COLUMBUS IRON WORKS CONVENTION AND
TRADE CENTER AUTHORITY
MINUTES OF THE MONTHLY MEETING
December 1, 2011
11:00 A.M.
The monthly meeting of the Columbus Iron Works Convention and Trade Center
Authority was held in the Board Room of the facility, at 11:00 A.M., on
Thursday, December 1, 2011
Authority Members Present: Chairman Lori Auten, Vice Chairman Jed Harris, Dr.
Kim Peters and Ms. Gloria Strode
Authority Members Absent: Mr. Colin Martin
Administrative Members Present: Mr. Larry Campbell, Executive Director, Ms.
Cindy Ware, Finance Manager and Ms. Chasity Hall, Secretary
CALL TO ORDER
At 11:00 A.M., Chairman Lori Auten called the meeting to order and the members
went into executive session to discuss a personnel matter. Members exited
executive session at 12:22 P.M. Chairman Auten stated that the members had met
to discuss a personnel matter pertaining to the hiring of a new executive
director and that no votes were taken during this session.
APPROVAL OF MINUTES
Chairman Lori Auten asked if all members present had received and read the
minutes from the previous meeting. Ms. Gloria Strode asked that the following
two items be added to the previous minutes. First, that Chairman Lori Auten was
presented with an engraved mantel clock, the traditional gift of appreciation
for her service to the Authority. Second, that Chairman Auten had asked that
Mr. Colin Martin speak with the Cunningham Center regarding their possible
assistance to the board in hiring a new Executive Director. With no further
corrections or additions to be made, Ms. Gloria Strode made a motion to accept
the minutes of the October 27, 2011 meeting as amended. Vice Chairman Jed
Harris then seconded the motion and the minutes were accepted.
NEW BUSINESS
A. CONVENTION SOUTH AWARD Larry shared with the Authority that
the Trade Center had been recognized by Convention South Magazine as one of the
regions best customer service convention facilities. Larry stated that
Convention South was an industry publication and being acknowledged by them was
a compliment in itself but that he was especially honored that the facility had
received recognition for its customer service efforts and he was extremely
proud of the staff.
ESTABLISH HIRING PROCEDURE FOR NEW EXECUTIVE DIRECTOR Dr Kim Peters stated
that she appreciated both Chairman Lori Auten and Larry Campbell for the
efforts and assistance they provided in gathering information on this matter.
Chairman Auten asked the Authority to entertain a motion to request proposals
for assistance in the search process for an Executive Director. Dr. Kim Peters
made a motion that was then seconded by Vice Chairman Jed Harris to get
proposals. Vice Chairman Jed Harris to follow-up on task following the
meeting.
OLD BUSINESS
CONVENTION CENTER HOTEL Larry stated that he had met with the Downtown
Development Authority and that they were looking at some different options for
the hotel project. Larry added, however at this time there was no new
information to report. Larry did make note that as reported at the previous
meeting the Columbus Convention and Visitors Bureau continued to work with
Strategic Advisory Group on updating the feasibility study and that it should
be complete within a couple weeks. Larry assured the members that he would
keep them updated, as additional information was available.
FINANCIAL REPORT
OCTOBER 2011 See attached report.
On a motion made by Vice Chairman Jed Harris and seconded by Ms. Gloria Strode,
the financial reports were approved as prepared and presented by Ms. Cindy
Ware.
ADJOURNMENT
With no further items of business to discuss, Chairman Lori Auten adjourned the
meeting at 12:58 p.m. The next regular meeting, which is normally held the
fourth Thursday of each month, due to the holiday schedule will be, Thursday
January 26, 2012 at 12:00 noon. in the Board Room of the Columbus Georgia
Convention and Trade Center.
Lori Auten, Chairman Larry Campbell,
Executive Director
Trade Center Authority Columbus, GA Convention
and Trade Center
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