Agenda Item # 3
Columbus Consolidated Government
Council Meeting
June 9, 2015
Agenda Report #121
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TENNIS COURT SURFACING SUPPLIES (ANNUAL CONTRACT) - RFB NO. 15-0027
It is requested that Council approve the contract for tennis court surfacing
supplies with 10-S Tennis Supply (Pompano Beach, FL) for the estimated annual
contract value of $15,260.00. The tennis court surfacing supplies include
Magnesium Chloride and Har Tru Rubico Surface, which will be purchased on an
?as needed basis?. The Parks and Recreation Department will use the supplies
to resurface the tennis courts.
The contract term shall be for one year with the option to renew for four (4)
additional twelve-month periods, if agreeable to both parties.
Specifications were posted on the City?s website and Georgia Procurement
Registry. This bid has been advertised, opened and reviewed. Two bid
responses were received on April 21, 2010, from the following bidders:
10-S Tennis Supply
(Pompano Beach, FL) Welch Tennis Courts, Inc.
(Sun City, FL)
Description/Vendor Est. Qty Unit
Price Extended
Cost Unit
Price Extended
Cost
Magnesium Chloride 500 Bags 17.92 8,960.00 19.63 9,815.00
Har Tru Rubico Surface 1000 Bags 6.30 6,300.00 6.72 6,720.00
Total $15,260.00 $16,535.00
Funds will be budgeted each fiscal year for this on-going expense: General Fund
? Parks and Recreation ? Park Services ? Cooper Creek Tennis Center ? Operating
Materials, 0101-270-4048-COPR-6728.
* * * * * *
(B) PICK-UP TRUCK ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) pick-up truck
(2016/Ford F250/Regular Cab/V8/Long Bed 4X2/? ton), from Allan Vigil Ford
(Morrow, GA), in the amount of $28,975.00, via Georgia State Contract
#99999-SPD-ES40199373-0002.
This vehicle will be used by the Columbus Police Department, Property and
Evidence Division, to pick up supplies from the supplies warehouse, as well as,
move both light and bulky cargo items as needed. It is a new vehicle.
Funds are budgeted in the FY15 Budget, per Resolution 117-15, as follows:
General Fund ? Police ? Motor Transport ? Light Trucks; 0101-400-3230-MOTR-7722.
* * * * * *
(C) TASERS FOR THE POLICE DEPARTMENT
It is requested that Council authorize the purchase of One Hundred Three (103)
tasers, plus related supplies, to include: holsters, battery packs, and taser
cartridges, from Taser International (Scottsdale, Arizona), in the amount of
$111,457.74.
The tasers and related supplies will be issued to new officers or used as
replacement equipment for current officers. The Police Department will use the
tasers as an additional tool in the Less Lethal Program. Tasers provide an
option that could prevent the necessity for ?deadly force,? thereby possibly
preventing serious injury to an officer, or a citizen taken into custody.
Taser International is the manufacturer of the Taser. Therefore this purchase
is considered an only know source procurement, per the Procurement Ordinance,
Section 3-114.
Funds for Fifty-Two (52) Tasers are available per Resolution 117-15, and funds
for the remaining Fifty-One (51) tasers are available in the FY15 Budget as
follows: General Fund ? Police ? Support Services ? Capital Expenditures
Under $5,000; 0101 ? 400 ? 2200 ? STAF ? 7763.
* * * * * * *
(D) 3D LASER SCANNER SYSTEM FOR CRIME SCENES
It is requested that Council approve the purchase of a Faro Focus 3D-XX30 Laser
Scanner System from Dustin Forensics (Adairsville, GA) in the amount of
$63,200.00.
The Faro Focus 3D-XX30 Laser Scanner System is a non-contact device used for 3D
modeling and documentation. The Police Department will use the equipment to
create digital 3D models of crime scenes.
The manufacturer of the system is Faro who has only two distributors in the
United States. Dustin Forensics is the authorized distributor for the Eastern
Region. Consequently, the vendor is considered the only known source for this
purchase, per the Procurement Ordinance, Section 3-114.
Funds are available in the FY15 Budget, per Resolution 117-15, as follows:
General fund ? Police ? Investigative Services - Capital Expenditures/Over
$5,000; 0101 ? 400 ? 3320 ?INVS ? 7761.
* * * * * * *
(E) CHEVROLET IMPALAS ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of seven (7) 2016/Chevrolet
Impala/Sedan Limited, from Hardy Chevrolet (Dallas, GA), at a unit price of
$18,377.00 each, for a total amount of $128,639.00, via Georgia State Contract
#99999-SPD-ES40199373-0005.
These vehicles will be used by the Columbus Police Department as administrative
vehicles. They are replacement vehicles.
Funds for five (5) of the Impala/Sedans are available, per Resolution 117-15;
and funds for the remaining two (2) vehicles, are budgeted in the FY15 Budget
as follows: General Fund ? Police ? Motor Transport ? Automobiles;
0101-400-3230-MOTR-7721.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING APPROVAL OF THE ANNUAL CONTRACT TO PURCHASE
TENNIS COURT SURFACING SUPPLIES, ON AN ?AS NEEDED BASIS?, FROM 10-S TENNIS
SUPPLY (POMPANO BEACH, FL) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$15,260.00.
WHEREAS, the tennis court surfacing supplies include Magnesium Chloride
and Har Tru Rubico Surface, which will be purchased on an ?as needed basis?.
The Parks and Recreation Department will use the supplies to resurface the
tennis courts, and;
WHEREAS, the Contract term shall be for one year, with the option to
renew for four (4) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase tennis court surfacing supplies, on an ?as needed basis?,
from 10-S Tennis Supply for the estimated annual contract value of $15,260.00.
Funds will be budgeted each fiscal year for this on-going expense: General
Fund ? Parks and Recreation ? Park Services ? Cooper Creek Tennis Center ?
Operating Materials, 0101-270-4048-COPR-6728.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ________ 2015, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) PICK-UP TRUCK
(2016/FORD F250/REGULAR CAB/V8/LONG BED 4X2/? TON), FROM ALLAN VIGIL FORD
(MORROW, GA), IN THE AMOUNT OF $28,975.00, VIA GEORGIA STATE CONTRACT
#99999-SPD-ES40199373-0002.
WHEREAS, this vehicle will be used by the Columbus Police Department,
Property and Evidence Division, to pick up supplies from the supplies
warehouse, as well as, move both light and bulky cargo items as needed. It is
a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) pick-up
truck (2016/Ford F250/Regular Cab/V8/Long Bed 4X2/? ton), from Allan Vigil Ford
(Morrow, GA), in the amount of $28,975.00. Funds are budgeted in the FY15
Budget, per Resolution 117-15, as follows: General Fund ? Police ? Motor
Transport ? Light Trucks; 0101-400-3230-MOTR-7722.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________________, 2015 and adopted at said meeting by
the affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE ONE HUNDRED THREE (103) TASERS,
PLUS RELATED SUPPLIES, TO INCLUDE: HOLSTERS, BATTERY PACKS, AND TASER
CARTRIDGES, FROM TASER INTERNATIONAL (SCOTTSDALE, ARIZONA), IN THE AMOUNT OF
$111,457.74.
WHEREAS, the tasers and related supplies will be issued to new officers
or used as replacement equipment for current officers. The Police Department
will use the tasers as an additional tool in the Less Lethal Program. Tasers
provide an option that could prevent the necessity for ?deadly force,? thereby
possibly preventing serious injury to an officer, or a citizen taken into
custody; and,
WHEREAS, Taser International is the manufacturer of the Taser.
Therefore this purchase is considered an only know source procurement, per the
Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one hundred
three (103) tasers, plus related supplies, to include: holsters, battery packs,
and taser cartridges, from Taser International (Scottsdale, Arizona), in the
amount of $111,457.74. Funds for Fifty-Two (52) Tasers are available per
Resolution 117-15, and funds for the remaining Fifty-One (51) Tasers are
available in the FY15 Budget as follows: General Fund ? Police ? Support
Services ? Capital Expenditures Under $5,000; 0101 ? 400 ? 2200 ? STAF ? 7763.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________________, 2015 and adopted at said meeting by
the affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF A FARO FOCUS 3D-XX30 LASER
SCANNER SYSTEM FROM DUSTIN FORENSICS (ADAIRSVILLE, GA) IN THE AMOUNT OF
$63,200.00.
WHEREAS, the Faro Focus 3D-XX30 Laser Scanner System is a non-contact
device used for 3D modeling and documentation. The Police Department will use
the equipment to create digital 3D models of crime scenes; and,
WHEREAS, the manufacturer of the system is Faro who has only two
distributors in the United States. Dustin Forensics is the authorized
distributor for the Eastern Region. Consequently, the vendor is considered the
only known source for this purchase, per the Procurement Ordinance, Section
3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a Faro Focus
3D-XX30 Laser Scanner System from Dustin Forensics (Adairsville, GA) in the
amount of $63,200.00. Funds are available in the FY15 Budget, per Resolution
117-15, as follows: General fund ? Police ? Investigative Services - Capital
Expenditures/Over $5,000; 0101 ? 400 ? 3320 ?INVS ? 7761.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________, 2015 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) 2016/CHEVROLET
IMPALA/SEDAN LIMITED, FROM HARDY CHEVROLET (DALLAS, GA), AT A UNIT PRICE OF
$18,377.00 EACH, FOR A TOTAL AMOUNT OF $128,639.00, VIA GEORGIA STATE CONTRACT
#99999-SPD-ES40199373-0005.
WHEREAS, these vehicles will be used by the Columbus Police Department as
administrative vehicles. They are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase seven (7)
2016/Chevrolet Impala/Sedan Limited, from Hardy Chevrolet (Dallas, GA), at a
unit price of $18,377.00, for a total amount of $128,639.00. Funds for five
(5) of the Impala/Sedans are available, per Resolution 117-15; and funds for
the remaining two (2) vehicles, are budgeted in the FY15 Budget as follows:
General Fund ? Police ? Motor Transport ? Automobiles; 0101-400-3230-MOTR-7721.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________________, 2015 and adopted at said meeting by
the affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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