CITY MANAGER'S AGENDA
February 9, 2016
I. UPDATED MEMORANDUM OF UNDERSTANDING-TRANSPORTATION ENHANCEMENT GRANT FOR
FORT BENNING ROAD:
Approval is requested to enter into an updated Memorandum of Understanding
(MOU) between the city and the Georgia Department of Transportation (GDOT) for
the Fort Benning Road Transportation Enhancement (TE) project. The original
agreed completion date of 2014 has expired and an updated agreement is needed
to extend this time until June 2019 with funding to still remain $500,000 with
a 20% match from the city.
II. UTILITIES RELOCATION FOR FOLLOW ME TRAIL - COLUMBUS WATER WORKS:
Approval is requested to enter into an agreement with the Columbus Water Works
for the relocation of their utilities near the proposed bridge on Victory Drive
for the Follow Me Trail, at a cost not to exceed $81,000. Funding is available
under the South Lumpkin Multi-Use Facility project, which is part of the
Transportation Investment Act program.
III. SHIRLEY WINSTON PARK CELL TOWER LEASE RENEWAL:
Approval is requested to execute a five (5) year property lease renewal with
Tower Development Corporation for the purpose of leasing space at the entrance
of Shirley Winston Park to operate and maintain an existing telecommunications
tower. The lease renewal amount will increase this term by 15% to $6,900 per
year which is received in quarterly payments.
IV. 8889 RIVER ROAD CELL TOWER LEASE RENEWAL:
Approval is requested to execute a five (5) year property lease renewal with
T-Mobile USA for $32,850.90 per year for the purpose of leasing space at 8889
River Road to operate and maintain an existing telecommunications tower.
CITY MANAGER'S AGENDA
February 9, 2016
Page 2
V. LEASE AGREEMENT - COLUMBUS SPORTS COUNCIL:
Approval is requested to enter into a new Lease Agreement for $1 per year for
five additional years with the Columbus Sports Council for use of office space
at Golden Park. The Columbus Sports Council will be responsible for the
upkeep of the interior of the building to include the payment of the cable,
internet, telephone, and alarm costs, as well as the cleaning of the building
for the duration of the lease.
VI. LEASE AGREEMENT - 4505 BUENA VISTA ROAD:
Approval is requested to sign a lease renewal with Columbus Bank and
Trust (CB&T) for the police precinct located at 4505 Buena Vista Road for $1
per year for a period of five (5) years. The funds will be paid out of the
general fund budget.
VII. PROPERTY DISPOSITION ? VACANT PROPERTY AT 3645 ST. MARYS ROAD:
Approval is requested to declare vacant property at 3645 St. Marys Road, as
surplus and authorize the sale of .27 acres +/- in Columbus, Muscogee County,
Georgia. The property will be sold at Fair Market Value and the city has no
current or future use or plans for said property.
VIII. STREET ACCEPTANCE - THAT PORTION OF PINE RIDGE DRIVE LOCATED IN
SECTION SEVEN, TURTLE CREEK:
Approval is requested for the acceptance of a deed to that portion of Pine
Ridge Drive located in Section Seven, Turtle Creek. The street has been
improved and meets the specifications for acceptance by the City. No city
funds are involved until maintenance is assumed after the two year warranty.
IX. 2016 NATIONAL CRIME VICTIMS' RIGHTS WEEK COMMUNITY AWARENESS
PROJECTS FUNDING OPPORTUNITY:
Approval is requested to authorize the District Attorney's Victim-Witness
Assistance Program to accept a grant for $5,000 from the National Association
of VOCA Assistance Administrators, in cooperation with the Office for Victims
of Crime. At least 60 communities throughout the nation will be awarded up to
$5,000 each in reimbursement for approved NCVRW public awareness activities
through the NCVRW Community Awareness Project. If approved, the local
Victim-Witness Assistance Program will utilize the funds to hold specific
events aimed at reaching the public to raise awareness of services for victims
while also bringing attention to general information of NCVRW. It is
recommended that the Multi-Governmental Fund be amended by the amount of the
award, if approved.
X. 2016 HISTORIC PRESERVATION FUND CLG SURVEY & PLANNING GRANT:
Approval is requested to apply for and accept, if awarded, a State Historic
Preservation grant for funds up to $20,000 and amend the Multi-Governmental
Fund by the amount of the award for the purpose of updating the City's Uptown
Facade Board Design Guidelines.
CITY MANAGER'S AGENDA
February 9, 2016
Page 3
XI. PURCHASES:
Approval is requested of items "A" thru "F":
A. Change Order 3 for JR Allen Off Ramp Widening Project, Adams Farm
Road Lane Extension and Ramp Extension on SR22/US80
B. Expansion of Metra's Transit Scheduling and Routing Software
C. Vendor Name Change for Custodial Supplies (Annual Contract)
D. Declaration of Surplus and Donation of Pick-Up Truck
E. Purchase of Stream Mitigation Credits for South Lumpkin Multi-Use
Trail (Follow Me Trail)
F. Change Order 1 Outdoor Pool Repairs
XII. PRESENTATIONS AND UPDATES:
--Facilities Maintenance, Pat Biegler, Public Works Director
--Technology Update (Finance, HR & Payroll), Pam Hodge, Deputy City
Manager, Reather Hollowell, HR Director, and Forrest Toelle, IT Director
--Capital Projects Update, Pam Hodge, Deputy City Manager
--Integrated Waste Options, Pam Hodge, Deputy City Manager and Pat
Biegler, Public Works Director
--Aquatic Center Options, Dr. James Worsley, Parks and Recreation
Director
--Insurance Service Organization (ISO)/Building Code Grading
Effectiveness Schedule, Pam Hodge, Deputy City Manager and John Hudgison,
Interim Inspections & Codes Director (Delayed)
Bid Advertisements
(Schedule opening bid dates)
February 24, 2016
1. Employee Service Award Pins (Annual Contract) ? RFB No. 16-0025
Scope of Bid
Provide employee service award pins to the Human Resources Department
on an ?as needed? basis. The contract period will be for two years with the
option to renew for three additional twelve-month periods.
March 2, 2016
1. Low Floor ADA Minivan ? RFB No. 16-0026
Scope of Bid
Provide one (1) Low Floor ADA Minivan to be used by METRA Department of
Transportation staff to transport transit customers using fixed route or
paratransit service.
March 4, 2016
1. Landfill Gas Development Partner ? Landfill Gas to Beneficial Use Project ?
RFP No. 16-0010
Scope of RFP
Columbus Consolidated Government (the City) is soliciting proposals from
qualified firms to act as the City?s Landfill Gas Development Partner (LGDP).
The successful LGDP will develop a Landfill Gas to Beneficial Use (LFGE)
Project at the Pine Grove Municipal Solid Waste (MSW) Landfill and the closed
Schatulga Road MSW Landfill that provides financial and other benefits to the
City.
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