Agenda Item #
Columbus Consolidated Government
Council Meeting
04/23/2013
Agenda Report #
TO: Mayor and Council
SUBJECT: Criminal Justice Coordination Council - Lease Modification
INITIATED BY: Accountability Court Judges, Larry Love
Recommendation: Approval is requested to modify the lease agreement for
office space located at 908 Second Avenue. This modification will transfer the
responsibility for the payment of utilities from the landlord to the Columbus
Consolidated Government. This office space houses the Accountability Courts
Staff funded by the Criminal Justice Coordinating Council (CJCC).
Background: On February 26, 2013 the City Council approved a
month-to-month lease agreement for space to house the Accountability Court
Staff funded by a grants from the CJCC. (See attached Council Report #33)
Although the lease was signed by the landlord and it included utilities, the
landlord has indicated that he never agreed to pay utilities. Apparently he
signed the lease without reading the stipulation requiring that he pay the
utilities and is now requesting a modification of the lease to exclude him from
paying utilities. (See attached letter from the landlord). As a result the
electricity bill has not been paid and in arrears from January to the present.
Analysis: A modification of the lease agreement is being requested by the
landlord based on his assertion that the payment of utilities was never
discussed and that he was not aware that the lease required him to pay the
utilities.
Financial Considerations: This modification of the lease will transfer the
financial responsibility to pay the utilities from the landlord to the Columbus
Consolidated Government.
Projected Annual Fiscal Impact Statement: If this modification is approved the
rent and utilities will be paid by the Columbus Consolidated Government. All
other expenses will be paid by the grant.
Legal Considerations: This lease modification has been reviewed and approved
by the Accountability Court Judges, the City Attorney and the Landlord.
Recommendations/ Actions: Approve this modification of Lease Agreement for 908
Second Avenue which transfers the responsibility for the payment of utilities
from the landlord to the Columbus Consolidated Government. This office space
houses the Accountability Courts Staff funded by the Criminal Justice
Coordinating Council (CJCC).
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE MODIFICATION OF THE MONTH-TO-MONTH LEASE AGREEMENT
WITH 908 LIMITED LIABILITY COMPANY FOR THE ACCOUNTABILITY COURTS STAFF. THIS
MODIFICATION WILL TRANSFER THE FINANCIAL RESPONSIBILITY FOR PAYING THE
UTILITIES FOR THIS FACILITY AT 908 2ND AVENUE, COLUMBUS, GEORGIA FROM THE
LANDLORD TO THE COLUMBUS CONSOLIDATED GOVERNMENT.
WHEREAS, the City Council on February 26, 2013 approved a month-to-month lease
agreement for space to house the Accountability Court Staff funded by through a
CJCC grant. (See attached Council Report #33); and,
WHEREAS, the lease was signed by the landlord and it included utilities, the
landlord has indicated that he never agreed to pay utilities; and,
WHEREAS, the landlord indicated in his letter (See attached letter) that it
was an oversight on his part that the lease was signed that included utilities;
and,
WHEREAS, the landlord request a modification of the lease which transfers the
responsibilities of the utilities from the landlord to the Columbus
Consolidated Government; and,
WHEREAS, the Columbus Consolidated Government by approving this modification to
pay $2,000 per month rent and the utilities for this facility from the General
Fund until space can be identified in the Government Center for these offices.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the lease is modified and the City Manager is hereby authorized to
enter into a month-to month lease agreement for office space located at 908
Second Avenue, Columbus, Georgia, at a rental rate of $2,000 per month plus
utilities.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _____________ 2013, and adopted at said meeting by the
affirmative vote of _____________ members of said Council.
Councilor Allen voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________
_________________________
Tiny B. Washington, Clerk of Council , Mayor
Attachments
No attachments for this document.