Agenda Item #______
Columbus Consolidated Government
Council Meeting
January 22, 2019
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FEDERAL REIMBURSEMENT RECOVERY SERVICES
It is requested that Council authorize the execution of a contract with Justice
Benefits, Inc. (JBI) (Coppell, TX), for federal reimbursement recovery
services. The Sheriff?s Office will utilize the services to recover federal
reimbursements regarding special circumstance inmates, including: medical
expenses, mental health expenses, translator, transportation expenses, as well
as, food and housing expenses.
Many of the services provided by the Jail are funded directly by local and
state funds when, in fact, some of those services are eligible for Federal
Financial Participation (FFP). In essence, the federal government will
reimburse a percentage of local dollars spent for services currently provided
by the Sheriff?s Department. The vendor will provide professional expertise,
technology and manpower to assist the City in securing the appropriate federal
reimbursements. Justice Benefits, Inc. will perform the following services:
A. Review the policies and procedures used by the County to identify such
additional Federal and other revenue sources, if any, as may be available to
the County through participation in new programs or expansion of existing FFP.
These efforts may include any of the following activities: advising the County
of the reimbursement opportunity, preparing or enhancing the claim, preparing
or assisting with submittal packages, preparing audit files, assisting the
County with submittals, assisting the County should it be audited for claims on
which the Company assisted, or other related federal revenue enhancement
activities.
B. Continually monitor for new opportunities of funding. Whenever a new
federal reimbursement opportunity arises, JBI may notify the County of that
opportunity. JBI will strive to identify and optimize all federal
reimbursement opportunities for the County; but is not obligated to make the
County aware of all possible opportunities and shall have no liability for any
omission to identify the same. Upon the County signing an Initiative with JBI
for the claiming of federal dollars, then JBI will be entitled to compensation
for that Initiative.
Council approved the previous contract for one year with the option to renew
for three additional years, per Resolution No. 41-15. At this time there is
no other known vendor providing these services. Therefore, the vendor is
considered an Only Known Source, per the Procurement Ordinance, Article 3-114.
The initial term of contract shall be for one year, with the option to renew
for three (3) additional twelve-month periods.
The vendor will be compensated, twenty-two percent (22%), from new revenues
received by the City that are expressly deemed to be a result of JBI?s efforts.
Revenue funds will be deposited into: General Fund Supported Capital Projects,
Office of Justice-SCAAP; 0508-660-1000-CPGF-4328-22180 -20010. Expenditures
will be paid from: General Fund Supported Capital Projects, Other Purchased
Prof & Tech Services ? Office of Justice-SCAAP,
0508-660-1000-CPGF-6444-22180-20010.
* * * * * *
(B) TASER TRAINING CARTRIDGES FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of Taser training cartridges
from Axon Enterprise, Inc., (Scottsdale, AZ) for the amount of $24,375.00.
The Police Department is requesting to purchase Taser training cartridges for
certification purposes. Tasers provide an option that could prevent the
necessity for ?deadly force,? thereby possibly preventing serious injury to an
officer, or a citizen taken into custody.
Axon Enterprise, Inc, (formerly Taser International) is the manufacturer of the
Taser cartridges. Therefore, this purchase is considered an only know source
procurement, per the Procurement Ordinance, Section 3-114.
Funds are available in the FY19 Budget: General Fund ? Police ? Support
Services ? Operating Materials; 0101 ? 400 ? 2200 ? STAF ? 6728.
* * * * * *
(C) TRAINING AMMUNITION FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of training ammunition from
Gulf States Distributors (Montgomery, Al), in the amount of $18,900.00. This
will be a cooperative purchase via Georgia Statewide Contract
#99999-SPD-ES40199379-0005.
The training ammunition will be used by the Police Department for training and
certification purposes.
Funds are budgeted in the FY19 Budget: General Fund ? Police ? Support
Services ? Operating Materials; 0101 ? 400 ? 2200 ? STAF ? 6728.
* * * * * *
(D) BULLET PROOF VESTS AND HELMETS FOR FIRE/EMS
It is requested that Council approved the purchase of bullet proof vests and
helmets from SRT Supply (St. Petersburg, FL), in the amount of $31,491.58.
This will be a cooperative purchase via Federal GSA GS-07F-0133W.
With the incidences of active shooters on the rise, Fire & EMS is requesting to
purchase bullet proof vests, with full size rifle plates, and helmets so they
will be better prepared to respond to active shooter situations. This is
becoming the national standard for rapid intervention teams to assist those in
urgent need of medical care and to prevent loss of life. At this time the
Department?s protocol is to wait a safe distance away until police are able to
clear the scene; which means delayed treatment and possible loss of life to
injured victims. Many casualties can be prevented with prompt treatment by
medically trained personnel.
Funds are budgeted in the FY19 Budget: Multi-Government Project Fund ? Finance
? 18 EBM Justice Assistance Grant ? Operating Materials; 0216 ? 200 ? 4122 ?
LLEG ? 6728.
* * * * * *
(E) HAY/STRAW BLOWER - RFB NO. 19-0023
It is requested that Council authorize the purchase of one (1) hay/straw blower
from Flint Equipment Company (Columbus, GA) in the amount of $27,528.58.
This equipment was approved in the FY19 Budget and will be used by staff of the
Waste Disposal Division. The equipment is used to blow wheat straw or mulch
hay on disturbed areas to which staff has applied grass seed (side slopes,
covered lifts, and bare areas noted by EPD) to reduce erosion and protect seed
from washing off. It is a common practice for all landfills and the equipment
is crucial for daily operations.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. One (1) bid was received on December 12,
2018. Per Item #8, of the RFB General Provisions, the bid due date was
extended to allow for more competition; however, no new bids were received.
This bid has been advertised, opened and reviewed. The bidder was:
Vendors Flint Equipment
(Columbus, GA)
Manufacturer/Model FINN B70T
UNIT PRICE $27,528.58
Funds are budgeted in the FY19 Budget as follows: Integrated Waste Management
Fund ? Public Works ? Pine Grove Landfill ? Machinery ?
0207-260-3560-PGRO-7715.
* * * * * *
(F) ALUMINUM TRENCH BOX - RFB NO. 19-0019
It is requested that Council authorize the purchase of one (1) aluminum trench
box from Yancey Rents (Fortson, GA) in the amount of $14,292.71.
This equipment was approved in the FY19 Budget and will be used by the
Rainwater Division crews to safely work in trenches to repair storm water pipes
by ensuring the sides of the trenches do not collapse.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. One (1) bid was received on December 12,
2018. Per Item #8, of the RFB General Provisions, the bid due date was
extended to allow for more competition; however, no new bids were received.
This bid has been advertised, opened and reviewed. The bidder was:
Vendors Yancey Rents
(Fortson, GA)
Manufacturer/Model GME / 4AEX-812
UNIT PRICE $14,292.71
Funds are budgeted in the FY19 Budget as follows: Sewer (Stormwater) Fund ?
Public Works ? Sewer Maintenance ? Capital Expend-Over $5,000 ?
0202-260-3210-SWRM-7761.
* * * * * *
(G) ELEVATOR MAINTENANCE SERVICES (ANNUAL CONTRACT) ? RFB NO. 19-0025
It is requested that Council approve the execution of an annual contract with
Georgia Elevator Company dba Oracle Elevator Company, (Columbus, GA) to provide
elevator maintenance services for the estimated annual contract value of
$78,900.00. The contract term will be for three years, with the option to
renew for two additional twelve-month periods. Contract renewal is contingent
upon the mutual agreement of the City and the contracted vendor.
Maintenance services will be performed on a regular and systematic schedule on
elevators located in the Government Center, Civic Center, City Parking Garages,
South Commons Softball Stadium, Golden Park, Government Center Annex Building,
Public Safety Complex, Muscogee County Jail and the Trade Center.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on January 2,
2019. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Estimated Annual Contract Value
1. Georgia Elevator Company dba Oracle Elevator Company (Columbus, GA) $78,900.00
2. Premier Elevator Company, Inc. (Stockbridge, GA) $519,816.00
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Public Works - Facilities Maintenance ? Service Contracts; and Columbus
Ironwork Trade Center ? Building Maintenance ? Contractual Services;
0101-260-2700-MNTN-6513; and 0753-620-2300-TCMT-6319.
* * * * * * *
(H) RECRUITMENT ADVERTISING SERVICES ? RFP NO. 19-0007
It is requested that Council authorize the execution of a contract with Image
by Design (Columbus, GA) for recruitment advertising services to aid in the
recruitment and retention of Columbus Police Department officers. The Police
Department has budgeted $25,038.00 in the FY19 Budget for this project, and the
recommended vendor?s cost proposal is within the budgeted amount.
The recruitment advertising services consist of the following media:
? Video: Creative concept, copywriting (if necessary), presentation of scene
descriptions, and production of a high-quality 3:00 to 4:00 minute documentary
style video.
? Outdoor billboard series: Creative concept, graphic design and production of
print-ready files for an outdoor billboard series.
? Brochures: Graphic design, copywriting and production of 2500 brochures.
? Retractable banners: Graphic design and production of a standard size
retractable banner. Up to six in a series ? same message, changing photography.
? Outdoor banners: Graphic design and production of two vinyl banners.
? Window stickers: Graphic design and production of 500 window stickers for
patrol cars.
? Online display ads: Graphic design, production and delivery of final digital
files; does not include placement.
? Website design consulting: Design consulting for in-house website
development.
? Photography: Art direction and professional photographer for a 1-day photo
shoot.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on August 22, 2018. This RFP has been
advertised, opened and evaluated. Seven proposals were received on October 5,
2018 from the following firms:
Image by Design (Columbus, GA)
Agency Sourcing Solutions (Atlanta, GA)
Naked Media (Oakland Park, FL)
Sensis, Inc. (Atlanta, GA)
SilverHook Studios (Powder Springs, GA)
Stamp Idea Group, LLC (Montgomery, AL)
Third Wave Digital (Macon, GA)
The following events took place after receipt of the proposals.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 11/01/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were distributed to each committee member to review.
1st Evaluation Meeting 11/29/18 Committee members discussed the proposals and determined
clarifications were required of all firms.
Clarification Requested 11/29/18 Requests for clarification were forwarded to all firms.
Clarification Received 12/04/18 Clarification responses received.
Evaluation Forms Sent 12/11/18 Evaluation forms were forwarded to voting committee
members.
Evaluation Results 12/27/18 Evaluation forms were completed and returned to Purchasing
for compilation results; the tabulation of evaluations were then forwarded to
the Evaluation Committee members for review and recommendation.
Recommendation 12/27/18 The Evaluation Committee unanimously recommended award to
Image by Design, the highest-ranking vendor.
Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted
of two (2) voting members from the Police Department and one (1) voting member
from Columbus Fire/EMS.
Award Recommendation:
The evaluation committee deemed the proposal from Image by Design most
responsive to the RFP specifications. Therefore the Evaluation Committee, as
reflected by their comments provided below, recommends award of the contract to
Image by Design for the following reasons:
? Columbus Police Department (CPD) has worked with this vendor on the ?Join the
Force for Good? campaign: CPD is very familiar with the high quality of work
this vendor provides.
? The vendor has a 10-14 day production time.
? The vendor submitted the lowest cost proposal and the amount is within budget.
? The vendor has a large local clientele list.
Vendor Experience/Qualifications:
? Image by Design is a regional advertising agency located in Columbus, and
started as a two-person design firm in 1991. As demand increased, the firm
expanded its team and services to include media planning and placement; brand
messaging; and creative development, copywriting and production for multiple
forms of advertising, including television, print, radio and outdoor.
? The firm?s president is a past recipient of the American Advertising
Federation?s Silver Medal Award, which is presented in recognition of lifetime
contributions to advertising, creative excellence and responsibility in areas
of social concern.
? Image by Design?s Awards:
? Stop the Stigma video is a 2016 Silver Telly Winner for the category of
social responsibility.
? Your Heart Campaign commercial is a 2013 Telly Winner for the category of
Local TV & Local Cable Commercial ? Campaign Business-to-Consumer.
? Robotic Surgery Dance commercial is a 2013 Silver Telly Winner for the
category of Local TV & Local Cable Commercial ? Hospital (under 200 beds).
? A selection of the firm?s clients include:
? Synovus
? Schwob School of Music at Columbus State University
? National Infantry Museum & Soldier Center
? West Georgia Eye Care Center
? Columbus Ledger-Enquirer
? House of Heroes
? Big Dog Running Co.
? Hughston Homes
? Burger King
? Max Fitness
? Growing Room Child Development Center
? Listed below are the last three (3) clients for which Image by Design has
provided similar services:
o Synovus (Columbus, GA) 11/2017 thru 04/2018
My Synovus marketing project included creative services, graphic design,
copywriting, production, proofs, revisions and final files for the following
items: promotional video; direct mail brochure; statement insert; in-branch
banners; web graphics; and existing collateral updates.
o House of Heroes (Columbus, GA) 08/2017 ? 11/2017
House of Heroes video provided at 50% discount for the non-profit organization.
o Floyd Medical Center (Rome, GA) 01/2017 thru 04/2017
Floyd Orthopedic Surgery patient guide videos
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
The Police Department has budged $25,038.00 in the FY19 Budget: General Fund ?
Police ? Special Operations ? Operating Materials; 0101- 400 ? 2700 ? POLC -
6728.
* * * * * *
(I) STEEL SIGNAL STRAIN POLES (ANNUAL CONTRACT) ? RFB NO. 19-0004
It is requested that Council approve the purchase of steel signal strain poles
from Southern Lighting & Traffic Systems (Cummings GA). The Traffic
Engineering Division budgets approximately $275,000, per fiscal year, for steel
signal strain poles.
The Traffic Engineering Division will purchase steel signal strain poles, on an
?as needed? basis, to include the following: round steel strain poles, heavy
duty round steel mast arm poles, single and or tandem arms, decorative bases,
luminaire arm. This contract also includes an initial purchase for a roadway
project currently under construction.
The Traffic Engineering Division, of the Engineering Department, installs and
maintains steel signal strain poles along City owned streets within Muscogee
County.
The term of the contract shall be for two years, with the option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. One (1) bid was received on October 3,
2018. Due to receiving one bid due diligence was performed to reach out to
the one ?No bid? response received. The vendor stated the term of the contract
was too long, steel material prices fluctuate several times a year.
Consequently, the one bid received was open and reviewed, the bidder was:
Southern Lighting & Traffic Systems (Roswell, GA)
See attached bid sheet:
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Engineering ? Traffic Engineering ? Operating Materials;
0101-250-2100-TRAF-6728; Lost Infrastructure ? Engineering ? Infrastructure ?
Lost ? ROAD ? 92018-20160 ? MLK Intersection Enhancements; 1999 Sales Tax
Project Fund ? 1999 SPLOST ? 99 SPLOST Liberty District ? TXLD ? 50623-20160 ?
Liberty District Trial Connection Park & Ride; 0540-695-2134-TXLD-50623-20160;
Special Project ? Capital Project Fund ? Capital ? Paving Fund Supported
Capital Project ? CPPF ? 24021-20180 ? FY18 LMIG Forrest Road Phase I;
24022-20180 ? FY18 FT. Benning Road/Brennan Road Roundabout.
* * * * * * * *
(J) MOBILE/AUTOMATIC LICENSE PLATE READER
It is requested that Council approve the purchase of one (1) mobile/automatic
license plate reader, with associated equipment, one-year warranty and
installation, from TJ Madden and Associates (Braselton, GA), in the amount of
$19,455.00. The purchase will be accomplished by cooperative purchasing via
GSA Federal Contract, Schedule 84, Contract #GS-07F-0004Y.
The mobile/automatic license plate reader is an image-processing technology
used to identify vehicles by their license plates. The Police Department will
mount the systems on pursuit vehicles to expedite the identification of stolen
cars, expired car tags and wanted individuals.
The USA General Administrative Services (GSA) allows local and state
governments to participate in cooperative purchasing via Federal contracts for
the purchase of security and law enforcement equipment from GSA Schedule 84,
and technology products and professional services from GSA IT Schedule 70.
ELSAG is the manufacturer of the mobile/automatic license plate readers. ELSAG
is a subsidiary of Selex ES who was awarded GSA Contract #GS-07F-0004Y. TJ
Madden and Associates is the authorized dealer in Georgia for ELSAG.
Cooperative purchasing is authorized per Article 9-101 of the Procurement
Ordinance.
Funds are available in the FY19 Budget: Multi-Govt Project Fund ? Finance ? 16
EBM Justice Assistance Grant ? Capital Expend/Over $5,000, 0216 ? 200 ? 4121 ?
LLEG ? 7761.
* * * * * * * *
(K) VIDEO MANAGEMENT SOFTWARE FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of video management software
from CDW (Vernon Hills, IL), in the amount of $10,472.00. The purchase will be
accomplished by cooperative purchasing via Sourcewell (formerly NJPA) Contract
#100614-CDW.
The software (Genetec Security Center with Onmicast) will be installed in the
Police Department?s Video Integration Center. It will be used to monitor and
record surveillance camera footage deployed through-out the city.
Funds are available in the FY19 Budget: Multi-Govt Project Fund ? Finance ? 16
EBM Justice Assistance Grant ? Capital Expend/Over $5,000, 0216 ? 200 ? 4121 ?
LLEG ? 7761.
* * * * * * * *
(L) REPAIR OF FIRE TRUCK
It is requested that Council approve payment to Cummins Power South (Albany,
GA) for the repair of Fire Truck, Vehicle #3169, in the amount of $24,493.72.
This Fire Truck was inspected and it was determined the equipment required a
new engine. This equipment, a 2002 Pierce Pumper, is used by the Fire
Department.
Cummins Power South is the authorized repair dealer for the Cummins engine
installed in the Fire Truck. Therefore, the vendor is deemed an only known
source per the Procurement Ordinance, Article 3-114.
Funds are available in the FY19 Budget: General Fund ? Fire/EMS ? Fire/EMS
Operations - Auto Parts and Supplies; 0101 ? 410 ? 2100 ? FOPR - 6721.
* * * * * * * *
(M) NEW BASKETBALL FLOOR FOR CIVIC CENTER
It is requested that Council approve the purchase of a new basketball floor
from Robbins Sports Surfaces, Robbins Inc., (Cincinnati, OH) in the amount of
$103,750.00. The purchase will be accomplished by cooperative purchasing via
Sourcewell (formerly NJPA) Contract #060518-RBI. This purchase will be funded
from the Friends of Columbus account for the Civic Center.
The Civic Center is requesting the new floor to have in place prior to the high
school basketball event scheduled for March. Additionally, the new floor has
the potential to attract other GHSA events which in turn will promote an
economic impact here in the greater Columbus area. The old floor is in
disrepair from years of neglect and abuse. There are large gouges in the floor
that current staff fill with wood putty so as to try and prevent injury.
Additionally, the floor has been rented to other users and one section of the
floor was cut off when the renters could not assemble it properly. GHSA has
commented to the local sports council they will not play official events on the
current floor due to its condition.
This purchase will be funded from the Friends of Columbus account for the Civic
Center. Funds are available in the FY19 Budget: Civic Center Fund ? Civic
Center Operations ? Capital Expenditures over $5,000; 0757-160-1000-CIVC-7761
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING A CONTRACT WITH JUSTICE BENEFITS, INC., (JBI)
(DALLAS, TX), FOR FEDERAL REIMBURSEMENT RECOVERY SERVICES.
WHEREAS, the vendor will provide professional expertise, technology and
manpower to assist the City in securing the appropriate federal reimbursements;
and,
WHEREAS, the vendor will be compensated, twenty-two percent (22%), from
new revenues received by the City that are expressly deemed to be a result of
Justice Benefits, Inc., (JBI) efforts; and,
WHEREAS, Council approved the previous contract for one year with the
option to renew for three additional years, per Resolution No. 41-15. At this
time there is no other known vendor who provides these services. Therefore,
the vendor is considered an Only Known Source, per the Procurement Ordinance,
Article 3-114; and,
WHEREAS, the contract term shall be for one year, with the option to
renew for three (3) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Justice Benefits, Inc., (JBI), to provide federal reimbursement recovery
services. Revenue funds will be deposited into: General Fund Supported
Capital Projects, Office of Justice-SCAAP; 0508-660-1000-CPGF-4328-22180
-20010. Expenditures will be paid from: General Fund Supported Capital
Projects, Other Purchased Prof & Tech Services ? Office of Justice-SCAAP,
0508-660-1000-CPGF-6444-22180-20010.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF TASER TRAINING CARTRIDGES FROM AXON
ENTERPRISE, INC., (SCOTTSDALE, AZ) FOR THE AMOUNT OF $24,375.00.
WHEREAS, the Police Department is requesting to purchase Taser training
cartridges for certification purposes. Tasers provide an option that could
prevent the necessity for ?deadly force,? thereby possibly preventing serious
injury to an officer, or a citizen taken into custody; and,
WHEREAS, Axon Enterprise, Inc, (formerly Taser International) is the
manufacturer of the Taser cartridges. Therefore, this purchase is considered
an only know source procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase Taser training
cartridges from Axon Enterprise, Inc., (Scottsdale, AZ) for the amount of
$24,375.00. Funds are available in the FY19 Budget: General Fund ? Police ?
Support Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ? STAF ? 6728.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF TRAINING AMMUNITION FROM GULF STATES
DISTRIBUTORS (MONTGOMERY, AL), IN THE AMOUNT OF $18,900.00. THIS WILL BE A
COOPERATIVE PURCHASE VIA GEORGIA STATEWIDE CONTRACT #99999-SPD-ES40199379-0005.
WHEREAS, the training ammunition will be used by the Police Department for
training and certification purposes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase training
ammunition from Gulf States Distributors (Montgomery, Al), in the amount of
$18,900.00. Funds are available in the FY19 Budget: General Fund ? Police ?
Support Services ? Operating Materials; $5,000; 0101 ? 400 ? 2200 ? STAF ? 6728.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF BULLET PROOF VESTS AND HELMETS FROM
SRT SUPPLY (ST. PETERSBURG, FL), IN THE AMOUNT OF $31,491.58. THIS WILL BE A
COOPERATIVE PURCHASE VIA FEDERAL GSA GS-07F-0133W.
WHEREAS, with the incidences of active shooters on the rise, Fire & EMS is
requesting to purchase bullet proof vests, with full size rifle plates, and
helmets so they will be better prepared to respond to active shooter
situations. This is becoming the national standard for rapid intervention
teams to assist those in urgent need of medical care and to prevent loss of
life; and,
WHEREAS, at this time the Department?s protocol is to wait a safe distance away
until police are able to clear the scene; which means delayed treatment and
possible loss of life to injured victims. Many casualties can be prevented
with prompt treatment by medically trained personnel.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase bullet proof
vests and helmets from SRT Supply (St. Petersburg, FL), in the amount of
$31,491.58. Funds are budgeted in the FY19 Budget: Multi-Government Project
Fund ? Finance ? 18 EBM Justice Assistance Grant ? Operating Materials; 0216 ?
200 ? 4122 ? LLEG ? 6728.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM E?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HAY/STRAW BLOWER FROM
FLINT EQUIPMENT COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $27,528.58.
WHEREAS, the equipment was approved in the FY19 Budget; and will be used by
staff of the Waste Disposal Division to blow wheat straw or mulch hay on
disturbed areas to which staff has applied grass seed (side slopes, covered
lifts, and bare areas noted by EPD) to reduce erosion and protect seed from
washing off. It is a common practice for all landfills and the equipment is
crucial for daily operations. It is replacement equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
hay/straw blower from Flint Equipment Company (Columbus, GA) in the amount of
$27,528.58. Funds are budgeted in the FY19 Budget as follows: Integrated
Waste Management Fund ? Public Works ? Pine Grove Landfill ? Machinery ?
0207-260-3560-PGRO-7715.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM F?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ALUMINUM TRENCH BOX
FROM YANCEY RENTS (FORTSON, GA) IN THE AMOUNT OF $14,292.71.
WHEREAS, the equipment was approved in the FY19 Budget; and will be used by the
Rainwater Division crews to safely work in trenches to repair storm water pipes
by ensuring the sides of the trenches do not collapse. It is replacement
equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) aluminum
trench box from Yancey Rents (Fortson, GA) in the amount of $14,292.71. Funds
are budgeted in the FY19 Budget as follows: Sewer (Stormwater) Fund ? Public
Works ? Sewer Maintenance ? Capital Expend-Over $5,000 ?
0202-260-3210-SWRM-7761.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM G?
A RESOLUTION
NO._________________
A RESOLUTION AUTHORIZING THE EXECUTION OF an annual contract with GEORGIA
ELEVATOR COMPANY DBA ORACLE ELEVATOR COMPANY (COLUMBUS, GA) to provide elevator
maintenance services for the estimated annual contract value of $78,900.00.
WHEREAS, maintenance services will be performed on a regular and systematic
schedule on elevators located in the Government Center, Civic Center, Cities
Parking Garages, South Commons Softball Stadium, Golden Park, Government Center
Annex Building, Public Safety Complex, Muscogee County Jail and the Trade
Center; and,
WHEREAS, the contract term will be for three years, with the option to renew
for two additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the City and the contracted vendor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract with Georgia Elevator Company dba Oracle Elevator Company.(Columbus,
GA) to provide elevator maintenance services for the estimated annual contract
value of $78,900.00. Funds are budgeted each fiscal year for this on-going
expense; General Fund ? Public Works - Facilities Maintenance ? Service
Contracts; and Columbus Ironwork Trade Center ? Building Maintenance ?
Contractual Services; 0101-260-2700-MNTN-6513; and 0753-620-2300-TCMT-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM H?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH IMAGE BY
DESIGN (COLUMBUS, GA) FOR RECRUITMENT ADVERTISING SERVICES TO AID IN THE
RECRUITMENT AND RETENTION OF COLUMBUS POLICE DEPARTMENT OFFICERS. THE POLICE
DEPARTMENT HAS BUDGETED $25,038.00 IN THE FY19 BUDGET FOR THIS PROJECT, AND THE
RECOMMENDED VENDOR?S COST PROPOSAL IS WITHIN THE BUDGETED AMOUNT.
WHEREAS, an RFP was administered (RFP No. 19-0007) and seven proposals
were received; and,
WHEREAS, the proposal submitted by Image by Design met all proposal
requirements and was evaluated most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Image by Design (Columbus, GA) for recruitment advertising services to aid in
the recruitment and retention of Columbus Police Department officers. The
Police Department has budged $25,038.00 in the FY19 Budget: General Fund ?
Police ? Special Operations ? Operating Materials; 0101- 400 ? 2700 ? POLC -
6728.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM I?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF STEEL SIGNAL STRAIN POLES FROM
SOUTHERN LIGHTING & TRAFFIC SYSTEMS (ROSWELL, GA). The Traffic Engineering
Division budgets approximately $275,000, per fiscal year, for steel signal
strain poles.
WHEREAS, the Traffic Engineering Division, of the Engineering
Department, installs and maintains steel signal strain poles along City owned
streets within Muscogee County; and,
WHEREAS, the term of contract shall be for two years, with the option
to renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase steel signal
strain poles from Southern Lighting & Traffic Systems (Roswell, GA). The
Traffic Engineering Division budgets approximately $275,000, per fiscal year,
for steel signal strain poles. Funds are budgeted each fiscal year for this
ongoing expense: General Fund ? Engineering ? Traffic Engineering ? Operating
Materials; 0101-250-2100-TRAF-6728; Lost Infrastructure ? Engineering ?
Infrastructure ? Lost ? ROAD ? 92018-20160 ? MLK Intersection Enhancements;
1999 Sales Tax Project Fund ? 1999 SPLOST ? 99 SPLOST Liberty District ? TXLD ?
50623-20160 ? Liberty District Trial Connection Park & Ride;
0540-695-2134-TXLD-50623-20160; Special Project ? Capital Project Fund ?
Capital ? Paving Fund Supported Capital Project ? CPPF ? 24021-20180 ? FY18
LMIG Forrest Road Phase I; 24022-20180 ? FY18 FT. Benning Road/Brennan Road
Roundabout.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM J?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MOBILE/AUTOMATIC LICENSE PLATE
READE,R WITH ASSOCIATED EQUIPMENT, ONE-YEAR WARRANTY AND INSTALLATION, FROM TJ
MADDEN AND ASSOCIATES (BRASELTON, GA), IN THE AMOUNT OF $19,455.00. THE
PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASING VIA GSA FEDERAL
CONTRACT, SCHEDULE 84, CONTRACT #GS-07F-0004Y.
WHEREAS, the mobile/automatic license plate reader is an image-processing
technology used to identify vehicles by their license plates. The Police
Department will mount the systems on pursuit vehicles to expedite the
identification of stolen cars, expired car tags and wanted individuals; and,
WHEREAS, the USA General Administrative Services (GSA) allows local and state
governments to participate in cooperative purchasing via Federal contracts for
the purchase of security and law enforcement equipment from GSA Schedule 84,
and technology products and professional services from GSA IT Schedule 70.
ELSAG is the manufacturer of the mobile/automatic license plate readers. ELSAG
is a subsidiary of Selex ES who was awarded GSA Contract #GS-07F-0004Y. Madden
and Associates is the authorized dealer in Georgia for ELSAG. Cooperative
purchasing is authorized per Article 9-101 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) mobile/automatic
license plate reader, with associated equipment, one-year warranty, and
installation from TJ Madden and Associates (Braselton, GA), in the amount of
$19,455.00. The purchase will be accomplished by cooperative purchasing via
GSA Federal Contract, Schedule 84, Contract #GS-07F-0004Y. Funds are available
in the FY19 Budget as follows: Multi-Govt Project Fund ? Finance ? 16 EBM
Justice Assistance Grant ? Capital Expend/Over $5,000, 0216 ? 200 ? 4121 ? LLEG
? 7761
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM K?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF VIDEO MANAGEMENT SOFTWARE FROM CDW
(VERNON HILLS, IL), IN THE AMOUNT OF $10,472.00. THE PURCHASE WILL BE
ACCOMPLISHED BY COOPERATIVE PURCHASING VIA SOURCEWELL (FORMERLY NJPA) CONTRACT
#100614-CDW.
WHEREAS, the software (Genetec Security Center with Onmicast) will be installed
in the Police Department?s Video Integration Center. It will be used to
monitor and record surveillance camera footage deployed through-out the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of video management
software from CDW (Vernon Hills, IL), in the amount of $10,472.00. The
purchase will be accomplished by cooperative purchasing via Sourcewell
(formerly NJPA) Contract #100614-CDW. Funds are available in the FY19 Budget
as follows: Multi-Govt Project Fund ? Finance ? 16 EBM Justice Assistance
Grant ? Capital Expend/Over $5,000, 0216 ? 200 ? 4121 ? LLEG ? 7761.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM L?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PAYMENT TO CUMMINS POWER SOUTH (ALBANY,
GA) FOR THE REPAIR OF FIRE TRUCK, VEHICLE #3169, IN THE AMOUNT OF $24,493.72.
WHEREAS, this Fire Truck was inspected and it was determined the equipment
required a new engine. This equipment, a 2002 Pierce Pumper, is used by the
Fire Department; and,
WHEREAS, Cummins Power South is the authorized repair dealer for the Cummins
engine installed in the Fire Truck. Therefore, the vendor is deemed an only
known source per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Cummins Power
South (Albany, GA) for the repair of Fire Truck, Vehicle #3169, in the amount
of $24,493.72. Funds are available in the FY19 Budget: General Fund ? Fire/EMS
? Fire/EMS Operations - Auto Parts and Supplies; 0101 ? 410 ? 2100 ? FOPR -
6721.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM M?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF A NEW BASKETBALL FLOOR FROM
ROBBINS SPORTS SURFACES, ROBBINS INC., (CINCINNATI, OH) IN THE AMOUNT OF
$103,750.00. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASING VIA
SOURCEWELL (FORMERLY NJPA) CONTRACT #060518-RBI. THIS PURCHASE WILL BE FUNDED
FROM THE FRIENDS OF COLUMBUS ACCOUNT FOR THE CIVIC CENTER.
WHEREAS, the Civic Center is requesting the new floor to have in place prior to
the high school basketball event scheduled for March. Additionally, the new
floor has the potential to attract other GHSA events which in turn will promote
an economic impact here in the greater Columbus area.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a new basketball floor
from Robbins Sports Surfaces, Robbins Inc., (Cincinnati, OH) in the amount of
$103,750.00. The purchase will be accomplished by cooperative purchasing via
Sourcewell (formerly NJPA) Contract #060518-RBI. This purchase will be funded
from the Friends of Columbus account for the Civic Center. Funds are available
in the FY19 Budget: Civic Center Fund ? Civic Center Operations ? Capital
Expenditures over $5,000; 0757-160-1000-CIVC-7761.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
______________________________________
__________________________________
Sandra Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: January 22, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
January 30, 2019
1. Inmate Cargo Van ? RFB No. 19-0026
Scope of Bid
Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide one (1) inmate cargo van.
2. Animal Control Truck ? RFB No. 19-0027
Scope of Bid
Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide one (1) animal control truck.
3. Work Uniforms (Annual Contract) ? RFB No. 19-0006
Scope of Bid
Provide work uniforms for Columbus Consolidated Government Departments, to
include but not limited to the following: METRA Transit, Public Works,
Engineering and Civic Center on an ?as needed? basis. The term of the contract
shall be for two (2) years, with the option to renew for three (3) additional
twelve-month periods.
Attachments