Agenda Item # 4
Columbus Consolidated Government
Council Meeting
December 12, 2006
Agenda Report # 66
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) 4X4 OFF-ROAD UTILITY VEHICLE - RFB NO. 07-0024
It is requested that Council authorize the purchase of one (1) 4x4 off-road
utility vehicle from Dal-Kawa Cycle Center (Hendersonville, NC), in the amount
of $12,288.24.
The 4x4 of road utility vehicle is an additional unit that will be used by the
Pine Grove Landfill to transport personnel and materials to perform work on the
slopes of the now closed landfill and Pine Grove Landfill.
Specifications were posted on the City?s website; bid responses were received
on November 17, 2006 from two bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors Unit Cost
Dal-Kawa Cycle Center (Hendersonville, NC) $ 12,288.24
Extreme Powersports (Columbus, GA) $ 12,628.00
Funds are budgeted in the FY07 Budget: Integrated Waste Management Fund ?
Public Services ? Pine Grove Landfill ? Off Road Equipment;
0207-260-3560-PGRO-7725.
* * * * * *
(B) WHEEL LOADER WITH TOOL CARRIER - RFB NO. 07-0020
It is requested that Council authorize the purchase of one (1) wheel loader
with tool carrier from Tractor & Equipment Company (Columbus, GA), in the
amount of $108,916.00.
The wheel loader is a replacement unit. It will be used by the Park Services
Division at all City owned outdoor recreation facilities to perform a variety
of jobs to include scrape/dig dirt and to load and unload pallets of materials.
Specifications were posted on the City?s website; bid responses were received
on November 1, 2006 from seven bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors Unit Cost
Tractor & Equipment Company (Columbus, GA) $ 108,916.00
Forestry 21, LLC (LaFayette, AL) 1 $ 99,500.00
Zion USA (Morris Plains, NJ) 2 $ 105,678.20
Nationwide Equipment (Columbus, GA) $ 110,181.75
Metrac, Inc. (Columbus, GA) $ 111,000.00
Yancey Brothers (Columbus, GA) $ 114,355.25
ASC Construction Equipment (Smyrna, GA) 3 $ 125,124.00
1 The bid submitted by Forestry 21 does not meet specifications for the
planetary location, travel speed or hinged radiator mast. The vendor has been
notified in writing and given an opportunity to respond.
2 Zion USA failed to include the required Addendum No. One acknowledgement.
Therefore, the vendor?s bid was deemed incomplete.
3 ASC Construction Equipment failed to include the required warranty.
Therefore, the vendor?s bid was deemed incomplete.
Funds are budgeted in the FY07 Budget: General Fund ? Parks and Recreation ?
Parks Services ? Heavy Trucks; 0101-270-2100-PSRV-7723.
?ITEM A?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 4X4 OFF-ROAD UTILITY
VEHICLE FROM DAL-KAWA CYCLE CENTER (HENDERSONVILLE, NC), IN THE AMOUNT OF
$12,288.24.
WHEREAS, The 4x4 of road utility vehicle is an additional unit that
will be used by the Pine Grove Landfill to transport personnel and materials to
perform work on the slopes of the now closed landfill and Pine Grove Landfill.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 4x4 off-
road utility vehicle from Dal-Kawa Cycle Center (Hendersonville, NC), in the
amount of $12,288.24. Funds are budgeted in the FY07 Budget: Integrated Waste
Management Fund ? Public Services ? Pine Grove Landfill ? Off Road Equipment;
0207-260-3560-PGRO-7725.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) WHEEL LOADER WITH TOOL
CARRIER FROM TRACTOR & EQUIPMENT COMPANY (COLUMBUS, GA), IN THE AMOUNT OF
$108,916.00.
WHEREAS, The wheel loader is a replacement unit. It will be used by
the Park Services Division at all City owned outdoor recreation facilities to
perform a variety of jobs to include scrape/dig dirt and to load and unload
pallets of materials.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) wheel
loader with tool carrier from Tractor & Equipment Company (Columbus, GA), in
the amount of $108,916.00. Funds are budgeted in the FY07 Budget: General
Fund ? Parks and Recreation ? Parks Services ?Heavy Trucks;
0101-270-2100-PSRV-7723.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2006 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: December 12, 2006
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
December 20, 2006
1. Roofing Consulting Services ? RFP No. 07-0005
Scope of RFP
Columbus Consolidated Government (the City) is seeking proposals for roofing
consulting services for the removal and replacement of two (2) low slope roofs,
totaling approximately 22,000 sq. ft. The services are required for Fox Senior
Center (3720 5th Avenue) and Fire Station #1 (205 10th Street).
2. Flood Abatement Project - 6th Avenue and Side Streets System (Re-Bid) - RFB
No. 07-0037
Scope of RFB
The Project consists of sewer and water system improvements including but not
limited to: approximately 550 feet of 8-foot by 6-foot box culvert; 790 feet of
8-foot by 8-foot box culvert; 1,100 feet of twin 10-foot by 8-foot box culvert;
1400 feet of 10-foot by 8- foot box culvert; 420 feet of 12-foot by 8-foot box
culvert; 60 feet of 14-foot by 8-foot box culvert; 5,100 feet of 14-foot by
12-foot box culvert; 1,540 feet of 72-inch gravity sewer; 1,100 feet of 60-inch
gravity sewer; 780 feet of 54-inch gravity sewer; 620 feet of 48-inch gravity
sewer; 130 feet of 42-inch gravity sewer; 130 feet of 36-inch gravity sewer; 30
feet of 30-inch gravity sewer; 1,500 feet of 24-inch gravity sewer; 100 feet of
15-inch gravity sewer; one river outfall structure; one diversion structure;
one drop structure; approximately 700 feet of 16-inch water main; 530 feet of
12-inch water main; 3,040 feet of 8-inch water main; 280 feet of 6-inch water
main; 5 railroad crossings; 1 state road crossing; streetscape improvements;
erosion and sedimentation control; and all associated restoration connections
and appurtenant Work.
3. Cab & Chassis/41,000# GVW Minimum (Re-Bid) ? RFB No. 07-0036
Scope of Bid
Provide one (1) cab and chassis for a combination sewer-cleaning machine to be
used by the Rainwater Management Division of the Public Services Department.
January 3, 2007
1. Bus Wash System ? RFB No. 07-0026
Scope of Bid
Provide a two-brush bus wash system, NS Wash Systems 3100 (or equal), to Metra
Transit System. The vendor shall provide a complete operational automatic
drive-through wash system, including activating switches, electrical solenoids
and motor starters. The vendor is responsible for removal of the existing
T-2000 system.
2. Service Contract for Various Types of Transmissions (Annual Contract) ? RFB
No. 07-0040
Scope of Bid
Provide repair/rebuild various types of transmissions to METRA Transit
System on an ?as needed? basis. The contract period will be for two years with
the option to renew for three additional twelve-month periods.
3. 35? Low Floor Buses (Annual Contract) ? RFB No. 07-0038
Scope of Bid
Provide 35? Low Floor Buses to METRA on an ?as needed basis?. The City
anticipates purchasing approximately 12 buses during Fiscal Year 2007 through
Fiscal Year 2012. The contract term shall be for one year with the option to
renew for five (5) additional twelve-month periods. The renewal will be based
solely upon the mutual agreement of both parties, the Columbus Consolidated
Government and the Contractor.
4. Ball Field Groomers ? RFB No. 07-0039
Scope of Bid
Provide two (2) ball field groomers to be used by the Parks and Recreation
Department.
January 5, 2007
1. Roadside Traffic Counters/Recorders ? RFP No. 07-0004
Scope of RFP
Columbus Consolidated Government is seeking proposals from qualified vendors to
provide roadside traffic counters/recorders for use by the Traffic Engineering
Division. This proposal should allow the Traffic Engineering Division to
purchase approximately 25 to 35 traffic counters/recorders, depending on price
and funding.
Attachments
No attachments for this document.