
(GPO) owned by Virginia Mason Medical Center. A GPO is a cost savings vehicle
available in select vertical markets (e.g., Construction, Transportation, Oil &
Gas, Legal and Hospitality). The purpose of a GPO is to leverage purchasing
strength through membership in order to acquire goods and services at lower
prices. GPOs are not resellers, but rather contract negotiators. GPO members
are entitled to purchase through these negotiated contracts. The RFP process
utilized by National Purchasing Partners meets the requirements of the City?s
Procurement Ordinance; additionally, cooperative purchasing is authorized per
Article 9-101 of the Procurement Ordinance.
Funds are budgeted in the FY14 Budget as follows: Tax Lease Rev Bonds/2010B
Fund ? 2010 CBA Bonds ? Recycling/Sustainability Center ? Machinery;
0559-800-2150-BARE-7715-82005-20100.
?ITEM A?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MID-SIZE HYDRAULIC
SEEDER AND MULCHER (BOWIE VICTOR 1100), FROM STOWERS-LILLAGORE CONSTRUCTION
EQUIPMENT CO., INC., (ELLENWOOD, GA), IN THE AMOUNT OF $56,300.00.
WHEREAS, the equipment was approved in the FY12 Mid-Year Integrated Waste
Equipment Purchases. It will be used to vegetate the Municipal Solid Waste
Landfill as required by the Georgia Environmental Protection Agency.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) mid-size
hydraulic seeder and mulcher (Bowie Victor 1100), from Stowers-Lillagore
Construction Equipment Co., Inc., (Ellenwood, GA) in the amount of $56,300.00.
Funds are budgeted in the FY14 Budget as follows: Integrated Waste Management
Fund ? Public Words ? Pine Grove Landfill ? Machinery; 0207-260-3560-PGRO-7715.
_______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2013 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) WINDROW TURNER
(VERMEER CT616 WILDCAT COMPOST TURNER), FROM VERMEER SOUTHEAST SALES & SERVICE,
INC., (MARIETTA, GA), IN THE AMOUNT OF $194,241.00, BY COOPERATIVE PURCHASE VIA
NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #081209-VRM.
WHEREAS, the Recycling/Sustainability Center was approved for one (1)
windrow turner via the FY12 Integrated Waste Equipment Purchases for the
Sustainability Center Project. The windrow turner will be used at the Pine
Grove Landfill for composting. It is new equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Vermeer
CT616 Wildcat Compost Turner from Vermeer Southeast Sales & Service, Inc.,
(Marietta, GA) in the amount of $194,241.00. Funds are budgeted in the FY14
Budget as follows: Tax Lease Rev Bonds/2010B Fund ? 2010 CBA Bonds ?
Recycling/Sustainability Center ? Machinery;
0559-800-2150-BARE-7715-82005-20100.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2013 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO F4W, INC., IN THE AMOUNT OF $27,932.89, FOR
THE ANNUAL MAINTENANCE RENEWAL FOR THE MOBILE COMMAND FORCE SATELLITE SYSTEM
UTILIZED BY THE SHERIFF?S OFFICE.
WHEREAS, the system is used as a mutual aid tool providing communication
services to 26 Counties in the event of emergency situations; and,
WHEREAS, the maintenance includes 24/7 telephone support, software upgrades and
loaner equipment during repair periods. This payment will cover the period
from July 15, 2013 ? July 14, 2014.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to F4W,
Inc., in the amount of $27,932.89 for the annual maintenance renewal for the
mobile command force satellite system utilized by the Sheriff?s Office. Funds
are budgeted in the FY14 Budget: General Fund ?Sheriff ? Operations ?
Contractual Services; 0101-550-2100-SPTL-6319.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2013 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF GATE
CONTROLLERS FOR MUSCOGEE COUNTY JAIL FROM CONCENTRIC SECURITY, LLC (SKYSVILLE,
MD), IN THE AMOUNT OF $49,400.00 ($34,500.00 FOR CONTROLLERS AND $14,900.00 UPS
BATTERY BACKUPS). THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASE
VIA FEDERAL GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT #GS-07F-0100M.
WHEREAS, out of the five new security gates installed during the 2002
addition to the Jail, only one remains half-way operational. Parts from the
other gates have been salvaged to keep the one operational gate functional.
However, when it rains, the one operational gate ceases to work. The jail is a
maximum-security facility, and all the gates are in an extreme state of
disrepair; and,
WHEREAS, time is of the essence to replace the gate controllers for safety and
security reasons. Therefore, the purchase will be accomplished by cooperative
purchase via Federal General Services Administration (GSA) Contract
##GS-07F-0100M held by Concentric Security, LLC. This equipment falls under
Schedule 84 of Federal GSA contracts, which is available for Public Safety
Entities. Cooperative purchasing is authorized per Article 9-101 of the
City?s Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase and have installed gate
controllers for Muscogee County Jail from Concentric Security, LLC (Skysville,
MD), in the amount of $49,400.00 ($34,500.00 for controllers and $14,900.00 for
UPS battery backups). The purchase will be accomplished by cooperative
purchase via Federal General Services Administration (GSA) Contract
#GS-07F-0100M. Funds are budgeted in the FY14 Budget: General Fund ? Sheriff
? Jail ? Capital Expenditures Over $5,000; 0101 - 550 ? 2600 ? JAIL - 7761.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2013 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA SOLUTIONS, INC., IN THE
AMOUNT OF 158,994.36, TO EXECUTE THE FY14 ANNUAL TRANSMISSION SYSTEM SERVICE
CONTRACT FOR THE CITY?S 800 MHZ RADIO COMMUNICATION SYSTEM.
WHEREAS, per the award of RFP No. 149-91, (Resolution No. 91-92), the
City established an Annual Transmission System Service Agreement with Motorola
Solutions, Inc (formerly Motorola Communications and Electronics, Inc.) having
renewed said agreement each year. This agreement maintains highly technical
transmission system components located at each of the 800 MHz Radio System
transmission sites; and,
WHEREAS, the Annual Transmission System Service Agreement runs from
July 1, 2013 to June 30, 2014 with the annual payment made, in total, at the
beginning of each service agreement period; and,
WHEREAS, the agreement provides for additions/deletions of equipment
maintained by the service agreement with each year?s renewal.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
Solutions, Inc., in the amount of $158,994.36, to execute the FY14 annual
transmission system service contract for the City?s 800 MHz radio communication
system. Funds are budgeted in FY14 Budget: General Fund - Engineering - Radio
Communications ? Service Contracts, 0101-250-3110-RADI-6513.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia
held on the ____ day of ______________, 2013 and adopted at said meeting by the
affirmative vote of _____________ members of Council.
Councilor Allen voting ______________
Councilor Baker voting ______________
Councilor Barnes voting ______________
Councilor Davis voting ______________
Councilor Henderson voting ______________
Councilor Huff voting ______________
Councilor McDaniel voting ______________
Councilor Thomas voting ______________
Councilor Turner Pugh voting ______________
Councilor Woodson voting ______________
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE CONTRACT WITH GLOBAL CONNECT TO PROVIDE EMERGENCY
NOTIFICATION TO HOUSEHOLDS IN COLUMBUS, GEORGIA, DURING FY14, IN THE AMOUNT OF
$26,509.45, FOR 48,199 HOUSEHOLD AND EMPLOYEES AT A RATE OF $0.55 EACH.
APPROVAL IS ALSO REQUESTED FOR THE SAME SERVICES FOR TWO ADDITIONAL YEARS AT
THE RATE OF $0.55 EACH.
WHEREAS, per Resolution 538-08, Council approved a nine (9) month free trial
period of the emergency notification system provided by Global Connect. The
system enabled the City to provide emergency notification to employees and
citizens, telephonically, resulting in increased safety and response planning
for emergency situations, such as natural disasters; and,
WHEREAS, since the trial period, Council has approved a continuation of the
services. Therefore, it is desired to continue the service for one year, with
the option for two additional years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into contract with
Global Connect to provide emergency notification to households in Columbus,
Georgia, during FY14, in the amount of $26,509.45, for 48,199 household and
employees at a rate of $0.55 each, as well as, for two additional years at the
rate of $0.55 each. Funds are approved in the FY14 budget: General Fund ?
Contingency; 0101-590-2000-CONT-9801. Funding will be budgeted for the
subsequent two-year terms.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2013 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) TRACTOR (JOHN DEERE
6140R CAB TRACTOR), FROM JOHN DEERE COMPANY, (CARY, NC), IN THE AMOUNT OF
$105,029.54, BY COOPERATIVE PURCHASE VIA NATIONAL PURCHASING PARTNERS (NPP) RFP
#545.
WHEREAS, the Recycling/Sustainability Center was approved for one (1)
tractor via the FY12 Integrated Waste Equipment Purchases for the
Sustainability Center Project. The tractor will be used with the windrow turner
at the Pine Grove Landfill for composting. It is new equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) John
Deere 6140R Cab Tractor from John Deere Company (Cary, NC), delivering dealer:
SunSouth LLC (Columbus, GA) in the amount of $105,029.54. Funds are budgeted in
the FY14 Budget as follows: Tax Lease Rev Bonds/2010B Fund ? 2010 CBA Bonds ?
Recycling/Sustainability Center ? Machinery;
0559-800-2150-BARE-7715-82005-20100.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2013 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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