MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR SESSION
MAY 24, 2011
The regular monthly night session of the Council of Columbus, Georgia was
called to order at 5:30 P.M., Tuesday, May 24, 2011, in the Council Chambers on
the Plaza Level of the Government Center, Columbus, Georgia. Honorable Teresa
Pike Tomlinson, Mayor, and Evelyn Turner Pugh, Mayor Pro Tem, presiding.
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PRESENT: Present other than Mayor Wetherington and Mayor Pro Tem Evelyn Turner
Pugh were Councilors R. Gary Allen, Mike Baker, Glenn Davis, Berry Henderson,
Julius H. Hunter, Jr., and Charles E. McDaniel, Jr. City Manager Isaiah Hugley,
City Attorney Clifton Fay, Clerk of Council Tiny B. Washington, and Deputy
Clerk of Council Sandra Davis were also present. Councilor Evelyn Woodson took
her seat at 5:40 p.m. Councilor Jerry Barnes took his seat at the Council
table at 6:00 p.m.
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ABSENT: No one was absent.
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INVOCATION : Offered by Bishop Marshall S. McGill, Kingdom Metropolitan Worship
Center.
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PLEDGE OF ALLEGIANCE: Led by Kingdom Christian Academy and Preparatory School.
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Mayor Tomlinson asked Bishop McGill to include in his prayer, a prayer for
those in Joplin, Missouri, as well as our neighbors in Tuscalcola, Alabama, who
were affected by severe weather during these past few weeks.
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COLUMBUS SCHOLARS PROGRAM:
Mayor Tomlinson recognized the students with the Columbus Scholars
Program, who are present here tonight in the Council Chambers. She said these
are students who are in the 5th grade and have been selected because of their
academic potential to participate in a mentoring program; which they will be
mentored from the 5th grade straight to college. She said they have sponors who
have ensured that they will indeed attend college and will be able to pay for
that college.
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MS. JEANELLA PENDLETON, RE: DELTA SIGMA THETA SORORITY, INC., COLUMBUS
ALUMNAE, RE: DELTA DAY AT CITY
COUNCIL:________________________________________________________
Ms. Jeanella Pendleton, President of Delta Sigma Theta Sorority, Inc.
Columbus Alumnae, said they are here today to show collective support of city
government and to observe Delta Day. She said they want you to know that this
is a part of their national Program, regional Program and local social action
program inititatives. She said Delta Chapters across this Country to visit
their local governments to ensure that the local government knows that the
women of Delta Sigma Theta are registered voters. She said you can? be a Delta
unless you are a registered voter and actively vote in every election.
She went into some details in outlining exactly what the Delta Sigma Theta
Sorority is all about; also pointing out that they are women with various
occupations.
Ms. Pendleton said they want the Mayor & members of the Council to know
that they can depend on members of Delta Sigma Theta to be informed and
effective citizens, advocates and voters that will support their consolidated
government. She said they want you to know that we are concerned about the
quality of life in Columbus, Georgia.
Mayor Tomlinson thanked Ms. Pendleton and those members of the Delta Sigma
Theta Sorority, Inc. Columbus Alumnae for being her today and said we do
appreciate you and your sorority being active in the community.
She also pointed out that Ms. Pendleton who just recently won the 2011
Keep Columbus Beautiful Gateway Educator of the Year Award on May 12th, and
was also put into a Hall of Fame of Women of Influence for the Minority Chamber
of Commerce.
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MAYOR?S AGENDA:
WITH COACH MARTY DURDEN AND MEMBERS OF THE BROOKSTONE HIGH SCHOOL BOYS?
GOLF TEAM STANDING AT THE COUNCIL TABLE, THE FOLLOWING RESOLUTION WAS SUBMITTED
AND READ IN ITS ENTIRETY BY COUNCILOR DAVIS AND ADOPTED BY THE
COUNCIL:_________________________________
A Resolution (181-11) ? Commending and congratulating Coach Marty Durden
and members of he Brookstone High School Boys? Golf team upon their victory in
the Georgia High School Class A State Golf Tournament held at Green Island
Country Club. Councilor Davis moved the adoption of the resolution. Seconded by
Councilor Huff and carried unanimously by those nine members of Council present
at the time, with Councilor Barnes being absent for this vote.
Councilor Davis said Coach Marty Durden has been coaching in this city for
over 37-years and said we are going to miss him. He said he has invested a lot
of time in young men and young women?s lives and said we thank you for that. He
said he has spent a lot of time with him and FCA and helping to mentor and help
coach and be a part of these kids? lives and said today that means a lot. He
said he is going to Houston, Texas to be the new athlethic director.
Coach Durden said it has been an honor to coach these young men. He said
it is good to go out with this championship and back to back State titles. He
said they have done things that they have never done before this year as a
team; whereby they had four young men who made All-State this year. He said all
six of the guys who played in the State Championship shot the six lowest
score.He said they will also have five members who will be in All-Bi-City. He
said the City and Brookstone has been good to him, but he feels like he has
been called to another place of service.
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RECOGNITION OF HIS CHILDREN:
City Manager Hugley recognized the presence of his two children and his
sister, Pat Hugley Green, who is also a Delta and a member of the School Board.
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MINUTES OF LAST MEETING: Minutes of the March 15, 22, 29, 2011 Council
Meetings of the Council of the Consolidated Government of Columbus, Georgia
were submitted and approved upon the adoption of a motion made by Councilor
Henderson. Seconded by Councilor
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CITY ATTORNEY'S AGENDA:
THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND INTRODUCED ON FIRST READING AND AMENDED BY THE
COUNCIL:______________________
An Ordinance ? Amending Columbus Code Section 20-14.6 so as to provide a
$100.00 fine for violations of parking regulations related to fire hydrants,
public driveways or streets, and loading zones; and for other purposes.
Councilor McDaniel said we need to change the penalty for the fire
hydrants to $100.00 and eh loading zones to $20.00.
He then made a motion to change these fees and amend the ordinance.
Seconded by Councilor Woodson and carried unanimously by those ten members of
Council present for this meeting.
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THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND INTRODUCED ON FIRST
READING:________________________________
An Ordinance ? Amending Columbus Code Section 2-1 so as to allow service
of more than two consecutive terms for certain boards; and for other purposes.
City Attorney Fay asked if there was anyone who wanted to be heard on this
matter, but there were none.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND ADOPTED BY THE
COUNCIL:_______________________________________________________
A Resolution (182-10) ? Approving a Special Exception Use for property
located at 3722 and 3732 Mulberry Drive. The proposed use is a Place of
Worship on less than two acres.
City Attorney Fay asked if there was anyone opposed to this matter, but
there were none.
Councilor McDaniel moved the adoption of the resolution. Seconded by
Councilor Huff and carried unanimously by those ten members of Council present
for this meeting.
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THE FOLLOWING RESOLUTION WAS ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY
FAY AND AFTER SOME DISCUSSION WAS ADOPTED AFTER BEING AMENDED BY THE COUNCIL:
___
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A Resolution(183-10) ? Approving a Special Exception Use for property
located at 10211 County Line Road. The proposed use is a Place of Worship with
250 or more seats.
City Attorney Fay asked if there were any questions or concerns regarding
this proposed use.
Councilor Allen said he and the Pastor has met regarding this matter and
have talked about it. He said they are in agreement with the conditions that
are in the resolution. He said it talks about the buffer, 15-20 feet along the
property line and said the church will not have a school or daycare,, but said
he thinks it only mentions a daycare and said he wants to add the school
language in the resolution and then so moved. Seconded by Councilor Henderson
and carried unanimously by those ten members of Council present for this
meeting.
Councilor Henderson then moved the adoption of the resolution, as amended.
Seconded by Councilor Thomas.
Mr. Joshua (inaudible) , 225 County Line Road asked if there is a limit
of how many seats the church could hold in the future. He said if something
happens to the church financially and the building project wasn?t able to go
through with the larger structure, what would happen with the property as far
as rezoning.
City Attorney Fay said right now it is just for a Special Exception Use
and said it would have to come back to the Council for any other use. He then
asked Director of Planning Rick Jones if there is a cap on the number of seats.
Mr. Rick Jones said, yes there is a cap on the number of seats. He said it
is based on the number of parking spaces that goes along with the number of
seats. He said this is not changing the rezoning, but allowing for a special
exception and said you will probably see churches in this area.
The question was then called on the motion above and carried unanimously
by those ten members of Council present for this meeting.
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PUBLIC AGENDA:
THE FOLLOWING INDIVIDUALS APPEARED ON THE PUBLIC AGENDA AND LISTED BELOW
IS A SUMMARY OF THEIR
APPEARANCE:____________________________________________________
MS. DEBRA BRAYE, TAX FEES & INTERES WAIVE:
Ms. Braye was not present in the Council Chambers when the Mayor called
her forward to address the Council. (See below for her late arrival)
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MR. RICKY DIXON, RE:REQUEST REFUND OF PENALTIES AND FEES FOR PROEPRTY
TAXES: _____________________________________
Mr. Dixon appeared and presented his case requesting a refund of the
penalties and fees he paid, but no action was taken by the Council.
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MR. LORENZA WILDER, RE: SPEEDING IN THE AREA:
Mr. Lorenza Wilder, who requested to be listed on the Agenda to
speak to the issue of speeding in his neighborhood, did not respond
when given the opportunity to address the Council.
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MR. DAVID HELMICK, RE: DISCLOSURE AND STRUCTURE OF CONCIL SPENDING:
______________________
Mr. David Helmick came forward to address his concerns with the Council?s
travel and spending.
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MR. TOLLIE STRODE, JR, RE: BUDGET MATTERS:
Mr. Tollie Strode came forward and provided information to the Mayor &
Council regarding the operation of the Muscogee County Marshal?s Department. He
asked that the Council consider asking the Marshal to stay within his budget.
Captain Curtis Lockett of the Muscogee County Marshal?s Deparmtnet, who
was also present in the Council Chamber responded to those comments expressed
by Mr. Strode.
MS. DEBRA BRAYE, TAX FEES & INTERES WAIVE:
Ms. Debra Braye said the reason she is here before the Council is that she
would like to request the fees that was assessed to her property be removed or
reduced or at least be considered. She then provided a copy to each of the
Council members, but a copy was not filed with the Clerk of Council. She said
she received a notice July 21st regarding these property taxes. She said it is
in reference to property taxes due in 2005 and 2003. She said the date that she
got them was five years later; and said the request was for her to pay the
taxes; however, she was unaware of any of these payments not being made. She
pointed out on the second page of her hand-out, is a copy of the letter that
she wrote to the Tax Commissioners office in reference to having the fees
dropped. She said it is her understanding that there were late fees and
interests placed on the balance that was due. She said she spoke with a
gentleman in the Tax Commissioner?s Office and he explained to her that they
don?t send out notices after the property tax bills have gone out.
Ms. Braye said her argument is that she came to the office when she had a
business; which was closed in 2006; and was able to pay taxes for 2004 and was
not informed that her taxes for 2003 had not been paid. She said she can
understand the 2005 bill because when she closed her business in 2006 she
wasn?t aware that she didn?t make that payment. She said she is not disputing
the fact that she may owe for the taxes, but she is questioning the fact that
she has all these fees that are included and no one even told her when she was
in the office paying the
2004 taxes, that she owned for 2003. She said she didn?t know this information
and she wouldn?t know to pull it up or check on it.
She said she doesn?t have a problem with paying the taxes that are due,
but she is really having a problem with being notified five years later and
then all the interests and fees being included on that.
Mayor Tomlinson then explained the process to Ms. Braye and pointed out
that we allow the department head, which in this case is the Tax Commissioner,
to come forward and address the concerns whenever there is someone listed on
the Agenda with an issue regarding their department; however, she had to step
out for a moment and is not her, but hopefully she would return momentarily.
She then asked City Attorney Fay if he had any information that could
assist the Council in considering this matter.
City Attorney Fay said the report from the Tax Commissioner dated May 20,
2011, was provided to each member of the Council in their Agenda packet. He
said the Tax Commissioner did speak with him before she left; he believes that
she had another commitment, but said the middle paragraph in her report is what
concerns her the most. He said Ms. Braye stopped payment on a check, Check
#1172, a payment that was sent in for 2005 taxes, penalities and interests. He
said she was not in a position to recommend any refund of any penalities and
interests; however, her report speaks for itself. He said if any Council member
would like to make a motion, we would certainly entertain it.
Ms. Braye said when she got the notice, she came to the office to pay the
taxes and said at the time she was not aware of the situation, but was told by
the gentleman in the office that she needed to go upstairs and find out what
the situation was. She said when she did go upstairs to the other office; they
then informed her about the property taxes and the interests. She said she
thought that the $240 that she paid was the property taxes due, and she was not
aware that they had the interests and fees included in that amount. She said
once she was informed of all the different fees that they had included, she
then went back downstairs and talked back with the gentleman and asked for a
meeting in his office.
She said she told him that she had made the check out to pay the taxes;
however, she was uniformed and she wanted to know if she could speak with the
Council in reference to the payment before they are made and then asked him if
he could return the check. She said she decided that she didn?t want to pay the
taxes at that time, and she wanted to be heard regarding this matter. She said
the gentleman told her that she could not give the check back. She said this
check did not bounce, but she asked the bank to stop payment on the check
because she wanted to discuss it further because she was unaware of the fees
that was already added on.
After discussion on this matter, Mayor Tomlinson then asked if there was a
motion to waive the penalities and interests related to this tax issues. There
was no motion made to grant the waive of the fees and interest that Ms. Braye
paid on her property taxes.
With there being no motion made on this matter, Mayor Tomlinson pointed out
that at this time the penalities and interests cannot be waived.
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CITY MANAGER'S AGENDA:
THE FOLLOWING THREE RESOLUTIONS WERE SUBMITTED AND EXPLAIND BY CITY
MANAGER HUGLEY AND ADOPTED BY THE COUNCIL AFTER SEVERAL MINUTES OF
DISCUSSION:_________
A Resolution (184-11) ? Authorizing the execution of a Declaration of
Covenants and Restrictions upon real property owned by the Consolidated
Government of Columbus, Georgia located in the Muscogee Technology Park to
mitigate all impacts to the wetlands and streambanks under Section 404 permit
from the US Army Corps of Engineers. Councilor Woodson moved the adoption of
the resolution. Seconded by Councilor McDaniel and carried unanimously by those
ten members of Council present for this meeting.
A Resolution (185-11) ? Authorizing the purchase property located at 1133
- 35th Street for $95,000 for a Sewer Replacement Project and $5,000 for
demolition. Councilor McDaniel moved the adoption of the resolution. Seconded
by Councilor Henderson and carried unanimously by those ten members of Council
present for this meeting.
A Resolution (186-11) ? Authorizing the submission of an application, and
if approved, accept a grant for $400,000 from Substance Abuse and Mental Health
Services Administration for adult treatment drug court, ex-offender reentry
programs and mental health system transformation programs. Councilor Woodson
moved the adoption of the resolution. Seconded by Councilor McDaniel and
carried unanimously by those ten members of Council present for this meeting.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER
HUGLEY AND DELAYED BY THE COUNCIL AT THE REQUEST OF MAYOR PRO TEM TURNER PUGH
AFTER MUCH DISCUSSION:_______________________________________
A Resolution ? Authorizing the execute of a Revenue Sharing
Agreement
with Open Portal Solutions, Inc., for the sale of the Police Department
Accident
Reports through the Internet.
City Manager Hugley said the Police Department?s policy has been to give a
free copy of an accident report to persons named on the accident report. He said
one copy is free and any additional copies would be at a fee. He said this
would
allow them to transition to an on-line system where persons would have to go
through this process to purchase the accident report. He said the report would
cost $11.00 and the City (Police Department) would receive $5.00 for each
accident report that they sell.
He said there is no cost to the City; however, there would be an added
benefit
with regards to the reduction in the time spent to process the request for the
report.
He said it will go online and will generate some revenue. He said there is an
expense to the person who is requesting the report.
Councilor McDaniel made a motion to adopt the resolution. Seconded by
Councilor Huff.
City Manager Hugley then responded to questions of Mayor Pro Tem Turner
Pugh and other councilors, pointing out that many communities have gone to this
process. He said the Police Department has looked at this process and they
think
this process will work for us as well. He said many times it is the insurance
company that will want to go online and get a police report and pay for it,
which
is mainly for an insurance claim.
After some ten minutes of more and City Manager Hugley responding to
further
questions of members of the Council, Mayor Pro Tem Turner Pugh asked City
Manager Hugley to provide some additional informaton regarding this request.
Councilor Thomas asked City Manager Hugley if someone goes on line to
get this accident report, will they be able to just print it out at that point.
City Manager Hugley said he doesn?t know all the specifics of how it
works.
He said he doesn?t know if they are able to view it on line or whether they can
print it also. He said he believe they would have to use a credit card to make
the
purchase,. He said he is not sure how all of it would work, but said
he will just pull this item from the agenda and provide some additional
information
to the Council on the exact process of how it works and what we are currently
paying for a second copy of an accident report.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND
EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE
COUNCIL AFTER MUCH DISCUSSION:_____________________________
A Resolution (187-11) ? Authorizing the approval of payment for the
emergency purchase of one (1) full size 4x2 Tahoe sport utility vehicle, via
Georgia State Contract, SWC90796, from Hardy Chevrolet, (Dallas, GA) in the
amount of $25,624.00. The Marshal?s Department also requested an extra battery
in the amount of $101.00, for a total of $25,725.00.
The Tahoe will be used by the Marshal?s Department as a replacement for a
vehicle that was totaled. The deadline to place an order with the manufacturer
is May 5, 2011, which did not allow time for a formal bid solicitation.
Therefore, the City Manager approved the Emergency purchase on May 3, 2011 in
order to place the order by the deadline.
Councilor Allen said what he has heard is that there was a pursuit vehicle
that was involved in an accident and that we will be replacing this for that
vehicle, to which City Manager Hugley said that is correct.
Councilor Allen then asked why are we replacing a pursuit vehicle with a
Tahoe. City Manager Hugley stated that the Marshal is an elected official and
his requeswt is to replace it with a Tahoe and he has the money to do it.
Councilor Allen said he would like to delay this matter.
City Manager Hugley, in response to a question of Councilor Allen said as
far as his spending authority goes, the Council has granted him the authority
to spend up to $25,000.00 when it comes to purchases; however, as far as
emergency purchases are concerned, it is more than that. He also pointed out
that this Council has approved the purchase of Tahoes on last week for the
Police Department, which was also an emergency purchase. That is coming through
this same process.
City Manager Hugley speaking to City Attorney Fay said he might be able to
explain that once we approve a budget for an elected official that we can?t
tell them what to do. He said the Marshal has sent forth a request to spend
$25,000 that is within his authority after being allocated. He said he don?t
believe that we can tell the Marshall what he can and cannot purchase as an
elected official.
City Attorney Fay said under the case law he has that authority to spend
his budget as an elected official, but you certainly have the authority to
question the expenditures as to whether the pursuit vehicle is necessary and
look at what contract method is being used. He said you can certainly ask
questions.
City Manager Hugley said he will certainly be happy to request that the
Marshal come and answer any questions as an elected official, but as he
understands it and the direction that we have gotten from the City Attorney,
they are elected officials.
Councilor Allen expressed further concerns with regards to the purchase of
a Tahoe by the Marshal.
Councilor Huff said since the newspaper articles came out on last week,
there has been a tap dance on the Marshal?s Office for some reason. He said the
City Manager has been doing a great job and he doesn?t see a problem. He said
we approved the vehicles on last week. He said because he anticipated this
discussion on today, he went to the Marshal?s office to get his information
that he needed.
He said the choice of the Tahoe was made based on the fact that the Tahoe
had a better warranty and gets better gas mileage than purchasing the pursuit
vehicle.
He said if we have an issue with the City Manager, this is not the way to
handle it. He said we need to go to the City Manager and go into a Worksessiom.
He said he wants to know what is the personal issue with the Marshal?s
Department.
Councilor Thomas said the information that we were given says this is an
emergency purchase because the deadline to place an order with the manufacture
was May 5th; therefore, this did not give you time to come to this Council and
then asked City Manager Hugley what was the date of this accident.? When this
replacement vehicle was put out of service, to which City Manager Hugley said
he did not.
Councilor Thomas said she thinks it would be helpful in some of our
further discussions to remind the department heads that in order to do
emergency purchases, they need to truly be emergencies. She said just because a
department doesn?t get the paperwork in a timely manner, it should not be an
emergency purchase, but we should be able to deal with it in the usual manner.
She said she would appreciate the City Manager reminding the department
heads in their next meeting the nature of an emergency. (Referral)
City Manager Hugley said he has money available to him in the Local Option
Sales Tax. He said we just approved two vehicles on February 10th for another
department.
Mayor Tomlinson said she believes the accident was 2 to 3 weeks ago. She
said she doesn?t know what constitutes an emergency.
Director of Finance Pam Hodge said she doesn?t remember specifically when
the accident happened, but said it was between Council meetings and the
deadline to place the order was May 5th;. Therefore, it was a short period of
time that she had the discussion with the Marshal about trying to get that done
knowing we had two for the Police Department that had to meet that order date,
so she knew that date was coming near. She said it was a manufacture deadline
to have the order place through the dealership in order to get that price.
With regards to the funding, Director of Hodge said the Marsahl is
approved a certain amount of dollars through the Local Option Sales Tax, with
personnel and operating that goes with the personnel and the vehicle. She said
he has some salary savings or is not using all the operaitng to allow him to
purchase another vehicle.
After more than an hour of discussion on this subject, with members of the
Council expressing their further views, this matter was concluded after which
Mayor Pro Tem Turner Pugh made a motion to approve the resolution. Seconded by
Councilor Woodson and carried by a vote of 9 to 1, with Councilors Barnes,
Baker, Davis, Henderson, Huff, McDaniel, Thomas, Woodson and Mayor Pro
TemTurner Pugh voting yes and Councilor Allen voting no.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND
EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE
COUNCIL:________________________________________________________
A Resolution (188-11) ? Authorizing the approval of payment to Georgia
Department of Natural Resources for the state mandated solid waste disposal fee
in the amount of $49,213.86. A total of 66,957.6265 tons of solid waste was
disposed, at Pine Grove Landfill, between January 1, 2010 and December 31,
2010. Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those ten members of Council
present for this meeting.
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THE FOLLOWING THREE RESOLUTIONS WERE SUBMITTED AND
EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE
COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION
MADE BY COUNCILOR THOMAS AND SECONDED BY MAYOR PRO
TEM TURNER PUGH AND CARRIED UNANIMOUSLY B Y THOSE
TEN MEMBERS OF COUNCIL PRESENT FOR THIS MEETING:______
A Resolution (189-11) ? Authorizing the execution of a construction
contract with JHC Corporation in the amount of $767,198.60 for the Macon Road
Advanced Transportation Management System (ATMS).
A Resolution (190-11) ? Authorizing the procurement of liquid laundry
detergents such as bleach, detergent, liquid softener and heavy duty soil
remover on an ?as needed basis? from Southland Chemical & Supply, Inc., for the
estimated annual contract value of $50,629.88.
A Resolution (191-11) ? Authorizing the execution of a contract with
Certified Environmental Professionals Enviropro to provide lead-based paint
abatement contractor services to be used on an ?as needed basis?.
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THE FOLLOWING TWO RESOLUTIONS WERE ALSO SUBMITTED
AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY
THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE
MOTION MADE BY MAYOR PRO TEM TURNER PUGH AND
SECONDED BY COUNCILOR WOODSON AND CARRIED
UNANIMOUSLY BY THOSE TEN MEMBERS OF COUNCIL PRESENT
FOR THIS MEETING:______________________________________________
Mr. Rick Jones, Director of the Department of Planning came forward and
gave an update on these two projects, after which the following resolutions
were adopted by the Council.
A Resolution (192-11) ? Authorizing the execution of a constructino
contract with A Cut Above Landscape in the amount of $35,560.00.
A Resolution (193-11) ? Authorizing the execution of a construction
contract with Southeastern Site Development, Inc., in the amount of $864,266.90
for sign enhancement at the Fall Line Trace Sites.
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EXECUTIVE SESSION: City Manager Hugley pointed out that he would like to
have an executive session after the adjournment of tonight?s meeting, to
discuss acquisition of property.
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CLERK OF COUNCIL?S AGENDA:
THE FOLLOWING ITEMS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS
INFORMATION FOR THE MAYOR &
COUNCIL:________________________________________________________
(1) Memorandum from Clerk of Council Washington, Re: Family & Children
Services Board.
(2) Memorandum from Clerk of Council Washington, Re: Employees? Pension Plan,
Board of Trustees.
(3) Biographical Sketch of Michael Pollock Fox, Jr., Mayor Pro Tem Turner
Pugh?s nominee to replace Mr. Terry Ballard on the Building Authority of
Columbus.
(4) Biographical Sketch of Jack D. Kinsman, Councilor Allen?s nominee to fill a
new position on the Retirees? Health Benefits Committee.
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THE FOLLOWING TWO RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF
COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A
SINGLE MOTION MADE BY COUNCILOR HENDERSON AND SECONDED BY COUNCILOR MCDANIEL,
WHICH CARRIED UNANIMOUSLY BY THOSE TEN MEMBERS OF COUNCIL PRESENT FOR THIS
MEETING:
A Resolution (194-11) ? Approving a Special Called Meeting of the Council
on June 21, 2011.
A Resolution (194-11) ? Approving and receiving the report of the Finance
Director of those alcoholic beverage licenses that were approved and/or denied
during the month of April 2011.
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NEW HORIZONS MENTAL HEALTH, DD/AD COMMUNITY SERVICE
BOARD:_________________________________________________
Clerk of Council Washington submitted an Official Appointment Form for the
New Horizons Mental Health, Developmental Disabilities and Addictive Diseases
Community Service Board for the reappointment of Ms. Sandra Gill, Ms. Anne Hopp
and Ms. Nancy Schroeder to another term of office.
Councilor Henderson moved the approval of the reappointment of these
members. Seconded by Councilor Allen and carried unanimously by those ten
members of Council present for this meeting.
*** *** ***
THE FOLLOWING TEMPORARY STREET CLOSING APPLICATION WAS SUBMITTED AND
EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND APPROVED BY THE
COUNCIL:_______________
Application submitted by Richard Bishop to temporarily close Bay Avenue
from 10th Street to 11th Street, on Saturday, June 4, 2011, from 7:00 a.m. to
midnight, in connection with the ?Summer Slide Show Concert? pedestrian
safety.
Councilor Henderson moved the approval. Seconded by Councilor Allen and
carried unanimously by those ten members of Council present for this meeting.
*** *** ***
THE FOLLOWING FOUR TEMPORARY STREET CLOSING APPLICATIONS WERE ALSO
SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND APPROVED BY THE
COUNCIL:_________________
Application submitted by Rose Williams to temporarily close 6th Avenue
from 8th Street to 9th Street, on Friday, June 10, 2011, from 6:00 p.m. to 8:00
p.m., in connection with ?Vacation Bible School?.
Application submitted by Richard Bishop to temporarily close Bay Avenue
from 10th Street to 11th Street, on Saturday and Sunday, June 11 & June 12,
2011, from 7:00 a.m. on June 11th to 6:00 p.m. on June 12th, in connection with
the ?Crossfit Games? pedestrian safety.
Application submitted by Richard Bishop to temporarily close Broadway from
9th Street to 13th Street, on Friday, June 17, 2011, from 10:00 p.m. to 1:00
a.m., in connection with the ?Miss Georgia Pajama Run? pedestrian safety.
Application submitted by Jeanelle Smith to temporarily close Cusseta
Avenue from Cusseta Road to Ivan Avenue, on Saturday, June 18, 2011 from 8:30
a.m. to 6:00 p.m., in connection with ?Youth Expo Event?.
Councilor Woodson moved the approval of the applications. Seconded by
Councilor Allen and carried unanimously by those ten members of Council present
for this meeting.
*** *** ***
PLANNING ADVISORY COMMISSION:
Clerk of Council Washington submitted a letter of resignation from Ms.
Lucy T.
Sheftall resigning from her seat on the Planning Advisory Commission. Councilor
Woodson moved the letter be received with regrets and thanks for her service.
Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those ten
members of Council present for this meeting.
*** *** ***
APPROVAL OF TRAVEL REQUEST:
Clerk of Council Washington submitted a letter from Judge Michael P.
Cielinski requesting approval for the City to pay the airfaire, lodging and
food expenses for him to travel to accept a scholarship to the National
Judicial College in Reno, Nevada.
Councilor McDaniel moved approval. Seconded by Councilor Allen and carried
unanimously by those ten members of Council present for this meeting.
Mayor Tomlinson if he had any questions about the new travel policy. City
Manager Hugley said he doesn?t know if we will have the funding for this
request.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY
CLERK OF COUNCIL WASHINGTON AND OFFICALLY APPROVED
BY THE COUNCIL:________________________________________________
Airport Commission, March 23, 2011.
Board of Tax Assessors, Nos. 16-11 & 17-11.
Board of Elections & Registration, March 3 & April 14, 2011.
Keep Columbus Beautiful Commission, April 12, 2011.
Personnel Review Board, May 18, 2011.
Planning Advisory Commission, April 20, 2011.
Uptown Facade Board, April 18, 2011.
Councilor Allen moved the approval of the minutes. Seconded by Councilor
Woodson and carried unanimously by those ten members of Council present for
this meeting.
*** *** ***
THE FOLLOWING ADD ON ITEM WAS SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND
APPROVED BY THE COUNCIL: _______
Temporary street closing application of Mr. Chad Mathis, of Columbus High
Baseball Team to temporarily close Forest Avenue from the right field foul pole
to 17th Street, on Monday, May 30, 2011 from 12:00 - 8:00 p.m., in connection
with the GHSA AAA State Championship Baseball game.
Councilor Allen moved approval of the application. Seconded by Mayor Pro
Tem Turner Pugh and carried unanimously by those ten members of Council present
for this meeting.
*** *** ***
THE FOLLOWING NEW ZONING PETITION, RECOMMENDED FOR APPROVAL BY BOTH THE
PLANNING ADVISORY COMMISSION AND THE PLANNING DIVISION WAS SUBMITTED BY CLERK
OF COUNCIL WASHINGTON AND AN ORDINANCE AND PUBLIC HEAIRNG WAS CALLED FOR BY
COUNCILOR MCDANIEL: _________
Petition submitted by the Planning Department to amend the text of the
Unified Development Ordinance (UDO) to create a new special exception use in
Neighborhood Commercial: ambulance service. (8-A-11-Planning Department)
*** *** ***
BOARD APPOINTMENTS:
BUILDING AUTHORITY:
Clerk of Council Washington said at the last Council meeting Mayor Pro Tem
Turner Pugh nominated Mr. Michael Pollock Fox, Jr., to fill the expired term of
Mr. Terry Ballard on the Building Authority of Columbus and said that he may
now be confirmed. Councilor Woodson so moved. Seconded by Councilor Allen and
carried unanimously by those ten members of Council present for this meeting.
*** *** ***
BOARD OF HISTORIC & ARCHITECTURAL REVIEW:
Clerk of Council Washington pointed out that term of office of Mr. John
House expired back in February and pointed out that he does not desire to be
reappointed and said that Council will need to nominate someone to fill this
position. There were no nominations.
*** *** ***
CIVIC CENTER ADVISORY BOARD:
Clerk of Council Washington pointed out that the term of office of Mr.
Jonathan Smart and Mr. Robert Anderson expired back in February and said that
Mr. Smart is eligible to succeed himself for another term of office; however,
Mr. Anderson is not eligible to succeed himself for another term of office.
There were no nominations.
*** *** ***
HOUSING AUTHORITY OF COLUMBUS:
Clerk of Council Washington pointed out that Mayor Tomlinson has recused
herself from making this appointment and said that Mayor Pro Tem Turner Pugh is
nominating Mr. Wade Tomlinson for another term of office on the Housing
Authority. She then pointed out that Mr. Tomlinson may be confirmed. Councilor
McDaniel so moved. Seconded by Mayor Pro Tem Turner Pugh and carried
unanimously by those ten members of Council present for this meeting.
*** *** ***
RETIREES? HEALTH BENEFITS COMMITTEE:
Clerk of Council Washington pointed out that we still have one position
that needs to be filled on the newly created Retirees? Health Beneftis
Committee. She said that there will be four members of this Committee and the
Mayor?s appointee will serve as Chairperson of the Committee.
Councilor Allen nominated Mr. Jack D. Kinsman. Clerk of Council Washington
said she would bring this back on next week for the Council?s confirmation.
*** *** ***
RECREATION ADVISORY BOARD:
Clerk of Council Washington pointed out that Coucnilor Baker is working on
getting a replacmenet for someone to fill the seat of Ms. Tiffany Tootle as his
Council District Five representative.
*** *** ***
REGION FOUR PLANNING BOARD, DEPARTMENT OF BEHAVIORAL HEALTH AND
DEVELOPMENT DISABILITIES:________
Clerk of Council Washington pointed out that Shana D. Young has resigned
her seat on the Region Four Planning Boad, Department of Behavioral Health
Development Disabilities. She said this is a Council appointment and that
Council needs to nominate someone else for this seat. There were no
nominations.
*** *** ***
EXECUTIVE SESSION:
Regarding an earlier request of City Attorney Fay for the Council to go
into an executive session, Councilor Henderson made a motion to allow the
Council to go into an executive session. Seconded by Councilor Barnes and
carried unanimously by those ten members of Council present for this meeting.
*** *** ***
At 7:45 p.m. the regular meeting was adjourned to allow the Council to go
into an executive session to discuss a acquisition of real estate matter.
At 8:19 the meeting was called back to order, at which time Mayor
Tomlinson pointed out that the Council met in an executive session to discuss a
real estate acquisition matter, but no votes were taken.
*** *** ***
With there being no other business to come before the Council, Mayor Pro
Tem Turner Pugh made a motion for adjournment. Seconded by Councilor Woodson
and carried unanimously by those nine members of Council present at the time,
this meeting, with Councilor McDaneil having already left the meeting
immediatley after the adjournment of the executive session; and the time being
8:20 p.m.
Tiny B. Washington, CMC
Clerk of Council
The Council of Columbus, Georgia
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