Agenda Item # 6
Columbus Consolidated Government
Council Meeting
May 16, 2006
Agenda Report # 138
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SURPLUS EMERGENCY EQUIPMENT
It is requested that Council authorize the declaration of fifteen (15) sets of
fire protection apparel and seven (7) VHF radios as surplus, in accordance with
Section 7-501 of the Charter of Columbus Consolidated Government.
The equipment has either been replaced or placed out of service due to excess
use, and is incompatible with current technology. Due to Homeland Security
policies, the City cannot auction the emergency equipment. Therefore,
equipment will be donated to Fort Perry Volunteer Fire Department (Marion
County, GA), the agency requesting the surplus items.
* * * * * *
(B) INDUSTRIAL WHEEL BACKHOE LOADER ? RFB NO. 06-0062
It is requested that Council authorize the purchase of an industrial wheel
backhoe loader from Yancey Brothers Caterpillar in the amount of $52,958.00.
The backhoe loader will replace one that was stolen from the Rainwater
Management Division, and will be used to dig trenches for laying pipes at job
sites.
Bid specifications were posted on the City?s website; two bid responses were
received on March 8, 2006. This bid has been advertised, opened and reviewed.
The bidders were:
BIDDERS AMOUNT
Yancey Brothers
(Fortson, GA) 52,958.00
Wade Tractor & Equipment, Inc. ?
(Griffin, GA) 50,966.43
1 The bid submitted by Wade Tractor & Equipment, Inc., does not meet
specifications for operating weight, tires, and proximity of the vendor?s parts
and service facility. The vendor has been notified in writing.
Funds are budgeted in FY06 Budget, Sewer Fund Supported Capital Projects ? Off
Road Equipment, Vehicle Replacement; 0508-660-2000-CPSF-7725-20782-20010.
* * * * * * * *
(C) 14-PASSSENGER MFSAB TYPE A SCHOOL BUS - BID NO. 06-0080
It is requested that Council authorize the purchase of a 14-Passenger MFSAB
(Multi-Functional School Activity Bus) Type A School Bus, from Lou Sobh
Automotive (Duluth, Georgia), in the amount of $40,973.00.
This bus is an addition to the Parks and Recreation fleet of vehicles. The
Recreation Services Division will use the vehicle to transport children,
teenagers, therapeutic passengers and senior citizens on field trips, in and
out of town.
Bid specifications were mailed and posted on the City?s website; responses were
received on April 26, 2006 from five bidders. This bid has been advertised,
opened and reviewed. The bidders were:
BIDDER BID AMOUNT
Lou Sobh Automotive (Duluth, GA) $40,973.00
Atlanta Freightliner Truck Sales D/B/A
Thomas Bus Sales of GA (Jefferson, GA)1
38,215.00
Bill Heard Chevrolet (Columbus, GA) 41,400.00
Airport Chevrolet (Atlanta, GA) 42,481.00
Huntleigh Bus Atlanta (Forest Park, GA) 44,884.00
1Atlanta Freightliner Truck Sales, et al, failed to include the required
Warranty and Literature for the Chassis. Therefore, vendor?s bid was deemed
incomplete.
Funds are budgeted in the FY06 Budget: Parks and Recreation ? Park Services ?
Light Trucks; 0101 ?270 ?2100 ? PSRV- 7722.
* * * * * * * *
(D) CARGO VANS ? RFB NO. 06-0044
It is requested that Council authorize the purchase of two (2) cargo vans from
Allan Vigil Ford in the amount of $29,244.00. The Traffic Engineering and
Facilities Maintenance divisions will use these replacement vehicles to
transport tools and work materials to and from work sites.
Bid specifications were posted on the City?s website. Two bid responses were
received on January 18, 2006. This bid has been advertised, opened and
reviewed. The bidders were:
Vendors Option 1
? Ton Cargo Van
(1 Unit) Option 2
? Ton Cargo Van w/Shelving
(1 Unit)
Allan Vigil Ford (Morrow, GA) 14,622.00 $14,622.00
Jay Pontiac Buick GMC (Columbus, GA) 15,204.51 $15,429.51
Funds are budgeted in FY06 Budget for one van; Public Services ? Facilities
Maintenance ? Light Trucks; 0101-260-2700-MNTN-7722. Funds for the other van
are budgeted in FY06 Budget; Paving Fund ? Engineering ? Traffic Engineering -
Light Trucks: 0203-250-2100-TRAF-7722.
* * * * * * * *
(E) CHANGE ORDER 1 FOR 12th AVENUE FLOOD ABATEMENT PROJECT ? RFB NO. 06-0018
It is requested that Council authorize the execution of change order 1 for
additional flood abatement services for the 12th Avenue system, with Big
Warrior Corporation (Cleveland, AL), in the amount of $215,805.00. Resolution
No. 3-06 authorized the execution of the contract with Big Warrior
Corporation.
The Hope VI project was implemented before work began on the 12th Avenue
System. Part of the Hope VI project included the relocation of the combined
sewer line that the City was tying to. As a result, the City?s line has to be
extended.
Original contract amount $3,116,366.00
Change Order 1 215,805.00
New contract amount $3,332,171.00
Funds are budgeted in FY06 Budget, 1999 SPLOST Road/Bridge/Street ?
Drainage/Street Improvements, 2006 Flood Abatement;
0540-695-2126-TXRB-7622-50802-2006F.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE DECLARATION OF FIFTEEN (15) SETS OF FIRE
PROTECTION APPAREL AND SEVEN (7) VHF RADIOS AS SURPLUS, IN ACCORDANCE WITH
SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT.
WHEREAS, the equipment has either been replaced or placed out of
service due to excess use, and is incompatible with current technology; and,
WHEREAS, due to Homeland Security policies, the City cannot auction the
emergency equipment. Therefore, equipment will be donated to Fort Perry
Volunteer Fire Department (Marion County, GA), the agency requesting the
surplus items.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare fifteen (15) sets of fire
protection apparel and seven (7) VHF radios as surplus, in accordance with
Section 7-501 of the Charter of Columbus Consolidated Government.
________________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN INDUSTRIAL WHEEL BACKHOE
LOADER FROM YANCEY BROTHERS CATERPILLAR IN THE AMOUNT OF $52,958.00.
WHEREAS, the backhoe loader will replace one that was stolen from the
Rainwater Management Division, and will be used to dig trenches for laying
pipes at job sites.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an industrial wheel
backhoe loader from Yancey Brothers Caterpillar in the amount of $52,958.00.
Funds are budgeted in FY06 Budget, Sewer Fund Supported Capital Projects ? Off
Road Equipment, Vehicle Replacement; 0508-660-2000-CPSF-7725-20782-20010.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF A 14-PASSENGER MFSAB (MULTI-FUNCTIONAL
SCHOOL ACTIVITY BUS) TYPE A SCHOOL BUS, FROM LOU SOBH AUTOMOTIVE (DULUTH,
GEORGIA), IN THE AMOUNT OF $40,973.00.
WHEREAS, this bus is an addition to the Parks and Recreation fleet of
vehicles. The Recreation Services Division will use the vehicle to transport
children, teenagers, therapeutic passengers and senior citizens on field trips,
in and out of town.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a 14-Passenger MFSAB
(Multi-Functional School Activity Bus) Type A School Bus, from Lou Sobh
Automotive (Duluth, Georgia), in the amount of $40,973.00. Funds are budgeted
in the FY06 Budget: Parks and Recreation ? Park Services ? Light Trucks; 0101
?270 ?2100 ? PSRV- 7722.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CARGO VANS FROM ALLAN
VIGIL FORD IN THE AMOUNT OF $29,244.00.
WHEREAS, the Traffic Engineering and Facilities Maintenance divisions
will use these replacement vehicles to transport tools and work materials to
and from work sites.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) cargo
vans from Allan Vigil Ford in the amount of $29,244.00. Funds are budgeted in
FY06 Budget for one van; Public Services ? Facilities Maintenance ? Light
Trucks; 0101-260-2700-MNTN-7722. Funds for the other van are budgeted in FY06
Budget; Paving Fund ? Engineering ? Traffic Engineering - Light Trucks:
0203-250-2100-TRAF-7722.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 FOR ADDITIONAL
FLOOD ABATEMENT SERVICES FOR THE 12th AVENUE SYSTEM, WITH BIG WARRIOR
CORPORATION (CLEVELAND, AL), IN THE AMOUNT OF $215,805.00
WHEREAS, Resolution No. 3-06 authorized the execution of the contract
with Big Warrior Corporation; and,
WHEREAS, the Hope VI project was implemented before work began on the
12th Avenue System. Part of the Hope VI project included the relocation of the
combined sewer line that the City was tying to. As a result, the City?s line
has to be extended.
Original contract amount $3,116,366.00
Change Order 1 215,805.00
New contract amount $3,332,171.00
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute change order 1
for additional flood abatement services for the 12th Avenue system, with Big
Warrior Corporation (Cleveland, AL), in the amount of $215,805.00. Funds are
budgeted in FY06 Budget, 1999 SPLOST Road/Bridge/Street ? Drainage/Street
Improvements, 2006 Flood Abatement; 0540-695-2126-TXRB-7622-50802-2006F.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: May 16, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
May 17, 2006
1. Tree Trimming and Removal Services (Re-Bid) (Annual Contract) RFB No. 06-0083
Scope of Bid
Provide all supervision, labor, tools, equipment and services required for tree
trimming and removal services on an "as needed basis" for Columbus Consolidated
Government Urban Forestry and Beautification Division. The term of contract
shall be for two years, with the option to renew for three (3) additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
May 24, 2006
1. Scanner/Copier/Printer (Re-Bid) ? RFB No. 06-0081
Scope of Bid
Provide HP DesignJet 4500MFP scanner/copier/printer (or equal) to be used by
the GIS Division of the Engineering Department.
2. Ammunition for Public Safety Departments (Annual Contract) ? RFB No.
06-0084
Scope of Bid
Provide ammunition of various types and quantities on an ?as needed?
basis to Columbus Consolidated Government (the City) to be utilized by the
Public Safety Departments. The contract term will be for two (2) years with
option to renew for three (3) additional twelve-month periods.
May 26, 2006
1. Crime & Liability Insurance (Annual Contract) ? RFP No. 06-0014
Scope of RFP
Provide Columbus Consolidated Government with crime and liability insurance.
The initial term of the contract shall be for one year beginning July 1, 2006,
with the option to renew for four (4) additional twelve-month periods.
Contract renewal will be contingent upon the mutual agreement of the City and
the Contractor.
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