Agenda Item # 11
Columbus Consolidated Government
Council Meeting
June 14, 2011
Agenda Report # 653
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) VEHICLES FOR INSPECTIONS & CODE (AND PARKS AND RECREATION) ? RFB NO. 11-0072
It is requested that Council approve the purchase of one (1) 4x4 Mid-Size SUV
from Allan Vigil Ford (Morrow, GA) in the amount of $23,789.00, and three (3)
Extended Cab, 4x2 Pickup Trucks from Rivertown Ford (Columbus, GA) in the
amount of $40,998.93.
The 4x4 Mid-Size SUV and one (1) of the Extended Cab, 4x2 Pickup Trucks will be
used by the Department of Inspections & Code to transport personnel and
equipment to and from job sites. The remaining two (2) Extended Cab 4x2 Pickup
Trucks are replacement vehicles that will be used by the Columbus Parks and
Recreation Department.
Bid postcard invitations were mailed to sixty-three vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Four bids were received on May 20. This bid has
been advertised, opened and reviewed. The bidders were:
BIDDERS 4x4 Mid-Size SUV
(Unit cost) Extended Cab,
4x2 Pickup Truck
(Unit Cost)
Rivertown Ford (Columbus, GA)1 NO BID $13,666.31
Allan Vigil Ford (Morrow, GA) $23,789.00 $15,184.00
Hardy Chevrolet Inc. (Dallas, GA) NO BID $16,458.00
Family Ford, Inc. (Dallas, GA)2 $26,593.00 $14,625.00
1Rivertown Ford has agreed to provide two (2) additional Extended Cab, 4x2
Pickup Trucks. These trucks were originally bid on RFB No. 11-0057, which was
cancelled due to issues regarding the specifications. Additionally, the bid
amount for the truck is $203.69 cheaper, per unit, than on the previous bid.
2Family Ford, Inc. did not provide the required product literature for either
vehicle, and therefore, were deemed incomplete.
The Georgia Statewide Contract price for a 4x4 Mid-Size SUV is $24,451.00.
The Georgia Statewide Contract price for an Extended Cab, 4x2 Pickup Truck is
$14,059.00.
Funds for the 4x4 Mid-Size SUV and one (1) Extended Cab, 4x2 Pickup Truck are
budgeted in the FY11 Budget: General Fund ? Miscellaneous ? Contingency ?
Contingency; 0101-590-2000-CONT-9801.
Funds for the remaining two (2) Extended Cab, 4x2 Pickup Trucks are budgeted in
the FY11 Budget: Special Proj ? Capital Proj Fund ? Capital Projects ? Gen
Fund Supported Cap Project ? Capital Expend ? Over $5,000 ? Vehicle
Replacement; 0508-660-1000-CPGF-7761-22175-20110.
* * * * * *
(B) IN-CAR VIDEO SYSTEMS ? RFB NO. 11-0070
It is requested that Council approve the purchase of ten (10) Eagleye Model 200
Digital In-Car Video Systems, which includes two (2) 32Gb SD Cards, LCD Monitor
and Body Pack, from Columbus Communications (Columbus, GA) in the amount of
$34,650.00.
The Eagleye Model 200 Digital In-Car Video Systems will be used by the Columbus
Police Department, installed in pursuit vehicles, to record current events
handled by Law Enforcement. Video Camera Systems are equipped with wireless
audio receiving and transmitting capabilities allowing the documentation of
traffic stops, preserving the chain of evidence, aiding in officer training and
improving officer safety. All recorded information is stored in the Property &
Evidence Department for review, if needed.
The awarded vendor will be required to remove the old video systems from ten
pursuit vehicles and install the new video systems into the vehicles. All the
work must take place at a secure location in Columbus, Georgia to avoid the
necessity of transporting the vehicles to and from an out of town location.
Bid postcard invitations were mailed to ninety-five vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Three bids were received on May 18. This bid
has been advertised, opened and reviewed. The bidders were:
Columbus Communications, Inc.
(Columbus, GA) Dana Safety Supply1
(Greensboro, NC) Interceptor Public Safety Products
(Forsyth, GA)
Option 1 -- In-Car Video Systems
(Total For 10 units) $33,750.00 $35,625.00 $36,650.00
Option 2 -- Removal of old units/
Installation of new units
(Total for 10 units) $900.00 $2,250.00 $1,800.00
GRAND TOTAL $34,650.00 $37,875.00 $38,450.00
1Dana Safety Supply did not provide the required warranty information,
and therefore, were deemed incomplete.
Funds for the In-Car Video Systems are budgeted in the FY11 Budget: LOST-Public
Safety ? Police ? Public Safety-LOST ? Capital Expend-Over $5,000;
0102-400-9900-LOST-7761.
* * * * * *
(C) REINFORCED CONCRETE PIPES, CONCRETE BOX CULVERTS AND MANHOLES OR CONTRACT
II OF THE FLOOD ABATEMENT PROJECT AT 6TH AVENUE & SIDE STREETS SYSTEM
It is requested that Council authorize the Engineering Department to purchase
reinforced concrete pipes, concrete box culverts and manholes directly from the
vendors utilized by Reynolds, Inc., the contractor awarded the Flood Abatement
Project at 6th Avenue & Side Streets System. The estimated cost for the
reinforced concrete pipes, concrete box culverts and manholes is $5,003,190.87.
Resolution No. 204-07 authorized the execution of a contract with Reynolds,
Inc., for Contract I of the 6th Avenue Flood Abatement Project; and authorized
the Engineering Department to purchase box culvert and check valve materials
directly from the vendors utilized by Reynolds, Inc.
Resolution No. 83-11 authorized the execution of a contract with Reynolds,
Inc., for Contract II of the 6th Avenue Flood Abatement Project. However, the
resolution did not authorize the Engineering Department to purchase reinforced
concrete pipes, concrete box culverts and manholes.
Funds are budgeted in the FY11 Budget: 2010A CBA Bonds - 6th Avenue Storm
Water/Flood Abatement - Drainage/Street Improvements;
0558-800-2170-BASF-7622-81002-20100, 2010B CBA Bonds - 6th Avenue Storm
Water/Flood Abatement - Drainage/Street Improvements;
0559-800-2171-BASF-7622-82007-20100.
* * * * * *
(D) VARIOUS TYPES OF UNIFORM PATCHES AND EMBLEMS (ANNUAL CONTRACT) - RFB
No. 11-0051
It is requested that Council approve the purchase of various uniform patches
and emblems from Midwest Swiss Emblems, The Emblem Authority and Schweizer
Emblem Company for the total estimated annual contract value of $25,492.98.
The patches and emblems will be used by Public Services, Fire & EMS Department,
Police Department, Marshal?s Department, Sheriff?s Department, Metra and the
Muscogee County Prison. The contract term shall be for three years with option
to renew for two additional twelve-month periods. Contract renewal is
contingent upon the mutual agreement of the City and the Contractor.
Bid postcard invitations were mailed to seventy-five vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Nine bids were received on April 27. This bid
has been advertised, opened and reviewed. The bidders were:
Hallmark Emblems (Tampa, FL) Premier Emblem (San Antonio, TX)
All City Label & Tag Co. (New York, NY) The Emblem Authority (Asheville, NC)
Classic Medallics, Inc. (Mt. Vernon, NY) Maneuver Center Supply (Columbus, GA)
Midwest Swiss Emblems (Chicago, IL) International Promotional (Elk Grove, IL)
Schweizer Emblem Co. (Park Ridge, IL)
The vendors listed below were the low, responsive bidders for particular
sections. The dollar amounts shown represent the estimated contract value for
the following successful bidders per section:
SECTIONS VENDORS EST. ANNUAL CONTRACT VALUE
Public Services Department Midwest Swiss Emblems $4,220.00
Fire & EMS Department The Emblem Authority $7,575.00
Columbus Police Department Midwest Swiss Emblems $9,595.00
Marshal's Department The Emblem Authority $959.60
Sheriff's Department Schweizer Emblem Co. $1,733.00
Metra The Emblem Authority $436.38
Muscogee County Prison Schweizer Emblem Co. $974.00
Estimated Annual Contract Value $25,492.98
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Police Department - Support Services - Operating Materials,
0101-400-2200-STAF-6728; Fire & EMS, Logistics/Support ? Operating Materials,
Uniforms; 0101-410-3610-LOGI-6728, 6781; Marshal?s Department ? Uniforms,
0101-530-3000-MRSH-6781; Sheriff?s Department ? Jail ? Uniforms;
0101-550-2600-JAIL-6781; Muscogee County Prison ? Warden ? Uniforms;
0101-420-1000-MCCI-6781; Transportation Fund ? Metra Operations ? Uniforms;
0751-610-2100-METO-6781; Public Services ? Various Accounts - Uniforms.
* * * * * *
(E) HOUSEHOLD HAZARDOUS WASTE RECYCLING PROJECT
It is requested that Council approve payment to Clean Harbors Env Services,
Inc., in the amount of $36,799.14, for providing recycling and disposition
services of collected waste for the city-wide recycling and community clean up
project.
Keep Columbus Beautiful Commission organized and sponsored the Household
Hazardous Waste Recycling, Electronics & Computer Recycling, and City Wide
Community Cleanup, held in March, 2011. The Commission contracted with Clean
Harbors Env Services to properly dispose of the collected waste, whom they have
utilized since 2008. An RFP will be issued in FY12 to formally contract with a
vendor for future City-Wide recycling events.
Funds are budgeted in the FY11 Budget: Integrated Waste Management Fund ?
Public Services ? Solid Waste Collection ? Contractual Services;
0207-260-3510-GARB-6319.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 4X4 MID-SIZE SUV FROM
ALLAN VIGIL FORD (MORROW, GA), IN THE AMOUNT OF $23,789.00, AND THREE (3)
EXTENDED CAB, 4X2 PICKUP TRUCKS FROM RIVERTOWN FORD (COLUMBUS, GA), IN THE
AMOUNT OF $40,998.93.
WHEREAS, the 4x4 Mid-Size SUV and one (1) Extended Cab, 4x2 Pickup
Truck will be used by the Department of Inspections & Code to transport
personnel and equipment to and from job sites; and,
WHEREAS, the remaining two (2) Extended Cab, 4x2 Pickup Trucks are
replacement vehicles that will be used by the Columbus Parks and Recreation
Department.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 4x4 Mid-Size SUV
from Allan Vigil Ford (Morrow, GA) in the amount of $23,789.00, and three (3)
Extended Cab, 4x2 Pickup Trucks from Rivertown Ford (Columbus, GA) in the
amount of $40,998.93. Funds for the 4x4 Mid-Size SUV and one (1) Extended Cab,
4x2 Pickup Truck are budgeted in the FY11 Budget: General Fund ? Miscellaneous
? Contingency ? Contingency; 0101-590-2000-CONT-9801.
Funds for the remaining two (2) Extended Cab, 4x2 Pickup Trucks are budgeted in
the FY11 Budget: Special Proj ? Capital Proj Fund ? Capital Projects ? Gen
Fund Supported Cap Project ? Capital Expend ? Over $5,000 ? Vehicle
Replacement; 0508-660-1000-CPGF-7761-22175-20110.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF TEN (10) EAGLEYE MODEL 200
DIGITAL IN-CAR VIDEO SYSTEMS, WHICH INCLUDES TWO (2) 32GB SD CARDS, LCD MONITOR
AND BODY PACK, FROM COLUMBUS COMMUNICATIONS, INC. (COLUMBUS, GA), IN THE AMOUNT
OF $34,650.00.
WHEREAS, the Eagleye Model 200 Digital In-Car Video Systems will be
used by the Columbus Police Department to record current events handled by Law
Enforcement; and,
WHEREAS, the awarded vendor will be required to remove the old video
systems from ten pursuit vehicles and install the new video systems in
vehicles. All work must take place at a secure location in Columbus, Georgia
to avoid the necessity of transporting the vehicle to and from an out of town
location.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase ten (10) Eagleye Model
200 Digital In-Car Video Systems, which includes two (2) 32Gb SD Cards, LCD
Monitor and Body Pack, from Columbus Communications (Columbus, GA) in the
amount of $34,650.00. Funds for the In-Car Video Systems are budgeted in the
FY11 Budget: LOST-Public Safety ? Police ? Public Safety-LOST ? Capital
Expend-Over $5,000; 0102-400-9900-LOST-7761.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PURCHASE OF REINFORCED CONCRETE PIPES, CONCRETE BOX
CULVERTS AND MANHOLES DIRECTLY FROM THE VENDORS UTILIZED BY REYNOLDS, INC., THE
CONTRACTOR THAT WAS AWARDED THE FLOOD ABATEMENT PROJECT AT 6TH AVENUE AND SIDE
STREETS SYSTEM. THE ESTIMATED COST FOR THE REINFORCED CONCRETE PIPES, CONCRETE
BOX CULVERTS AND MANHOLES IS $5,003,190.87.
WHEREAS, Resolution No. 204-07 authorized the execution of a contract with
Reynolds, Inc., for Contract I of the 6th Avenue Flood Abatement Project; and
authorized the Engineering Department to purchase box culvert and check valve
materials directly from the vendors utilized by Reynolds, Inc.; and,
WHEREAS, Resolution No. 83-11 authorized the execution of a contract with
Reynolds, Inc., for Contract II of the 6th Avenue Flood Abatement Project.
However, the resolution did not authorize the Engineering Department to
purchase reinforced concrete pipes, concrete box culverts and manholes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to allow the Engineering
Department to purchase reinforced concrete pipes, concrete box culverts and
manholes directly from the vendors utilized by Reynolds, Inc., the contractor
that was awarded the Flood Abatement Project at 6th Avenue & Side Streets
System. The estimated cost for the reinforced concrete pipes, concrete box
culverts and manholes is $5,003,190.87. Funds are budgeted in the FY11
Budget: 2010A CBA Bonds - 6th Avenue Storm Water/Flood Abatement -
Drainage/Street Improvements; 0558-800-2170-BASF-7622-81002-20100, 2010B CBA
Bonds - 6th Avenue Storm Water/Flood Abatement - Drainage/Street Improvements;
0559-800-2171-BASF-7622-82007-20100.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS TYPES OF UNIFORM
PATCHES AND EMBLEMS FROM MIDWEST SWISS EMBLEMS (CHICAGO, IL), THE EMBLEM
AUTHORITY (ASHEVILLE, NC) AND SCHWEIZER EMBLEM COMPANY (PARK RIDGE, IL) FOR THE
TOTAL ESTIMATED ANNUAL CONTRACT VALUE OF $25,492.98.
WHEREAS, the patches will be purchased on an "as needed" basis by
Public Services, Fire & EMS Department, Police Department, Marshal?s Office,
Sheriff?s Office, Metra and the Muscogee County Prison; and,
WHEREAS, the term of contract shall be for three years with the option
to renew for two additional twelve month periods. Contract renewal is
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase various types of
patches and emblems from Midwest Swiss Emblems, The Emblem Authority and
Schweizer Emblem Company for the estimated annual contract value of $25,492.98.
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Police Department - Support Services - Operating Materials;
0101-400-2200-STAF-6728; Fire & EMS, Logistics/Support ? Operating Materials,
Uniforms; 0101-410-3610-LOGI-6728, 6781; Marshal?s Department ? Uniforms;
0101-530-3000-MRSH-6781; Sheriff?s Department ? Jail ? Uniforms;
0101-550-2600-JAIL-6781; Muscogee County Prison ? Warden ? Uniforms;
0101-420-1000-MCCI-6781; Transportation Fund ? Metra Operations ? Uniforms;
0751-610-2100-METO-6781; Public Services ? Various Accounts - Uniforms.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO CLEAN HARBORS ENV SERVICES, INC.,
IN THE AMOUNT OF $36,799.14, FOR PROVIDING RECYCLING AND DISPOSITION SERVICES
OF COLLECTED WASTE FOR THE CITY-WIDE RECYCLING AND COMMUNITY CLEAN UP PROJECT.
WHEREAS, Keep Columbus Beautiful Commission organized and sponsored the
Household Hazardous Waste Recycling, Electronics & Computer Recycling, and City
Wide Community Cleanup, held in March, 2011; and,
WHEREAS, the Commission contracted with Clean Harbors Env Services to properly
dispose of the collected waste, whom they have utilized since 2008. An RFP
will be issued in FY12 to formally contract with a vendor for future City-Wide
recycling events.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Clean Harbors Env
Services, Inc., in the amount of $36,799.14, for providing recycling and
disposition services of collected waste for the city-wide recycling and
community clean up project. Funds are budgeted in the FY11 Budget: Integrated
Waste Management Fund ? Public Services ? Solid Waste Collection ? Contractual
Services; 0207-260-3510-GARB-6319.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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