Agenda Item # 5
Columbus Consolidated Government
Council Meeting
October 3, 2006
Agenda Report # 39
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ELECTION SUPPLIES AND EQUIPMENT MAINTENANCE
It is requested that Council approve a resolution to expend the appropriated
funds to Diebold Election Systems (McKinney, Texas), for FY07 election supplies
and equipment maintenance in an amount not to exceed $100,000.00.
Services from Diebold may include programming, audio recording, Diebold ballot
printing, loading database, creating memory cards, programming encoders and
logic and accuracy testing. Diebold will also provide Global Election
Management Systems (GEMS) support at all elections and primaries.
Diebold Election Systems is the provider mandated by the State of Georgia for
Election support services. Therefore, the vendor is considered an only known
source.
Funds are budgeted in the FY07 Budget: Boards and Commissions - Elections &
Registration ? Election Expenses; 0101-290-2000-ELCT-6355.
* * * * * * * *
(B) PURCHASE OF FARE BOXES FOR METRA
It is requested that Council approve the purchase of five (5) fare boxes with
trim units, from GFI Genfare (Elk Grove Village, IL), in the amount of
$49,600.00. The fare boxes will be used for the collection of bus fares and
are also designed to allow customers to use swipe cards to ride the buses. The
equipment will be installed in new buses scheduled for delivery to METRA in
October.
On December 18, 2001, Council awarded a contract to GFI Genfare to upgrade
METRA?s fare boxes, (Bid No. 02-0031, Resolution #670-01). All buses must
utilize the same collection process and equipment. Therefore, as new buses are
added to METRA?s fleet, the same types of fare boxes are installed for
continuity. Consequently, GFI Genfare is considered an Only Known Source for
the purchase of these fare boxes.
Funds are budgeted in the FY07 Budget: Transportation Fund ? FTA, Capital
Expenditures over $5000; 0751-610-2400-MFTA-7761 (City 10%; State 10%; Federal
80%).
* * * * * * *
(C) MAINTENANCE AGREEMENT FOR SURVEILLANCE EQUIPMENT
It is requested that Council approve payment for maintenance agreements for the
surveillance equipment, installed at the Government Center and at the Muscogee
County Jail, from Global Technologies (Nixa, MO), in the amount of 22,917.00.
On January 21, 2003, Council awarded a contract to Global Technologies to
provide and install surveillance equipment throughout the Government Center.
(RFP No. 04-0012, Resolution #42-03). Additionally, Global Technologies
updated the Jail?s surveillance system with a digital recording system. The
initial warranty periods and contracted maintenance periods have expired. The
City must purchase the agreements to maintain scheduled inspections and service
for the equipment from the vendor. The maintenance agreements cover the period
from July 6, 2006 through June 30, 2007.
Funds are budgeted in the FY07 Budget as follows: Funding in the amount of
$11,922.00, for the Government Center, is budgeted in Sheriff ? Administration
? Service Contracts; 0101-550-1000-SHRF-6513, and funding in the amount of
$10,995.00, for the Jail, is budgeted in Sheriff ? Jail ? Service Contracts;
0101-550-2600-6513.
* * * * * * *
(D) PURCHASE OF PURSUIT VEHICLE FOR MARSHAL?S DEPARTMENT
It is requested that Council approve the purchase of one (1) pursuit vehicle
via Georgia State Contract, SWC S-030381, from Allan Vigil Ford, (Morrow, GA)
in the amount of $22,472.00.
The pursuit vehicle is an additional unit that will be used by the Marshal?s
Office for a newly hired Deputy Marshal.
Funds are budgeted in FY07 Budget: 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Marshal Vehicles;
0540-695-2123-TXMS-7721-50140-2007V.
(E) SEWER TRUCK BODY - RFB NO. 07-0011
It is requested that Council authorize the purchase of one (1) sewer truck body
from Adams Equipment Company (White Plains, GA), in the amount of $161,676.50.
This truck is a replacement unit that will be used by the Sewer Division, of
the Public Services Department, to clean and maintain the City?s storm sewer
system for flood control. The body will be placed on a cab and chassis, which
will be re-bid at a later date.
Specifications were posted on the City?s website; responses were received on
September 13, 2006 from one bidder. This bid has been advertised, opened and
reviewed. The bidder was:
VENDOR TOTAL
COST
Adams Equipment Company
(White Plains, GA) $ 161,676.50
Funds are budgeted in the FY07 Budget: Sewer Fund - Public Services - Sewer
Maintenance - Heavy Trucks; 0202-260-3210-SWRM-7723.
(F) HEATING & REFRIGERATION SUPPLIES (ANNUAL CONTRACT) ? RFB NO. 07-0009
It is requested that Council approve the purchase of heating and refrigeration
supplies, on an ?as needed basis?, from Refrigeration Supplies, Inc., D/B/A
Johnstone Supply, for the estimated annual contract value of $10,316.13.
Heating and refrigeration supplies will be used for maintenance purposes and
installation at City facilities.
The initial contract period shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. Contract renewals will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website; one response was received
on September 6, 2006. This bid has been advertised, opened and reviewed. The
bidder was:
VENDOR Vendor discount for non listed items Total Contract Value
1. Refrigeration Supplies, Inc., D/B/A Johnstone Supply (Columbus, GA) 50% $
10,316.13
Funds are budgeted each fiscal year for this on-going expense: Public Services
? Other Maintenance/Repairs ? Building Maintenance: Parks & Recreation, Public
Safety, and General Government; 0101-260-3710-REPA-6527, 6528 and 6529.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING TO EXPEND THE APPROPRIATED FUNDS TO DIEBOLD
ELECTION SYSTEMS (MCKINNEY, TEXAS), FOR FY07 ELECTION SUPPLIES AND EQUIPMENT
MAINTENANCE IN AN AMOUNT NOT TO EXCEED $100,000.00.
WHEREAS, services from Diebold may include programming, audio recording,
Diebold ballot printing, loading database, creating memory cards, programming
encoders and logic and accuracy testing. Diebold will also provide Global
Election Management Systems (GEMS) support at all elections and primaries; and,
WHEREAS, Diebold Election Systems is the provider mandated by the State of
Georgia for Election support services. Therefore, the vendor is considered an
only known source.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to expend the appropriated
funds to Diebold Election Systems (McKinney, Texas), for FY07 election supplies
and equipment maintenance in an amount not to exceed $100,000.00. Funds are
budgeted in the FY07 Budget: Boards and Commissions, Elections & Registration ?
Election Expenses; 0101-290-2000-ELCT-6355.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) FARE BOXES WITH TRIM
UNITS, FROM GFI GENFARE (ELK GROVE VILLAGE, IL), IN THE AMOUNT OF $49,600.00.
WHEREAS, the fare boxes will be used for the collection of bus fares
and are also designed to allow customers to use swipe cards to ride the buses.
The equipment will be installed in new buses scheduled for delivery to METRA in
October; and,
WHEREAS, on December 18, 2001, Council awarded a contract to GFI
Genfare to upgrade METRA?s fare boxes, (Bid No. 02-0031, Resolution #670-01).
As new buses are added to METRA?s fleet, the same types of fare boxes are
installed for continuity. Consequently, GFI Genfare is considered an Only
Known Source for the purchase of these fare boxes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase five (5) fare
boxes with trim units, from GFI Genfare (Elk Grove Village, IL), in the amount
of $49,600.00. Funds are budgeted in the FY07 Budget: Transportation Fund ?
FTA, Capital Expenditures over $5000; 0751-610-2400-MFTA-7761 (City 10%; State
10%; Federal 80%).
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO GLOBAL TECHNOLOGIES, IN THE AMOUNT
OF 22,917.00, FOR MAINTENANCE AGREEMENTS FOR THE SURVEILLANCE EQUIPMENT
INSTALLED AT THE GOVERNMENT CENTER AND AT THE MUSCOGEE COUNTY JAIL.
WHEREAS, on January 21, 2003, Council awarded a contract to Global Technologies
to provide and install surveillance equipment throughout the Government Center
(RFP No. 04-0012, Resolution #42-03). Additionally, Global Technologies
updated the Jail?s surveillance system with a digital recording system; and,
WHEREAS, the initial warranty periods and contracted maintenance
periods have expired. The City must purchase the agreements to maintain
scheduled inspections and service for the equipment from the vendor. The
maintenance agreements cover the period from July 6, 2006 through June 30, 2007.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Global
Technologies, in the amount of 22,917.00 for maintenance agreements for the
surveillance equipment, installed at the Government Center and at the Muscogee
County Jail. Funds are budgeted in the FY07 Budget as follows: Funding in the
amount of $11,922.00, for the Government Center, is budgeted in Sheriff ?
Administration ? Service Contracts; 0101-550-1000-SHRF-6513, and funding in the
amount of $10,995.00, for the Jail, is budgeted in Sheriff ? Jail ? Service
Contracts; 0101-550-2600-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) PURSUIT VEHICLE VIA
GEORGIA STATE CONTRACT, SWC S-030381, FROM ALLAN VIGIL FORD, (MORROW, GA) IN
THE AMOUNT OF $22,472.00.
WHEREAS, the pursuit vehicle is an additional unit that will be used by
the Marshal?s Office for a newly hired Deputy Marshal.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) pursuit
vehicle via Georgia State Contract, SWC S-030381, from Allan Vigil Ford,
(Morrow, GA) in the amount of $22,472.00. Funds are budgeted in FY07 Budget:
1999 SPLOST ?Police/Fire/Vehicles/Equipment ? Automobiles ? Marshal Vehicles;
0540-695-2123-TXMS-7721-50140-2007V.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SEWER TRUCK BODY FROM
ADAMS EQUIPMENT COMPANY (WHITE PLAINS, GA), IN THE AMOUNT OF $161,676.50.
WHEREAS, this truck is a replacement unit that will be used by the
Sewer Division, of the Public Services Department, to clean and maintain the
City?s storm sewer system for flood control. The body will be placed on a cab
and chassis, which will be re-bid at a later date.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) sewer
truck body from Adams Equipment Company (White Plains, GA), in the amount of
$161,676.50. Funds are budgeted in the FY07 Budget: Sewer Fund - Public
Services - Sewer Maintenance - Heavy Trucks; 0202-260-3210-SWRM-7723.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF HEATING AND REFRIGERATION SUPPLIES, ON
AN ?AS NEEDED BASIS?, FROM REFRIGERATION SUPPLIES, INC., D/B/A JOHNSTONE
SUPPLY, FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $10,316.13.
WHEREAS, heating and refrigeration supplies will be used for maintenance and
installation at City facilities; and,
WHEREAS, the initial contract period shall be for two (2) years, with the
option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase heating and
refrigeration supplies, on an ?as needed basis?, from Refrigeration Supplies,
Inc., D/B/A Johnstone Supply, for the estimated annual contract value of
$10,316.13. Funds are budgeted each fiscal year for this on-going expense:
Public Services ? Other Maintenance/Repairs ? Building Maintenance: Parks &
Recreation, Public Safety, and General Government; 0101-260-3710-REPA-6527,
6528 and 6529.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: October 3, 2006
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
October 4, 2006
1. One Man Pothole Patcher ? RFB No. 07-0016
Scope of Bid
Provide a Rosco RA300 pothole patcher body ?or equal? attached to a Sterling
SC8000 cab & chassis ?or equal? to be used by the Street Improvements Division
of the Public Services Department.
2. Trunk-Mounted Rifle Racks ? RFB No. 07-0018
Scope of Bid
Provide sixty Tufloc? 604GS Trunk MT AR-15 A trunk-mounted rifle racks to
Columbus Police Department. The rifle racks shall be capable of securing Colt
M-16 A-1 18" rifles. The City will consider only Tufloc? rifle racks for this
solicitation.
3. Tire Leasing Services (Annual Contract) ? RFB No. 07-0013
Provide tire-leasing services to Columbus Consolidated Government, METRA
Transportation System on an ?as needed basis?. The contract term shall be for
two years with the option to renew for three additional twelve-month periods.
4. Dump Truck Rental (Annual Contract) ? RFB No. 07-0015
Scope of Bid
Provide rental of tandem dump trucks on an ?as needed? basis. The trucks will
be used by the Public Services Department for various projects. The contract
term will be for two (2) years with option to renew for three (3) additional
twelve-month periods.
October 11, 2006
1. Landscape Materials (Annual Contract) ? RFB No. 07-0019
Provide landscape material consisting of pine straw, wheat straw and hay on an
?as needed? basis to the Columbus Consolidated Government (the City) to be
utilized by Park Services, Public Services and Cooperative Extension
departments. The contract term will be for two years, with the option to renew
for three additional twelve-month periods.
2. Metal Detectors ? PQ No. 07-0003
Provide two (2) Garrett Magnascanner CS5000 metal detectors to Muscogee County
Prison. Garrett Magnascanner is the standardized brand of metal detectors for
Columbus Consolidated Government (the City); therefore, the City will consider
only Garrett Magnascanners for this solicitation.
October 25, 2006
1. Wheel Loader with Tool Carrier ? RFB No. 07-0020
Scope of Bid
Provide one (1) wheel loader with tool carrier to be used by the Park Services
division of the Parks and Recreation Department.
November 10, 2006
1. Consulting Services for Update of Comprehensive Plan ? RFP No. 07-0002
Scope of RFP
Columbus Consolidated Government (the City) is seeking qualified consulting
firms to update the City?s Comprehensive Plan. The last update was completed
in 2003. The next update must be completed and approved by the Georgia
Department of Community Affairs no later than October 31, 2008.
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