Agenda Item # 4
Columbus Consolidated Government
Council Meeting
09/09/2008
Agenda Report # 315
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MOBILE DATA TERMINAL (MDT) ANNUAL INFRASTRUCTURE MAINTENANCE
It is requested that Council authorize payment to Motorola (Schaumburg, IL) in
the amount of $20,330.52 for mobile data terminal (MDT) infrastructure
maintenance and support, covering the period from July 1, 2008 through June 30,
2009.
The infrastructure maintenance provides hardware and software support for the
mobile data terminal server hardware in the 911 Center on a 24/7/365 schedule.
This hardware infrastructure interfaces the mobile data terminal in the Police,
Sheriff, Fire/EMS Departments, Marshal?s Office and Inspection & Code.
The system is manufactured by Motorola and is proprietary in nature.
Therefore, this is an Only Known Source, per Section 3-114 of the Procurement
Ordinance.
Funds are budgeted in FY09 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(B) ArcGIS SOFTWARE LICENSE AND MAINTENANCE 2009
It is requested that Council approve payment to ESRI (Redlands California) in
the amount of $22,924.64, for the annual ArcGIS Software Maintenance and
License covering the period from November 16, 2008 thru November 15, 2009.
ESRI is the developer of various software packages used by the GIS Division,
and other departments, for map generation, and for editing and maintaining the
City?s tax parcels, streets zoning and land use databases. Consequently, the
vendor is considered an Only Known Source for the maintenance and support of
the software, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in FY09 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(C) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM
It is requested that Council authorize the payment to DataWorks Plus, LLC, in
the amount of $16,534.00 for the annual maintenance agreement for the mug shot
system. The vendor will provide 24/7 maintenance support for the mug shot
system, which is utilized by the Sheriff?s Department. The maintenance period
will be for one year, from August 1, 2008 through July 31, 2009.
Resolution No. 233-96 authorized the purchase of the upgraded system from
DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent
maintenance agreements since the warranty for the equipment expired.
Funds are budgeted in the FY09 Budget: General Fund - Sheriff ? Jail ? Service
Contracts; 0101-550-2600- JAIL-6513.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA (SCHAUMBURG, IL) IN THE
AMOUNT OF $20,330.52 FOR MOBILE DATA TERMINAL (MDT) INFRASTRUCTURE MAINTENANCE
AND SUPPORT, COVERING THE PERIOD FROM JULY 1, 2008 THROUGH JUNE 30, 2009.
WHEREAS, The infrastructure maintenance provides hardware and software
support for the mobile data terminal server hardware in the 911 Center on a
24/7/365 schedule. This hardware infrastructure interfaces the mobile data
terminal in the Police, Sheriff, Fire/EMS Departments, Marshal?s Office and
Inspection & Code; and,
WHEREAS, the system is manufactured by Motorola and is proprietary in
nature. Therefore, this is an Only Known Source, per Section 3-114 of the
Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
(Schaumburg, IL) in the amount of $20,330.52 for mobile date terminal (MDT)
infrastructure maintenance and support;, covering the period from July 1, 2008
through June 30, 2009. Funds are budgeted in FY09 Budget: General Fund -
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING payment to ESRI (Redlands California) in the amount of
$22,924.64, for the annual ArcGIS Software Maintenance and License covering the
period from November 16, 2008 thru November 15, 2009.
WHEREAS, ESRI is the developer of various software packages used by the GIS
Division, and other departments, for map generation, and for editing and
maintaining the City?s tax parcels, streets zoning and land use databases.
Consequently, the vendor is considered an Only Known Source for the maintenance
and support of the software, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to ESRI
(Redlands California) in the amount of $22,924.64, for the annual ArcGIS
Software Maintenance and License covering the period from November 16, 2008
thru November 15, 2009. Funds are budgeted in FY09 Budget: General Fund -
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.________________
A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT OF
$16,534.00 FOR AN ANNUAL MAINTENANCE AGREEMENT FOR THE MUG SHOT SYSTEM.
WHEREAS, the vendor will provide 24/7 maintenance support for the mug
shot system, which is utilized by the Sheriff?s Department. The maintenance
period will be for one year, from August 1, 2008 through July 31, 2009; and,
WHEREAS, Resolution No. 233-96 authorized the purchase of the upgraded
system from DataWorks Plus (formerly TFP, Inc.), and the City has paid for
subsequent maintenance agreements since the warranty for the equipment expired.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to DataWorks Plus,
LLC, in the amount of $16,534.00 for an annual maintenance agreement for the
mug shot system. Funds are budgeted in the FY09 Budget: General Fund -
Sheriff ? Jail ? Service Contracts; 0101-550-2600- JAIL-6513.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: September 9, 2008
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
September 10, 2008
1. Ball Field Machine? RFB No. 09-0004
Scope of RFB
Provide one (1) ball field machine (Toro Workman 3200 or equal) to be used by
the Park Services Division of the Parks and Recreation Department to prep,
groom and maintain ball fields in infields at city owned parks throughout
Muscogee County.
2. Hydraulic Trash Loader ? RFB No. 09-0010
Scope of RFB
Provide one (1) hydraulic trash loader to be used by the Integrated Waste
Division of the Public Services Department. The Peterson ?Lightning Loader?
and the Holmac Pac-Mac? models are currently in the City's Fleet. Mechanics
and operators are trained and familiar with these models. Therefore, these
models are preferred.
September 17, 2008
1. Kitchen Equipment for Marina ? RFB No. 09-0005
Scope of RFB
Columbus Consolidated Government (the City) is requesting bids for
refrigerators, ice machine, food prep/work tables, range/griddle/oven and
electric fryer. Vendors may bid on any or all of the equipment. City staff
will install the equipment at Lake Oliver Marina, which is currently under
construction.
September 26, 2008
1. Columbus South Development Opportunity ? RFP No. 08-0025
Scope of RFP
The City of Columbus is seeking proposals for the purchase and development of
35.57 (+/-) acres of vacant land located off Cusseta Road and Fort Benning
Road. Over the past few years, this area has seen revitalization efforts that
helped improve the quality of life of the community by building new housing and
adding new businesses. Some of the housing developments include the Baker
Village Revitalization, which will create 244 new apartment units, and the
Ambling Development, which is anticipating creating 250 units. In addition,
several transportation improvements are underway, such as a proposed four (4)
lane widening of Cusseta Road, which will help alleviate congestion problems
and will improve access to the area.
November 1, 2008
1. Consulting Services for Historic Design Guidelines ? RFP No. 09-0001
Scope of RFP
The Columbus Consolidated Government is seeking proposals to update and
reformat the existing Design Guidelines used for approval of Certificate of
Appropriateness in the locally designated historic districts. This project does
not call for entirely new sets of guidelines. Instead, the successful
consultant will work with and refine existing guidelines creating opportunities
for interpretations that are more specific, color renderings, digitalization,
and other tools.
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