Agenda Item #5
Columbus Consolidated Government
Council Meeting
05/09/17
Agenda Report #128
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
________________________________________________________________________________
___________________________________________________
(A) HAZARD MITIGATION PLAN UPDATE ? RFP NO. 17-0016
It is requested that Council authorize the execution of a contract with Lux
Mitigation and Planning Corporation (Shady Dale, GA) to provide an updated
County Hazard Mitigation Plan for the Emergency Management Division of Columbus
Fire and EMS Department.
Section 322 of the Robert T. Stafford Disaster Relief and Emergency Assistance
Act, enacted under the Disaster Mitigation Act of 2000, (DMA of 2000), provides
new and revitalized approaches to mitigation planning. This section continues
the requirement for a Standard County Mitigation plan as a condition of
disaster assistance.
A Hazard Mitigation Plan (HMP) is created to protect the health, safety and
economic interests of residents by reducing the impacts of natural hazards
through mitigation planning, awareness and implementation of mitigation
alternatives. Hazard mitigation is any action taken to permanently eliminate or
reduce the long-term risk to human life and property from natural hazards. It
is an essential element of emergency management along with preparedness,
response and recovery. The Columbus Consolidated Government?s Hazard
Mitigation Plan was approved by FEMA in 2012.
The required plan update must be reviewed and revised as needed to reflect
changes in development, progress in countywide mitigation efforts, and changes
in funding priorities. The plan update will be submitted to the FEMA Region
IV for approval.
Lux Mitigation and Planning Corporation will perform the following required
tasks:
A. Address the following hazards: flooding, high winds (hurricanes, tornadoes,
and windstorms), winter storms, landslides, sinkholes and land subsidence,
earthquakes, drought, hail, wildfire, extreme temperatures, lightning, dam
failure, and tsunamis.
B. Assist the Emergency Management Division in involving the citizens of
Muscogee County/Columbus, GA in the plan update. Media advisories will be
issued. The Emergency Management Division and Lux Mitigation will facilitate
public meetings, as necessary.
C. The Emergency Management Division and Lux Mitigation will invite numerous,
local, state, and federal agencies and private sector entities to participate
in the planning process. Each agency?s participation will be documented in
the plan update as required via sign in sheets, meeting minutes, completed
surveys, etc.
D. Lux Mitigation will use FEMA?s Multi-Hazard Mitigation Planning Guidance.
E. The Plan update will evaluate all Local emergency plans within the
city/county and incorporate revisions and updates as necessary.
F. Other plans/studies will be incorporated into the plan update as deemed
necessary by the Emergency Management Division.
G. Each Section of the current Hazard Mitigation Plan will be comprehensively
reviewed and updated as necessary. During the previous update, the Columbus
Consolidated Government reviewed and updated the risk and vulnerability
assessments. These Sections will be updated as necessary.
H. The Plan update will include the development of an appendix entitled ?Policy
and Guidance for Implementation of Hazard Mitigation Assistance Strategies.?
I. Emergency Management Division mitigation staff will be coordinating,
reviewing, and supervising all activities related to the Plan update to ensure
that the milestones are met so that final drafts are ready to submit to FEMA.
J. Update the plans relating to new laws, policies or regulations at the State
or local level.
K. Update changes in County/City agencies information and/or their procedures
that will affect how mitigation programs or funds are administered.
L. Update significant changes in funding sources or known capabilities
throughout the State.
M. The update will be in accordance with State and Federal requirements and
must result in a FEMA approved plan.
N. Lux Mitigation will facilitate the entire planning process for this plan
update.
O. The Columbus Consolidated Government and the Federal Emergency Management
Agency reserve a royalty-free, nonexclusive and irrevocable right to reproduce,
publish or otherwise use, and to authorize others to use any work developed in
the course of or under this RFP for Government purposes.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on February 15, 2017. This RFP has been
advertised, opened and evaluated. Two proposals were received by April 11,
2017 from the following vendors:
Lux Mitigation and Planning Corporation (Shady Dale, GA)
Taylor-Vaughn Solutions, LLC d/b/a Asfalis (Charlotte, NC)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 04/17/17 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 04/25/17 Committee members discussed the proposals; no
clarifications were needed.
Evaluation Forms Sent 04/25/17 Evaluation forms were forwarded to voting committee
members.
Evaluation Forms/Results 04/28/17 Evaluation forms were completed and returned to Purchasing
for compilation results. The results were sent to the Evaluation Committee
members.
Recommendation Received 05/01/17 Via email, the committee members unanimously voted to
award to Lux Mitigation and Planning Corporation (Shady Dale, GA)
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (2)
voting members from the Emergency Management Division of Columbus Fire and EMS
and (1) voting member from the Police Department.
Award Recommendation:
The evaluation committee deemed the proposal from Lux Mitigation and Planning
Corporation most responsive to the RFP specifications. Therefore, the
Evaluation Committee, as reflected by their comments provided below, recommends
award of the contract to Lux Mitigation and Planning for the following reasons:
? Lux Mitigation is Georgia-based; they are familiar with Georgia regulations,
especially relating to GA Hazmat and GEMA/FEMA.
? Lux Mitigation appears to specialize in hazard plan updates.
? The vendor has contracted with numerous counties in Georgia, with apparent
satisfaction.
? The proposal submitted by Lux is reasonable and cost effective.
? Lux Mitigation has the education, knowledge and experience to easily plan our
hazard mitigation needs.
Vendor Experience/Qualifications:
? Lux Mitigation and Planning Corporation was incorporated in June 2013 as an S
Corporation in the State of Georgia.
? Lux Mitigation and Planning Corporation, an emergency management consulting
firm, is dedicated exclusively to hazard mitigation planning and works with
local and state government agencies solely on Hazard Mitigation Plan Updates.
? Lux Mitigation and Planning Corporation is currently updating thirteen (13)
Hazard Mitigation Plans in the state of Georgia; the plans are in varying
stages of completion.
? The owner has been actively involved in emergency management planning and
response since April 2011.
? The owner, who will serve as the lead planner and coordinator, possesses the
following qualifications:
? Masters of Science Degree in Emergency Management.
? Currently pursuing Doctor of Emergency Management Degree.
? Adjunct Instructor of Emergency Management at Central Georgia Technical
College.
? Georgia Certified Emergency Manager ? Basic
? NPQ Firefighter II, NPQ Fire Instructor I, Certified First Responder
? Completed 20 GEMA certification courses
? Completed 22 FEMA certification course
? Presented ?Hazard Mitigation Planning: It?s Not as Bad as You Think? at the
April 2016 Emergency Management Summit and Training Session (EMAG).
? Published ?Pre-Planning in the World of Volunteer Management?, American
Society for Pubic Administration, PA Times (August 29, 2013)
? Professional membership in the Emergency Management Association of Georgia
(2015-present) and Natural Hazard Mitigation Associate (2014-present)
? Community Service Honors and Awards include the President?s National
Volunteer Award Recipient (2005); Honor Graduate (selected by recruit class
peers) of Hanover Fire Academy 24 (2009); and salutatorian of Hanover Fire
Academy 24 (2009).
? Volunteer Coordinator for the Spaulding County, GA EF3 Tornado (April 28th
- June 2011)
? Spaulding County Long-Term Recovery Committee (June 2011 ? December 20111)
Client Work History / (Partial list of Completed Projects for past 3 years):
o Cherokee County, GA Hazard Mitigation Plan Update ? GEMA approved 2016 /
FEMA approved 2017
o Paulding County, GA Hazard Mitigation Plan Update ? GEMA approved 2016 /
FEMA approved 2017
o Upson County, GA Hazard Mitigation Plan Update ? FEMA/GEMA approved 2016
o Hart County, GA Hazard Mitigation Plan Update ? FEMA/GEMA approved in 2016
o Harris County, GA Completed Hazard Mitigation Plan Update ? FEMA/GEMA
approved in 2015
o Newton County, GA Completed Hazard Mitigation Plan Update ? FEMA/GEMA
approved in 2015
o Walton County, GA Completed Hazard Mitigation Plan Update ? FEMA/GEMA
approved in 2015
o Haralson County, GA Hazard Mitigation Plan Update ? In progress; Kick-off
meeting August 2016.
*Final Draft currently under review by the County
o Coweta County, GA Hazard Mitigation Plan Update ? In progress; Kick-off
meeting October 2016. *Final Draft currently under review by the County
o Taylor County, GA Hazard Mitigation Plan Update ? In progress; Kick-off
meeting August 2016
*Final Draft currently under review by the County
o Banks County, GA Hazard Mitigation Plan Update ? In progress; Kick-off
meeting August 2016
*Final Draft currently under review by the County
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funding is budgeted in the FY17 Budget: Multi-Government Project Fund ? Fire &
EMS ? Hazard Mitigation Grant Program ? Pre-Disaster Mitigation Grant ?
Contractual Services; 0216-410-PDMG-3928-6319.
* * * * * *
(B) BACKHOE LOADER RENTAL (ANNUAL CONTRACT) - RFB NO. 17-0034
It is requested that Council approve the annual contract for the rental of a
backhoe loader from Sunbelt Rentals (Fort Mill, South Carolina). Fleet
Management has budgeted $18,000 for this contract. The rental will be provided
on an ?as needed? basis to the Public Works department for various projects to
include: tree planting, storm cleanup, and laying storm drain pipes.
The initial contract period will be for two (2) years, with the option to renew
for three (3) additional twelve-month periods. The Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Four (4) bids were received on March 10,
2017. This bid has been advertised, opened and reviewed. The bidders were:
Description Sunbelt Rentals
(Fort Mill, SC) United Rentals
(Columbus, GA) Atlanta JCB*
(Marietta, GA) Blueline Rental
(The Woodlands, TX)
Make / Model John Deere 310
(K model) John Deere 310J JCB 3CX Volvo BL60B
Rental Cost Per Month / Per Unit $ 1,300.00 $ 1,425.00 $ 887.76* $ 1,726.00
*Atlanta JCB price is based on a two (2) year lease, with twelve-month option.
Fleet Management anticipates the end user will rent the backhoe loader for a
period of three (3) to six (6) months per year, however the department has
budgeted $18,000.00 for this project.
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Public Works ? Various Divisions - Equipment Rental/Lease; 0101-260-Various
Divisions-6543.
* * * * * *
(C) CAMERAS - RFB NO. 15-0028
It is requested that Council authorize the purchase of one-hundred (100)
Maxsur/Shield/IV Body Worn Cameras, from Maxsur, LLC (Liberty Hill, TX) in the
amount of $262.12 per unit, for a total cost of $26,212.00.
Maxsur, LLC was the awarded vendor, for RFB No. 15-0028, Option 1: Body Worn
Cameras. Per the bid, the unit price of $299.98 is protected for additional
purchases made in the FY17 budget year (July 1, 2016 through June 30, 2017).
The vendor has agreed to provide the additional units at the reduced price of
$262.12 per unit, for a total cost of $26,212.00.
The cameras will be used by police officers in their official duties. This is
new equipment.
Funds are budgeted in the FY17 Budget as follows: General Fund ? Police ?
Support Services ? Operating Materials; 0101-400-2200-STAF-6728.
* * * * * *
(D) ALTERNATIVE FUEL AND HIGHWAY IMPACT FEES
It is requested that Council approve payment to the Georgia Department of
Revenue/Cash Management in the amount of $18,554.20 for the 2016 alternative
fuel and highway impact fees.
The annual payment is required in accordance with The Transportation Funding
Act of 2015 (HB 170), effective July 1, 2015, which created new annual
alternative fuel vehicle fees and highway user impact fees. The City?s
assessed fees for 2016 was $18,554.20, which is based on the number and weight
of vehicles over 15,500 lbs. and greater.
The payment will be made from the FY17 Budget: General Fund ? Auto Parts and
Supplies Balance Sheet Account; 0101 -1562; and charged back to the various
departments/divisions impacted.
* * * * * *
(E) PAYMENT FOR INMATE PHARMACY SERVICES
It is requested that Council approve payment to Diamond Drugs, Inc.,
(Pittsburgh, PA), in the amount of $39,243.91, for pharmacy services utilized
for inmates at the Muscogee County Jail. This payment will cover services
provided during the month of April.
Funds are budgeted in the FY17 Budget: General Fund ? Sheriff ? Medical ?
Pharmacy Services; 0101 ? 550 ? 2650 ? MEDD ? 6323.
* * * * * *
(F) UPGRADE OF THE FIREARMS TRAINING SIMULATOR (F.A.T.S.) FOR POLICE
DEPARTMENT
It is requested that Council approve the purchase of an upgrade to the Firearms
Training Simulator (F.A.T.S.), in the amount of $34,987.86, from Meggitt
Training Systems, Inc., (Suwanee, GA).
Per Resolution #321-09, Council approved the purchase of the training simulator
from Meggitt Training Systems, which is used to train new Police officers, as
well as, for officer recertification. The F.A.T.S. system consists of computer
programs covering judgmental shooting, skill-builders and use of the force
continuum from verbal commands through the use of deadly force. Additionally,
the judgmental shooting includes Taser technology.
The upgrade will include the following: 1) a digital system package which will
allow the system to run the latest features and functions available; and 2)
flashlight option with cables, which can convert any daylight judgmental
(video) scenario to one requiring flashlight usage.
Since the vendor provided the original system, the purchase of the upgrade is
considered an only known source, per the Procurement Ordinance. However, the
vendor is offering Federal Contract GSA pricing, per GSA contract
#GS-00F-113DA.
Funds are budgeted in the FY17 Budget: General Fund ? Police ? Administrative
Services ? Capital Expenditures Over $5,000; 0101 ? 400 ? 2800 ? ADMS ? 7761.
* * * * * *
(G) SURPLUS VEHICLE EXCHANGE WITH MUSCOGEE COUNTY SCHOOL DISTRICT
It is requested that Council declare the five (5) sedans, listed below, as
surplus, in accordance with Section 7-501 of the Charter of Columbus
Consolidated Government; and approve the acceptance of one (1) 72-passenger
school bus from the Muscogee County School District (MCSD) in exchange for the
five (5) CCG surplus sedans.
VMO YEAR MODEL VIN Mileage
17705 2010 Police Pursuit, CV 2FABP7BV5AX103431 116,919
17706 2010 Police Pursuit, CV 2FABP7BV3AX103427 96,553
17563 2009 Police Pursuit, CV 2FAHP71V79X123266 133,450
17550 2009 Police Pursuit, CV 2FAHP71V29X128097 123,694
17626 2010 Police Pursuit, CV 2FABP7BV8AX101222 126,938
Nearly two years ago (May 2015), Fleet Management received approval from
Council to exchange three (3) city-owned salvaged vehicles for one (1) Muscogee
County School District (MCSD) salvaged bus (Resolution #131-15). The bus was
used to transport up to 148 inmates to and from the Muscogee County Prison
(MCP), each week-day, to the worksite. The vehicle now has major mechanical
issues, which would not be cost effective to repair and has been placed out of
service. The vehicle being out of service has caused a tremendous burden on
the Waste Collection Division getting inmates to and from the job site.
The Fleet Maintenance Division contacted MCSD to see if they had any buses
scheduled for salvage, and the MCSD, Maintenance Shop, has requested, through
their chain of command, to exchange one (1) 72 passenger bus, which is in
excellent condition and still transporting students on the road, for five (5)
salvaged CCG sedans.
Therefore, with Council approval, the City will accept the one (1) salvaged bus
from the School District in exchange for the five (5) CCG sedans.
* * * * * * * * * * *
(H) MOBILE COMPUTERS FOR FIRE/EMS DEPARTMENT
It is requested that Council approve the purchase of two (2) Panasonic
Toughbook Touchscreen Hybrid Netbooks from Motorola Solutions, Inc. (Atlanta,
GA), in the amount of $11,950.00 ($5,975.00 each), by cooperative purchase
utilizing State of Georgia Contract #SWC980-2800008.
The computers will be placed in two new Battalion vehicles purchased for the
Fire/EMS Department. Normally, computers are transferred from an old vehicle
to a new vehicle. However, the new vehicles cannot accommodate the older
computers due to the size of the computers. Additionally, Motorola has advised
that parts and equipment are no longer available for the older computers. New
mounting brackets are also required because of the difference in the interior
of the vehicle.
Funds are budgeted in the FY17 Budget: General Fund ? Fire/EMS ? Fire/EMS
Special Operations ?Operating Materials: 0101 ? 410 ? 2600 ? SPCO ? 6728.
* * * * * * * * * * *
(I) ADDITIONAL EMAIL ACCOUNTS AND ADVANCE THREAT PROTECTION
It is requested that Council approve the purchase of additional email accounts
and advance threat protection from SHI (Somerset, NJ), in the amount of
$106,267.50, by cooperative purchase utilizing Georgia Statewide Contract
#99999-SPD-SPD0000060-0003.
The Information Technology Department recommends the purchase of the additional
email accounts in order that all full time employees have an email account.
The advance threat protection is required to protect City emails from malware
and other viruses. The email accounts will be covered for the period from
6/1/17 ? 5/31/18.
Funds are budgeted in the FY17 Budget: General Fund ?Information Technology ?
Computer Software; 0101 ? 210 ? 1000 ? ISS ? 6713.
* * * * * * * * * * *
(J) WINDOW SERVER LICENSES FOR NEW CAD SYSTEM
It is requested that Council approve the purchase of window server licenses for
the new CAD system from SHI (Somerset, NJ), in the amount of $24,123.44, by
cooperative purchase utilizing Georgia Statewide Contract
#99999-SPD-SPD0000060-0003.
The window server licenses are required for the new CAD system utilized by the
Police Department. This purchase/payment will cover the period from 6/1/17 ?
5/31/18
Funds are budgeted in the FY17 Budget: General Fund ?Information Technology ?
Computer Software; 0101 ? 210 ? 1000 ? ISS ? 6713.
* * * * * * * * * *
(K) MALWARE LICENSES
It is requested that Council approve the purchase of malware licenses from CPAK
(LaGrange, GA), in the amount of $12,714.00, by cooperative purchase utilizing
Georgia Statewide Contract #99999-SPD-T20120501-0006.
The malware licenses are needed for the City?s firewalls in order to provide
additional network protection against malware/ransomware attacks.
Funds are budgeted in the FY17 Budget: General Fund ?Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * * * * * * *
(L) LICENSES FOR VMWARE SERVERS
It is requested that Council approve the purchase of licenses for Vmware
servers from CPAK (LaGrange, GA), in the amount of $19,768.20, by cooperative
purchase utilizing Federal GSA, Schedule 70, Contract #GS-35F-303DA.
The licenses are needed to add the servers to Vmware in order to use the
servers at full functionality and to be able to continue to upgrade security.
Funds are budgeted in the FY17 Budget: General Fund ?Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * * * * * * *
(M) REPLACEMENT COMPUTERS FOR POLICE DEPARTMENT FUNDED BY OLOST SALARY SAVINGS
It is requested that Council authorize the purchase of 116 Lenovo T470
Computers and installation services, in the amount of $311,112.00, funded by
OLOST Salary Savings. The computers will be purchased from Virtucom, through
an existing annual contract (Resolution #53-16); and the installation services
will be performed by Columbus Communications, through an existing annual
contract (Resolution #14-13). The computers will be installed in police
vehicles currently equipped with mobile data devices running Window XP
operating systems.
The Police Department?s mobile data fleet currently has 282 computers that are
equipped with the Windows XP operating system. The XP Operating System is four
generations old and is no longer supported by Microsoft. The Police
Department?s software programs such as Computer Aided Dispatch, Georgia
Electronic Accident Reporting System, Records Management System and assorted
other applications are all being upgraded by the respective vendors to take
into account the obsolescence of Windows XP. The computers in the police
vehicles must be replaced with newer equipment that will support the new
Operating System requirements, in order to continue utilizing the various
software packages.
This purchase is the first phase of the Police computer fleet modernization
project. The second phase of this project will take place as funding is
identified in FY18.
Council approval is required because this purchase will be funded from Police
OLOST Salary Savings.
?ITEM A?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF contract with lux mitigation and
planning corporation (shady dale, ga) for an update to the county hazard
mitigation plan for the emergency management division of columbus fire and ems
department.
WHEREAS, an RFP was administered (RFP No. 17-0016) and two proposals
were received; and,
WHEREAS, the proposal submitted by Lux Mitigation and Planning Corporation met
all proposal requirements and was evaluated most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Lux
Mitigation and Planning Corporation (Shady Dale, GA) to provide an updated
County Hazard Mitigation Plan for the Emergency Management Division of Columbus
Fire and EMS Department. Funding is budgeted in the FY17 Budget:
Multi-Government Project Fund ? Fire & EMS ? Hazard Mitigation Grant Program ?
Pre-Disaster Mitigation Grant ? Contractual Services; 0216-410-PDMG-3928-6319.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2017 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR BACKHOE LOADER RENTAL
SERVICES FROM SUNBELT RENTALS (FORT MILL, SC). FLEET MANAGEMENT HAS BUDGETED
$18,000.00 FOR THIS CONTRACT.
WHEREAS, the rental will be provided on an ?as needed? basis to be used by the
Public Works Department for various projects to include: tree planting, storm
cleanup, and laying storm drain pipes; and,
WHEREAS, the Fleet Management Division anticipates renting the backhoe loader
for three (3) to six (6) months per year; and,
WHEREAS, the initial contract period will be for two (2) years, with the option
to renew for three (3) additional twelve-month periods. The Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract for backhoe loader rental services with Sunbelt Rentals, for the
estimated annual contract value of $18,000.00. Funds are budgeted each fiscal
year for this ongoing expense: General Fund - Public Works ? Various
Divisions - Equipment Rental/Lease; 0101-260-Various Divisions-6543
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED (100) BODY WORN
CAMERAS, FROM MAXSUR, LLC (LIBERTY HILL, TX), AT A UNIT PRICE OF $262.12, FOR
THE TOTAL AMOUNT OF $26,212.00.
WHEREAS, Maxsur, LLC was the awarded vendor, for RFB No. 15-0028, to provide
body-worn cameras for the Columbus Police Department; and,
WHEREAS, per the bid, the unit price of $299.99 is protected for additional
purchases made in the FY17 budget year (July 1, 2016 through June 30, 2017); and
WHEREAS, the cameras will be purchased at a reduced price of $262.12 per unit,
for a total reduced cost of $26,212.00. The cameras will be used by police
officers in their official duties. This is new equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one hundred
(100) Maxsur/Shield/IV Body Worn Cameras, from Maxsur, LLC (Liberty Hill, TX),
at a unit price of $262.12, for the total cost of $26,212.00. Funds are
budgeted in the FY17 Budget as follows: General Fund ? Police ? Support
Services ? Operating Materials; 0101-400-2200-STAF-6728.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________________, 2017 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA DEPARTMENT OF REVENUE/CASH MANAGEMENT IN THE AMOUNT OF
$18,554.20 FOR THE 2016 ALTERNATIVE FUEL AND HIGHWAY IMPACT FEES.
WHEREAS, the annual payment is required in accordance with The
Transportation Funding Act of 2015 (HB 170), effective July 1, 2015, which
created new annual alternative fuel vehicle fees and highway user impact fees.
The City?s assessed fees for 2016 was $18,554.20, which is based on the number
and weight of vehicles over 15,500 lbs. and greater.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to the
Georgia Department of Revenue/Cash Management in the amount of $18,554.20 for
the 2016 alternative fuel and highway impact fees. The payment will be made
from the FY17 Budget: General Fund ? Auto Parts and Supplies Balance Sheet
Account; 0101 -1562; and charged back to the various departments/divisions
impacted.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING PAYMENT TO DIAMOND DRUGS, INC., (PITTSBURGH, PA), IN
THE AMOUNT OF $39,243.91, FOR PHARMACY SERVICES UTILIZED FOR INMATES AT THE
MUSCOGEE COUNTY JAIL. THIS PAYMENT WILL COVER SERVICES PROVIDED DURING THE
MONTH OF APRIL.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Diamond
Drugs, Inc., (Pittsburgh, PA), in the amount of $39,243.91, for pharmacy
services utilized for inmates at the Muscogee County Jail. Funds are budgeted
in the FY17 Budget: General Fund ? Sheriff ? Medical ? Pharmacy Services; 0101
? 550 ? 2650 ? MEDD ? 6323.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO THE FIREARMS TRAINING
SIMULATOR (F.A.T.S.), IN THE AMOUNT OF $34,987.86, FROM MEGGITT TRAINING
SYSTEMS, INC., (SUWANEE, GA).
WHEREAS, per Resolution #321-09, Council approved the purchase of the
training simulator from Meggitt Training Systems, which is used to train new
Police officers, as well as, for officer recertification. The F.A.T.S. system
consists of computer programs covering judgmental shooting, skill-builders and
use of the force continuum from verbal commands through the use of deadly
force. Additionally, the judgmental shooting includes Taser technology; and,
WHEREAS, the upgrade will include the following: 1) a digital system
package which will allow the system to run the latest features and functions
available; and 2) flashlight option with cables, which can convert any daylight
judgmental (video) scenario to one requiring flashlight usage; and,
WHEREAS, since the vendor provided the original system, the purchase of
the upgrade is considered an only known source, per the Procurement Ordinance.
However, the vendor is offering Federal Contract GSA pricing, per GSA contract
#GS-00F-113DA.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an upgrade to
the Firearms Training Simulator (F.A.T.S.), in the amount of, $34,987.86, from
Meggitt Training Systems, Inc., (Suwanee, GA). Funds are budgeted in the FY17
Budget: General Fund ? Police ? Administrative Services ? Capital Expenditures
Over $5,000; 0101 ? 400 ? 2800 ? ADMS ? 7761.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _______________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE DECLARATION OF THE FIVE (5) SEDANS, LISTED BELOW,
AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS
CONSOLIDATED GOVERNMENT; AND APPROVE THE ACCEPTANCE OF ONE (1) 72-PASSENGER
SCHOOL BUS FROM THE MUSCOGEE COUNTY SCHOOL DISTRICT (MCSD) IN EXCHANGE FOR THE
FIVE (5) CCG SURPLUS SEDANS.
VMO YEAR MODEL VIN Mileage
17705 2010 Police Pursuit, CV 2FABP7BV5AX103431 116,919
17706 2010 Police Pursuit, CV 2FABP7BV3AX103427 96,553
17563 2009 Police Pursuit, CV 2FAHP71V79X123266 133,450
17550 2009 Police Pursuit, CV 2FAHP71V29X128097 123,694
17626 2010 Police Pursuit, CV 2FABP7BV8AX101222 126,938
WHEREAS, nearly two years ago (May 2015), Fleet Management received approval
from Council to exchange three (3) city-owned salvaged vehicles for one (1)
Muscogee County School District (MCSD) salvaged bus (Resolution #131-15). The
bus was used to transport up to 148 inmates to and from the Muscogee County
Prison (MCP), each week-day, to the worksite. The vehicle now has major
mechanical issues, which would not be cost effective to repair and has been
placed out of service. The vehicle being out of service has caused a
tremendous burden on the Waste Collection Division getting inmates to and from
the job site; and,
WHEREAS, the Fleet Maintenance Division contacted MCSD to see if they had any
buses scheduled for salvage, and the MCSD, Maintenance Shop, has requested,
through their chain of command, to exchange one (1) 72 passenger bus, which is
in excellent condition and still transporting students on the road, for five
(5) salvaged CCG sedans.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare five (5) sedans,
listed above, as surplus, in accordance with Section 7-501 of the Charter of
Columbus Consolidated Government; and accept one (1) 72-passenger school bus
from the Muscogee County School District (MCSD) in exchange for the five (5)
CCG surplus sedans.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _______________, 2017 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) PANASONIC TOUGHBOOK
TOUCHSCREEN HYBRID NETBOOKS FROM MOTOROLA SOLUTIONS, INC. (LAWRENCEVILLE, GA),
IN THE AMOUNT OF $11,950.00 ($5,975.00 EACH), BY COOPERATIVE PURCHASE UTILIZING
STATE OF GEORGIA CONTRACT #SWC980-28000.
WHEREAS, the computers will be placed in two new Battalion vehicles purchased
for the Fire/EMS Department; and,
WHEREAS, normally, computers are transferred from an old vehicle to a new
vehicle. However, the new vehicles cannot accommodate the older computers due
to the size of the computers. Additionally, Motorola has advised that parts
and equipment are no longer available for the older computers. New mounting
brackets are also required because of the difference in the interior of the
vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2)
Panasonic Toughbook Touchscreen Hybrid Netbooks from Motorola Solutions, Inc.
(Lawrenceville, GA), in the amount of $11,950.00 ($5,975.00 each), by
cooperative purchase utilizing State of Georgia Contract # SWC980-2800008.
Funds are budgeted in the FY17 Budget: General Fund ? Fire/EMS ? Fire/EMS
Special Operations ?Operating Materials: 0101 ? 410 ? 2600 ? SPCO ? 6728.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL EMAIL ACCOUNTS AND
ADVANCE THREAT PROTECTION FROM SHI (SOMERSET, NJ), IN THE AMOUNT OF
$106,267.50, BY COOPERATIVE PURCHASE UTILIZING GEORGIA STATEWIDE CONTRACT
#99999-SPD-SPD0000060-0003.
WHEREAS, the Information Technology Department recommends the purchase of the
additional email accounts in order that all full time employees have an email
account; and,
WHEREAS, the advance threat protection is required to protect City emails from
malware and other viruses. The email accounts will be covered for the period
from 6/01/17 ? 5/31/18.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase additional email
accounts and advance threat protection from SHI (Somerset, NJ), in the amount
of $106,267.50, by cooperative purchase utilizing Georgia Statewide Contract
#99999-SPD-SPD0000060-0003. Funds are budgeted in the FY17 Budget: General
Fund ?Information Technology ? Computer Software; 0101 ? 210 ? 1000 ? ISS ?
6713.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF WINDOW SERVER LICENSES FOR THE NEW CAD
SYSTEM FROM SHI (SOMERSET, NJ), IN THE AMOUNT OF $24,123.44, BY COOPERATIVE
PURCHASE UTILIZING GEORGIA STATEWIDE CONTRACT #99999-SPD-SPD0000060-0003.
WHEREAS, the window server licenses are required for the new CAD system
utilized by the Police Department. This payment will cover the period from
6/1/17 ? 5/31/18
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase window server
licenses for the new CAD system from SHI (Somerset, NJ), in the amount of
$24,123.44, by cooperative purchase utilizing Georgia Statewide Contract
#99999-SPD-SPD0000060-0003. Funds are budgeted in the FY17 Budget: General
Fund ?Information Technology ? Computer Software; 0101 ? 210 ? 1000 ? ISS ?
6713.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
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Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF MALWARE LICENSES FROM CPAK (LAGRANGE,
GA), IN THE AMOUNT OF $12,714.00, BY COOPERATIVE PURCHASE UTILIZING GEORGIA
STATEWIDE CONTRACT #99999-SPD-T20120501-0006.
WHEREAS, the malware licenses are needed for the City?s firewalls in order to
provide additional network protection against malware/ransomware attacks.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase malware licenses
from CPAK (LaGrange, GA), in the amount of $12,714.00, by cooperative purchase
utilizing Georgia Statewide Contract #99999-SPD-T20120501-0006. Funds are
budgeted in the FY17 Budget: General Fund ?Information Technology ? Software
Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM L?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF LICENSES FOR VMWARE SERVERS FROM CPAK
(LAGRANGE, GA), IN THE AMOUNT OF $19,768.20, BY COOPERATIVE PURCHASE UTILIZING
FEDERAL GSA, SCHEDULE 70, CONTRACT #GS-35F-303DA.
WHEREAS, the licenses are needed to add the servers to Vmware in order to use
the servers at full functionality and to be able to continue to upgrade
security.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase licenses for
Vmware servers from CPAK (LaGrange, GA), in the amount of $19,768.20, by
cooperative purchase utilizing Federal GSA, Schedule 70, Contract
#GS-35F-303DA. Funds are budgeted in the FY17 Budget: General Fund ?
Information Technology ? Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM M?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF 116 LENOVO T470 COMPUTERS AND
INSTALLATION SERVICES, IN THE AMOUNT OF $311,112.00, FUNDED BY OLOST SALARY
SAVINGS. THE COMPUTERS WILL BE PURCHASED FROM VIRTUCOM, THROUGH AN EXISTING
ANNUAL CONTRACT (RESOLUTION #53-16); AND THE INSTALLATION SERVICES WILL BE
PERFORMED BY COLUMBUS COMMUNICATIONS, THROUGH AN EXISTING ANNUAL CONTRACT
(RESOLUTION #14-13). THE COMPUTERS WILL BE INSTALLED IN POLICE VEHICLES
CURRENTLY EQUIPPED WITH MOBILE DATA DEVICES RUNNING WINDOW XP OPERATING
SYSTEMS.
WHEREAS, the Police Department?s mobile data fleet currently has 282 computers
that are equipped with the Windows XP operating system. The XP Operating
System is four generations old and is no longer supported by Microsoft. The
Police Department?s software programs such as Computer Aided Dispatch, Georgia
Electronic Accident Reporting System, Records Management System and assorted
other applications are all being upgraded by the respective vendors to take
into account the obsolescence of Windows XP. The computers in the police
vehicles must be replaced with newer equipment; that will support the new
Operating System requirements, in order to continue utilizing the various
software packages; and,
WHEREAS, this purchase is the first phase of the Police computer fleet
modernization project. The second phase of this project will take place as
funding is identified in FY18; and,
WHEREAS, Council approval is required because this purchase will be funded from
Police OLOST Salary Savings.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of 116 Lenovo
T470 Computers and installation services, in the amount of $311,112.00, funded
by Police OLOST Salary Savings
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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