CITY MANAGER'S AGENDA
9/27/2011
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I. 2010 HOMELAND SECURITY GRANT PROGRAM:
Authorization is requested to submit an application, and if approved, accept a
grant for $15,000 from the 2010 Homeland Security Grant Program for maintenance
of equipment that was purchased from the 2008 Hazardous Materials Response
Grant. An agenda report, equipment list and resolution are attached. please
click document link (Approved)
II. 2010 HOMELAND SECURITY GRANT PROGRAM:
Authorization is requested to submit an application, and if approved, accept a
grant for $20,000 from the 2010 Homeland Security Grant Program for maintenance
of equipment received as part of the West Central Georgia Search and Rescue
Team. An agenda report, equipment list and resolution are attached. please
click document link (Approved)
III. STREET ACCEPTANCE - THAT PORTION OF COTTAGE POINTE COURT LOCATED IN SUMMER
GROVE:
Authorization is requested for the acceptance of a deed to Cottage Pointe
Court located in Summer Grove. The Department of Engineering has inspected this
street and recommends the acceptance. An agenda report, map and resolution are
attached. please click document link (Approved)
IV. CHANGE ORDER MEMORANDUM OF UNDERSTANDING WITH MUSCOGEE COUNTY SCHOOL
DISTRICT - ROAD FOR BUS TRANSFER STATION:
Authorization is requested to execute a Change Order to the January 26, 2010
Memorandum of Understanding with the Muscogee County School District to provide
for construction of a connector road to a new bus transfer station on a three
acres tract behind the Library, formally known as the Carmike property, located
on the south side of Weracoba Creek. An agenda report, Memorandum of
Understanding and resolution are attached. please click document link
(Approved)
V. PERMANENT EASEMENT FOR CONVEYOR OVER FORTSON ROAD:
Approval is requested for a permanent aerial encroachment for an overhead
conveyor system into the public right-of-way of Fortson Road approximately 500
feet north of the intersection of Vulcan Plant Road to Vulcan. An agenda report
and resolution are attached. please click document link (Delayed)
VI. SPECIAL REACTION TEAM SERVICES AGREEMENT WITH FORT BENNING:
Authorization is requested to execute an agreement with Fort Benning to
provide Special Reaction Team Services by the Columbus Consolidated Government
Police Department SWAT Team for $35,000 annually. An agenda report, equipment
list and resolution are attached. please click document link (Approved)
VII. PURCHASES:
Approval is requested of items "A thru "D": please click document
link
A. Plumbing & Irrigation Supplies (Approved)
B. Cab & Chassis with Combination Street Sweeper Body (Approved)
C. Surplus Vehicles and Equipment (Approved)
D. D6 Bulldozer - National Joint Powers Alliance (Delayed by CM)
VIII. INTEGRATED WASTE RFP REFERRAL DISCUSSION:
IX. MONTHLY FINANCE UPDATE:
Finance Director Pam Hodge will provide the monthly Finance Update.
CITY MANAGER'S AGENDA
9/27/2011
Page 2
September 28, 2011
1. Traffic Citation/Police (Annual Contract) ? RFB No. 12-0009
Scope of Bid
Provide an initial order of ninety three thousand seven hundred and fifty
(93,750) traffic citations to be used by the Columbus Police Department. (There
should be three thousand seven hundred and fifty (3,750) books of twenty-five
(25) using the following specifications:
Five carbonless copies (transferable) with cardboard flap
Perforated
Numbered from G280000 to G373749)
Template for new Uniform Traffic Citation (UTC) can be found at
http://www.gachiefs.com/pdfs/NEWS_Ticket.pdf. The term of the contract shall
be for three (3) years for additional ?as needed? purchases.
2. Heating & Refrigeration (Annual Contract) ? RFB No. 12-0007
Scope of Bid
Provide heating and refrigeration supplies on an ?as needed basis? to
be picked up and delivered to Columbus Consolidated Government. The term of
the contract shall be for three (3) years
3. Various Vehicles ? RFB No. 12-0008
Scope of Bid
The Columbus Consolidated Government wishes to purchase the following
vehicles to be used by various departments of the City:
Option 1: Full Size SUV with Police Pursuit Package (Chevrolet Tahoe or
Equivalent) (Quantity of Thirty-eight)
Option 2: Full Size, 4-Door Sedan (Chevrolet Impala or Equivalent)
(Quantity of Fifteen)
Option 3: 15 Passenger Vans (Quantity of Two)
Option 4: ? Ton Crew Cab, 4x4 Pickup Trucks (Quantity of Two)
Vendors may bid on any or all options.
October 5, 2011
1. Tire Leasing Services (Annual Contract) ? RFB No. 12-00017
Scope of Bid
Provide tire leasing services to Columbus Consolidated Government, METRA
Transit System on an ?as needed basis?. Contract term shall be for two years,
with the option to renew for three additional twelve-month periods.
October 12, 2011
1. Muscogee Technology Park Recycle Center Infrastructure
Scope of Bid
The work shall consist of constructing an extension to Pine Grove Road
approximately 1200 linear feet in an easterly direction with all noted drainage
structures, all in accordance with the designated plans and specifications.
The work shall also include the installation of water mains and a force main
sewer. The Contractor shall be required to maintain public access to the
City?s Pine Grove Landfill.
CITY MANAGER'S AGENDA
9/27/2011
Page 3
Bid Advertisements
(Schedule opening bid dates)
(cont'd)
October 21, 2011
1. Retail Space for Park and Ride at the Talbotton Road/Manchester Expressway
Locations (Re-Bid) (Annual Contract) ? RFP No. 12-0005
Scope of RFP
The Columbus Consolidated Government seeks a retail/service business to occupy
space within the new (Rails-to-Trails) Park and Ride locations. The buildings
are located at 3690 Manchester Expressway and 1401 Talbotton Road (See attached
site plan). Successful respondents will provide a service or combination of
services that meet the needs of the City and surrounding market area. While the
City would prefer that the retail services be oriented around trail uses.
Suggested retail services could include but are not limited to; bike rental and
retail, convenience store (no gas sales), newsstand or other similar service.
The two locations may be leased separately.
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