CITY MANAGER'S AGENDA
July 23, 2019
I. 2020 SPECIAL PURPOSE LOCAL OPTION SALES TAX INTENT AND UTILIZATION OF THE
CONSTRUCTION MANAGER AT RISK PROCUREMENT PROCESS FOR THE REPLACEMENT OF THE
GOVERNMENT CENTER/JUDICIAL CENTER PROJECT(S):
Approval is requested to declare the intent to pursue a Special Purpose Local
Option Sales Tax (SPLOST) in 2020 to fund a new Government Center/Judicial
Center Project(s) and to utilize the Construction Manager at Risk (CM at Risk)
Procurement Process.
II. LEGAL SERVICES FOR RISK MANAGEMENT:
Approval is requested to authorize the Risk Manager and Finance Director to pay
attorney fees to Moore Ingram Johnson & Steele, and/or Levy, Sibley, Foreman &
Speir and/or Ross, Burriss & Handelman, and/or Brown & Adams, and/or Hall Booth
Smith which may be incurred for legal services rendered regarding Risk
Management issues during Fiscal Year 2020. Funds are available in the FY20
Budget.
III. STREET ACCEPTANCE - EMERSON WAY LOCATED IN PHASE ONE - WALDEN POND:
Approval is requested for the acceptance of Emerson Way located in
Phase One, Walden Pond. The Department of Engineering has inspected this street
and recommends the acceptance.
IV. CREEKRISE SUBDIVISION - VARIANCE FOR STREET WIDTHS AND RIGHT OF WAY
WIDTHS:
Approval is requested for granting a variance to Section 7.8.3(C) and
Section 7.8.4(A) of the Unified Development Ordinance (UDO) excusing the
requirements for Design Standards for Streets, Minimum Right-of-Way Width,
Local Residential Streets 60 feet and Street Improvements Minimum Width of
Roadway for Curb and Gutter Streets Local Residential Street 31 feet back to
back of curb.
V. PURCHASES:
Approval is requested of items "A" to "J":
A. Traffic Incident Management Services & Towing Services (Re-Bid)
(Annual Contract)
B. Annual Software License Renewal for VMWARE
C. Motorola Radios and Accessories (Annual Contract) - Cooperative
Purchase: Georgia Statewide Contract
D. Contract Extension for Inmate Commissary Services for Muscogee
County Prison (Annual Contract)
E. Custodial Supplies (Annual Contract)
F. 7-YD Dump Truck
G. Animal Control Truck
H. Flatbed Dump Trucks
I. Administrative Vehicle - Georgia Statewide Contract
J. Constituent Relationship Management (311) System
Emergency Purchase ? Information Only
GARBAGE TRUCKS FOR PUBLIC WORKS:
On July 17, 2019, the City Manager approved the emergency purchase of six (6)
garbage trucks for Public Works.
Garbage trucks require replacement due to aging equipment (garbage trucks,
grab-alls, etc.) which took a beating as a result of responding to and working
over-time on multiple significant storms that hit Columbus over the last few
months. Ongoing briefings were provided at City Council as Public Works
employees and equipment worked around the clock to clear streets, ROW and
debris on right of way from private property. The City?s inert landfill has
been significantly impacted as well.
The following vehicles will be purchased from Carolina Environmental Systems,
Inc., (Austell, Georgia):
2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader /Reading
Cylinder
$184,610.00
2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading
Cylinder
176,430.00
2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading
Cylinder
171,799.00
2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading
Cylinder
171,514.00
2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/Reading
Cylinder
177,387.00
2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading
Cylinder
176,532.00
GRAND TOTAL
$1,058,272.00
The specifications are the same with the exception of one or two features that
do not affect how the truck operates, i.e. Reading Cylinders verses Non Reading
Cylinders, which is simply the type of winching system available on each
vehicle. The winching system is used to connect the dumpster to the vehicle
for the purpose of lifting the dumpster, different models. Consequently there
are slight cost differences per vehicle.
The vendor currently has these vehicles readily available on their retail lot
and the City can obtain the trucks within a couple of weeks. This is a
significant time savings compared to months due to bidding, building and the
merging of two separate vendors (one for Cab and Chassis and one for the Body)
to create one vehicle. The City has purchased Garbage Trucks from the vendor
in the past.
Funding is available in the FY20 Budget: Integrated Waste Management Fund ?
Public Works ? Solid Waste Collection ? Heavy Trucks; 0207 ? 260 ? 3510 ? GARB
- 7723.
VI. UPDATES AND PRESENTATIONS:
- - Government Center SPLOST Proposal Update - Pam Hodge, Deputy City Manager
- - Government Center Options Update - Pam Hodge, Deputy City Manager
- - Yard Waste/Bulk Waste Collection Update - Pat Biegler, Public Works Director
Bid Advertisement
(Schedule opening bid date)
August 14, 2019
1. Gym Floor Maintenance (Annual Contract) ? RFB No. 20-0001
Scope of Bid
Provide gym floor repairs to include stripping/sealing of wood gym flooring at
Comer Gym, North Columbus Recreation Center, Shirley Winston Recreation Center,
Frank D. Chester Recreation Center, Northside Recreation Center, Psalmond Road
Recreation Center, Pop Austin Recreation Center and Carver Park Recreation
Center also provide stripping and refinishing of stage area at Comer gym on an
?as needed basis?. The contract term will be for two years, with the option to
renew for three additional twelve-month periods.
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