Agenda Item #6
Columbus Consolidated Government
Council Meeting
January 9, 2018
Agenda Report #66
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PREQUALIFICATION FOR STORM DRAIN REHABILITATION THROUGH INTERNAL PIPE
LINING, PRIORITY 1 PIPES ? CONTRACT 5 ? LOCATED THROUGHOUT COLUMBUS, GA ? RFQ
NO. 17-0001
It is requested that Council authorize the prequalification of Insituform
Technologies, LLC (Chesterfield, MO), IPR Southeast LLC (Stone Mountain, GA),
Lanzo Trenchless Technologies (Deerfield Beach, FL), Layne Inliner, LLC
(Tucker, GA), SAK Construction, LLC (O?Fallon, MO), Southeast Pipe Survey, Inc.
(Patterson, GA) and Spiniello Companies (Baltimore, MD) to bid on
Cured-in-Place Pipe Rehabilitation projects; and IPR Southeast LLC (Stone
Mountain, GA) and Utility Asset Management (Perry, GA) to bid on Centrifugally
Cast Cementious or Geopolymenr Lining Systems Rehabilitation projects, for
priority 1 pipes located throughout the City.
The projects include the installation of cured in-place pipe (CIPP) for
approximately 5,100 feet of varying material type storm sewer pipe, ranging in
size from 10-inch VCP to 60-inch CMP in diameter. Additionally, the project
includes the installation of centrifugally cast cementitious or geo-polymer
lining (CC) for approximately 2,500 linear feet of storm sewer pipe varying in
sizes and material type from 36-inch brick to 46-inch by 72-inch CMP, located
throughout Columbus.
The prequalified Contractors will be requested to submit bids in the future for
installation of CIPP or CC for rehabilitation of other portions of the storm
sewer system. The length, diameter, and scope of CIPP or CC rehabilitation per
contract will be at the discretion of the City.
Request for Qualifications information was posted on the web pages of the
Purchasing Division and the Georgia Procurement Registry on April 10, 2017.
Ten (10) prequalification applications were received on May 12, 2017. This RFQ
has been advertised, opened and reviewed. The contractors were:
Insituform Technologies, LLC (Chesterfield, MO)
IPR Southeast LLC (Stone Mountain, GA)
Lanzo Trenchless Technologies (Deerfield Beach, FL)
Layne Inliner, LLC (Tucker, GA)
SAK Construction, LLC (O?Fallon, MO)
Southeast Pipe Survey, Inc. (Patterson, GA)
Spiniello Companies (Baltimore, MD)
IPR Southeast LLC (Stone Mountain, GA)
Utility Asset Management (Perry, GA)
?VacVision Environmental, LLC (Greenville, SC)
?The prequalification from VacVision Environmental, LLC did not include
documentation of bonding capacity, having adequate equipment to construct the
projects, never failing to complete a project, completing projects consistently
on time and within the bid amount, not being involved in litigation against
owners or engineering firms, and having project management personnel available
for the project. Additionally, VacVision Environmental, LLC indicates the
contractor has installed 317,445 linear feet of CIPP systems; the RFQ specifies
a minimum of 1,000,000 linear feet. Therefore, VacVision Environmental, LLC
was deemed unqualified to submit bids on the projects.
The City?s Procurement Ordinance, Article 3-112 (Request for Qualifications)
governs the RFQ Process, which allows the City to receive qualification
statements from interested vendors prior to bidding projects. Engineering
staff and the City?s contracted engineering firm of Barge Waggoner Sumner &
Cannon, Inc. reviewed the submissions and determined the vendors meeting the
prequalification requirements. Cost estimates are not required.
* * * * * *
(B) PRESSURE WASHING SERVICES (ANNUAL CONTRACT) ? RFB NO. 18-0022
It is requested that Council approve the annual contract with Express Pressure
Washing (McDonough, GA), to provide pressure washing services for the estimated
annual contract value of $4,000.
The contractor will provide pressure washing services for the ultraply78+
membrane roof of the Columbus Civic Center two (2) times per year. The term of
this contract will be for two (2) years, with the option to renew for three (3)
additional 12-month periods.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on November 1, 2017. Four (4) bids were received
on December 6, 2017. This bid has been advertised, opened and reviewed. The
bidders were:
Express Pressure Washing
(McDonough, GA) Wrightway Pressure Washing, LLC
(Upatoi, GA) *Hot Springs Pressure Washing, LLC
(Atlanta, GA) *Dawson Construction
(Opelika, AL)
Total Cost Per Cleaning: $ 2,000.00 $ 2,550.00 $ 2,250.00 $ 11,875.00
Work Will be Completed Within ___ Days After Notice to Proceed: 2 2 ? 3 10 7
* Hot Springs Pressure Washing, LLC and Dawson Construction were both deemed
?non-responsive? due to submitting incomplete E-Verify forms.
Funds are budgeted each fiscal year for this on-going expense: Civic Center
Fund ? Civic Center ? Civic Center Operations ? Contractual Services;
0757-160-1000-CIVC-6319.
* * * * * *
(C) ANNUAL MEMBERSHIP DUES FOR ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA
(ACCG)
It is requested that Council approve payment to the Association County
Commissioners of Georgia (ACCG) in the amount of $17,606.07 for the 2018 annual
membership dues.
ACCG serves as the consensus building, training, and legislative organization
for all county governments in the State of Georgia.
Funds are budgeted in the FY18 Budget: General Fund ? Legislative ? City
Council ? Membership Dues and Fees; 0101-100-1000-CNCL-6657.
* * * * * *
(D) ANNUAL SUPPORT FOR PARATRANSIT SCHEDULING AND ROUTING SYSTEM
It is requested that Council approve the annual payment to RouteMatch Software
(Atlanta, GA) for the basic technical software support in the amount of
$14,378.73, for the paratransit scheduling and routing system utilized by
METRA. This payment covers the period from February/2018 ? January/2019.
As a result of RFP No. 04-0023, per Resolution #366-04, Council approved the
contract with RouteMatch Software to provide a paratransit scheduling and
routing system. The contract included the provision of a turnkey paratransit
scheduling system, which included all software, computers, printers and
required services for a fully operational system.
Funds are budgeted in the FY18 Budget: Transportation Fund ? Transportation ?
FTA ? Software Lease; 0751 ? 610 ? 2400 ? MFTA ? 6541.
* * * * * *
(E) CHANGE ORDER 4 FOR MACON ROAD FIRE TRAINING CENTER ? RFB NO. 17-0020
It is requested that Council authorize the execution of Change Order 4 with
Graddy Construction, Inc. (Columbus, GA) in the amount of $44,000.00 for the
Macon Road Fire Training Center.
Per Resolution No. 374-16, Council authorized the construction of the Macon
Road Fire Training Center. The primary need for Change Order 4 is the addition
of gutters to the pavilion and paving of the parking lot per the request of
Columbus Fire and EMS. The work includes:
? Adding 200 linear feet of 6" sculpted gutters and ten (10) downspouts at the
front and back of pole barn and cutting excess roof overhang and prime where
the metal is cut off.
? Re-grading and compacting existing GAB parking lot, and adding 5" of GDOT
compliant asphalt paving in two (2) lifts.
Document Description Amount
Original Contract Site work, pre-fabricated 5-story fire training tower, control room
construction, and all civil, paving, landscaping, mechanical, electrical and
plumbing. $ 748,000.00
Change Order 1 Additional work including removal and replacement of unsuitable
soils, providing electrical and gas service to burn tower, and adding site
lighting per the request of Columbus Fire & EMS. 51,693.00
Change Order 2 Additional work including removal and replacement of unsuitable
soils, installation of French drain as directed, and replacing concrete pad for
ladder training as requested by Columbus Fire & EMS. 20,502.00
Change Order 3 The addition of a 60'x100' pre-engineered pole barn that is open
on all sides with one corner extended 25'x30' for storage 204,520.00
Change Order 4 The addition of gutters to the pavilion and paving of the parking
lot per the request of Columbus Fire and EMS. 44,000.00
New Contract Amount $ 1,068,715.00
Funding is available in the FY18 Budget: Special Projects-Capital Projects
Fund ? Capital Projects ? General Fund Supported Capital Project ? General
Construction ? Burn Building; 0508-660-1000-CPGF-7661-22941-20150.
* * * * * *
(F) ANNUAL SUBSCRIPTION FOR GMA CABLE AND TELECOMMUNICATIONS MANAGEMENT SERVICES
It is requested that Council approve payment to Georgia Municipal Association
(GMA), in the amount of $10,000, for the annual subscription for Cable and
Telecommunications Management Services. This payment will cover the period
from January 1, 2018 ? December 31, 2018.
GMA's Cable and Telecommunications Management Services program provides
full-service consulting assistance on all aspects of cable and
telecommunications franchising that helps Georgia local government keep pace
with changes in federal and state law, and Federal Communications Commission
(FCC) rule changes.
Funds are budgeted in the FY18 Budget: General Fund ? Miscellaneous ?
Non-Categorical ? Special & Ongoing Projects; 0101-590-3000-NCAT-6694
* * * * * *
(G) MASTER SERVICES AND PURCHASING AGREEMENT FOR BODY CAMERAS AND ACCESSORIES
FOR MUSCOGEE COUNTY SHERIFF?S OFFICE
It is requested that Council approve the Master Services and Purchasing
Agreement for Body Cameras and Accessories from Axon Enterprises (Scottsdale,
AZ), in the amount of $53,834.61. The agreement will cover the period from
February 1, 2018 ? January 31, 2021.
Body cameras play an important role in providing for the protection of
deputies, the public, and the agency as it relates to interactions between law
enforcement and the public. The Sheriff?s Office has been offered a Master
Services and Purchasing Agreement from Axon which will provide a total of
thirty-four (34) body cameras at no charge, with the Sheriff?s Office
purchasing accessories to include: docking stations, license fees, assurance
plan (maintenance), and data storage. In addition, the plan provides an
extended warranty, two additional back-up cameras, and replacement of all
cameras in thirty months.
These new Body Cameras will integrate with the Axon Tasers currently used by
the Sheriff?s Office. Under this agreement, the Taser becomes a Taser Smart
Weapon which can wirelessly report its status, such as being armed or a trigger
pull, so the body camera can sense specific events and begin recording during
critical situations. Consequently, the vendor is considered the only known
source for agreement per the City?s Procurement Ordinance.
Funds are budgeted in the FY18 Budget: LOST/Public Safety ? Sheriff ? Public
Safety/LOST ? Capital Expenditures/Over $5,000; 0102-550-9900-LOST-7761.
* * * * * *
(H) ROOFING SERVICES AT NORTH PRECINCT ? RFB NO. 18-0023
It is requested that Council authorize the execution of a construction contract
with RYCARS Construction, LLC (Atlanta, GA) in the amount of $139,880.00 for
roofing services at the North Precinct of the Columbus Police Department.
The work includes but is not limited to providing all labor, equipment and
materials to remove the existing roofs down to the wood and metal decks and
replace with fully adhered fleece-back thermoplastic polyolefin (TPO) roof
system directly over new lightweight insulating concrete roof deck system; and
install specified flashing, gutters, downspouts and accessories.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on November 16, 2017. A Mandatory Pre-Bid
Conference/Site Visit was held on December 6, 2017; eleven (11) vendors were
represented at the conference/site visit. Four (4) bids were received on
December 20, 2017. This bid has been advertised, opened and reviewed. The
bidders were:
CONTRACTORS BASE BID ?ALTERNATE TOTAL BID
RYCARS Construction, LLC (Atlanta, GA) 138,230.00 1,650.00 $ 139,880.00
Pittman Waller Roofing Company (Macon, GA) 149,011.00 5,000.00 $ 154,011.00
Horizon Roofing (Monroe, GA) 159,777.00 3,500.00 $ 163,277.00
Jenkins Roofing, Inc. (Tallahassee, FL) 167,992.00 4,240.00 $ 172,232.00
?Alternate: provide and install a new prefabricated metal canopy.
Funds are budgeted in the FY18 Budget: LOST-Infrastructure ? Public Works ?
Facilities Maintenance ? General Construction ? North Precinct Roof Repair;
0109-260-9901-MNTN-7661-96052-20180 and Special Projects - Capital Projects
Fund ? Capital Projects ? General Fund Supported Capital Projects ? General
Construction ? N. Police Station Improvements
OLOST;0508-660-1000-CPGF-7661-22944-20160.
* * * * * *
(I) MASONRY PRODUCTS (ANNUAL CONTRACT) - RFB NO. 18-0020
It is requested that Council approve the annual contract for the purchase of
masonry products from D.A.T. Trucking, Inc., (Smith, AL), Ferguson Waterworks
(Columbus, GA) and Acme Brick & Tile (Columbus, GA) for the estimated annual
contract value of $142,786.00.
Masonry products will consist of: portland cement, concrete ready mix
w/gravel, brick sand, concrete sand, sand (medium grade washed river sand),
brick 3 hole, brick 8", brick 8" fire brick, concrete building brick and
concrete blocks. Public Works will use the masonry products on an "as needed"
basis. The contract period is for two (2) years with the option to renew for
three (3) additional twelve-month periods. Contract renewal is contingent upon
mutual agreement of the City and Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Three (3) bids were received on November 29,
2017. This bid has been advertised, opened and reviewed. The low bidders per
line-item were:
VENDOR/DESCRIPTION EST
QTY UNIT PRICE TOTAL COST
D.A.T. Trucking, Inc (Smiths, AL)
Brick Sand
Concrete Sand
Sand (Medium Grade Washed River Sand)
30 Tons
50 Tons
500 Tons
$20.00
$22.00
$19.00
$600.00
$1,100.00
$9,500.00
$11,200.00
Acme Brick & Tile (Columbus, GA)
Brick 3 Hole Common, Grade SW Conform with ASTM C-55 Federal SS-663B
Brick, 8? Smooth Select Red, Grade SW Conform with ASTM C-216-75A
Brick, 8? Fire Brick
Concrete Blocks, Type I, Grade ?N? Conform with ASTM Spec. C-90?
20 Each
20 Each
10,000 Each
2,000 Each
$265.00
$420.00
$1.60
$1.50
$5,300.00
$8,400.00
$16,000.00
$30,000.00
$59,700.00
Ferguson Waterworks (Columbus, GA)
Portland Cement ? Type I
Concrete Ready Mix w/Gravel (40lb Bag Only)
7,200 Bags
3,000 Bags
$8.13
$4.45
$58,536.00
$13,350.00
$71,886.00
TOTAL ESTIMATED CONTRACT VALUE $142,786.00
The full bid tabulation is attached below:
Funds are budgeted each fiscal year for this ongoing expense: Sewer Fund ?
Public Works ? Sewer Maintenance ? Operating Materials,
0202-260-3210-SWRM-6728; Paving Fund ? Public Works ? Repairs and Maintenance ?
Horticulture/Landscaping Supplies, 0203-260-3110-REPR-6727.
* * * * * *
(J) GARBAGE TRUCK REPAIR SERVICES
It is requested that Council approve repair services from Rush Truck Center
(Columbus, GA), in the amount $25,481.12, for the repair of a 2007 Peterbilt
Garbage Truck utilized by Parks and Recreation, Vehicle #11039.
The truck is in need of a new engine. The current engine has 267,575 miles,
and due to normal wear and tear is no longer operational. The Public Works
Department is requesting Council?s approval to have the vehicle repaired at a
cost of $25,481.12. Rush Truck Center is the selected vendor because they are
the only certified Peterbilt Repair Center in the local area for this type of
heavy duty equipment.
Funds are available in the FY18 Budget: Integrated Waste Fund ? Public Works ?
Solid Waste Collection ? Auto Parts and Supplies; 0207-260-3510-GARB-6721.
* * * * * *
(K) ADDITIONAL SERVICES ADDENDUM - DATABASE ADMINISTRATIVE (DBA) SERVICES FOR
THE IASWORLD ORACLE DATABASE
It is requested that Council approve the Additional Services Addendum from
Tyler Technologies (Moraine, OH) to provide (DBA) Database Administrative
Services, in the amount of $26,640.00 for one year. The addendum may be
renewed for four (4) additional years at Tyler?s current DBA Service Fee at the
time of renewal.
IasWorld runs on an Oracle database. CCG runs SQL databases. No one from CCG
has adequate training on Oracle databases, and an Oracle Database Administrator
would be very costly to keep on staff full time. From the beginning of the
project, the intent of the IT Department was to hire the Oracle Database
services from Tyler. Now that the system is going from Implementation to
Production, Oracle Database Administrative Services are needed. The services
are required to keep the program up and running efficiently. The City has
similar agreements with other venders on their software products where the
maintenance services are beyond the scope of CCG staff.
Per Resolution #301-14, Tyler was approved to provide the upgrade the City?s
Oasis system, which is now IasWorld. Consequently, the vendor is considered
the only known source to provide the database administrative services.
Funds are available in the FY18 Budget: General Fund ? Information Technology ?
Software Lease; 0101-210-1000-ISS-6541 for the first year of services. Funding
will be budgeted in the subsequent appropriate fiscal years, if the addendum is
renewed.
?ITEM A?
A RESOLUTION
NO.
A RESOLUTION AUTHORIZING THE PREQUALIFICATION OF INSITUFORM TECHNOLOGIES, LLC
(CHESTERFIELD, MO), IPR SOUTHEAST, LLC (STONE MOUNTAIN, GA), LANZO TRENCHLESS
TECHNOLOGIES (DEERFIELD BEACH, FL), LAYNE INLINER, LLC (TUCKER, GA), SAK
CONSTRUCTION, LLC (O?FALLON, MO) SOUTHEAST PIPE SURVEY, INC. (PATTERSON, GA)
AND SPINIELLO COMPANIES (BALTIMORE, MD) TO BID ON CURED-IN-PLACE PIPE
REHABILITATION PROJECTS; AND IPR SOUTHEAST, LLC (STONE MOUNTAIN, GA) AND
UTILITY ASSET MANAGEMENT (PERRY, GA) TO BID ON CENTRIFUGALLY CAST CEMENTIOUS OR
GEOPOLYER LINING SYSTEMS REHABILITATION PROJECTS, FOR PRIORTY 1 PIPES LOCATED
THROUGHOUT THE CITY.
WHEREAS, the projects include the installation of cured in-place pipe (CIPP)
for approximately 5,100 feet of varying material type storm sewer pipe, ranging
in size from 10-inch VCP to 60-inch CMP in diameter. Additionally, the
project includes the installation of centrifugally cast cementitious or
geo-polymer lining (CC) for approximately 2,500 linear feet of storm sewer pipe
varying in sizes and material type from 36-inch brick to 46-inch by 72-inch
CMP, located throughout Columbus; and,
WHEREAS, the prequalified Contractors will be requested to submit bids in the
future for installation of CIPP or CC for rehabilitation of other portions of
the storm sewer system. The length, diameter, and scope of CIPP or CC
rehabilitation per contract will be at the discretion of the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to prequalify Insituform
Technologies, LLC (Chesterfield, MO), IPR Southeast LLC (Stone Mountain, GA),
Lanzo Trenchless Technologies (Deerfield Beach, FL), Layne Inliner, LLC
(Tucker, GA), SAK Construction, LLC (O?Fallon, MO), Southeast Pipe Survey, Inc.
(Patterson, GA) and Spiniello Companies (Baltimore, MD) to bid on
Cured-in-Place Pipe Rehabilitation projects; and IPR Southeast LLC (Stone
Mountain, GA) and Utility Asset Management (Perry, GA) to bid on Centrifugally
Cast Cementious or Geopolymenr Lining Systems Rehabilitation projects, for
priority 1 pipes located throughout the City.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT WITH EXPRESS PRESSURE
WASHING (MCDONOUGH, GA), TO PROVIDE PRESSURE WASHING SERVICES FOR THE COLUMBUS
CIVIC CENTER, FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $4,000.00.
WHEREAS, the contractor will be required to pressure wash the ultraply
78+ roof of the Columbus Civic Center two (2) times per year; and,
WHEREAS, the contract period shall be for two years, with option to
renew for three (3) additional twelve-month periods. Contract renewal shall be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into contract with
Express Pressure Washing (McDonough, GA), to provide pressure washing services
for the Columbus Civic Center, for the estimated annual contract value of
$4,000.00. Funds are budgeted each fiscal year for this on-going expense:
Civic Center Fund ? Civic Center ? Civic Center Operations ? Contractual
Services; 0757-160-1000-CIVC-6319.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING PAYMENT TO THE ASSOCIATION COUNTY
COMMISSIONERS OF GEORGIA (ACCG) IN THE AMOUNT OF $17,606.07 FOR THE 2018 ANNUAL
MEMBERSHIP DUES.
WHEREAS, ACCG serves as the consensus building, training, and legislative
organization for all county governments in the State of Georgia.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to the
Association County Commissioners of Georgia (ACCG) in the amount of $17,606.07
for the 2018 annual membership dues. Funds are budgeted in the FY18 Budget:
General Fund ? Legislative ? City Council ? Membership Dues and Fees;
0101-100-1000-CNCL-6657.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE PAYMENT TO ROUTEMATCH SOFTWARE (ATLANTA,
GA) FOR THE BASIC TECHNICAL SOFTWARE SUPPORT IN THE AMOUNT OF $14,378.73, FOR
THE PARATRANSIT SCHEDULING AND ROUTING SYSTEM UTILIZED BY METRA. THIS PAYMENT
COVERS THE PERIOD FROM FEBRUARY/2018 ? JANUARY/2019.
WHEREAS, as a result of RFP No. 04-0023, per Resolution #366-04, Council
approved the contract with RouteMatch Software to provide a paratransit
scheduling and routing system. The contract included the provision of a
turnkey paratransit scheduling system, which included all software, computers,
printers and required services for a fully operational system.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to
RouteMatch Software (Atlanta, GA) for the basic technical software support in
the amount of $14,378.73, for the paratransit scheduling and routing system
utilized by METRA. This payment covers the period from February/2018 ?
January/2019. Funds are budgeted in the FY18 Budget: Transportation Fund ?
Transportation ? FTA - Software Lease; 0751 ? 610 ? 2400 ? MFTA ? 6541.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 4 WITH GRADDY
CONSTRUCTION INC. (COLUMBUS, GEORGIA) IN THE AMOUNT OF $44,000.00 FOR THE MACON
ROAD FIRE TRAINING CENTER.
WHEREAS, per Resolution No. 374-16, Council authorized the construction
of the Macon Road Fire Training Center; and,
WHEREAS, Change Order 3 is for the addition gutters to the pavilion and paving
of the parking lot per the request of Columbus Fire and EMS.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 4 with
Graddy Construction, Inc. (Columbus, GA) in the amount of $44,000.00 for the
Macon Road Fire Training Center. Funding is available in the FY18 Budget:
Special Projects-Capital Projects Fund ? Capital Projects ? General Fund
Supported Capital Project ? General Construction ? Burn Building;
0508-660-1000-CPGF-7661-22941-20150.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA MUNICIPAL ASSOCIATION (GMA), IN THE
AMOUNT OF $10,000, FOR THE ANNUAL SUBSCRIPTION FOR CABLE AND TELECOMMUNICATIONS
MANAGEMENT SERVICES. THIS PAYMENT WILL COVER THE PERIOD FROM JANUARY 1, 2018 ?
DECEMBER 31, 2018.
WHEREAS, GMA's Cable and Telecommunications Management Services program
provides full-service consulting assistance on all aspects of cable and
telecommunications franchising that helps Georgia local government keep pace
with changes in federal and state law, and Federal Communications Commission
(FCC) rule changes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to Georgia
Municipal Association (GMA), in the amount of $10,000, for the annual
subscription for Cable and Telecommunications Management Services. This
payment will cover the period from January 1, 2018 ? December 31, 2018. Funds
are budgeted in the FY18 Budget: General Fund ? Miscellaneous ?
Non-Categorical - Special & Ongoing Projects; 0101-590-3000-NCAT-6694.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING the MASTER SERVICES AND PURCHASING AGREEMENT FOR BODY
CAMERAS AND ACCESSORIES FROM AXON ENTERPRISES (SCOTTSDALE, AZ), IN THE AMOUNT
OF $53,834.61. THE AGREEMENT WILL COVER THE PERIOD FROM FEBRUARY 1, 2018 ?
JANUARY 31, 2021.
WHEREAS, body cameras play an important role in providing for the protection of
deputies, the public, and the agency as it relates to interactions between law
enforcement and the public. The Sheriff?s Office has been offered a Master
Services and Purchasing Agreement from Axon which will provide a total of
thirty-four (34) body cameras at no charge, with the Sheriff?s Office
purchasing accessories to include: docking stations, license fees, assurance
plan (maintenance), and data storage. In addition, the plan provides an
extended warranty, two additional back-up cameras, and replacement of all
cameras in thirty months; and,
WHEREAS, these new Body Cameras will integrate with the Axon Tasers currently
used by the Sheriff?s Office. Under this agreement, the Taser becomes a Taser
Smart Weapon which can wirelessly report its status, such as being armed or a
trigger pull, so the body camera can sense specific events and begin recording
during critical situations. Consequently, the vendor is considered the only
known source for this agreement per the City?s Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to accept the Master
Services and Purchasing Agreement for Body Cameras and Accessories from Axon
Enterprises (Scottsdale, AZ), in the amount of $53,834.61. The agreement will
cover the period from February 1, 2018 ? January 31, 2021. Funds are budgeted
in the FY18 Budget: LOST/Public Safety ? Sheriff ? Public Safety/LOST ?
Capital Expenditures/Over $5,000; 0102 ? 550 ? 9900 ? LOST ? 7761.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
RYCARS CONSTRUCTION, LLC (ATLANTA, GA) IN THE AMOUNT OF $139,880.00 FOR ROOFING
SERVICES AT THE NORTH PRECINCT OF THE COLUMBUS POLICE DEPARTMENT.
WHEREAS, the work includes but is not limited to providing all labor, equipment
and materials to remove the existing roofs down to the wood and metal decks and
replace with fully adhered fleece-back thermoplastic polyolefin (TPO) roof
system directly over new lightweight insulating concrete roof deck system; and
install specified flashing, gutters, downspouts and accessories; and,
WHEREAS, the alternate consists of the contractor providing and installing a
new prefabricated metal canopy.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with RYCARS Construction, LLC (Atlanta, GA) in the amount of
$139,880.00 for roofing services at the North Precinct of the Columbus Police
Department. Funds are budgeted in the FY18 Budget: LOST-Infrastructure ?
Public Works ? Facilities Maintenance ? General Construction ? North Precinct
Roof Repair; 0109-260-9901-MNTN-7661-96052-20180 and Special Projects - Capital
Projects Fund ? Capital Projects ? General Fund Supported Capital Projects ?
General Construction ? N. Police Station Improvements
OLOST;0508-660-1000-CPGF-7661-22944-20160.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF
MASONRY PRODUCTS FROM D.A.T. TRUCKING, INC.S (SMITH, AL), FERGUSON WATERWORKS
(COLUMBUS, GA) AND ACME BRICK & TILE (COLUMBUS, GA) FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $142,786.00.
WHEREAS, masonry products will consist of: portland cement, concrete ready mix
w/gravel, brick sand, concrete sand, brick 3 hole, brick 8", brick 8" fire
brick, concrete building brick and concrete blocks. The masonry products will
be used by Public Works Department on an "as needed" basis; and,
WHEREAS, the contract period is for two (2) years with option to renew for
three (3) additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase masonry products from D.A.T. Trucking, Inc. (Smith, AL),
Ferguson Waterworks (Columbus, GA) and Acme Brick & Tile (Columbus, GA) for the
estimated annual contract value of $142,786.00. Funds are budgeted each fiscal
year for this ongoing expense: Sewer Fund ? Public Works ? Sewer Maintenance ?
Operating Materials, 0202-260-3210-SWRM-6728; Paving Fund ? Public Works ?
Repairs and Maintenance ? Horticulture/Landscaping Supplies,
0203-260-3110-REPR-6727.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING REPAIR SERVICES FROM RUSH TRUCK CENTER
(COLUMBUS, GA), IN THE AMOUNT $25,481.12, FOR THE REPAIR OF A 2007 PETERBILT
GARBAGE TRUCK UTILIZED BY PARKS AND RECREATION, VEHICLE #11039.
WHEREAS, the truck is in need of a new engine. The current engine has 267,575
miles, and due to normal wear and tear is no longer operational; and,
WHEREAS, the Public Works Department is requesting Council?s approval to have
the vehicle repaired at a cost of $25,481.12. Rush Truck Center is the
selected vendor because they are the only certified Peterbilt Repair Center in
the local area for this type of heavy duty equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to have repair services
performed by Rush Truck Center (Columbus, GA), in the amount $25,481.12, for
the repair of a 2007 Peterbilt Garbage Truck utilized by Parks and Recreation,
Vehicle #11039. Funds are available in the FY18 Budget: Integrated Waste Fund
? Public Works ? Solid Waste Collection ? Auto Parts and Supplies;
0207-260-3510-GARB-6721.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING the ADDITIONAL SERVICES ADDENDUM FROM TYLER
TECHNOLOGIES (MORAINE, OH) TO PROVIDE (DBA) DATABASE ADMINISTRATIVE SERVICES,
IN THE AMOUNT OF $26,640.00 FOR ONE YEAR. THE ADDENDUM MAY BE RENEWED FOR FOUR
(4) ADDITIONAL YEARS AT TYLER?S CURRENT DBA SERVICE FEE AT THE TIME OF RENEWAL.
WHEREAS, IasWorld runs on an Oracle database. CCG runs SQL databases. No one
from CCG has adequate training on Oracle databases, and an Oracle Database
Administrator would be very costly to keep on staff full time. From the
beginning of the project, the intent of the IT Department was to hire the
Oracle Database services from Tyler; and,
WHEREAS, now that the system is going from Implementation to Production, Oracle
Database Administrative Services are needed. The services are required to keep
the program up and running efficiently. The City has similar agreements with
other venders on their software products where the maintenance services are
beyond the scope of CCG staff; and,
WHEREAS, per Resolution #301-14, Tyler was approved to provide the upgrade the
City?s Oasis system, which is now IasWorld. Consequently, the vendor is
considered the only known source to provide the database administrative
services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to accept the Additional
Services Addendum from Tyler Technologies (Moraine, OH) to provide (DBA)
Database Administrative Services, in the amount of $26,640.00 for one year.
The addendum may be renewed for four (4) additional years at Tyler?s current
DBA Service Fee at the time of renewal. Funds are available in the FY18
Budget: General Fund ? Information Technology ? Software Lease;
0101-210-1000-ISS-6541 for the first year of services. Funding will be
budgeted in the subsequent appropriate fiscal years, if the addendum is renewed.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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