Agenda Item # 8
Columbus Consolidated Government
Council Meeting
October 23, 2018
Agenda Report # 46
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FIRE SPRINKLER SERVICE & INSPECTIONS (ANNUAL CONTRACT) ? RFB NO. 18-0025
It is requested that Council approve the contract with Pro-Tech Fire Protection
Systems, Inc. (Columbus, GA). The contractor will replace the current
contracted vendor in providing fire sprinkler service and inspections at
various City locations. The Facilities Maintenance Division budgets
approximately $13,500.00, per fiscal year, for these services.
The current Fire Sprinkler Service & Inspections contract, approved per
Resolution 179-18 on May 22, 2018, was awarded to Delta Fire Protection
Company, LLC (Tucker, GA). The vendor went out of business, effective
September 2018. Pro-Tech Fire Protection Systems, Inc., submitted the second
lowest bid and has provided written confirmation of their willingness to
fulfill the remaining term of the contract.
The contract is currently in the first term, ending June 10, 2020, with the
option to renew for three additional twelve-month periods. Contract renewal
will be contingent upon the mutual agreement of the City and the Contractors.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry. Three (3) bids were received on April 25, 2018.
This bid has been advertised, opened and reviewed. The bidders were:
Pro-Tech
(Columbus, GA) Delta Fire
(Tucker, GA) Johnson Controls/
Simplex Grinnell
(Atlanta, GA)
Revised 4/18/18 Bid Form
REGULAR WORK HOURS
A. Visual Inspection ? Yearly (per hour/per inspector) $ 78.00 $ 60.00 $ 126.00
B. Sprinkler Testing ? Quarterly (per hour/inspector) $ 78.00 $ 60.00 $ 126.00
C. Helper Rate (per hour/per helper) $ 52.00 $ 22.00 $ 126.00
D. Fire Pump Testing $ 700.00 $ 700.00 $ 550.00
OUTSIDE REGULAR HOURS
E. Visual Inspection $ 109.00 $ 70.00 $ 189.00
F. Sprinkler Testing $ 109.00 $ 70.00 $ 189.00
Materials (Cost + _____%) 7.2 % 8 % 15 %
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Public Works ? Other Maintenance/Repairs ? Building Maintenance-Gen. Gov?t;
0101-260-3710-REPA-6529.
* * * * * * * *
(B) SELF-PROPELLED SCISSOR LIFT ? SOURCEWELL CONTRACT (FORMERLY NATIONAL JOINT
POWERS ALLIANCE)
It is requested that Council approve the purchase of one (1) self-propelled
scissor lift from Yancey Brothers Company (Fortson, GA), by cooperative
purchasing through Sourcewell (formerly NJPA), per contract number 032515-CAT,
for the amount of 26,296.00.
The equipment will be used by the Facilities Maintenance Division of Public
Works to inspect, replace and install maintenance equipment suspended above
ground, i.e., replace parking garage lights, install and remove holiday
decorations, replace and install gym lights, etc. It will allow each
individual to apply safety equipment to their person in the event of an
accident, which is a major concern with the existing lift.
The purchases will be accomplished via Request for Proposal (RFP) Contract
#032515-CAT, initiated by Sourcewell, whereby Yancey Brothers Company was one
of the successful vendors contracted to provide Heavy Construction Equipment
with Related Accessories, Attachments, and Supplies. The contract, which
commenced March 19, 2015, is good through March 19, 2020. Sourcewell (formerly
National Joint Powers Alliance) is a self-supporting government organization,
partnering with education, government, and nonprofits to boost student and
community success. Created in 1978 as one of Minnesota?s nine service
cooperatives, they offer training and shared services to central-Minnesota
members. Throughout North America, they offer a cooperative purchasing program
with over 200 awarded vendors on contract. Sourcewell is driven by service and
the ability to strategically reinvest in member communities. The bid process
utilized by Sourcewell meets the requirements of the City?s Procurement
Ordinance; additionally, cooperative purchasing is authorized per Article 9-101
of the Procurement Ordinance.
Funds are budgeted in the FY19 Budget: General Fund ? Public Works ?
Facilities Maintenance ? Machinery; 0101-260-2700-MNTN-7715.
* * * * * *
(C) CONTRACT EXTENSION FOR LONG DISTANCE TELEPHONE SERVICES (ANNUAL CONTRACT) ?
RFP NO. 12-0001
It is requested that Council authorize the extension of the Long Distance
Telephone Services contract with AT&T (Atlanta, GA) for an additional six-month
period. The estimated cost for the six-month extension is $12,000.00.
Per Resolution No. 50-12, dated February 28, 2012, Council authorized a
five-year contract with AT&T. The contract was due to expire on February 27,
2017; however, in accordance with Article 3-109 (Annual Contracts: Price
Agreement and Service Contracts) of the Procurement Ordinance and at the
request of the Information Technology Department, the contract was extended for
one year, through February 27, 2018.
Per Resolution No. 283-17, dated August 8, 2017, Council authorized an
agreement with AT&T to upgrade the City?s current CCG PRI VoIP telephone system
to a more modern SIP IPFLEX VoIP telephone system. The SIP system will allow
phone services to be delivered via the internet instead of PRI lines. It was
anticipated that it would take approximately six (6) months until the system is
fully implemented. To prevent the long distance services from going to a
higher month-to-month rate before the SIP trunking is completed, Council
authorized the extension of the contract for an additional six (6) months (per
Resolution No. 43-18, dated February 13, 2018).
The Information Technology Department documents AT&T has not finished porting
the telephone numbers. Therefore, it is necessary to extend the contract for
an additional six (6) month period; Council approval is required for extensions
beyond the one year period.
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Information Technology ? Long Distance; 0101-210-1000-ISS-6628.
* * * * * *
(D) PAYMENT FOR LOCAL PHONE SERVICE BILLING
It is requested that Council approve payment to AT&T for local phone service
billing in the approximate amount of $25,000, per month, through July 2019, for
account numbers: 706-U03-7470-470, approximately $5,500.00 per month and
706-U03-8869-869, approximately, $18,500.00 per month
This local phone service billing includes the following: Ambulance service,
PRI lines, T-1 lines, the actual phone number blocks, (prefix 225 and 653
etc?), analogue fax lines, and other analogue lines, and includes connections
to places like the landfills and other specialized buildings.
Resolution #202-03 authorized the purchase of a telephone system upgrade from
AT&T (formerly Bellsouth/BSFS) via a five-year lease contract, while also
renewing the contract with the vendor for a ten (10) year period to guarantee
the current rate for the phone system. That 10-year contract has expired.
Consequently, approval for the continued payments is required through July
2019.
Funds are budgeted in FY19 Budget: General Fund - Information Technology ?
Telephone; 0101-210-1000-ISS-6621.
* * * * * * * *
(E) SERVICE/MAINTENANCE PLAN FOR FIRE/EMS BURN BUILDING
It is requested that Council approve a three-year service/maintenance plan from
Pro-Safe Fire Training Systems, Inc., (Hamilton Ontario, Canada), in the amount
of $21,290.00, for the required inspections and maintenance of the burn
building, mandated by the National Fire Protection Association.
Per Resolution #204-15, Council approved the purchase of a Burn Building from
WHP Training and purchase of the required props for the burn building from
Global Enterprise, Inc. The burn building and props are used to certify new
firefighters to meet the annual live fire training through the Georgia
Firefighters Standards and Training Council, as well as, train current
firefighters under the Insurance Services office fire suppression rating
schedule Section 580.
Global Enterprises, sub-contracted with Pro-Safe Fire Training Systems to
install the props for the burn building. These props use propane gas along
with a control room, live monitors and control panel. Gas lines in the burn
building are equipped with sensors to control and observe live burns to insure
that the fire does not become uncontrollable or explosive resulting in a threat
to life. Pro Safe does not guarantee safety of the props without yearly
inspections. Also, according to the National Fire Protection Agency, yearly
inspections must be performed to ensure the safety of personnel involved.
Consequently, Pro-Safe is the only known source for service/maintenance since
they manufactured and installed the props.
Funds are budgeted in the FY19 Budget: LOST/Public Safety Fund ? Fire & EMS ?
Public Safety/Lost ? Service Contracts; 0102 ? 410 -9900 ? LOST ? 6513.
* * * * * * * *
(F) REPAIRS AND ASSOCIATED SERVICES/EQUIPMENT REQUIRED DUE TO THE GOVERNMENT
CENTER FLOODING
It is requested that Council approve the purchase of repairs and associated
services/equipment, required due to the Government Center Flooding, from
various vendors, in accordance with insurance claims estimated at
$1,094,458.17.
The repairs and associated services and equipment shall include, but not
limited to, the following: Building Repairs, Mechanical/Electrical/Plumbing,
plus, Cameras, Furniture/Equipment contents and Moving expenses.
Repairs are required to be completed by Spring of 2019 to accommodate the
judicial offices of the City. In order to meet that completion date, the
purchases will be expedited and will be made via the City?s appropriate annual
contracts, cooperative purchases and other expeditious means.
Payment for the repairs and associated services/equipment will be made from the
insurance proceeds.
* * * * * * * *
(G) STATEMENT OF WORK NO. 3 FOR CGI ADVANTAGE 360? SOFTWARE AS A
SERVICE AGREEMENT (SAAS) ? HRM IMPLEMENTATION ? ANNUAL/SICK LEAVE PROCESS AND
REPORTING AND AS NEEDED TECHNICAL/CONSULTING SERVICES
It is requested that Council approve Statement of Work No. 3 from CGI, Inc
(Fairfax, VA), for the estimated amount of $16,000.00, for required
enhancements needed to facilitate the City?s annual/sick leave rollover process
to include the sick leave bonus check process and reporting as well as
provisions for additional technical/consulting services from CGI on an as
needed basis.
Per Resolution #85-16, Council approved the upgrade of the
Finance/Payroll/Budget and Human Resources System to Advantage 360? Software as
a Service Agreement (SaaS) from CGI.
During the implementation of the Human Resources System, it was found
additional enhancements were needed to facilitate the City?s annual/sick leave
rollover process to include the sick leave bonus check process.
The following general project assumptions apply to this Statement of Work:
A. CCG will continue to use the CSG Support Center facilities for baseline
software-related issues and on-going production operations support in
accordance with the Agreement.
B. CGI will allocate Advantage functional and technical resources consistent
with the roles and tasks to be specified, and endeavor to support the
reasonably requested timeframes.
C. CCG will provide a Project Manager to coordinate requests for CGI
assistance, manage project priorities with CGI?s Project Manager, and assist in
planning of CGI resources and services.
D. The parties? respective level of effort and roles and responsibilities will
vary depending on the task. Regardless of the desired level of effort of CGI
support, it is critical that the CGI project team have access to CCG?s
Advantage functional and technical resources and that information requested by
CGI is provided by CCG in a timely manner.
E. Services will primarily be performed remotely from CGI locations. When
performing work onsite, CCG will provide a dedicated work space for CGI staff.
F. CCG will provide remote access to all necessary server environments and
necessary software, tokens, etc. for VPN access.
Funds are available in the FY19 Budget: Special Projects ? Capital Projects
Fund ? Capital Projects ? General Fund Supported Capital Projects ? Software
Lease ? LGFS/GHRS Conversion; 0508-660-1000-CPGF-6541-22187-20070.
?ITEM A?
A RESOLUTION
NO.
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR PROVISION OF FIRE SPRINKLER
SERVICE & INSPECTIONS FROM PRO-TECH FIRE PROTECTION SYSTEMS, INC. (COLUMBUS,
GA), FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $13,500.00.
WHEREAS, the current Fire Sprinkler Service & Inspections contract, approved
per Resolution 179-18 on May 22, 2018, was awarded to Delta Fire Protection
Company, LLC (Tucker, GA).; and,
WHEREAS, the current vendor has gone out of business, effective September 2018;
and,
WHEREAS, Pro-Tech Fire Protection Systems, Inc., submitted the second-lowest
bid and has provided written confirmation of their willingness to fulfill the
remaining term of the contract; and,
WHEREAS, the contract is currently in the first term, ending June 10, 2020,
with the option to renew for three additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract for the provision of fire sprinkler service & inspections from
Pro-Tech Fire Protection Systems, Inc. (Columbus, GA), for the estimated annual
contract value of $13,500.00. Funds are budgeted each fiscal year for this
on-going expense: General Fund - Public Works, Other Maintenance/Repairs ?
Building Maintenance-Gen. Gov?t; 0101-260-3710-REPA-6529.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF SELF-PROPELLED SCISSOR LIFT
FROM YANCEY BROTHERS COMPANY (FORTSON, GA), BY COOPERATIVE PURCHASING THROUGH
SOURCEWELL CONTRACT, FORMERLY NATIONAL JOINT POWERS ALLIANCE (NJPA), PER
CONTRACT NUMBER 032515-CAT, FOR THE AMOUNT OF, $26,296.00.
WHEREAS, the equipment will be used by the Facilities Maintenance Division of
Public Works to inspect, replace and install maintenance equipment suspended
above ground, i.e., replace parking garage lights, install and remove holiday
decorations, replace and install gym lights, etc. It will allow each
individual to apply safety equipment to their person in the event of an
accident, which is a major concern with the existing lift. This is new
equipment; and,
WHEREAS, Sourcewell, formerly National Joint Powers Alliance (NJPA), is
a self-supporting government organization, partnering with education,
government, and nonprofits to boost student and community success. Created in
1978 as one of Minnesota?s nine service cooperatives, they offer training and
shared services to central-Minnesota members. Throughout North America, they
offer a cooperative purchasing program with over 200 awarded vendors on
contract. Sourcewell is driven by service and the ability to strategically
reinvest in member communities; and,
WHEREAS, Contract #032515-CAT, adopted by Sourcewell, is a cooperative contract
available for use by any governmental entity. The City?s Procurement
Ordinance, Article 9-101, authorizes the use of cooperative purchasing.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase self-propelled scissor
lift from Yancey Brothers Company (Fortson, GA), by cooperative purchasing
through Sourcewell, per contract number 032515-CAT, for the amount of
$26,296.00. Funds are budgeted in the FY19 Budget: General Fund ? Public Works
? Facilities Maintenance ? Machinery; 0101-260-2700-MNTN-7715.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF THE LONG DISTANCE TELEPHONE SERVICES
CONTRACT WITH AT&T (ATLANTA, GA) FOR AN ADDITIONAL SIX-MONTH PERIOD. THE
ESTIMATED COST FOR THE SIX-MONTH EXTENSION IS $12,000.00.
WHEREAS, per Resolution No. 50-12, dated February 28, 2012, Council authorized
a five-year contract with AT&T. The contract was due to expire on February 27,
2017; however, in accordance with Article 3-109 (Annual Contracts: Price
Agreement and Service Contracts) of the Procurement Ordinance and at the
request of the Information Technology Department, the contract was extended for
one year, through February 27, 2018; and,
WHEREAS, per Resolution No. 283-17, dated August 8, 2017, Council authorized an
agreement with AT&T to upgrade the City?s current CCG PRI VoIP telephone system
to a more modern SIP IPFLEX VoIP telephone system. The SIP system will allow
phone services to be delivered via the internet instead of PRI lines. It was
anticipated that it would take approximately six (6) months until the system is
fully implemented. To prevent the long distance services from going to a
higher month-to-month rate before the SIP trunking is completed, Council
authorized the extension of the contract for an additional six (6) months (per
Resolution No. 43-18, dated February 13, 2018); and,
WHEREAS, the Information Technology Department documents AT&T has not finished
porting the telephone numbers. Therefore, it is necessary to extend the
contract for an additional six (6) month period; Council approval is required
for extensions beyond the one year period.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an extension of the Long
Distance Telephone Services contract with AT&T (Atlanta, GA) for an additional
six-month period. The estimated cost for the six-month extension is
$12,000.00. Funds are budgeted each fiscal year for this ongoing expense:
General Fund ? Information Technology ? Long Distance; 0101-210-1000-ISS-6628.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO AT&T FOR LOCAL PHONE SERVICE BILLING IN THE
APPROXIMATE AMOUNT OF $25,000, PER MONTH, THROUGH JULY 2019, FOR ACCOUNT
NUMBERS: 706-U03-7470-470, APPROXIMATELY $5,500.00 PER MONTH AND
706-U03-8869-869, APPROXIMATELY $18,500.00 PER MONTH.
WHEREAS, this local phone service billing includes the following: Ambulance
service, PRI lines, T-1 lines, the actual phone number blocks, (prefix 225 and
653 etc?), analogue fax lines, and other analogue lines, and includes
connections to places like the landfills and other specialized buildings; and,
WHEREAS, Resolution #202-03 authorized the purchase of a telephone system
upgrade from AT&T (formerly Bellsouth/BSFS) via a five-year lease contract,
while also renewing the contract with the vendor for a ten (10) year period to
guarantee the current rate for the phone system. That 10-year contract has
expired. Consequently, approval for the continued payments is required through
July 2019.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to AT&T for local
phone service billing in the approximate amount of $25,000, per month, through
July 2019, for account numbers: 706-U03-7470-470, approximately $5,500.00 per
month, and 706-U03-8869-869, approximately $18,500.00 per month. Funds are
budgeted in FY19 Budget: General Fund - Information Technology ? Telephone;
0101-210-1000-ISS-6621.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING A THREE-YEAR SERVICE/MAINTENANCE PLAN FROM PRO-SAFE
FIRE TRAINING SYSTEMS, INC., (HAMILTON ONTARIO, CANADA), IN THE AMOUNT OF
$21,290.00, FOR THE REQUIRED INSPECTIONS AND MAINTENANCE OF THE BURN BUILDING,
MANDATED BY THE NATIONAL FIRE PROTECTION ASSOCIATION.
WHEREAS, per Resolution #204-15, Council approved the purchase of a Burn
Building from WHP Training and purchase of the required props for the burn
building from Global Enterprise, Inc. The burn building and props are used to
certify new firefighters to meet the annual live fire training through the
Georgia Firefighters Standards and Training Council, as well as, train current
firefighters under the Insurance Services office fire suppression rating
schedule Section 580; and,
WHEREAS, Global Enterprises, sub-contracted with Pro-Safe Fire Training Systems
to install the props for the burn building. These props use propane gas along
with a control room, live monitors and control panel. Gas lines in the burn
building are equipped with sensors to control and observe live burns to insure
that the fire does not become uncontrollable or explosive resulting in a threat
to life. Pro Safe does not guarantee safety of the props without yearly
inspections. Also, according to the National Fire Protection Agency, yearly
inspections must be performed to ensure the safety of personnel involved.
Consequently, Pro-Safe is the only known source for service/maintenance since
they manufactured and installed the props.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a three-year
service/maintenance plan from Pro-Safe Fire Training Systems, Inc., (Hamilton
Ontario, Canada), in the amount of $21,290.00, for the required inspections and
maintenance of the burn building, mandated by the National Fire Protection
Association. Funds are budgeted in the FY19 Budget: LOST/Public Safety Fund
? Fire & EMS ? Public Safety/Lost ? Service Contracts; 0102 ? 410 -9900 ? LOST
? 6513.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF REPAIRS AND ASSOCIATED
SERVICES/EQUIPMENT, REQUIRED DUE TO THE GOVERNMENT CENTER FLOODING, FROM
VARIOUS VENDORS, IN ACCORDANCE WITH INSURANCE CLAIMS ESTIMATED AT
$1,094,458.17.
WHEREAS, the repairs and associated services/equipment shall include, but not
limited to, the following: Building Repairs, Mechanical/Electrical/Plumbing,
plus, Cameras, Furniture/Equipment contents and Moving expenses.
WHEREAS, repairs are required to be completed by Spring of 2019 to accommodate
the judicial offices of the City. In order to meet that completion date, the
purchases will be expedited and will be made via the City?s appropriate annual
contracts, cooperative purchases and other expeditious means.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase repairs and associated
services/equipment, required due to the Government Center Flooding, from
various vendors, in accordance with insurance claims estimated at
$1,094,458.17. Payment for the repairs and associated services/equipment will
be made from the insurance proceeds.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE AGREEMENT FOR STATEMENT OF WORK NO. 3 FROM CGI,
INC (FAIRFAX, VA), FOR THE ESTIMATED AMOUNT OF $16,000.00, FOR REQUIRED
ENHANCEMENTS NEEDED TO FACILITATE THE CITY?S ANNUAL/SICK LEAVE ROLLOVER PROCESS
TO INCLUDE THE SICK LEAVE BONUS CHECK PROCESS AND REPORTING AS WELL AS
PROVISIONS FOR ADDITIONAL TECHNICAL/CONSULTING SERVICES FROM CGI ON AN AS
NEEDED BASIS.
WHEREAS, per Resolution #85-16, Council approved the upgrade of the
Finance/Payroll/Budget and Human Resources System to Advantage 360? Software as
a Service Agreement (SaaS) from CGI; and,
WHEREAS, during the implementation of the Human Resources System, it was found
additional enhancements were needed to facilitate the City?s annual/sick leave
rollover process to include the sick leave bonus check process.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into the agreement for
Statement of Work No. 3 from CGI (Fairfax, VA), for the estimated amount of
$16,000.00, for required enhancements needed to facilitate the city?s
annual/sick leave rollover process to include the sick leave bonus check
process and reporting as well as provisions for additional technical/consulting
services from CGI on an as needed basis. Funds are available in the FY19
Budget as: Special Projects ? Capital Projects Fund ? Capital Projects ?
General Fund Supported Capital Projects ? Software Lease ? LGFS/GHRS
Conversion; 0508-660-1000-CPGF-6541-22187-20070.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
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