Agenda Item # 2
Columbus Consolidated Government
Council Meeting
January 16, 2007
Agenda Report # 79
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CAB & CHASSIS (RE-BID) - RFB NO. 07-0036
It is requested that Council authorize the purchase of one (1) cab & chassis
from Adams Equipment (White Plains, GA), in the amount of $64,445.00.
A sewer cleaning machine body was purchased in October (Resolution No. 437,
dated 10-3-06) and will be mounted on the cab and chassis. This truck is a
replacement unit that will be used by the Sewer Division, of the Public
Services Department, to clean and maintain the City?s storm sewer system for
flood control.
Specifications were posted on the City?s website; bid responses were received
on December 20, 2006 from three bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors Unit Cost
Adams Equipment (White Plains, GA) $ 64,445.00
Four Star Freightliner (Montgomery, AL) $ 65,995.00
Beck Motor Company (Albany, GA) $ 66,327.00
Funds are budgeted in the FY07 Budget: Sewer Fund - Public Services - Sewer
Maintenance - Heavy Trucks; 0202-260-3210-SWRM-7723.
(B) POLYGRAPH SYSTEM UPGRADE FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of an upgrade to the
polygraph system from Axciton Systems, Inc., (Houston, Texas) in the amount of
$11,650.00.
The upgrade is necessary to enhance the productivity of the current polygraph
unit and will double its capabilities. The upgraded software and equipment
will include: Axciton Computerized 8 channel sensor box with motion sensor
pad, White Star Algorithms, and two Stationary Polygraph Subject Chairs.
The Police Department currently uses an Axciton polygraph system. The upgrade
of the existing software and equipment can only be purchased from the Axciton.
Therefore this purchase is considered an only known source procurement, per the
Procurement Ordinance, Section 3-114.
Funds are available in the FY07 Budget as follows: $10,500.00 is available in
the General Fund - Police ? Support Services ? Software Lease:
0101-400-2200-STAF-6713; and $1,150.00 is available in the General Fund -
Police ? Support Services ? Operating Materials: 0101-400-2200-STAF-6728.
* * * * * * * *
(C) SURPLUS AMBULANCE
It is requested that Council approve the declaration of one ambulance (Vehicle
#2356) as surplus equipment in accordance with Section 7-501 of the Charter of
Columbus Consolidated Government. The vehicle has been placed out of service
due to excessive maintenance cost.
Due to Homeland Security policies, the City cannot dispose of the emergency
vehicle by auction. Therefore Vehicle # 2356 will be donated to the Richland
Volunteer Fire Department (Richland GA) for use as a rescue vehicle.
?ITEM A?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB & CHASSIS FROM
ADAMS EQUIPMENT (WHITE PLAINS, GA), IN THE AMOUNT OF $64,445.00.
WHEREAS, a sewer cleaning machine body was purchased in October
(Resolution No. 437, dated 10-3-06) and will be mounted on the cab and
chassis. This truck is a replacement unit that will be used by the Sewer
Division, of the Public Services Department, to clean and maintain the City?s
storm sewer system for flood control.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) cab &
chassis from Adams Equipment (White Plains, GA), in the amount of $64,445.00.
Funds are budgeted in the FY07 Budget: Sewer Fund - Public Services - Sewer
Maintenance - Heavy Trucks; 0202-260-3210-SWRM-7723.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO THE POLYGRAPH SYSTEM
FROM AXCITON SYSTEMS, INC., (HOUSTON, TEXAS) IN THE AMOUNT OF $11,650.00.
WHEREAS, the upgrade is necessary to enhance the productivity of the
current polygraph unit and will double its capabilities. The upgraded software
and equipment will include: Axciton Computerized 8 channel sensor box with
motion sensor pad, White Star Algorithms, and two Stationary Polygraph Subject
Chairs; and,
WHEREAS, the Police Department currently uses an Axciton polygraph
system. The upgrade of the existing software and equipment can only be
purchased from the Axciton. Therefore this purchase is considered an only
known source procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase an upgrade to
the polygraph system from Axciton Systems, Inc., (Houston, Texas) in the amount
of $11,650.00. Funds are available in the FY07 Budget as follows: $10,500.00
is available in the General Fund - Police ? Support Services ? Software Lease:
0101-400-2200-STAF-6713; and $1,150.00 is available in the General Fund -
Police ? Support Services ? Operating Materials: 0101-400-2200-STAF-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING THE DECLARATION OF ONE AMBULANCE (VEHICLE
#2356) AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS
CONSOLIDATED GOVERNMENT.
WHEREAS, the vehicle has been placed out of service due to excessive
maintenance cost; and,
WHEREAS, due to Homeland Security policies, the City cannot dispose of
the emergency vehicle by auction. Therefore Vehicle # 2356 will be donated to
the Richland Volunteer Fire Department (Richland GA) for use as a rescue
vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES:
That the City Manager is hereby authorized to declare one ambulance
(Vehicle #2356) as surplus, in accordance with Section 7-501 of the Charter of
Columbus Consolidated Government; and is authorized to donate Vehicle # 2356 to
the Richland Volunteer Fire Department.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: January 16, 2007
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
January 24, 2007
1. Masonry Products (Annual Contract) ? RFB No. 07-0043
Scope of Bid
Provide masonry products to include: portland cement (Type 1), concrete ready
mix w/gravel, brick sand, concrete sand, brick, 3 hole (Grade SW), brick,
8? (Grade SW), concrete building brick (Grade A), concrete blocks (Type 1,
Grade N), mound mix (Top Dressing) and fire brick, 8? on an ?as needed? basis
to the Columbus Consolidated Government (the City). The contract term will be
for two years, with the option to renew for three additional twelve-month
periods.
2. Sport Utility Vehicles ? RFB No. 07-0044
Scope of Bid
Provide six (6) mid-size 2-wheel drive SUVs to be used by the Inspections and
Codes, Engineering and Highways and Roads Division, three (3) mid-size 4-wheel
drive SUVs to be used by Inspections and Codes and one (1) full-size SUV to be
used by Engineering Drainage.
January 26, 2007
1. Roofing Consulting Services ? RFP No. 07-0005
Scope of RFP
Columbus Consolidated Government (the City) is seeking proposals for roofing
consulting services for the removal and replacement of two (2) low slope roofs,
totaling approximately 22,000 sq. ft. The services are required for Fox Senior
Center (3720 5th Avenue) and Fire Station #1 (205 10th Street).
February 7, 2007
1. Asphalt Rubber & Sealant (Annual Contract) ? RFB No. 07-0045
Scope of Bid
Provide material for sealing cracks when repairing streets, parking lots and
highways, on an ?as needed? basis, to the Columbus Consolidated Government (the
City) to be utilized by Public Services Department. The contract term will be
for two years, with the option to renew for three additional twelve-month
periods.
February 9, 2007
1. 35? Low Floor Buses (Annual Contract) ? RFB No. 07-0038
Scope of Bid
Provide 35? Low Floor Buses to METRA on an ?as needed basis?. The City
anticipates purchasing approximately 12 buses during fiscal year 2007 through
fiscal year 2012. The contract term shall be for one year with the option to
renew for five (5) additional twelve-month periods. The renewal will be based
solely upon the mutual agreement of both parties, the Columbus Consolidated
Government and the Contractor.
February 14, 2007
1. Pre-Qualification for Cured-In-Place Rehabilitation of the Storm System
Located throughout Columbus, GA ? RFQ No. 07-0001
Columbus Consolidated Government (the City) requests vendors to apply for
pre-qualification for Rehabilitation of Storm System. The project includes the
installation of cured in-place pipe for Phase I rehabilitation of approximately
20,000 feet of (material) storm sewer pipe, ranging in size from 10-inches to
84-inches in diameter, located throughout Columbus. Contractors who are deemed
per-qualified in this RFQ process will be requested to submit bids in the
future for installation of cured-in-place pipe for rehabilitation of other
portions of the storm sewer system. The amount of future (Phase II and beyond)
cured in-place pipe installation is approximately 100,000 feet ranging in size
from 10-inches to 84-inches in diameter. The length, diameter, and scope of
CIPP rehabilitation per contract will be at the discretion of the City.
Minimally, the City desires to qualify three (3) contractors.
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