Agenda Item #_5_
Columbus Consolidated Government
Council Meeting
August 7, 2007
Agenda Report #_179_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MEMBERSHIP DUES FOR NATIONAL LEAGUE OF CITIES
It is requested that Council approve payment to National League of Cities in
the amount of $10,664.00 for membership dues.
The National League of Cities is the oldest and largest national organization
representing municipal governments throughout the United States. Its mission
is to strengthen and promote cities as centers of opportunity, leadership, and
governance. Working in partnership with the 49 state municipal leagues, the
National League of Cities serves as a resource to and an advocate for the more
than 18,000 cities, villages, and towns it represents. More than 1,600
municipalities of all sizes pay dues to NLC and actively participate as leaders
and voting members in the organization. The National League of Cities
provides numerous benefits to its network of state municipal leagues and direct
members.
Funds are budgeted in the FY08 Budget: Council ? Membership Dues and Fees,
0101-100-1000-CNCL-6657.
* * * * * * * *
(B) MEMBERSHIP DUES FOR GMA
It is requested that Council approve payment to the Georgia Municipal
Association (GMA) in the amount of $32,220.24 for 2007 - 2008 membership dues
for the City of Columbus, Georgia. GMA is a voluntary, non-profit organization
that provides legislative advocacy, education, employee benefit and technical
consulting services to its members.
Funds are budgeted in the FY08 Budget: City Council - Membership Dues and
Fees, 0101-100-1000-CNCL-6657.
* * * * * *
(C) CHANGE ORDER 1 FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE MAIN LIBRARY
AND SYSTEM HEADQUARTERS ? RFP NO. 03-0003
It is requested that Council authorize the execution of Change Order 1, with
Newton Aaron & Associates, Inc., in the amount of $99,250.00, for additional
construction management services for the Library. Council authorized the
construction management services contract on October 15, 2002, per Resolution
No. 583-02.
Change Order 1 will include additional construction management/Owner?s
representative services required for analysis, pricing, prioritizing,
overseeing design and overseeing construction for the remaining funds in the
SPLOST project. This change order is per authorization from the Muscogee County
Library Board meeting of September 28, 2006 and Newton Aaron & Associates,
Inc., proposal letter dated November 5, 2006. Newton Aaron & Associates, Inc.,
will provide work on a $7,479 monthly basis, which is retroactive to October 1,
2006.
Funds are budgeted in FY08 Budget: 1999 SPLOST- MCSD Library Project
* * * * * *
(D) CHANGE ORDER 2 FOR LIBRARY MATERIALS AND SERVICES FOR NEW MAIN LIBRARY ?
RFP NO. 04-0014
It is requested that Council authorize the execution of Change Order 2, with
Brodart Company, in the amount of $2,500,000.00, for additional library
materials and services. Council authorized the negotiated contract with
Brodart Company on February 3, 2004, per Resolution No. 69-04. Change Order 2
includes the purchase of additional books and other media.
Funds are budgeted in the FY08 agenda: 1999 SPLOST- MCSD Library Project
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO NATIONAL LEAGUE OF CITIES IN THE
AMOUNT OF $10,664.00 FOR MEMBERSHIP DUES.
WHEREAS, The National League of Cities is the oldest and largest national
organization representing municipal governments throughout the United States.
Its mission is to strengthen and promote cities as centers of opportunity,
leadership, and governance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to National League
of Cities in the amount of $10,664.00. for membership dues. Funds are
budgeted in the FY08 Budget: Council ? Membership Dues and Fees,
0101-100-1000-CNCL-6657.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION FOR 2007
- 2008 MEMBERSHIP DUES IN THE AMOUNT OF $32,220.24.
WHEREAS, membership dues are for the City of Columbus, Georgia; and,
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, educational, employee benefit and technical consulting services to
its members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the Georgia
Municipal Association in the amount of $32,220.24 for 2007 - 2008 membership
dues for the City of Columbus, Georgia. Funds are budgeted in the FY08 Budget:
City Council - Membership Dues and Fees, 0101-100-1000-CNCL-6657.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1, WITH NEWTON AARON &
ASSOCIATES, INC, IN THE AMOUNT OF $99,250.00 FOR ADDITIONAL CONSTRUCTION
MANAGEMENT SERVICES FOR THE LIBRARY.
WHEREAS, Council authorized the construction management services contract on
October 15, 2002, per Resolution No. 583-02; and,
WHEREAS, Change Order 1 will include additional construction management/Owner?s
representative services required for analysis, pricing, prioritizing,
overseeing design and overseeing construction for the remaining funds in the
SPLOST project. This change order is per authorization from the Muscogee County
Library Board meeting of September 28, 2006 and Newton Aaron & Associates,
Inc., proposal letter dated November 5, 2006. Newton Aaron & Associates, Inc.,
will provide work on a $7,479 monthly basis, which is retroactive to October 1,
2006.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1,
with Newton Aaron & Associates, Inc., in the amount of $99,250.00, for
additional construction manager services for the Library. Funds are budgeted
in the FY08 Budget: 1999 SPLOST - MCSD Library Project
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 2, WITH BRODART COMPANY,
IN THE AMOUNT OF $2,500,000.00 FOR ADDITIONAL LIBRARY MATERIALS AND SERVICES.
WHEREAS, Council authorized the negotiated contract with Brodart Company on
February 3, 2004, per Resolution No. 69-04. Change Order 2 includes the
purchase of additional books and other media.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 2,
with Brodart Company, in the amount of $2,500,000.00, for additional library
materials and services. Funds are budgeted in the FY08 Budget: 1999 SPLOST
- MCSD Library Project
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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