Agenda Item # 5
Columbus Consolidated Government
Council Meeting
March 7, 2006
Agenda Report # 107
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) YOUTH BASKETBALL UNIFORMS (ANNUAL CONTRACT) ? RFB NO. 06-0057
It is requested that Council approve the purchase of various sizes of youth
basketball uniforms from Columbus Trophy, on an "as needed basis," for the
estimated annual contract value of $15,000.00. Based on previous fiscal year
usage the Parks and Recreation Department estimates spending approximately
$15,000.00 for uniforms. The Parks and Recreation Division will utilize the
uniforms for the upcoming 2006-basketball season.
The contract term will be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the contractor and the City.
Bid specifications were posted on the City?s website; four bid responses were
received on February 15, 2006. This bid has been advertised, opened and
reviewed. The bidders were:
Funds are budgeted in each fiscal year for this on going expense, Parks &
Recreation, Recreation Services, Uniforms; 0101-270-2400-RECR-6781.
* * * * * * * *
(B) W-BEAM STEEL GUARDRAIL ? PQ NO. 06-0002
It is requested that Council authorize the purchase of 2,152 linear feet of
W-Beam steel guardrail from Bryson Products, Inc., in the amount of
$13,686.72. The Public Services Department will use the guardrail to surround
the fleet storage yard, which is enclosed by a fence. This security measure
will prevent thieves from cutting a hole in the fence and driving away with
vehicles and equipment.
Fourteen Price Quote invitations were mailed on January 19, 2006; four quotes
were received on February 8, 2006. The vendors were:
Vendors Unit Price Total Price
(2,152 Linear Feet)
Bryson Products, Inc.
(Bethlehem, PA) 6.36 $ 13,686.72
Southern Guard Rail
(Memphis, TN) 6.91 14,870.32
J & W Metal Fabricators, Inc.
(Columbus, GA) 8.38 18,033.76
Highway Steel
(Rochester, NY) 9.40 20,228.80
Funding is available in the FY06 Budget, Sewer Fund ? Public Services - Sewer
Maintenance- Operating Materials ? 0202-260-3210-SWRM-6728; Paving Fund ?
Public Services - Landscape & Forestry-Horticulture/Landscaping Supplies ?
0203-260-2800-LAND-6727; and Paving Fund ? Public Services - Right of Way
Maintenance-Horticulture/Landscaping Supplies ? 0203-260-3120-ROWM-6727.
* * * * * * *
(C) LEGISLATIVE LIAISON SERVICES
It is requested that Council approve payment with Troutman, Sanders, Public
Affairs Group, LLC (Pete Robinson) for Legislative Liaison Services for July 1,
2005 through June 30, 2006 in the amount of $12,000. Pursuant to Resolution
Number 8-88, the Council has recognized the need for an individual designated
as a ?Legislative Liaison? to assist in coordination of legislative efforts,
defining legislative intent, arranging joint meetings and planning further
legislative goals. This is a 50/50 agreement with the Chamber of Commerce
paying half and the City paying half of a $24,000 payment.
Funds are budgeted in the FY06 Budget, Miscellaneous - Non-Categorical ?
Promotional/Advertising Services; 0101-590-3000-NCAT-6317.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS SIZES OF YOUTH
BASKETBALL UNIFORMS FROM COLUMBUS TROPHY FOR THE ESTIMATED ANNUAL CONTRACT
VALUE OF $15,000.00.
WHEREAS, these uniforms will be purchased on an ?as needed basis? and
will be used by Parks and Recreation Division of the Columbus Consolidated
Government; and,
WHEREAS, the contract period will be for two years with the option to
renew for three additional twelve-month periods. Contract renewal is
contingent upon the mutual agreement of the City and the contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase various sizes of
youth basketball uniforms from Columbus Trophy in the estimated annual contract
amount of $15,000.00. Funds are budgeted in each fiscal year for this on
going expense, Parks & Recreation, Recreation Services, Uniforms;
0101-270-2400-RECR-6781.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF 2,152 LINEAR FEET OF W-BEAM
STEEL GUARDRAIL FROM BRYSON PRODUCTS, INC., IN THE AMOUNT OF $13,686.72.
WHEREAS, the Public Services Department will use the guardrail to
surround the fleet storage yard, which is enclosed by a fence. This security
measure will prevent thieves from cutting a hole in the fence and driving away
with vehicles and equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase 2,152 linear
feet of W-Beam steel guardrail from Bryson Products, Inc., in the amount of
$13,686.72. Funding is available in the FY06 Budget, Sewer Fund ? Public
Services - Sewer Maintenance- Operating Materials ? 0202-260-3210-SWRM-6728;
Paving Fund ? Public Services - Landscape & Forestry-Horticulture/Landscaping
Supplies ? 0203-260-2800-LAND-6727; and Paving Fund ? Public Services - Right
of Way Maintenance-Horticulture/Landscaping Supplies ? 0203-260-3120-ROWM-6727.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________ __________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING PAYMENT TO TROUTMAN, SANDERS, PUBLIC AFFAIRS GROUP,
LLC (PETE ROBINSON) FOR LEGISLATIVE LIAISON SERVICES IN THE AMOUNT OF
$12,000.00.
WHEREAS, pursuant to Resolution #8-88, the Council has recognized the need for an
individual designated as a ?Legislative Liaison? to assist in coordination of
legislative efforts, defining legislative intent, arranging joint meetings and
planning further legislative goals; and,
WHEREAS, this will be a 50/50 agreement with the Chamber of Commerce
paying half and the City paying half of a $24,000.00 payment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to pay Troutman, Sanders, Public
Affairs Group, LLC (Pete Robinson) for legislative services for July 1, 2005 ?
June 30, 2006 in the amount of $12,000.00. Funds are budgeted in FY06 Budget,
Non-Categorical ? Promotional/Advertising Services; 0101-590-3000-NCAT-6317.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: March 7, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
March 8, 2006
1. Tree & Stump Removal Services (Annual Contract) ? RFB No. 06-0054
Scope of Bid
Remove trees and stumps (and all related debris) throughout the City on an ?as
needed? basis. The contract term will be for one year with the option to renew
for two additional twelve-month periods.
2. HP DesignJet 815MFP Scanner / Copier / Printer (Or Equal) ? RFB No. 06-0060
Scope of Bid
Provide a Hewlett-Packard DesignJet 815MFP scanner / copier / printer (or
equal) to be used by the GIS Division of the Engineering Department.
3. Storing, Transporting & Recycling Waste Tires (Annual Contract) ? RFB No.
06-0061
Scope of Bid
Provide on an ?as needed basis? storing, transporting and recycling waste tires
for the Columbus Consolidated Government, Public Services Department. The
contract term shall be for two (2) years, with the option to renew for three
(3) additional twelve-month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
March 10, 2006
1. Private/Public Partnership for Oxbow Meadows Marina and Hotel Development ?
RFP No. 06-0006
A Mandatory Pre-Proposal Conference/Site Visit will be held on Friday, March
10, 2006 at 10:00 AM (Eastern) at the Oxbow Meadows Environmental Learning
Center, which is located at 3535 South Lumpkin Road, Columbus, GA. Any vendor
who is not present in the Oxbow Meadows Environmental Learning Center, within
10 minutes after the time slated for the beginning of the mandatory
pre-proposal conference, shall not be allowed to participate any further in
this RFP process.
2. Engineering Services Related to the Closure of the Old Camp Landfill ? RFP
No. 06-0009
Scope of RFP
Columbus Consolidated Government is requesting proposals to provide the
following: a closure/post-closure care and river-bank stabilization plan, with
the plans being approved by EPD; Construction Administration and Construction
Quality Assurance (CQA) Services during the closure of the landfill and the
implementation and completion of the river-bank stabilization plan will also be
included.
3. Professional Architectural, Engineering & Surveying Services (Annual
Contract) ?
RFP No. 06-0010
Scope of RFP
Provide Professional Architectural, Engineering and Surveying Services for the
Engineering Department on an ?as needed basis?. Contract term shall be for two
years, with the option to renew for three (3) additional twelve-month periods.
Contract renewal will be contingent upon the mutual agreement of the City and
the Contractor.
March 15, 2006
1. Carpet (Roll & Tile) & Installation (Annual Contract) ? RFB No.
06-0064
Scope of Bid
Provide carpet (roll & tile) and installation for various offices at the
Government Center and other outlying City facilities on an ?as needed basis?.
Contract term shall be for two years, with the option to renew for three (3)
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
2. Repair Services for Aerial Lifts (Annual Contract) ? RFB No. 06-0066
Scope of Bid
Provide repair services for aerial lifts utilized by Columbus Consolidated
Government on an ?as needed basis?. Contract term shall be for two years, with
the option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
March 22, 2006
1. CPAT Equipment and Media ? RFB No. 06-0065
Scope of Bid
Provide equipment and media for Candidate Physical Ability Test (CPAT) for
Columbus Fire and Emergency Medical Services. The equipment and materials
include Rescue Randy mannequin and harnesses, StairMaster StepMill 7000 PT,
CPAT maze, weighted vests, Essentials of Fire Fighting 4th Edition CD Rom set
37300, a complete IFSTA Manual Library 36912, a complete IFSTA Essentials Video
Library 36246 and a Flow Test Kit.
March 24, 2006
1. Private/Public Partnership for Oxbow Meadows Marina and Hotel Development ?
RFP No. 06-0006
Scope of RFP
Columbus Consolidated Government is soliciting proposals to lease or purchase
City lands and facilities, and to finance, construct and operate a new marina
facility in an inland basin. The facility shall be connected to the
Chattahoochee River and compatible commercial/retail facilities constructed on
areas immediately upland of the basin. Recently, additional upland parcels
have been acquired by the City to be utilized for the development of a hotel
component at Oxbow Meadows.
2. Water Management Service (Annual Contract) ? RFB No. 06-0063
Scope of Bid
Provide a comprehensive water management program for the cooling towers,
boilers and closed loop systems operated by Columbus Consolidated Government.
Contract term shall be for two years, with the option to renew for three (3)
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
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