Agenda Item # 7
Columbus Consolidated Government
Council Meeting
November 18, 2014
Agenda Report # 54
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) REFURBISHMENT OF AERIAL DEVICE BUCKET TRUCK
It is requested that Council authorize the procurement of refurbishment
services from Altec Industries, Inc. (Forest Park, GA), in the amount of
$31,528.41, for the refurbishment of one (1) aerial device bucket truck.
The Urban Forestry & Beautification Division, of the Public Works Department,
is requesting the refurbishment of one (1) 2003 GMC truck, with an Altec aerial
device bucket (VMO 10313). This equipment is used for trimming and removing
trees on City property during routine maintenance, as well as, when storm
damage occurs within the City.
The equipment is manufactured by Altec Industries, Inc., and is proprietary in
nature. Therefore, the vendor is the Only Known Source to perform the
refurbishment, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in FY15 Budget: Paving Fund ? Public Works ? Urban Forestry
& Beautification ? Heavy Trucks; 0203-260-3120-ROWM-7723.
* * * * * * * *
(B) CHANGE ORDER 2 ? SCHATULGA ROAD/CORPORATE RIDGE ROUNDABOUT
It is requested that Council authorize the execution of Change Order 2 with
McMath-Turner Construction Company (Columbus, GA) in the amount of $11,723.00
for the Schatulga Road/Corporate Ridge Parkway Roundabout project.
Per Resolution No. 71-13, Council authorized the construction of a roundabout
at Schatulga Road and Corporate Parkway Roundabout, and Resolution No. 218-14
authorized the execution of Change Order 1.
Change Order 2 includes grading work at the existing roadway at the north end
of Schatulga Road. This additional work is required for the completion of the
project.
DOCUMENT DESCRIPTION AMOUNT
Original Contract All drainage structures; concrete curb and gutters; asphaltic concrete
paving; and splitter islands. The work also includes pavement markings,
traffic signs and landscaping $575,641.45
Change Order 1 Additional work with the project site due to the relocation of a
loading dock entrance to the NCR facility. This work was not included in the
original contract because of a delay in finalizing plans with the property
owner. 137,653.45
Change Order 2 Grading work at the existing roadway at the north end of Schatulga
Road. This additional work is required for the completion of the project. 11,723.00
New Contract Amount $ 725,017.90
Funds are available in the FY15 Budget: 1999 SPLOST- Road/Street/Bridge ?
General Construction ? Corporate Ridge Intersection;
0540-695-2126-TXRB-7661-53037-20120.
* * * * * * * *
(C) MAINTENANCE AGREEMENT FOR THE E911 PLANT INTEGRATED
TELEPHONE SYSTEM CONSOLE EQUIPMENT, NICE RECORDING SYSTEM AND ASTRO O25 MASTER
SITE
It is requested that Council authorize payment to Motorola, in the amount of
$198,870.72 for the annual Maintenance Agreement (October 1, 2014 through
September 30, 2015) for the E911 Center?s 800 MHz Radio System Console
Equipment, the Central Electronics Bay, the Plant Visa 911 Phone System, the
fiber optic interface equipment installed in the 911 Center and the Government
Center, the Nice Digital Logging System, and the Astro O25 Master Site.
The Police Department (through the 911 Center) and Sheriff?s Office uses the
Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as needed. This equipment is a critical part of Public
Safety communications system. It has, since the initial warranty expired, been
covered by a comprehensive 24/7/365 maintenance agreement with Motorola in
order to assure rapid and accurate repairs and minimal down time. This
maintenance agreement also covers the bi-directional amplification system that
provides a back up to the console system and allows the 911 Center to continue
to operate should the console equipment stop working. The maintenance
agreement will insure that the City receives complete and cost effective
support of the equipment and allows the Department to control the operating
costs associated with the console equipment.
The E911 Telephone System and its various components were originally purchased
from Motorola. Therefore, the vendor is considered the only known source to
provide the maintenance service.
Funds are budgeted in FY15 Budget: Emergency Telephone Fund ? Police - E911 ?
Service Contracts; 0209-400-3220-E911-6513.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING REFURBISHMENT SERVICES FROM ALTEC INDUSTRIES,
INC., (FOREST PARK, GA), IN THE AMOUNT OF $31,528.41, FOR THE REFURBISHMENT OF
ONE (1) AERIAL DEVICE BUCKET TRUCK.
WHEREAS, the Urban Forestry & Beautification Division, of the Public
Works Department, is requesting the refurbishment of one (1) 2003 GMC truck,
with an Altec aerial device bucket (VMO 10313); and,
WHEREAS, this equipment is used for trimming and removing trees on
City property during routine maintenance, as well as, when storm damage occurs
within the City; and,
WHEREAS, the equipment is manufactured by Altec Industries, Inc., and
is proprietary in nature. Therefore, the vendor is the Only Known Source to
perform the refurbishment, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to procure procurement of
refurbishment services from Altec Industries, Inc. (Forest Park, GA), in the
amount of $31,528.4, for the refurbishment of one (1) aerial device bucket
truck. Funds are budgeted in FY15 Budget: Paving Fund ? Public Works ? Urban
Forestry & Beautification ? Heavy Trucks; 0203-260-3120-ROWM-7723.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_______ day of ____________, 2014 and adopted at said meeting by the
Affirmative vote of members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Seat vacant __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 2 WITH
MCMATH-TURNER CONSTRUCTION COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $11,723.00
FOR THE SCHATULGA ROAD/CORPORATE RIDGE PARKWAY ROUNDABOUT PROJECT.
WHEREAS, per Resolution No. 71-13, Council authorized the construction
of a roundabout at Schatulga Road and Corporate Parkway Roundabout, and
Resolution No. 218-14 authorized the execution of Change Order; and,
WHEREAS, change Order 2 includes grading work at the existing roadway
at the north end of Schatulga Road. This additional work is required for the
completion of the project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 2
with McMath-Turner Construction Company (Columbus, GA) in the amount of
$11,723.00 for the Schatulga Road/Corporate Ridge Parkway Roundabout project.
Funds are available in the FY15 Budget: 1999 SPLOST- Road/Street/Bridge ?
General Construction ? Corporate Ridge Intersection;
0540-695-2126-TXRB-7661-53037-20120.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _______ day of ____________, 2014 and adopted at said meeting by the
Affirmative vote of members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Seat vacant __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF $198,870.72, FOR
THE ANNUAL MAINTENANCE AGREEMENT (OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015)
FOR THE E911 CENTER?S 800 MHZ RADIO SYSTEM CONSOLE EQUIPMENT, THE CENTRAL
ELECTRONICS BAY, THE PLANT VISA 911 PHONE SYSTEM, THE FIBER OPTIC INTERFACE
EQUIPMENT INSTALLED IN THE 911 CENTER AND THE GOVERNMENT CENTER, THE NICE
DIGITAL LOGGING SYSTEM, AND THE ASTRO O25 MASTER SITE.
WHEREAS, the Police Department (through the 911 Center) and Sheriff?s Office
uses the Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as needed. This equipment is a critical part of Public
Safety communications system; and,
WHEREAS, the equipment has, since the initial warranty expired, been covered by
a comprehensive 24/7/365 maintenance agreement with Motorola in order to assure
rapid and accurate repairs and minimal down time. This maintenance agreement
also covers the bi-directional amplification system that provides a back up to
the console system and allows the 911 Center to continue to operate should the
console equipment stop working. The maintenance agreement will insure that the
City receives complete and cost effective support of the equipment and allows
the Department to control the operating costs associated with the console
equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola,
in the amount of $198,870.72, for the annual Maintenance Agreement (October 1,
2014 through September 30, 2015) for the E911 Center?s 800 MHz Radio System
Console Equipment, the Central Electronics Bay, the Plant Visa 911 Phone
System, the fiber optic interface equipment installed in the 911 Center and the
Government Center, the Nice Digital Logging System, and the ASTRO O25 Master
Site. Funds are budgeted in FY15 Budget: Emergency Telephone Fund ? Police -
E911 ? Service Contracts; 0209-400-3220-E911-6513.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________, 2014 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Seat vacant __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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