Agenda Item # 2
Columbus Consolidated Government
Council Meeting
02/14/2012
Agenda Report # 008
TO: Mayor and Council
SUBJECT: Columbus Youth Soccer Association (CYSA) Memorandum of
Understanding (MOU)
INITIATED BY: Parks and Recreation
Recommendation: Approval is requested to execute a Memorandum of Understanding
(MOU) with Columbus Youth Soccer Association.
Background: The Columbus Youth Soccer Association (CYSA) through a
public-private partnership provides programming for Woodruff Farm Soccer
Complex. CYSA is currently housed on the premises of Woodruff Farm Soccer
Complex and this aids the working partnership of both entities and the soccer
community as a whole.
Analysis: This MOU lays out all terms and agreements of this agreement as
follows: CYSA will use the leased premises as its office to conduct soccer
programs at no cost to CYSA; Woodruff Farm Soccer Complex consists of 11
fields. The City shall maintain Woodruff Farm Soccer Complex with a dedicated
crew for routine maintenance. The City shall pay for the water and electricity
at the Woodruff Farm Soccer Complex. The City shall maintain the concession
building at the Woodruff Farm Soccer Complex. CYSA shall operate all aspects
of soccer programming at Woodruff Farm Soccer Complex. CYSA shall provide all
soccer equipment for the Woodruff Farm Soccer Complex (i.e., goals, nets,
corner flags, etc.) CYSA shall pay for seasonal field maintenance (i.e., top
dressing of fields, over-seeding of fields, etc.)
Financial Considerations: Facility fees of $1.00 or more will be waived by
both parties for the common interest of the citizens of Columbus. Costs for
medical, security and transportation will be the responsibility of the party
using the facilities. This MOU will expire automatically on December 31, 2016.
However, the MOU may be renewed upon approval of Columbus Council for one
five-year term running until December 31, 2021. During the initial term or
renewal term, either party may terminate this MOU at any time by giving the
other party thirty (30) days advance written notice, effective upon
transmission by hand delivery or U.S. Postal Service registered mail. The total
obligation of CYSA or The City for calendar years 2012-2016, the years of
execution of the contract, shall be not more than $.00
Projected Annual Fiscal Impact Statement: There will be no additional annual
fiscal impact by this action.
Legal Considerations: Council must authorize execution of the MOU. Either
party to this Agreement may terminate this Agreement upon the giving of 30 days
advance written notice to the other party.
Recommendations/ Actions: Approve the resolution authorizing execution of the
MOU between Columbus Youth Soccer Association and the City of Columbus.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF
UNDERSTANDING WITH COLUMBUS YOUTH SOCCER ASSOCIATION FOR THE USE OF THE
FACILITIES LOCATED AT WOODRUFF FARM SOCCER COMPLEX.
WHEREAS, Columbus Youth Soccer Association desires to enter into a Memorandum
of Understanding to use the facilities located at Woodruff Farm Soccer Complex
on Woodruff Farm Road; and,
WHEREAS, the City of Columbus has a public-private partnership with Columbus
Youth Soccer Association to promote the sport of soccer in our community; and,
WHEREAS, Columbus Youth Soccer Association through this partnership provides
all programming for Woodruff Soccer Complex and being housed on the complex is
imperative to aiding this partnership in promoting the game of soccer for the
citizens of Columbus; and,
WHEREAS, both parties are in agreement with this MOU for the facilities above
mentioned.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a MOU with the
Columbus Youth Soccer Association. This MOU will expire automatically on
December 31, 2016. However, the MOU may be renewed upon approval of Columbus
Council for one five-year term running until December 31, 2021. During the
initial term or renewal term, either party may terminate this MOU at any time
by giving the other party thirty (30) days advance written notice, effective
upon transmission by hand delivery or U.S. Postal Service registered mail. The
total obligation of CYSA or The City for calendar years 2012-2016, the years of
execution of the contract, shall be not more than $.00
The total obligation of CYSA or The City for calendar years 2012-2016,
the years of execution of the contract, shall be not more than $.00.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________day of _____________, 2012 and adopted at said meeting by the
affirmative vote of
_____________members of said Council.
Councilor Allen voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________
_________________________
Sandra T. Davis, Deputy Clerk of Council ,
Mayor
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