Agenda Item # 2
Columbus Consolidated Government
Council Meeting
December 8, 2009
Agenda Report # 451
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ARTS AND CRAFT SUPPLIES (ANNUAL CONTRACT) ? RFB NO. 10-0019
It is requested that Council approve the purchase of arts and craft supplies
from U. S. Toy/Constructive Playthings, S & S Worldwide, Nasco, Lakeshore
Learning Materials and Dick Blick Company at a percentage discount ranging from
5% to 15%, on an ?as needed basis?. The Parks and Recreation Department has
various divisions, including: After School Program, Community Schools,
Seniors, Special Populations, and Recreation which purchase a variety of arts
and craft supplies via catalogs and at discount stores. To facilitate these
purchases, vendors were asked to submit percentage discount bids, since most
vendors offer similar, but not exactly the same type of arts and crafts.
The term of this contract period shall be for one year, with the option to
renew for four (4) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Forty-three bid invitations were mailed; five bids were received November 4,
2009. This bid has been advertised, opened and reviewed. The bidders were:
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Parks & Recreation - Community School Operations ? Operating Materials,
0101-270-3505-CSOP-6728; General Fund ? Parks & Recreation ? Recreation
Services - Operating Material, 0101-270-2400-RECR-6728; General Fund ? Parks &
Recreation ? Senior Citizen?s Center ? Operating Materials,
0101-270-4435-SRCR-6728; General Fund ? Parks & Recreations ? Therapeutics ?
Operating Materials, 0101-270-4433-THRP-6728; General Fund - Parks &
Recreation ? Pottery Shop - Operating Materials, 0101-270-4434-POTT-6728.
* * * * *
(B) AFTER HOURS EVENT PARKING AT THE RIVER CENTER PARKING GARAGE (ANNUAL
CONTRACT) ? RFP NO. 10-0002
It is requested that Council approve the contract for after hours event parking
at the River Center parking garage, with Quality Parking and Valet Management.
The contractor will manage after hours event parking services at the River
Center Parking Garage, located at 919 Broadway in UpTown Columbus, which has
600 available parking spaces. The normal business hours will be between 5:30
p.m. and 7:00 a.m., Monday through Friday and all day on weekends and
holidays.
Contractor will be required to do the following:
Collect parking fees at the River Center Parking Garage for events scheduled in
the Uptown area.
Begin event-parking services one (1) hour before the event starts and stay
until the last vehicle has left.
Make a guaranteed minimum amount per vehicle payment to METRA Transit System,
no later than the 5th of each month, with an activity report.
Provide adequate staff necessary to collect the fees at the parking garage
during days outlined in agreement. All staff shall be courteous, efficient and
maintain a neat and uniformed appearance to the public.
Adhere to all applicable labor and employment laws, hazardous materials
regulations, safety standards and regulations pertaining to employees in a
public facility.
The contract term shall be for two years, with the option to renew for three
(3) additional twelve- month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
Request for proposal postcards invitations were mailed and specifications were
posted on the City?s website. The RFP has been advertised, opened and
evaluated. One proposal was received, September 18, 2009, from the following
offeror.
Quality Parking and Valet Management (Columbus, GA)
The proposal was reviewed by the Evaluation Committee members, which consisted
of representatives from Department of Transportation/METRA. The Project
Manager, also from Department of Transportation/METRA, served as an Advisor and
was not a voting member.
During the evaluation process, Quality Parking and Valet Management was deemed
responsive to the RFP. The City?s Procurement Ordinance Article 3-110,
Competitive Sealed Proposals for the procurement of Equipment, Supplies and
Professional Services, governs the RFP Process. During the process of an RFP
there is no formal opening, due to the possibility of negotiated components of
the proposal. In the event Council does not approve the recommended
offeror(s), no proposal responses or any negotiated components are made public
until after the award of the contract. If Council does not approve the
recommended offeror, this contract will be re-advertised. The payment schedule
for the proposed share of revenue has been submitted to the City Manager in a
separate memo for informational purposes.
Funds will be deposited in a revenue account: Parking Management Fund ?
Transportation ? Parking Management ? Revenue ? Public Parking Fees,
0752-610-2800-REVN-4569.
* * * * *
(C) MOBILE DATA COMPUTERS FOR POLICE SHIFT SUPERVISORS
It is requested that Council approve the purchase of eight (8) ML910 Mobile
Data Computers from Motorola in the amount of $85,480.00 ($10,685.00 each).
The equipment will be installed in vehicles of the Shift Supervisors in the
Bureau of Patrol Services of the Police Department.
The Police Department has equipped each of the patrol vehicles assigned to
Police Officers and Sergeants with mobile data computers for use in accessing
the GCIC/NCIC files and the Computer Aided Dispatch System (CADS). This gives
them direct access to almost all of the information they need to answer the
calls assigned to them, as well as, providing a situational awareness of what
is happening around them with the other units. The shift Captains and
Lieutenants have not yet been equipped with an appropriate Mobile Data Computer
and they are now in need of one in order to properly track and monitor the
activity of the units under their command. This purchase will resolve that
deficiency.
Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a contract to
Motorola to provide mobile data computers for public safety departments. To
maintain uniformity of the equipment, the City has continued to purchase the
equipment from Motorola. Consequently, the vendor is considered the only known
source to provide the equipment, in accordance with the Procurement Ordinance,
Article 3-114.
Funds are budgeted in the FY10 Budget as follows: Five (5) units will be
funded via Multi-Government Project Fund ? Police ? 09 EBM Justice Assistance
Grant ? Capital Expenditures over $5,000, 0216-400-3369-LLEG-7761; and Three
(3) units will be funded via 1999 Sales Tax Project Fund ? 1999 SPLOST ? 99
SPLOST POL/FIRE VEH/EQUIP ? Capital Expenditures Over $5,000 ? Police Vehicles
Project; 0540-695-2123-TXPO-7761-50110-20090 and -50110-20100.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ARTS AND CRAFT SUPPLIES FROM U.S.
TOY/CONSTRUCTIVE PLAYTHINGS, S & S WORLDWIDE, NASCO, LAKESHORE LEARNING
MATERIALS AND DICK BLICK COMPANY AT PERCENTAGE DISCOUNTS, RANGING FROM 5% TO
15%, ON AN ?AS NEEDED BASIS?.
WHEREAS, the Parks and Recreation Department has various divisions,
including: After School Program, Community Schools, Seniors, Special
Populations, and Recreation which purchase a variety of arts and craft supplies
via catalogs and at discount stores; and,
WHEREAS, the contract term shall be for one year, with the option to renew for
four (4) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase arts and craft
supplies from U.S. Toy/Constructive Playthings, S & S Worldwide, Nasco,
Lakeshoure Learning Materials and Dick Blick Company at percentage discounts on
an ?as needed basis?. Funds are budgeted each fiscal year for this on-going
expense: General Fund ? Parks & Recreation - Community School Operations ?
Operating Materials, 0101-270-3505-CSOP-6728; General Fund ? Parks & Recreation
? Recreation Services - Operating Material, 0101-270-2400-RECR-6728; General
Fund ? Parks & Recreation ? Senior Citizen?s Center ? Operating Materials,
0101-270-4435-SRCR-6728; General Fund ? Parks & Recreations ? Therapeutics ?
Operating Materials, 0101-270-4433-THRP-6728; General Fund - Parks &
Recreation ? Pottery Shop - Operating Materials, 0101-270-4434-POTT-6728.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING A CONTRACT WITH QUALITY PARKING AND VALET MANAGEMENT
TO PROVIDE AFTER HOURS EVENT PARKING AT THE RIVER CENTER PARKING GARAGE FOR THE
DEPARTMENT OF TRANSPORTATION/METRA.
WHEREAS, an RFP was administered (RFP No. 10-0002) and one proposal was
received; and,
WHEREAS, the proposal submitted by Quality Parking and Valet Management met all
proposal requirements and is deemed responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to contract with Quality
Parking and Valet Management to provide after hours event parking at the River
Center parking garage for the Department of Transportation/METRA. Funds will
be deposited into the following Revenue Account: Parking Management Fund ?
Transportation ? Parking Management ? Revenue ? Public Parking Fees,
0752-610-2800- REVN-4569
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) ML910 MOBILE DATA
COMPUTERS FROM MOTOROLA IN THE AMOUNT OF $85,480.00 ($10,685.00 EACH). THE
EQUIPMENT WILL BE INSTALLED IN VEHICLES OF THE SHIFT SUPERVISORS IN THE BUREAU
OF PATROL SERVICES OF THE POLICE DEPARTMENT.
WHEREAS, the Police Department has equipped each of the patrol vehicles
assigned to Police Officers and Sergeants with mobile data computers for use in
accessing the GCIC/NCIC files and the Computer Aided Dispatch System (CADS).
This gives them direct access to almost all of the information they need to
answer the calls assigned to them, as well as, provide them a situational
awareness of what is happening around them with the other units. The shift
Captains and Lieutenants have not yet been equipped with an appropriate Mobile
Data Computer and they are now in need of one in order to properly track and
monitor the activity of the units under their command. This purchase will
resolve that deficiency; and,
WHEREAS, Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a
contract to Motorola to provide mobile data units for public safety
departments. To maintain uniformity of the equipment, the City has continued
to purchase the equipment from Motorola. Consequently, the vendor is
considered the only known source to provide the equipment, in accordance with
the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of eight (8)
ML910 Mobile Data Computers from Motorola in the amount of $85,480.00
($10,685.00 each). The equipment will be installed in vehicles of the Shift
Supervisors in the Bureau of Patrol Services of the Police Department. Funds
are budgeted in the FY10 Budget as follows: Five (5) units will be funded via
Multi-Government Project Fund ? Police ? 09 EBM Justice Assistance Grant ?
Capital Expenditures over $5,000, 0216-400-3369-LLEG-7761; and Three (3) units
will be funded via 1999 Sales Tax Project Fund ? 1999 SPLOST ? 99 SPLOST
POL/FIRE VEH/EQUIP ? Capital Expenditures Over $5,000 ? Police Vehicles
Project; 0540-695-2123-TXPO-7761-50110-20090 and -50110-20100.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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