Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #______



Columbus Consolidated Government

Council Meeting



January 22, 2019



Agenda Report #_____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) FEDERAL REIMBURSEMENT RECOVERY SERVICES



It is requested that Council authorize the execution of a contract with Justice

Benefits, Inc. (JBI) (Coppell, TX), for federal reimbursement recovery

services. The Sheriff?s Office will utilize the services to recover federal

reimbursements regarding special circumstance inmates, including: medical

expenses, mental health expenses, translator, transportation expenses, as well

as, food and housing expenses.



Many of the services provided by the Jail are funded directly by local and

state funds when, in fact, some of those services are eligible for Federal

Financial Participation (FFP). In essence, the federal government will

reimburse a percentage of local dollars spent for services currently provided

by the Sheriff?s Department. The vendor will provide professional expertise,

technology and manpower to assist the City in securing the appropriate federal

reimbursements. Justice Benefits, Inc. will perform the following services:



A. Review the policies and procedures used by the County to identify such

additional Federal and other revenue sources, if any, as may be available to

the County through participation in new programs or expansion of existing FFP.

These efforts may include any of the following activities: advising the County

of the reimbursement opportunity, preparing or enhancing the claim, preparing

or assisting with submittal packages, preparing audit files, assisting the

County with submittals, assisting the County should it be audited for claims on

which the Company assisted, or other related federal revenue enhancement

activities.



B. Continually monitor for new opportunities of funding. Whenever a new

federal reimbursement opportunity arises, JBI may notify the County of that

opportunity. JBI will strive to identify and optimize all federal

reimbursement opportunities for the County; but is not obligated to make the

County aware of all possible opportunities and shall have no liability for any

omission to identify the same. Upon the County signing an Initiative with JBI

for the claiming of federal dollars, then JBI will be entitled to compensation

for that Initiative.



Council approved the previous contract for one year with the option to renew

for three additional years, per Resolution No. 41-15. At this time there is

no other known vendor providing these services. Therefore, the vendor is

considered an Only Known Source, per the Procurement Ordinance, Article 3-114.



The initial term of contract shall be for one year, with the option to renew

for three (3) additional twelve-month periods.



The vendor will be compensated, twenty-two percent (22%), from new revenues

received by the City that are expressly deemed to be a result of JBI?s efforts.



Revenue funds will be deposited into: General Fund Supported Capital Projects,

Office of Justice-SCAAP; 0508-660-1000-CPGF-4328-22180 -20010. Expenditures

will be paid from: General Fund Supported Capital Projects, Other Purchased

Prof & Tech Services ? Office of Justice-SCAAP,

0508-660-1000-CPGF-6444-22180-20010.



* * * * * *



(B) TASER TRAINING CARTRIDGES FOR POLICE DEPARTMENT

It is requested that Council approve the purchase of Taser training cartridges

from Axon Enterprise, Inc., (Scottsdale, AZ) for the amount of $24,375.00.

The Police Department is requesting to purchase Taser training cartridges for

certification purposes. Tasers provide an option that could prevent the

necessity for ?deadly force,? thereby possibly preventing serious injury to an

officer, or a citizen taken into custody.

Axon Enterprise, Inc, (formerly Taser International) is the manufacturer of the

Taser cartridges. Therefore, this purchase is considered an only know source

procurement, per the Procurement Ordinance, Section 3-114.

Funds are available in the FY19 Budget: General Fund ? Police ? Support

Services ? Operating Materials; 0101 ? 400 ? 2200 ? STAF ? 6728.

* * * * * *



(C) TRAINING AMMUNITION FOR POLICE DEPARTMENT

It is requested that Council approve the purchase of training ammunition from

Gulf States Distributors (Montgomery, Al), in the amount of $18,900.00. This

will be a cooperative purchase via Georgia Statewide Contract

#99999-SPD-ES40199379-0005.

The training ammunition will be used by the Police Department for training and

certification purposes.

Funds are budgeted in the FY19 Budget: General Fund ? Police ? Support

Services ? Operating Materials; 0101 ? 400 ? 2200 ? STAF ? 6728.

* * * * * *



(D) BULLET PROOF VESTS AND HELMETS FOR FIRE/EMS



It is requested that Council approved the purchase of bullet proof vests and

helmets from SRT Supply (St. Petersburg, FL), in the amount of $31,491.58.

This will be a cooperative purchase via Federal GSA GS-07F-0133W.



With the incidences of active shooters on the rise, Fire & EMS is requesting to

purchase bullet proof vests, with full size rifle plates, and helmets so they

will be better prepared to respond to active shooter situations. This is

becoming the national standard for rapid intervention teams to assist those in

urgent need of medical care and to prevent loss of life. At this time the

Department?s protocol is to wait a safe distance away until police are able to

clear the scene; which means delayed treatment and possible loss of life to

injured victims. Many casualties can be prevented with prompt treatment by

medically trained personnel.



Funds are budgeted in the FY19 Budget: Multi-Government Project Fund ? Finance

? 18 EBM Justice Assistance Grant ? Operating Materials; 0216 ? 200 ? 4122 ?

LLEG ? 6728.

* * * * * *



(E) HAY/STRAW BLOWER - RFB NO. 19-0023



It is requested that Council authorize the purchase of one (1) hay/straw blower

from Flint Equipment Company (Columbus, GA) in the amount of $27,528.58.



This equipment was approved in the FY19 Budget and will be used by staff of the

Waste Disposal Division. The equipment is used to blow wheat straw or mulch

hay on disturbed areas to which staff has applied grass seed (side slopes,

covered lifts, and bare areas noted by EPD) to reduce erosion and protect seed

from washing off. It is a common practice for all landfills and the equipment

is crucial for daily operations.



Bid specifications were posted on the web page of the Purchasing Division, and

the Georgia Procurement Registry. One (1) bid was received on December 12,

2018. Per Item #8, of the RFB General Provisions, the bid due date was

extended to allow for more competition; however, no new bids were received.

This bid has been advertised, opened and reviewed. The bidder was:



Vendors Flint Equipment

(Columbus, GA)

Manufacturer/Model FINN B70T

UNIT PRICE $27,528.58



Funds are budgeted in the FY19 Budget as follows: Integrated Waste Management

Fund ? Public Works ? Pine Grove Landfill ? Machinery ?

0207-260-3560-PGRO-7715.

* * * * * *



(F) ALUMINUM TRENCH BOX - RFB NO. 19-0019



It is requested that Council authorize the purchase of one (1) aluminum trench

box from Yancey Rents (Fortson, GA) in the amount of $14,292.71.



This equipment was approved in the FY19 Budget and will be used by the

Rainwater Division crews to safely work in trenches to repair storm water pipes

by ensuring the sides of the trenches do not collapse.



Bid specifications were posted on the web page of the Purchasing Division, and

the Georgia Procurement Registry. One (1) bid was received on December 12,

2018. Per Item #8, of the RFB General Provisions, the bid due date was

extended to allow for more competition; however, no new bids were received.

This bid has been advertised, opened and reviewed. The bidder was:



Vendors Yancey Rents

(Fortson, GA)

Manufacturer/Model GME / 4AEX-812

UNIT PRICE $14,292.71



Funds are budgeted in the FY19 Budget as follows: Sewer (Stormwater) Fund ?

Public Works ? Sewer Maintenance ? Capital Expend-Over $5,000 ?

0202-260-3210-SWRM-7761.

* * * * * *



(G) ELEVATOR MAINTENANCE SERVICES (ANNUAL CONTRACT) ? RFB NO. 19-0025



It is requested that Council approve the execution of an annual contract with

Georgia Elevator Company dba Oracle Elevator Company, (Columbus, GA) to provide

elevator maintenance services for the estimated annual contract value of

$78,900.00. The contract term will be for three years, with the option to

renew for two additional twelve-month periods. Contract renewal is contingent

upon the mutual agreement of the City and the contracted vendor.



Maintenance services will be performed on a regular and systematic schedule on

elevators located in the Government Center, Civic Center, City Parking Garages,

South Commons Softball Stadium, Golden Park, Government Center Annex Building,

Public Safety Complex, Muscogee County Jail and the Trade Center.



Bid specifications were posted on the web page of the Purchasing Division, and

the Georgia Procurement Registry. Two (2) bids were received on January 2,

2019. This bid has been advertised, opened and reviewed. The bidders were:



Vendors Estimated Annual Contract Value

1. Georgia Elevator Company dba Oracle Elevator Company (Columbus, GA) $78,900.00

2. Premier Elevator Company, Inc. (Stockbridge, GA) $519,816.00





Funds are budgeted each fiscal year for this on-going expense: General Fund ?

Public Works - Facilities Maintenance ? Service Contracts; and Columbus

Ironwork Trade Center ? Building Maintenance ? Contractual Services;

0101-260-2700-MNTN-6513; and 0753-620-2300-TCMT-6319.



* * * * * * *



(H) RECRUITMENT ADVERTISING SERVICES ? RFP NO. 19-0007

It is requested that Council authorize the execution of a contract with Image

by Design (Columbus, GA) for recruitment advertising services to aid in the

recruitment and retention of Columbus Police Department officers. The Police

Department has budgeted $25,038.00 in the FY19 Budget for this project, and the

recommended vendor?s cost proposal is within the budgeted amount.



The recruitment advertising services consist of the following media:

? Video: Creative concept, copywriting (if necessary), presentation of scene

descriptions, and production of a high-quality 3:00 to 4:00 minute documentary

style video.

? Outdoor billboard series: Creative concept, graphic design and production of

print-ready files for an outdoor billboard series.

? Brochures: Graphic design, copywriting and production of 2500 brochures.

? Retractable banners: Graphic design and production of a standard size

retractable banner. Up to six in a series ? same message, changing photography.

? Outdoor banners: Graphic design and production of two vinyl banners.

? Window stickers: Graphic design and production of 500 window stickers for

patrol cars.

? Online display ads: Graphic design, production and delivery of final digital

files; does not include placement.

? Website design consulting: Design consulting for in-house website

development.

? Photography: Art direction and professional photographer for a 1-day photo

shoot.



RFP Advertisement and Receipt of Proposals:

RFP specifications were posted on the web pages of the Purchasing Division and

the Georgia Procurement Registry on August 22, 2018. This RFP has been

advertised, opened and evaluated. Seven proposals were received on October 5,

2018 from the following firms:



Image by Design (Columbus, GA)

Agency Sourcing Solutions (Atlanta, GA)

Naked Media (Oakland Park, FL)

Sensis, Inc. (Atlanta, GA)

SilverHook Studios (Powder Springs, GA)

Stamp Idea Group, LLC (Montgomery, AL)

Third Wave Digital (Macon, GA)



The following events took place after receipt of the proposals.





RFP MEETINGS/EVENTS

Description Date Agenda/Action

Pre-Evaluation Meeting 11/01/18 The Purchasing Manager advised evaluation committee

members of the RFP rules and process, and the project manager provided an

overview. Proposals were distributed to each committee member to review.

1st Evaluation Meeting 11/29/18 Committee members discussed the proposals and determined

clarifications were required of all firms.

Clarification Requested 11/29/18 Requests for clarification were forwarded to all firms.

Clarification Received 12/04/18 Clarification responses received.

Evaluation Forms Sent 12/11/18 Evaluation forms were forwarded to voting committee

members.

Evaluation Results 12/27/18 Evaluation forms were completed and returned to Purchasing

for compilation results; the tabulation of evaluations were then forwarded to

the Evaluation Committee members for review and recommendation.

Recommendation 12/27/18 The Evaluation Committee unanimously recommended award to

Image by Design, the highest-ranking vendor.



Evaluation Committee:

Proposals were reviewed by members of the Evaluation Committee, which consisted

of two (2) voting members from the Police Department and one (1) voting member

from Columbus Fire/EMS.



Award Recommendation:

The evaluation committee deemed the proposal from Image by Design most

responsive to the RFP specifications. Therefore the Evaluation Committee, as

reflected by their comments provided below, recommends award of the contract to

Image by Design for the following reasons:



? Columbus Police Department (CPD) has worked with this vendor on the ?Join the

Force for Good? campaign: CPD is very familiar with the high quality of work

this vendor provides.



? The vendor has a 10-14 day production time.



? The vendor submitted the lowest cost proposal and the amount is within budget.



? The vendor has a large local clientele list.



Vendor Experience/Qualifications:

? Image by Design is a regional advertising agency located in Columbus, and

started as a two-person design firm in 1991. As demand increased, the firm

expanded its team and services to include media planning and placement; brand

messaging; and creative development, copywriting and production for multiple

forms of advertising, including television, print, radio and outdoor.



? The firm?s president is a past recipient of the American Advertising

Federation?s Silver Medal Award, which is presented in recognition of lifetime

contributions to advertising, creative excellence and responsibility in areas

of social concern.



? Image by Design?s Awards:

? Stop the Stigma video is a 2016 Silver Telly Winner for the category of

social responsibility.

? Your Heart Campaign commercial is a 2013 Telly Winner for the category of

Local TV & Local Cable Commercial ? Campaign Business-to-Consumer.

? Robotic Surgery Dance commercial is a 2013 Silver Telly Winner for the

category of Local TV & Local Cable Commercial ? Hospital (under 200 beds).



? A selection of the firm?s clients include:

? Synovus

? Schwob School of Music at Columbus State University

? National Infantry Museum & Soldier Center

? West Georgia Eye Care Center

? Columbus Ledger-Enquirer

? House of Heroes

? Big Dog Running Co.

? Hughston Homes

? Burger King

? Max Fitness

? Growing Room Child Development Center



? Listed below are the last three (3) clients for which Image by Design has

provided similar services:



o Synovus (Columbus, GA) 11/2017 thru 04/2018

My Synovus marketing project included creative services, graphic design,

copywriting, production, proofs, revisions and final files for the following

items: promotional video; direct mail brochure; statement insert; in-branch

banners; web graphics; and existing collateral updates.



o House of Heroes (Columbus, GA) 08/2017 ? 11/2017

House of Heroes video provided at 50% discount for the non-profit organization.



o Floyd Medical Center (Rome, GA) 01/2017 thru 04/2017

Floyd Orthopedic Surgery patient guide videos





The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals

for the procurement of Equipment, Supplies and Professional Services) governs

the RFP Process. During the RFP process, there is no formal opening due to the

possibility of negotiated components of the proposal. In the event City

Council does not approve the recommended offeror, no proposal responses or any

negotiated components are made public until after the award of the contract.

Therefore, the evaluation results and cost information has been submitted to

the City Manager in a separate memo for informational purposes.



The Police Department has budged $25,038.00 in the FY19 Budget: General Fund ?

Police ? Special Operations ? Operating Materials; 0101- 400 ? 2700 ? POLC -

6728.



* * * * * *



(I) STEEL SIGNAL STRAIN POLES (ANNUAL CONTRACT) ? RFB NO. 19-0004



It is requested that Council approve the purchase of steel signal strain poles

from Southern Lighting & Traffic Systems (Cummings GA). The Traffic

Engineering Division budgets approximately $275,000, per fiscal year, for steel

signal strain poles.



The Traffic Engineering Division will purchase steel signal strain poles, on an

?as needed? basis, to include the following: round steel strain poles, heavy

duty round steel mast arm poles, single and or tandem arms, decorative bases,

luminaire arm. This contract also includes an initial purchase for a roadway

project currently under construction.



The Traffic Engineering Division, of the Engineering Department, installs and

maintains steel signal strain poles along City owned streets within Muscogee

County.



The term of the contract shall be for two years, with the option to renew for

three additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



Bid specifications were posted on the web page of the Purchasing Division, and

the Georgia Procurement Registry. One (1) bid was received on October 3,

2018. Due to receiving one bid due diligence was performed to reach out to

the one ?No bid? response received. The vendor stated the term of the contract

was too long, steel material prices fluctuate several times a year.

Consequently, the one bid received was open and reviewed, the bidder was:



Southern Lighting & Traffic Systems (Roswell, GA)



See attached bid sheet:





Funds are budgeted each fiscal year for this ongoing expense: General Fund ?

Engineering ? Traffic Engineering ? Operating Materials;

0101-250-2100-TRAF-6728; Lost Infrastructure ? Engineering ? Infrastructure ?

Lost ? ROAD ? 92018-20160 ? MLK Intersection Enhancements; 1999 Sales Tax

Project Fund ? 1999 SPLOST ? 99 SPLOST Liberty District ? TXLD ? 50623-20160 ?

Liberty District Trial Connection Park & Ride; 0540-695-2134-TXLD-50623-20160;

Special Project ? Capital Project Fund ? Capital ? Paving Fund Supported

Capital Project ? CPPF ? 24021-20180 ? FY18 LMIG Forrest Road Phase I;

24022-20180 ? FY18 FT. Benning Road/Brennan Road Roundabout.



* * * * * * * *



(J) MOBILE/AUTOMATIC LICENSE PLATE READER



It is requested that Council approve the purchase of one (1) mobile/automatic

license plate reader, with associated equipment, one-year warranty and

installation, from TJ Madden and Associates (Braselton, GA), in the amount of

$19,455.00. The purchase will be accomplished by cooperative purchasing via

GSA Federal Contract, Schedule 84, Contract #GS-07F-0004Y.



The mobile/automatic license plate reader is an image-processing technology

used to identify vehicles by their license plates. The Police Department will

mount the systems on pursuit vehicles to expedite the identification of stolen

cars, expired car tags and wanted individuals.



The USA General Administrative Services (GSA) allows local and state

governments to participate in cooperative purchasing via Federal contracts for

the purchase of security and law enforcement equipment from GSA Schedule 84,

and technology products and professional services from GSA IT Schedule 70.

ELSAG is the manufacturer of the mobile/automatic license plate readers. ELSAG

is a subsidiary of Selex ES who was awarded GSA Contract #GS-07F-0004Y. TJ

Madden and Associates is the authorized dealer in Georgia for ELSAG.

Cooperative purchasing is authorized per Article 9-101 of the Procurement

Ordinance.



Funds are available in the FY19 Budget: Multi-Govt Project Fund ? Finance ? 16

EBM Justice Assistance Grant ? Capital Expend/Over $5,000, 0216 ? 200 ? 4121 ?

LLEG ? 7761.



* * * * * * * *



(K) VIDEO MANAGEMENT SOFTWARE FOR POLICE DEPARTMENT



It is requested that Council approve the purchase of video management software

from CDW (Vernon Hills, IL), in the amount of $10,472.00. The purchase will be

accomplished by cooperative purchasing via Sourcewell (formerly NJPA) Contract

#100614-CDW.

The software (Genetec Security Center with Onmicast) will be installed in the

Police Department?s Video Integration Center. It will be used to monitor and

record surveillance camera footage deployed through-out the city.

Funds are available in the FY19 Budget: Multi-Govt Project Fund ? Finance ? 16

EBM Justice Assistance Grant ? Capital Expend/Over $5,000, 0216 ? 200 ? 4121 ?

LLEG ? 7761.



* * * * * * * *



(L) REPAIR OF FIRE TRUCK

It is requested that Council approve payment to Cummins Power South (Albany,

GA) for the repair of Fire Truck, Vehicle #3169, in the amount of $24,493.72.

This Fire Truck was inspected and it was determined the equipment required a

new engine. This equipment, a 2002 Pierce Pumper, is used by the Fire

Department.

Cummins Power South is the authorized repair dealer for the Cummins engine

installed in the Fire Truck. Therefore, the vendor is deemed an only known

source per the Procurement Ordinance, Article 3-114.

Funds are available in the FY19 Budget: General Fund ? Fire/EMS ? Fire/EMS

Operations - Auto Parts and Supplies; 0101 ? 410 ? 2100 ? FOPR - 6721.



* * * * * * * *



(M) NEW BASKETBALL FLOOR FOR CIVIC CENTER

It is requested that Council approve the purchase of a new basketball floor

from Robbins Sports Surfaces, Robbins Inc., (Cincinnati, OH) in the amount of

$103,750.00. The purchase will be accomplished by cooperative purchasing via

Sourcewell (formerly NJPA) Contract #060518-RBI. This purchase will be funded

from the Friends of Columbus account for the Civic Center.

The Civic Center is requesting the new floor to have in place prior to the high

school basketball event scheduled for March. Additionally, the new floor has

the potential to attract other GHSA events which in turn will promote an

economic impact here in the greater Columbus area. The old floor is in

disrepair from years of neglect and abuse. There are large gouges in the floor

that current staff fill with wood putty so as to try and prevent injury.

Additionally, the floor has been rented to other users and one section of the

floor was cut off when the renters could not assemble it properly. GHSA has

commented to the local sports council they will not play official events on the

current floor due to its condition.

This purchase will be funded from the Friends of Columbus account for the Civic

Center. Funds are available in the FY19 Budget: Civic Center Fund ? Civic

Center Operations ? Capital Expenditures over $5,000; 0757-160-1000-CIVC-7761







?ITEM A?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING A CONTRACT WITH JUSTICE BENEFITS, INC., (JBI)

(DALLAS, TX), FOR FEDERAL REIMBURSEMENT RECOVERY SERVICES.



WHEREAS, the vendor will provide professional expertise, technology and

manpower to assist the City in securing the appropriate federal reimbursements;

and,



WHEREAS, the vendor will be compensated, twenty-two percent (22%), from

new revenues received by the City that are expressly deemed to be a result of

Justice Benefits, Inc., (JBI) efforts; and,



WHEREAS, Council approved the previous contract for one year with the

option to renew for three additional years, per Resolution No. 41-15. At this

time there is no other known vendor who provides these services. Therefore,

the vendor is considered an Only Known Source, per the Procurement Ordinance,

Article 3-114; and,



WHEREAS, the contract term shall be for one year, with the option to

renew for three (3) additional twelve-month periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Justice Benefits, Inc., (JBI), to provide federal reimbursement recovery

services. Revenue funds will be deposited into: General Fund Supported

Capital Projects, Office of Justice-SCAAP; 0508-660-1000-CPGF-4328-22180

-20010. Expenditures will be paid from: General Fund Supported Capital

Projects, Other Purchased Prof & Tech Services ? Office of Justice-SCAAP,

0508-660-1000-CPGF-6444-22180-20010.



___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor





?ITEM B?



A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING THE PURCHASE OF TASER TRAINING CARTRIDGES FROM AXON

ENTERPRISE, INC., (SCOTTSDALE, AZ) FOR THE AMOUNT OF $24,375.00.

WHEREAS, the Police Department is requesting to purchase Taser training

cartridges for certification purposes. Tasers provide an option that could

prevent the necessity for ?deadly force,? thereby possibly preventing serious

injury to an officer, or a citizen taken into custody; and,

WHEREAS, Axon Enterprise, Inc, (formerly Taser International) is the

manufacturer of the Taser cartridges. Therefore, this purchase is considered

an only know source procurement, per the Procurement Ordinance, Section 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase Taser training

cartridges from Axon Enterprise, Inc., (Scottsdale, AZ) for the amount of

$24,375.00. Funds are available in the FY19 Budget: General Fund ? Police ?

Support Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ? STAF ? 6728.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor



?ITEM C?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PURCHASE OF TRAINING AMMUNITION FROM GULF STATES

DISTRIBUTORS (MONTGOMERY, AL), IN THE AMOUNT OF $18,900.00. THIS WILL BE A

COOPERATIVE PURCHASE VIA GEORGIA STATEWIDE CONTRACT #99999-SPD-ES40199379-0005.

WHEREAS, the training ammunition will be used by the Police Department for

training and certification purposes.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase training

ammunition from Gulf States Distributors (Montgomery, Al), in the amount of

$18,900.00. Funds are available in the FY19 Budget: General Fund ? Police ?

Support Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ? STAF ? 6728.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor



?ITEM D?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PURCHASE OF BULLET PROOF VESTS AND HELMETS FROM

SRT SUPPLY (ST. PETERSBURG, FL), IN THE AMOUNT OF $31,491.58. THIS WILL BE A

COOPERATIVE PURCHASE VIA FEDERAL GSA GS-07F-0133W.



WHEREAS, with the incidences of active shooters on the rise, Fire & EMS is

requesting to purchase bullet proof vests, with full size rifle plates, and

helmets so they will be better prepared to respond to active shooter

situations. This is becoming the national standard for rapid intervention

teams to assist those in urgent need of medical care and to prevent loss of

life; and,



WHEREAS, at this time the Department?s protocol is to wait a safe distance away

until police are able to clear the scene; which means delayed treatment and

possible loss of life to injured victims. Many casualties can be prevented

with prompt treatment by medically trained personnel.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase bullet proof

vests and helmets from SRT Supply (St. Petersburg, FL), in the amount of

$31,491.58. Funds are budgeted in the FY19 Budget: Multi-Government Project

Fund ? Finance ? 18 EBM Justice Assistance Grant ? Operating Materials; 0216 ?

200 ? 4122 ? LLEG ? 6728.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor



?ITEM E?



A RESOLUTION



NO. _________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HAY/STRAW BLOWER FROM

FLINT EQUIPMENT COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $27,528.58.



WHEREAS, the equipment was approved in the FY19 Budget; and will be used by

staff of the Waste Disposal Division to blow wheat straw or mulch hay on

disturbed areas to which staff has applied grass seed (side slopes, covered

lifts, and bare areas noted by EPD) to reduce erosion and protect seed from

washing off. It is a common practice for all landfills and the equipment is

crucial for daily operations. It is replacement equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1)

hay/straw blower from Flint Equipment Company (Columbus, GA) in the amount of

$27,528.58. Funds are budgeted in the FY19 Budget as follows: Integrated

Waste Management Fund ? Public Works ? Pine Grove Landfill ? Machinery ?

0207-260-3560-PGRO-7715.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor



?ITEM F?



A RESOLUTION



NO. _________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ALUMINUM TRENCH BOX

FROM YANCEY RENTS (FORTSON, GA) IN THE AMOUNT OF $14,292.71.



WHEREAS, the equipment was approved in the FY19 Budget; and will be used by the

Rainwater Division crews to safely work in trenches to repair storm water pipes

by ensuring the sides of the trenches do not collapse. It is replacement

equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) aluminum

trench box from Yancey Rents (Fortson, GA) in the amount of $14,292.71. Funds

are budgeted in the FY19 Budget as follows: Sewer (Stormwater) Fund ? Public

Works ? Sewer Maintenance ? Capital Expend-Over $5,000 ?

0202-260-3210-SWRM-7761.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor







?ITEM G?



A RESOLUTION



NO._________________



A RESOLUTION AUTHORIZING THE EXECUTION OF an annual contract with GEORGIA

ELEVATOR COMPANY DBA ORACLE ELEVATOR COMPANY (COLUMBUS, GA) to provide elevator

maintenance services for the estimated annual contract value of $78,900.00.



WHEREAS, maintenance services will be performed on a regular and systematic

schedule on elevators located in the Government Center, Civic Center, Cities

Parking Garages, South Commons Softball Stadium, Golden Park, Government Center

Annex Building, Public Safety Complex, Muscogee County Jail and the Trade

Center; and,



WHEREAS, the contract term will be for three years, with the option to renew

for two additional twelve-month periods. Contract renewal is contingent upon

the mutual agreement of the City and the contracted vendor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into an annual

contract with Georgia Elevator Company dba Oracle Elevator Company.(Columbus,

GA) to provide elevator maintenance services for the estimated annual contract

value of $78,900.00. Funds are budgeted each fiscal year for this on-going

expense; General Fund ? Public Works - Facilities Maintenance ? Service

Contracts; and Columbus Ironwork Trade Center ? Building Maintenance ?

Contractual Services; 0101-260-2700-MNTN-6513; and 0753-620-2300-TCMT-6319.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2019 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor

?ITEM H?



A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH IMAGE BY

DESIGN (COLUMBUS, GA) FOR RECRUITMENT ADVERTISING SERVICES TO AID IN THE

RECRUITMENT AND RETENTION OF COLUMBUS POLICE DEPARTMENT OFFICERS. THE POLICE

DEPARTMENT HAS BUDGETED $25,038.00 IN THE FY19 BUDGET FOR THIS PROJECT, AND THE

RECOMMENDED VENDOR?S COST PROPOSAL IS WITHIN THE BUDGETED AMOUNT.



WHEREAS, an RFP was administered (RFP No. 19-0007) and seven proposals

were received; and,



WHEREAS, the proposal submitted by Image by Design met all proposal

requirements and was evaluated most responsive to the RFP.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Image by Design (Columbus, GA) for recruitment advertising services to aid in

the recruitment and retention of Columbus Police Department officers. The

Police Department has budged $25,038.00 in the FY19 Budget: General Fund ?

Police ? Special Operations ? Operating Materials; 0101- 400 ? 2700 ? POLC -

6728.

_____________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor









?ITEM I?

A RESOLUTION



NO.____________



A RESOLUTION AUTHORIZING THE PURCHASE OF STEEL SIGNAL STRAIN POLES FROM

SOUTHERN LIGHTING & TRAFFIC SYSTEMS (ROSWELL, GA). The Traffic Engineering

Division budgets approximately $275,000, per fiscal year, for steel signal

strain poles.



WHEREAS, the Traffic Engineering Division, of the Engineering

Department, installs and maintains steel signal strain poles along City owned

streets within Muscogee County; and,



WHEREAS, the term of contract shall be for two years, with the option

to renew for three additional twelve-month periods. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase steel signal

strain poles from Southern Lighting & Traffic Systems (Roswell, GA). The

Traffic Engineering Division budgets approximately $275,000, per fiscal year,

for steel signal strain poles. Funds are budgeted each fiscal year for this

ongoing expense: General Fund ? Engineering ? Traffic Engineering ? Operating

Materials; 0101-250-2100-TRAF-6728; Lost Infrastructure ? Engineering ?

Infrastructure ? Lost ? ROAD ? 92018-20160 ? MLK Intersection Enhancements;

1999 Sales Tax Project Fund ? 1999 SPLOST ? 99 SPLOST Liberty District ? TXLD ?

50623-20160 ? Liberty District Trial Connection Park & Ride;

0540-695-2134-TXLD-50623-20160; Special Project ? Capital Project Fund ?

Capital ? Paving Fund Supported Capital Project ? CPPF ? 24021-20180 ? FY18

LMIG Forrest Road Phase I; 24022-20180 ? FY18 FT. Benning Road/Brennan Road

Roundabout.

________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.

Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor



?ITEM J?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MOBILE/AUTOMATIC LICENSE PLATE

READE,R WITH ASSOCIATED EQUIPMENT, ONE-YEAR WARRANTY AND INSTALLATION, FROM TJ

MADDEN AND ASSOCIATES (BRASELTON, GA), IN THE AMOUNT OF $19,455.00. THE

PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASING VIA GSA FEDERAL

CONTRACT, SCHEDULE 84, CONTRACT #GS-07F-0004Y.

WHEREAS, the mobile/automatic license plate reader is an image-processing

technology used to identify vehicles by their license plates. The Police

Department will mount the systems on pursuit vehicles to expedite the

identification of stolen cars, expired car tags and wanted individuals; and,

WHEREAS, the USA General Administrative Services (GSA) allows local and state

governments to participate in cooperative purchasing via Federal contracts for

the purchase of security and law enforcement equipment from GSA Schedule 84,

and technology products and professional services from GSA IT Schedule 70.

ELSAG is the manufacturer of the mobile/automatic license plate readers. ELSAG

is a subsidiary of Selex ES who was awarded GSA Contract #GS-07F-0004Y. Madden

and Associates is the authorized dealer in Georgia for ELSAG. Cooperative

purchasing is authorized per Article 9-101 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) mobile/automatic

license plate reader, with associated equipment, one-year warranty, and

installation from TJ Madden and Associates (Braselton, GA), in the amount of

$19,455.00. The purchase will be accomplished by cooperative purchasing via

GSA Federal Contract, Schedule 84, Contract #GS-07F-0004Y. Funds are available

in the FY19 Budget as follows: Multi-Govt Project Fund ? Finance ? 16 EBM

Justice Assistance Grant ? Capital Expend/Over $5,000, 0216 ? 200 ? 4121 ? LLEG

? 7761

___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor



?ITEM K?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PURCHASE OF VIDEO MANAGEMENT SOFTWARE FROM CDW

(VERNON HILLS, IL), IN THE AMOUNT OF $10,472.00. THE PURCHASE WILL BE

ACCOMPLISHED BY COOPERATIVE PURCHASING VIA SOURCEWELL (FORMERLY NJPA) CONTRACT

#100614-CDW.

WHEREAS, the software (Genetec Security Center with Onmicast) will be installed

in the Police Department?s Video Integration Center. It will be used to

monitor and record surveillance camera footage deployed through-out the City.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase of video management

software from CDW (Vernon Hills, IL), in the amount of $10,472.00. The

purchase will be accomplished by cooperative purchasing via Sourcewell

(formerly NJPA) Contract #100614-CDW. Funds are available in the FY19 Budget

as follows: Multi-Govt Project Fund ? Finance ? 16 EBM Justice Assistance

Grant ? Capital Expend/Over $5,000, 0216 ? 200 ? 4121 ? LLEG ? 7761.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor





?ITEM L?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PAYMENT TO CUMMINS POWER SOUTH (ALBANY,

GA) FOR THE REPAIR OF FIRE TRUCK, VEHICLE #3169, IN THE AMOUNT OF $24,493.72.

WHEREAS, this Fire Truck was inspected and it was determined the equipment

required a new engine. This equipment, a 2002 Pierce Pumper, is used by the

Fire Department; and,

WHEREAS, Cummins Power South is the authorized repair dealer for the Cummins

engine installed in the Fire Truck. Therefore, the vendor is deemed an only

known source per the Procurement Ordinance, Article 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make payment to Cummins Power

South (Albany, GA) for the repair of Fire Truck, Vehicle #3169, in the amount

of $24,493.72. Funds are available in the FY19 Budget: General Fund ? Fire/EMS

? Fire/EMS Operations - Auto Parts and Supplies; 0101 ? 410 ? 2100 ? FOPR -

6721.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor



?ITEM M?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PURCHASE OF A NEW BASKETBALL FLOOR FROM

ROBBINS SPORTS SURFACES, ROBBINS INC., (CINCINNATI, OH) IN THE AMOUNT OF

$103,750.00. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASING VIA

SOURCEWELL (FORMERLY NJPA) CONTRACT #060518-RBI. THIS PURCHASE WILL BE FUNDED

FROM THE FRIENDS OF COLUMBUS ACCOUNT FOR THE CIVIC CENTER.

WHEREAS, the Civic Center is requesting the new floor to have in place prior to

the high school basketball event scheduled for March. Additionally, the new

floor has the potential to attract other GHSA events which in turn will promote

an economic impact here in the greater Columbus area.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase a new basketball floor

from Robbins Sports Surfaces, Robbins Inc., (Cincinnati, OH) in the amount of

$103,750.00. The purchase will be accomplished by cooperative purchasing via

Sourcewell (formerly NJPA) Contract #060518-RBI. This purchase will be funded

from the Friends of Columbus account for the Civic Center. Funds are available

in the FY19 Budget: Civic Center Fund ? Civic Center Operations ? Capital

Expenditures over $5,000; 0757-160-1000-CIVC-7761.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2019 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting _________

Councilor Barnes voting _________

Councilor Crabb voting _________

Councilor Davis voting _________

Councilor Garrett voting _________

Councilor House voting _________

Councilor Huff voting _________

Councilor Thomas voting _________

Councilor Turner Pugh voting _________

Councilor Woodson voting _________





______________________________________

__________________________________

Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor





DATE: January 22, 2019

TO: Mayor and Councilors

FROM: Finance Department

SUBJECT: Advertised Bids/RFPs

January 30, 2019

1. Inmate Cargo Van ? RFB No. 19-0026

Scope of Bid

Columbus Consolidated Government (the City) is seeking bids from qualified

vendors to provide one (1) inmate cargo van.



2. Animal Control Truck ? RFB No. 19-0027

Scope of Bid

Columbus Consolidated Government (the City) is seeking bids from qualified

vendors to provide one (1) animal control truck.



3. Work Uniforms (Annual Contract) ? RFB No. 19-0006

Scope of Bid

Provide work uniforms for Columbus Consolidated Government Departments, to

include but not limited to the following: METRA Transit, Public Works,

Engineering and Civic Center on an ?as needed? basis. The term of the contract

shall be for two (2) years, with the option to renew for three (3) additional

twelve-month periods.





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