Agenda Item # 16
Columbus Consolidated Government
Council Meeting
January 22, 2013
Agenda Report # 023
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) LEGAL COUNSEL OF RECORD FOR COMMUNITY REINVESTMENT (ANNUAL CONTRACT) (NAME
CHANGE) ? RFP NO. 13-0008
It is requested that Council amend Resolution #341-12 (approved November 27,
2012) to change the name of awarded vendor from Jacob Beil, Attorney At Law
(Columbus, GA) to The Beil Law Firm, P.C. (Columbus, GA), to continue providing
service for legal counsel of record for Community Reinvestment on an ?as
needed? basis.
The contract for Legal Counsel of Record for Community Reinvestment was awarded
to Jacob Beil, Attorney At Law, per Resolution No. 341-12 on November 27,
2012. Effective January 1, 2013, Jacob Beil, Attorney At Law officially
changed the name of the firm to The Beil Law Firm, P.C. The services provided
will remain the same.
The contract is currently in the first contract year; the contract was awarded
on November 27, 2012, for two years, with the option to renew for three (3)
additional twelve-month periods. There will be no change to the end date of the
contract term.
* * * * * *
(B) CONCRETE ROAD CROSSING PANELS (ANNUAL CONTRACT) ? RFB NO. 13-0026
It is requested that Council approve the execution of an annual contract for
concrete road crossing panels from Omni Products, Inc., (McHenry, IL), for the
estimated annual contract value of $45,675.00. The Contractor will provide
concrete panels with attached rubber sets, end restraints, deflector plates and
cable lifting device to be purchased by the Engineering Department on an ?as
needed basis?. The items will replace existing wooden/asphalt at various
railroad crossings. The concrete railroad crossing panels will enable vehicles
to cross the railroads more smoothly.
The contract term shall be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the Contractor.
Postcard invitations were mailed to six (6) vendors, and bid specifications
were posted on the City?s Website, Georgia Procurement Registry, and
DemandStar. This bid has been advertised, opened and reviewed. One bid was
received on January 9, 2013, from the following bidder:
Omni Products (McHenry, IL) $45,675.00
Funds are budgeted each fiscal year for this on-going expense: 1999 Sales Tax
Project Fund ? 1999 SPLOST ? 99 SPLOST Road/Bridge/Street ? Road Maintenance
Materials, 0540-695-2126-TXRB-6726-50313-20120.
* * * * * *
(C) DECORATIVE BRICK THERMOPLASTIC CROSSWALKS ? RFB NO. 13-0031
It is requested that Council authorize the execution of a contract with
Georgia?s Wildcat Paving (Lawrenceville, GA) in the amount of $55,965.00 for
decorative brick thermoplastic crosswalks.
Georgia?s Wildcat Paving will demolish the existing crosswalks, provide
temporary traffic control, and provide and install nine TrafficPatternsXD
decorative crosswalks. The project location is along 17th Street and Cherokee
Avenue on the south side of Weracoba Park.
Postcard invitations were mailed to one hundred and sixty-eight vendors, and
bid specifications were posted on the websites of the City, Georgia Procurement
Registry, and DemandStar. This bid has been advertised, opened and reviewed.
Two bids were received on January 4, 2013, from the following bidders:
BIDDERS BID AMOUNT
Georgia?s Wildcat Paving (Lawrenceville GA) $55,965.00
Hemma Concrete, Inc. (Marietta GA) $59,292.00
This project is partially funded by MidTown, Inc, in the amount of $15,000.00.
The remaining funds are budgeted in the FY13 Budget: Special Project/Capital
Project Fund ? Capital Projects ? Paving Fund Supported Projects ? Road
Improvements; 0508 - 660 -3000 ? CPGF -77643 ? 21071 ? 20130
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AMENDING RESOLUTION NO. 341-12 (APPROVED NOVEMBER 27,
2012) TO CHANGE THE NAME OF THE AWARDED VENDOR FROM JACOB BEIL, ATTORNEY AT LAW
(COLUMBUS, GA) TO THE BEIL LAW FIRM, P.C., TO CONTINUE PROVIDING SERVICE FOR
LEGAL COUNSEL OF RECORD FOR COMMUNITY REINVESTMENT ON AN ?AS NEEDED? BASIS.
WHEREAS, effective January 1, 2013, Jacob Beil, Attorney At Law
officially changed the name of the firm to The Beil Law Firm, P.C. The
services provided will remain the same; and,
WHEREAS, the contract is currently in the first contract year; the
contract was awarded on November 27, 2012, for two years, with the option to
renew for three (3) additional twelve-month periods. There will be no change to
the end date of the contract term.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to amend Resolution 341-12
(approved November 27, 2012) to change the name of awarded vendor from Jacob
Beil, Attorney At Law (Columbus, GA) to The Beil Law Firm, P.C. (Columbus, GA),
to continue providing service for legal counsel of record for Community
Reinvestment on an ?as needed? basis.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2013 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF CONCRETE ROAD CROSSING PANELS, ON AN
?AS NEEDED BASIS,? FROM OMNI PRODUCTS, INC., FOR THE ESTIMATED ANNUAL CONTRACT
VALUE OF $45,675.00.
WHEREAS, the Contractor will provide concrete panels with attached
rubber sets, end restraints, deflector plates and cable lifting device to be
purchased by the Engineering Department on an ?as needed basis?. The items
will replace existing wooden/asphalt at various railroad crossings. The
concrete railroad crossing panels will enable vehicles to cross the railroads
more smoothly; and,
WHEREAS, the contract term shall be for two years, with the option to
renew for three additional twelve month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase railroad
crossing panels, on an ?as needed basis,? from Omni Products, Inc., for the
estimated annual contract value of $45,675.00. Funds are budgeted each fiscal
year for this on-going expense: 1999 Sales Tax Project Fund ? 1999 SPLOST ? 99
SPLOST Road/Bridge/Street ? Road Maintenance Materials:
0540-695-2126-TXRB-6726-50313-20120.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2013 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH GEORGIA?S
WILDCAT PAVING (LAWRENCEVILLE, GA) IN THE AMOUNT OF $55,965.00 FOR DECORATIVE
THERMOPLASTIC CROSSWALKS.
WHEREAS, Georgia?s Wildcat Paving will demolish the existing
crosswalks, provide temporary traffic control, and provide and install nine
TrafficPatternsXD decorative crosswalks. The project location is along 17th
Street and Cherokee Avenue on the south side of Weracoba Park.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Georgia?s
Wildcat Paving (Lawrenceville, GA) in the amount of $55,965.00 for decorative
brick thermoplastic crosswalks. This project is partially funded by MidTown,
Inc., in the amount of $15,000.00. The remaining funds are budgeted in the
FY13 Budget: Special Project/Capital Project Fund ? Capital Projects ? Paving
Fund Supported Projects ? Road Improvements; 0508 - 660 -3000 ? CPGF -77643 ?
21071 ? 20130
______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2013 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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