CITY MANAGER'S AGENDA
September 25, 2018
I. CELLPHONE TOWER LEASE EXTENSION - 2300 DOUBLE CHURCHES ROAD:
Approval is requested to extend the lease agreement with Crown Castle PT, Inc.
for the tower site located at 2300 Double Churches Road (Parcel #190-031-046),
in Columbus, Muscogee County, Georgia. Crown Castle currently has a lease
agreement with the City for a cell tower located at 2300 Double Churches Road.
The current agreement pays $12,876 per year to the City, with renewals every 5
years for an expiration in 2032. They have requested to amend that lease
agreement to extend the term by four (4) additional five (5) year terms to the
year 2052. As part of this request, they will increase the annual rent by
$5,124 from $12,876 to $18,000, with additional 3% increases each renewal
period (every 5 years), with the first increase in 2022. Crown Castle has also
agreed to pay a one-time fee of $25,000, and they will implement a revenue
share provision where they will pay the City 30% of any rent they receive from
future tenants that use the tower. Crown Castle shall be solely responsible for
all costs related to any construction or maintenance activities it undertakes
on this tower at no cost to the City. This lease renewal will provide
additional revenue to the City.
II. CELLPHONE TOWER LEASE EXTENSION - 3601 SOUTH LUMPKIN ROAD:
Approval is requested to extend the lease agreement with Crown Castle
PT, Inc. for the tower site located at 3601 South Lumpkin Road (Parcel
#061-001-015), in Columbus, Muscogee County, Georgia. Crown Castle currently
has a lease agreement with the City for a cell tower located at 3601 South
Lumpkin Road. The current agreement pays $12,168 per year to the City, with
renewals every 5 years for an expiration in 2032. They have requested to amend
that lease agreement to extend the term by four (4) additional five (5) year
terms to the year 2052. As part of this request, they will increase the annual
rent by $5,832 from $12,168 to $18,000, with additional 3% increases each
renewal period (every 5 years), with the first increase in 2022. Crown Castle
has also agreed to pay a one-time fee of $25,000, and they will implement a
revenue share provision where they will pay the City 30% of any rent they
receive from future tenants that use the tower. Crown Castle shall be solely
responsible for all costs related to any construction or maintenance activities
it undertakes on this tower at no cost to the City.
III. CELLPHONE TOWER LEASE EXTENSION - 5105 STEAM MILL ROAD:
Approval is requested to extend the lease agreement with Tower Development
Corporation for the tower site located at 5105 Steam Mill Road (Parcel
#094-001-040), in Columbus, Muscogee County, Georgia. Tower Development
Corporation currently has a lease agreement with the City for a cell tower
located at 5105 Steam Mill Road. The current agreement pays $6,900 per year to
the City, with renewals every 5 years for an expiration in 2031. They have
requested to amend that lease agreement to extend the term to the year 2051. As
part of this request, they will increase the annual rent by $11,100 from $6,900
to $18,000, with additional 3% increases each renewal period (every 5 years),
with the first increase in 2020. Tower Development Corporation has also agreed
to pay a one-time fee of $25,000, and they will implement a revenue share
provision where they will pay the City 30% of any rent they receive from future
tenants that use the tower. Crown Castle shall be solely responsible for all
costs related to any construction or maintenance activities it undertakes on
this tower at no cost to the City.
IV. CONDEMNATION ON PARCEL 29 - 514 MORRIS ROAD SPIDER WEB NETWORK:
Approval is requested for a condemnation of Parcel 29, 514 Morris Road located
at the corner of Buena Vista Road, Muscogee County totaling 7,841.42 +/- of
Right of Way and 20,116.16 sq. ft +/- of Permanent Construction Easement for a
County Road and/or Municipal Street purposes and authorizing the filing of a
Declaration of Taking by the City Attorney or his representatives for the
acquisition of land under the authority of the official code of Georgia
annotated, Section 32-3-1 et.seq. the referenced project.
V. CONDEMNATION ON PARCEL 31 - 3205 BUENA VISTA ROAD SPIDER WEB NETWORK:
Approval is requested for a acquisition of Parcel 31, 3205 Buena Vista Road,
Muscogee County totaling 512.26 sq. ft.+/- of Right of Way, 2,148.66 sq. ft +/-
of Permanent Easement (area 2), 2,711.14 sq. ft. +/- Permanent Easement (Area
3), 4,336.49 sq ft. =/- Drainage Easement+/-and 446.79 sq. ft. of Driveway
Easement for a County Road and/or Municipal Street purposes and authorizing the
filing of a Declaration of Taking by the City Attorney or his representatives
for the acquisition of said land under the authority of the official code of
Georgia annotated, Section 32-3-1 et-seq. for the referenced project.
VI. RADAR LIST MODIFICATION REQUEST TO GDOT:
Approval is requested to authorize staff to submit to GDOT a request to modify
the current radar list for use of speed detection devices. A request was
received from the Muscogee County School District to modify the designated
school zone for the newly opened Spencer High School to include Fort Benning
Road and Cusseta Road. We will be requesting removal of school zones in areas
no longer being used as schools. Also, a request is being made to lower the
speed limit of Double Churches Road in the vicinity of the park. The
Department of Engineering will be responsible for installation of appropriate
signs and traffic control devices. Estimated cost will be $32,000.
VII. PURCHASES:
Approval is requested of items "A" to "B":
A. Engine Repair for Metra Transit Bus
B. Court Management System Upgrade
VIII. UPDATES AND PRESENTATIONS:
- - Trade Center Update - Hayley Henderson, Trade Center Director
- - Comp Plan Update - Rick Jones, Planning Director
- - Transportation Update - Pam Hodge, Deputy City Manager
- - Amnesty Update for Demolition Liens - Angelica Alexander, Finance
Director
Bid Advertisements
(Schedule opening bid dates)
September 26, 2018
1. Pine Grove Municipal Solid Waste Landfill C&D Area 3 and Citizen Drop-Off
Area ? RFB No. 19-0007
Scope of Bid
The project consists of providing all labor, materials, tools, equipment,
services and incidentals, and performing all work required to construct in
place and ready to operate a Construction and Demolition Landfill Cell
consisting of approximately 43,307 CY of excavation, 15,425 CY of structural
fill, sediment pond cleaning, 1,789 SY of all-weather access road, and erosion
and sedimentation control items.
Additionally, the project includes an Alternate Item No. 1: Citizens Drop-Off
Area, which involves 625 CY of excavation, 11,373 CY of structural fill, 385 LF
of concrete retaining wall, gravity sewer piping, asphalt, concrete and gravel
pavement, and erosion and sedimentation control items.
September 28, 2018
1. Financial Services: Banking, Smart Card & Merchant Services ? RFP No.
19-0002
Scope of RFP
Provide Columbus Consolidated Government with the highest quality of financial
services at the lowest cost to taxpayers. The services include Banking
Services (Option 1), Smart Card Services (Option 2) and Merchant Services
(Option 3).
The term of this contract shall be for a period of five (5) years, beginning
November 1, 2018 through October 31, 2023.
2. Recruitment Advertising Services ? RFP No. 19-0007
Scope of RFP
The Columbus Consolidated Government invites qualified firms to submit
proposals to provide the Columbus Police Department with a 3:00 to 4:00 minute
documentary style video for recruiting purposes. In addition, the vendor should
also be able to provide other advertising media in the form or brochures,
billboards and other media resources to aid in the recruitment and retention of
officers.
Time is of the essence; therefore, the ability to immediately start on the
project and provide a quality, finished product as soon as possible will be a
major consideration in awarding of the contract.
October 3, 2018
1. Roofing Services at Bull Creek Golf Course Clubhouse ? RFB No. 19-0012
Scope of Bid
Provide all labor, equipment and materials to remove the existing roof and
replace with Ketone Ethylene Ester (KEE) Membrane Roofing. Requests for
substitution will be accepted until 5:00 PM on Wednesday, September 19, 2018.
Contractors shall email substitution requests, as outlined on page 11, Section
II, Item B of the specifications.
2. Steel Signal Strain Poles (Annual Contract) ? RFB No. 19-0004
Scope of Bid
Provide Steel Signal Strain Poles on an ?as needed basis? to be delivered to
Traffic Engineering Division. The contract term will be for two (2) years,
with the option to renew for three additional twelve-month periods.
October 5, 2018
1. Traffic Incident Management Services (Annual Contract) ? RFP No. 19-0001
Scope of RFP
The Columbus Consolidated Government invites qualified firms to submit
proposals to provide Traffic Incident Management Services (TIMS) for the Public
Safety Departments, Public Works Department and METRA Transit System. TIMS is
vehicular road services typically and commonly provided by wrecker/towing
service.
The term of this contract shall be for a period of five (5) years, beginning
November 30, 2018 through November 29, 2023.
October 10, 2018
1. HVAC Preventive Maintenance Services (Rebid) (Annual Contract) ? RFB No.
19-0014
Scope of Bid
Provide preventive maintenance and/or repair service for chillers at various
locations. The contract term shall be for three (3) years, with the option to
renew for two (2) additional twelve-month periods.
October 12, 2018
1. Course Instructors for the Department of HR/The Learning Center (Annual
Contract) ? RFP No. 19-0003
Scope of RFP
The Department of HR/The Learning Center is seeking multiple contractors to
provide instructors in various training modules to employees interested in
growing and developing their skills within the Columbus Consolidated
Government. Training will be conducted on an ?as needed? basis.
The term of this contract shall be for two (2) years, with the option to renew
for three (3) additional twelve-month periods.
October 19, 2018
1. Workers? Compensation Claims Management Services (Annual Contract) ? RFP No.
19-0001
Scope of RFP
The Columbus Consolidated Government invites qualified firms to submit
proposals to provide workers? compensation claims management services to its
workforce of approximately 3000 employees in various occupations, ranging from
public safety to field force to administrative positions.
The term of this contract shall be for two (2) years, with the option to renew
for three (3) additional twelve-month periods.
Attachments
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