Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #_5_





Columbus Consolidated Government

Council Meeting



August 7, 2007



Agenda Report #_179_





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

(A) MEMBERSHIP DUES FOR NATIONAL LEAGUE OF CITIES



It is requested that Council approve payment to National League of Cities in

the amount of $10,664.00 for membership dues.



The National League of Cities is the oldest and largest national organization

representing municipal governments throughout the United States. Its mission

is to strengthen and promote cities as centers of opportunity, leadership, and

governance. Working in partnership with the 49 state municipal leagues, the

National League of Cities serves as a resource to and an advocate for the more

than 18,000 cities, villages, and towns it represents. More than 1,600

municipalities of all sizes pay dues to NLC and actively participate as leaders

and voting members in the organization. The National League of Cities

provides numerous benefits to its network of state municipal leagues and direct

members.



Funds are budgeted in the FY08 Budget: Council ? Membership Dues and Fees,

0101-100-1000-CNCL-6657.





* * * * * * * *



(B) MEMBERSHIP DUES FOR GMA



It is requested that Council approve payment to the Georgia Municipal

Association (GMA) in the amount of $32,220.24 for 2007 - 2008 membership dues

for the City of Columbus, Georgia. GMA is a voluntary, non-profit organization

that provides legislative advocacy, education, employee benefit and technical

consulting services to its members.



Funds are budgeted in the FY08 Budget: City Council - Membership Dues and

Fees, 0101-100-1000-CNCL-6657.





* * * * * *





(C) CHANGE ORDER 1 FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE MAIN LIBRARY

AND SYSTEM HEADQUARTERS ? RFP NO. 03-0003



It is requested that Council authorize the execution of Change Order 1, with

Newton Aaron & Associates, Inc., in the amount of $99,250.00, for additional

construction management services for the Library. Council authorized the

construction management services contract on October 15, 2002, per Resolution

No. 583-02.



Change Order 1 will include additional construction management/Owner?s

representative services required for analysis, pricing, prioritizing,

overseeing design and overseeing construction for the remaining funds in the

SPLOST project. This change order is per authorization from the Muscogee County

Library Board meeting of September 28, 2006 and Newton Aaron & Associates,

Inc., proposal letter dated November 5, 2006. Newton Aaron & Associates, Inc.,

will provide work on a $7,479 monthly basis, which is retroactive to October 1,

2006.



Funds are budgeted in FY08 Budget: 1999 SPLOST- MCSD Library Project





* * * * * *





(D) CHANGE ORDER 2 FOR LIBRARY MATERIALS AND SERVICES FOR NEW MAIN LIBRARY ?

RFP NO. 04-0014



It is requested that Council authorize the execution of Change Order 2, with

Brodart Company, in the amount of $2,500,000.00, for additional library

materials and services. Council authorized the negotiated contract with

Brodart Company on February 3, 2004, per Resolution No. 69-04. Change Order 2

includes the purchase of additional books and other media.



Funds are budgeted in the FY08 agenda: 1999 SPLOST- MCSD Library Project

?ITEM A?



A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING PAYMENT TO NATIONAL LEAGUE OF CITIES IN THE

AMOUNT OF $10,664.00 FOR MEMBERSHIP DUES.



WHEREAS, The National League of Cities is the oldest and largest national

organization representing municipal governments throughout the United States.

Its mission is to strengthen and promote cities as centers of opportunity,

leadership, and governance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to National League

of Cities in the amount of $10,664.00. for membership dues. Funds are

budgeted in the FY08 Budget: Council ? Membership Dues and Fees,

0101-100-1000-CNCL-6657.



______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM B?



A RESOLUTION



NO._____________







A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION FOR 2007

- 2008 MEMBERSHIP DUES IN THE AMOUNT OF $32,220.24.



WHEREAS, membership dues are for the City of Columbus, Georgia; and,



WHEREAS, GMA is a voluntary, non-profit organization that provides legislative

advocacy, educational, employee benefit and technical consulting services to

its members.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to the Georgia

Municipal Association in the amount of $32,220.24 for 2007 - 2008 membership

dues for the City of Columbus, Georgia. Funds are budgeted in the FY08 Budget:

City Council - Membership Dues and Fees, 0101-100-1000-CNCL-6657.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM C?



A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1, WITH NEWTON AARON &

ASSOCIATES, INC, IN THE AMOUNT OF $99,250.00 FOR ADDITIONAL CONSTRUCTION

MANAGEMENT SERVICES FOR THE LIBRARY.



WHEREAS, Council authorized the construction management services contract on

October 15, 2002, per Resolution No. 583-02; and,



WHEREAS, Change Order 1 will include additional construction management/Owner?s

representative services required for analysis, pricing, prioritizing,

overseeing design and overseeing construction for the remaining funds in the

SPLOST project. This change order is per authorization from the Muscogee County

Library Board meeting of September 28, 2006 and Newton Aaron & Associates,

Inc., proposal letter dated November 5, 2006. Newton Aaron & Associates, Inc.,

will provide work on a $7,479 monthly basis, which is retroactive to October 1,

2006.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute Change Order 1,

with Newton Aaron & Associates, Inc., in the amount of $99,250.00, for

additional construction manager services for the Library. Funds are budgeted

in the FY08 Budget: 1999 SPLOST - MCSD Library Project





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?



A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 2, WITH BRODART COMPANY,

IN THE AMOUNT OF $2,500,000.00 FOR ADDITIONAL LIBRARY MATERIALS AND SERVICES.



WHEREAS, Council authorized the negotiated contract with Brodart Company on

February 3, 2004, per Resolution No. 69-04. Change Order 2 includes the

purchase of additional books and other media.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute Change Order 2,

with Brodart Company, in the amount of $2,500,000.00, for additional library

materials and services. Funds are budgeted in the FY08 Budget: 1999 SPLOST

- MCSD Library Project







Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





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