Agenda Item # 7
Columbus Consolidated Government
Council Meeting
August 9, 2011
Agenda Report # 686
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) BREATHING APPARATUS - (ANNUAL CONTRACT) - RFB NO. 11-0077
It is requested that Council approve the annual contract for the purchase of
breathing apparatus and spare air cylinders, on an ?as needed basis?, from
Fireline, Inc., for the estimated contract value of $170,163.00. This
equipment will be used by Fire & EMS Department personnel when entering a
burning structure.
This contract is for three years.
Bid postcard invitations were mailed to twelve vendors and bid specifications
were posted on the web page of the Purchasing Division and the Georgia
Procurement Registry. Two bids were received on June 22, 2011. This bid has
been advertised, opened and reviewed. The bidders were:
BIDDER Total Estimated Contract Value
Fireline, Inc. (Winder, GA) (Columbus, GA) $170,163.00
Mine Safety Appliance Co. (Cranberry, PA) $295,650.00
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Fire & EMS ? Logistics/Support ? Miscellaneous Equipment Maintenance;
0101-410-3610-LOGI-6519.
(B) PURCHASE OF IBM BLADE CENTER AND VMWARE SOFTWARE VDI UPGRADE
It is requested that Council approve the purchase of IBM BladeCenter and
VMware Software VDI Upgrade from IBM Corporation C/O Cpak (Atlanta, GA) in the
amount of $88,646.16. The purchase will be made via Georgia Statewide
Contract, SWC90813-02.
The purchase is required to upgrade and stabilize the CCG Virtual Data
Infrastructure of hardware and software by installing new IBM blade servers and
VMware software to the latest versions. The purchase includes the following:
1) IBM BladeCenter HS22 - (6 @ $8,919.36 = $53,516.16)
2) VMware vSphere 4.1 Enterprise Plus - 1 Proc License - (10 @ $2,342.00
=$23,420.00
3) VMware vSphere 4.1 Enterprise Plus - 1 Proc-3 yr Maint. and support - (10 @
$1,171.00 = $11,710.00)
Funds are budgeted in the FY12 Budget: LOST Infrastructure Fund ?Information
Technology ? Infrastructure LOST ? Computer Equipment ? IT Storage;
0109-210-9901-7751-90001-20100.
* * * * * * * *
(C) DONATION OF METAL AWNING
It is requested that Council authorize the acceptance of a metal awning donated
by Mid-Georgia Ambulance; and express appreciation to Mid-Georgia for the
donation.
Per letter dated August 1, 2011 to Chief Jeff Meyer, Mid Georgia Ambulance has
stated their desire to donate, to the Fire/EMS Department, a metal awning
located at their old property at 1030 20th Street, Columbus Georgia. The
awning is in excellent condition and is approximately two years old. Mid
Georgia Ambulance has moved to a new location and cannot use the awning. The
City would only be required to dismantle and remove the awning from the
property.
The awning can be dismantled, moved and assembled with little cost to the
City. The price for similar awnings range from $7,000 to $10,000.
The Fire/EMS Department is in desperate need of an awning to be placed at the
drill field. The awning will allow for the storage of response trailers,
thereby protecting them from exposure to the weather.
Mid-Georgia Ambulance is one of the two ambulance companies currently under
contract with the City to provide supplemental EMS coverage.
Emergency Purchase ? Information Only
Emergency Replacement of Dryer at Muscogee County Jail:
On August 1, 2011, the Sheriff's Office requested an emergency purchase to
replace one commercial dryer that was destroyed in a fire inside the jail
laundry area on Saturday, July 30th. The dryer is used daily for inmate
uniforms/clothing. The Sheriff?s Office emailed several vendors from whom
previous dryer purchases were made. Only one vendor responded; Commercial
Laundry Equipment Company, for a total cost of $8,655.00, which includes
shipping cost and a discount. Facilities Maintenance Division will install
the dryer. The City Manager approved the emergency purchase on August 2, 2011.
Funds are budgeted in the FY12 Budget: General Fund ?Public Services ? Other
Maintenance/Repairs ? Building Maintenance-Public Safety;
0101-260-3710-REPA-6528.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT TO PURCHASE BREATHING APPARATUS
AND SPARE AIR CYLINDERS FROM FIRELINE, INC., FOR THE ESTIMATED CONTRACT VALUE
OF $170,163.00.
WHEREAS, this equipment will be used by the Fire & EMS Department personnel
when entering a burning structure; and,
WHEREAS, the contract period shall be for three years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase breathing
apparatus and spare air cylinders (annual contract) from Fireline, Inc., for
the estimated contract value of $170,163.00. Funds are budgeted each fiscal
year for this ongoing expense: General Fund ? Fire & EMS ? Logistics/Support ?
Miscellaneous Equipment Maintenance; 0101-410-3610-LOGI-6519.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF IBM BLADECENTER AND VMWARE
SOFTWARE VDI UPGRADE FROM IBM CORPORATION C/O CPAK (ATLANTA, GA) IN THE AMOUNT
OF $88,646.16. THE PURCHASE WILL BE MADE VIA GEORGIA STATEWIDE CONTRACT,
SWC90813-02.
WHEREAS, the purchase is required to upgrade and stabilize the CCG
Virtual Data Infrastructure of hardware and software by installing new IBM
blade servers and VMware software to the latest versions.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase IBM BladeCenter
and VMware Software VDI Upgrade from IBM Corporation C/O Cpak (Atlanta, GA) in
the amount of $88,646.16. The purchase will be made via Georgia Statewide
Contract; SWC90813-02. Funds are budgeted in the FY12 Budget: LOST
Infrastructure Fund ?Information Technology ? Infrastructure LOST ? Computer
Equipment ? IT Storage; 0109-210-9901-7751-90001-20100.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C ?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A METAL AWNING DONATED BY
MID-GEORGIA AMBULANCE; AND EXPRESSING APPRECIATION TO MID-GEORGIA FOR THE
DONATION.
.
WHEREAS, per letter dated August 1, 2011 to Chief Jeff Meyer, Mid
Georgia Ambulance has stated their desire to donate, to the Fire/EMS
Department, a metal awning located at their old property at 1030 20th Street,
Columbus Georgia. The awning is in excellent condition and is approximately
two years old. Mid Georgia Ambulance has moved to a new location and cannot
use the awning. The City would only be required to dismantle and remove the
awning from the property; and,
WHEREAS, the awning can be dismantled, moved and assembled with little cost to
the City. The price for similar awnings range from $7,000 to $10,000; and,
WHEREAS, the Fire/EMS Department is in desperate need of an awning to be placed
at the drill field. The awning will allow for the storage of response
trailers, thereby protecting them from exposure to the weather; and,
WHEREAS, Mid-Georgia Ambulance is one of the two ambulance companies
currently under contract with the City to provide supplemental EMS coverage.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to accept a metal awning
donated by Mid-Georgia Ambulance.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ___________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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