Agenda Item # 6
Columbus Consolidated Government
Council Meeting
October 9, 2018
Agenda Report # 38
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PINE GROVE MUNICIPAL SOLID WASTE LANDFILL: C & D AREA 3 ? RFB NO. 19-0007
It is requested that Council authorize the execution of a construction contract
with McLeRoy Equipment, LLC (Zebulon, GA) in the amount of $610,404.00 for a
Construction and Demolition (C&D) landfill cell at Pine Grove Municipal Solid
Waste Landfill.
The project consists of providing all labor, materials, tools, equipment,
services and incidentals, and performing all work required to
construct-in-place a C & D landfill cell. The work consists of approximately
43,307 cubic yards of excavation, 15,425 cubic yards of structural fill,
sediment pond cleaning, 1,789 square yards of all-weather access road, and
erosion and sedimentation control items.
Specifications were posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on August 15, 2018. A mandatory pre-bid
conference/site visit was held on September 12, 2018; eight (8) contractors
were represented at the conference/site visit. Two (2) bids were received on
September 26, 2018. The bidders were:
Contractors Base Bid ?Alternate DBE
Participation
McLeRoy Equipment, LLC
(Zebulon, GA) $ 610,404.00 $ 622,005.50 13.01%
Shamrock Environmental Corporation
(Browns Summit, NC) 826,045.16 1,096,248.25 10.37%
?Alternate: Construct a citizen drop-off area.
Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund ?
Capital Projects ? Integrated Waste Supported Capital Projects ?
Engineering/Architectural Services ? Pine Grove Construction & Demo Landfill
Expansion; 0207-660-4000-CPIW-6338-20733-20190.
* * * * * * * *
(B) REFUSE TRUCK ENGINE REPAIR
It is requested that Council approve payment to Albany Service Center/Cummins
Power South (Albany, GA), in the amount of $16,817.89, for repair services
performed on a Peterbilt Refuse Truck, Vehicle #6903.
The Refuse Truck, which has a Cummins engine, was towed to Albany Service
Center, in Albany, GA, due to engine problems. It was found the vehicle needed
an in-frame overhaul. The refuse truck is used to collect waste and is
crucial to the collection route. Consequently, the truck has been repaired and
is back in service.
Albany Service Center/Cummins Power South, the authorized Cummins engine
distributer and repair service dealer, performed the repair. Therefore, the
vendor is deemed an only known source per the Procurement Ordinance, Article
3-114.
Funds are available in the FY19 Budget: Integrated Waste Management ? Public
Works ? Solid Waste Collection ? Auto Parts and Supplies;
0207-260-3510-6721-GARB.
* * * * * * * *
(C) LOT CLEARING SERVICES (ANNUAL CONTRACT) ? RFB NO. 13-0030
It is requested that Council approve the contract with Aspire Landscaping, Inc.
(Cumming, GA) as an additional contractor to provide Lot Clearing Services:
Option 1 ? Grass Cutting Only, on an ?as needed? basis for the estimated annual
contract value of $77,280.00. Aspire Landscaping will be added to the current
list of contractors to provide Lot Clearing Services.
The current Lot Clearing Services contract, approved per Resolution 85-18 on
February 27, 2018, was awarded to the following Contractors: Yard Pro Lawncare
& Landscaping (Lanett, AL), as the Primary Contractor Option 1, and Outdoor
Solutions (Columbus, GA) as the Secondary Contractor ? Option 2. The
Inspections and Code Department has determined the current contractors have
been unable to meet the demand for services, and therefore a third contractor
has been requested. Aspire Landscaping, Inc., submitted the fourth lowest bid
and submitted their written agreement to provide the services at the same
submitted bid prices, contingent upon Council approval. The third lowest
bidder, Yard-Nique, Inc., submitted a written declination.
The contract is currently in the first term, ending March 11, 2020, with the
option to renew for three additional twelve-month periods. Contract renewal
will be contingent upon the mutual agreement of the City and the Contractors.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on January 5, 2018. Five (5) bids were received
on January 31, 2018. This bid has been advertised, opened and reviewed. The
bidders were:
Outdoor Solutions (Columbus, GA) YardPro Lawncare & Landscaping (Lanett, AL)
Yard-Nique, Inc. (Sharpsburg, GA) Aspire Landscaping, Inc. (Cumming, GA) Absolute
Quality Services, LLC (Columbus, GA)
Total Option 1
Grass Cutting Only: $ 42,872.00 $ 41,360.00 $ 48,200.00 $ 77,280.00 $ 99,000.00
Total Option 2
Solid Waste Removal Only: $ 18,120.00 $ 43,164.00 No Bid No Bid $ 214,800.00
Total Extended Cost: $ 60,992.00 $ 84,524.00 $ 48,200.00 $ 77,280.00 $ 313,800.00
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Community Development ? Special Enforcement ? Lot Cleaning and Maintenance;
0101-240-2400-SENF-6382.
* * * * * * * *
(D) REPLACEMENT PLAYGROUND EQUIPMENT FOR 29TH STREET RECREATION CENTER
It is requested that Council approve the purchase of replacement playground
equipment, for the 29th Street Recreation Center, from GameTime/Dominica
Recreation Products, Inc. (Longwood, FL), in the amount of $149,973.00, by
cooperative purchase via US Communities Contract #2017001134.
The current playground equipment at the 29th Street Recreation Center is in
dire need of replacement. The playground and center is needed to serve the
population in that neighborhood and improve quality of life for the children in
that area.
GameTime was the successful vendor awarded the contract to provide Playground
and Outdoor Fitness Equipment, Site Accessories, Surfacing and Related Products
and Services, per RFP #269-2017-028. The initial 5-year contract term is July
1, 2017 ? June 30, 2022, with the option to renew for two (2) additional two
(2) year periods. U.S. Communities is the leading national government
purchasing cooperative, providing government procurement resources and
solutions to local and state government agencies, school districts (K-12),
higher education institutes, and nonprofits looking for the best overall
supplier government pricing. The City?s Procurement Ordinance, Article 9-101,
authorizes the use of cooperative purchasing.
The total cost of the playground equipment is $191,300.49, of which only
$149,973.00 will be paid by a Community Development Block Grant, per Resolution
#230-18. The difference of $41,327.49 will be donated by the vendor to the
City through vendor discounts and other state grant initiative discounts.
Funds are available in the FY19 Budget: Community Development Block Grant ?
Community Reinvestment ? Neighborhood Parks ? Site Improvements;
0210-245-3140-NPRK-7623.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH MCLEROY
EQUIPMENT, LLC (ZEBULON, GA) IN THE AMOUNT OF $610,404.00 FOR A CONSTRUCTION
AND DEMOLITION (C&D) LANDFILL CELL AT PINE GROVE MUNICIPAL SOLID WASTE LANDFILL.
WHEREAS, the project consists of providing all labor, materials, tools,
equipment, services and incidentals, and performing all work required to
construct-in-place a C & D landfill cell. The work consists of approximately
43,307 cubic yards of excavation, 15,425 cubic yards of structural fill,
sediment pond cleaning, 1,789 square yards of all-weather access road, and
erosion and sedimentation control items.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with McLeRoy Equipment, LLC (Zebulon, GA) in the amount of $610,404.00 for a
Construction and Demolition (C&D) landfill cell at Pine Grove Municipal Solid
Waste Landfill. Funds are budgeted in the FY19 Budget: Integrated Waste
Management Fund ? Capital Projects ? Integrated Waste Supported Capital
Projects ? Engineering/Architectural Services ? Pine Grove Construction & Demo
Landfill Expansion; 0207-660-4000-CPIW-6338-20733-20190.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING PAYMENT TO ALBANY SERVICE CENTER/CUMMINS POWER SOUTH
(ALBANY, GA), IN THE AMOUNT OF $16,817.89, FOR REPAIR SERVICES PERFORMED ON A
PETERBILT REFUSE TRUCK, VEHICLE #6903.
WHEREAS, The Refuse Truck, which has a Cummins engine, was towed to Albany
Service Center, in Albany, GA, due to engine problems. It was found the
vehicle needed an in-frame overhaul. The refuse truck is used to collect
waste and is crucial to the collection route. Consequently, the truck has been
repaired and is back in service; and,
WHEREAS, Albany Service Center/Cummins Power South, the authorized Cummins
engine distributer and repair service dealer, performed the repair.
Therefore, the vendor is deemed an only known source per the Procurement
Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to payment to Albany Service
Center/Cummins Power South (Albany, GA), in the amount of $16,817.89, for
repair services performed on a Peterbilt Refuse Truck, Vehicle #6903. Funds
are available in the FY19 Budget: Integrated Waste Management ? Public Works ?
Solid Waste Collection ? Auto Parts and Supplies; 0207-260-3510-6721-GARB.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH ASPIRE LANDSCAPING,
INC. (CUMMING, GA) AS AN ADDITIONAL CONTRACTOR TO PROVIDE LOT CLEARING
SERVICES: OPTION 1 ? GRASS CUTTING ONLY, ON AN ?AS NEEDED? BASIS FOR THE
ESTIMATED ANNUAL CONTRACT VALUE OF $77,280.00. ASPIRE LANDSCAPING WILL BE
ADDED TO THE CURRENT LIST OF CONTRACTORS TO PROVIDE LOT CLEARING SERVICES.
WHEREAS, the current Lot Clearing Services contract, approved per Resolution
85-18 on February 27, 2018, was awarded to the following Contractors: Yard Pro
Lawncare & Landscaping (Lanett, AL), as the Primary Contractor Option 1, and
Outdoor Solutions (Columbus, GA) as the Secondary Contractor ? Option 2.; and,
WHEREAS, the Inspections and Code Department has determined the current
contractors have been unable to meet the demand for services, and therefore a
third contractor has been requested; and,
WHEREAS, Aspire Landscaping, Inc., submitted the fourth lowest bid and
submitted their written agreement to provide the services at the same submitted
bid prices, contingent upon Council approval. The third lowest bidder,
Yard-Nique, Inc., submitted a written declination; and,
WHEREAS, the contract is currently in the first term, ending March 11, 2020,
with the option to renew for three additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with contract
with Aspire Landscaping, Inc. (Cumming, GA) as an additional contractor to
provide Lot Clearing Services: Option 1 ? Grass Cutting Only, on an ?as needed?
basis for the estimated annual contract value of $77,280.00. Aspire
Landscaping will be added to the current list of contractors to provide Lot
Clearing Services. Funds are budgeted each fiscal year for this ongoing
expense: General Fund ? Community Development ? Special Enforcement ? Lot
Cleaning and Maintenance; 0101-240-2400-SENF-6382.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT PLAYGROUND EQUIPMENT, FOR
THE 29TH STREET RECREATION CENTER, FROM GAMETIME/DOMINICA RECREATION PRODUCTS,
INC. (LONGWOOD, FL), IN THE AMOUNT OF $149,973.00, BY COOPERATIVE PURCHASE VIA
US COMMUNITIES CONTRACT #2017001134.
WHEREAS, the current playground equipment at the 29th Street Recreation Center
is in dire need of replacement. The playground and center is needed to serve
the population in that neighborhood, and improve the quality of life for the
children in that area; and,
WHEREAS, GameTime was the successful vendor awarded the contract to provide
Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing and
Related Products and Services, per RFP #269-2017-028. The initial 5-year
contract term is July 1, 2017 ? June 30, 2022, with the option to renew for two
(2) additional two (2) year periods. U.S. Communities is the leading national
government purchasing cooperative, providing government procurement resources
and solutions to local and state government agencies, school districts (K-12),
higher education institutes, and nonprofits looking for the best overall
supplier government pricing. The City?s Procurement Ordinance, Article 9-101,
authorizes the use of cooperative purchasing; and,
WHEREAS, the total cost of the playground equipment is $191,300.49, of which
only $149,973.00 will be paid by a Community Development Block Grant, per
Resolution #230-18. The difference of $41,327.49 will be donated by the vendor
to the City through vendor discounts and other state grant initiative discounts.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase replacement playground
equipment, for the 29th Street Recreation Center, from GameTime/Dominica
Recreation Products, Inc. (Longwood, FL), in the amount of $149,973.00, by
cooperative purchase via US Communities Contract #2017001134. Funds are
available in the FY19 Budget: Community Development Block Grant ? Community
Reinvestment ? Neighborhood Parks ? Site Improvements; 0210-245-3140-NPRK-7623.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.
___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
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