Agenda Item # 5
Columbus Consolidated Government
Council Meeting
July 8, 2008
Agenda Report # 294
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL TRANSMISSION SYSTEM SERVICE CONTRACT
It is requested that Council authorize payment to Motorola Communications and
Electronics, Inc., in the amount of $110,197.80, to execute the FY09 annual
transmission system service contract for the City?s 800 MHZ radio communication
system.
Per the award of RFP No. 149-91, the City established an Annual Transmission
System Maintenance contract with Motorola Communications and Electronics, Inc.,
having renewed said contract each year. This contract maintains highly
technical transmission system components located at the Prime site at the
Garfield Road tower site, the River Road tower site, the Government Center and
911 Center.
The Annual Transmission System Service contract runs from July 1, 2008 through
June 30, 2009, and includes the previously adopted pricing schedule. Motorola
Communications and Electronics, Inc., is the manufacturer of the equipment, and
therefore, considered an only known source for this specific maintenance. This
contract provides for additions/deletions of radio equipment maintained by the
contract with each year?s renewal.
Funds are budgeted in FY09 Budget: Engineering - Radio Communications ?
Service Contracts, 0101-250-3110-RADI-6513.
* * * * * * * * *
(B) PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL SERVICES FOR INMATES AT THE
MUSCOGEE COUNTY JAIL AND MUSCOGEE COUNTY PRISON
It is requested that Council approve the Letter of Agreement between Prison
Health Services (PHS) and the Columbus Consolidated Government for physician
and physician?s assistant medical services, as well as, on site psychiatric
treatment for inmates at the Muscogee County Jail and Muscogee County Prison.
The fixed administrative fee will be $14,903.00 per month. The professional
component will be no more than $48,491.00 per month, unless additional services
have been requested and delivered. The contract term shall be for one year
commencing on July 1, 2008 through June 30, 2009.
There have been attempts to competitively bid medical services at the jail in
the past, as well as an RFP to conduct a study of medical services. However,
these attempts did not net favorable results for the City. Consequently, the
Jail has continued to use PHS to provide medical services.
Funds are budgeted in the FY09 Budget: General Fund - Sheriff - Medical ?
Medical Director ? Medical Services; 0101-550-2650-MEDD-6321; General Fund ?
Sheriff ? Medical - Medical Director ? Consulting; 0101-550-2650-MEDD-6315.
* * * * * *
(C) ELECTION SUPPLIES AND EQUIPMENT MAINTENANCE
It is requested that Council approve a resolution to expend the appropriated
funds to Premier Election Solutions (Pittsburgh, PA), for FY09 election
supplies and equipment maintenance in an amount not to exceed $120,000.
Services from Premier may include programming, audio recording, Premier ballot
printing, loading database, creating memory cards, programming encoders and
logic and accuracy testing. Premier will also provide Global Election
Management Systems (GEMS) support at all elections and primaries.
Premier Election Solutions is the provider mandated by the State of Georgia for
Election support services. Therefore, the vendor is considered an only known
source.
Funds are budgeted in the FY09 Budget: General Fund ? Boards & Commissions ?
Elections & Registration -Boards of Elections & Registration ? Election
Expenses; 0101-290-2000-ELCT-6355.
* * * * * *
(D) PROFESSIONAL SERVICE PROVIDERS FOR JUVENILE DRUG COURT
It is requested that Council approve the continuation of the contracts with Dr.
Robert Carlson and Dr. J.A. Hud approved on Resolution No. 332-07. Contractors
will provide professional counseling services for the Juvenile Drug Court at
$65.00 per hour.
Dr. Robert Carlson will provide substance abuse treatment, as well as,
individual, family and grief counseling. Dr. Carlson was involved in the
implementation of the Drug Court and assisted in writing the Federal Grant,
which initially funded the drug court. Dr. Carlson performed yearly process
and outcome evaluations on the Drug Court as required by the Federal
implementation grants. Dr Carlson also continues to serve as the Drug Court
Outcome evaluator. He has made presentations to City Council and various
Civic Organizations as well as conducted seminars at State Level Conferences
and training. Dr. Carlson attends weekly Drug Court staffings and attends
weekly Drug Court sessions. He has been a Drug Court team member since October
2000 to present. Dr. Carlson has a Ph.D in psychology and a M.S in Counseling
and a MA in Psychology.
Dr. J.A. Hud will provide counseling for anger management groups and crisis
intervention. Dr. Hud attends weekly Drug court staffings and attends weekly
Drug Court sessions. He has been a drug court team member since August 2006
and has been providing counseling services to Drug Court since March 2006.
Dr. Hud is responsible for attending Drug Court trainings and remaining current
on Drug Court treatment models and procedures. Dr. Hud has a Doctorate in
Education with an emphasis in developmental psychology, administration and
counseling and curriculum development and a Masters Degree in social work, with
a speciality in family counseling, social planning and community research. He
has many years experience in crisis intervention, anger management and working
with at-risk children and families.
Professional service providers for Juvenile Drug Court must have specialized
training. Dr. Carlson and Dr. Hud have received Drug Court training and
possess the credentials to provide the needed services. Participants in the
Drug Court Program are referred to the two specialists, on an as needed, for
counseling.
Funding is provided in the FY09 Budget: Multi Government Project Fund ?
Superior Court ? Edward Byrne Memorial Grant ? Contractual Services, 0216 ? 500
? 3121 ? BYRN ? 6319; Multi Government Project Fund ? Superior Court ? Salton
Antitrust Settlement Grant ? Contractual Services, 0216-500-3122-SASF-6319;
County Drug Abuse Treatment Fund ? Superior Court ? DATE-Drug Court- Juvenile
Drug Court ? Contractual Services, 0224-500-3123-JDRG-6319.
* * * * * * * *
(E) AMBULANCE SERVICE LICENSE RENEWAL
It is requested that Council authorize payment to Georgia Department of Human
Resources in the amount of $16,500.00 for the annual ambulance service license
renewal fee and individual license fees for the City?s ten (10) ambulances.
Funds are budgeted in FY09 Budget: Columbus Fire and Emergency Medical
Services, Fire/EMS, Operations, Taxes/Licenses; 0101-410-2100-FOPR ?9212.
* * * * * *
(F) EMERGENCY PROCUREMENT OF ELECTRICAL SERVICES
It is requested that Council approve the emergency procurement of electrical
services from S. Electrical Contractors (Phenix City, AL), in the amount of
$22,849.00. The electrical services are required as part of the ice floor and
refrigeration system replacement project at the Civic Center.
Per Resolution #623-07, Council approved the emergency purchase of a
replacement ice floor and refrigeration system at the Civic Center from CIMCO.
Upon commencing the work, CIMCO informed Civic Center staff that a 1200amp line
had to be installed from the power room to the mechanical room to accommodate
the new ice floor and refrigeration system. This work was to be performed by
Facilities Maintenance. However, the industrial electrical work was found to
be beyond the scope of work performed by City Staff.
The electrical work had to be expedited because CIMCO was in place to begin the
preliminary work on the ice floor and refrigeration system. Facilities
Maintenance obtained price quotes from the following vendors:
S. Electrical $22,849.00
Davis Electrical Company 27,347.00
Jordan Electric Company 33,357.10
The City Manager approved the emergency purchase on May 22, 2008.
Funds were encumbered for the emergency purchase from the FY08 Budget: Civic
Center Fund ? Civic Center Operations ? Building Improvement;
0757-160-1000-CIVC-7663.
?ITEM A?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA COMMUNICATIONS AND ELECTRONICS,
INC., IN THE AMOUNT OF $110,197.80, TO EXECUTE THE FY09 ANNUAL TRANSMISSION
SYSTEM SERVICE CONTRACT FOR THE CITY?S 800 MHZ RADIO COMMUNICATION SYSTEM.
WHEREAS, per the award of RFP No. 149-91, the City established an Annual
Transmission System Maintenance contract with Motorola Communications and
Electronics, Inc., having renewed said contract each year. This contract
maintains highly technical transmission system components located at the Prime
site at the Garfield Road tower site, the River Road tower site, the Government
Center and 911 Center; and,
WHEREAS, the Annual Transmission System Service contract runs from July 1, 2008
through June 30, 2009, and includes eth previously adopted pricing schedule.
Motorola Communications and Electronics, Inc., is the manufacturer of the
equipment, and therefore, considered an only known source for this specific
maintenance. This contract provides for additions/deletions of equipment
maintained by the contract with each year?s renewal.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
Communications and Electronics, Inc., in the amount of $110,197.80, to execute
the FY09 annual transmission system service contract for the City?s 800 MHZ
radio communication system. Funds are budgeted in FY09 Budget: Engineering -
Radio Communications ? Service Contracts, 0101-250-3110-RADI-6513.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING APPROVAL OF A LETTER OF AGREEMENT WITH PRISON
HEALTH SERVICES TO PROVIDE PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL
SERVICES, AS WELL AS, ON SITE PSYCHIATRIC SERVICES, FOR INMATES AT THE MUSCOGEE
COUNTY JAIL AND MUSCOGEE COUNTY PRISON. THE FIXED ADMINISTRATIVE FEE WILL BE
$14,903.00 PER MONTH. THE PROFESSIONAL COMPONENT WILL BE IN AN AMOUNT NOT TO
EXCEED $48,491.00 PER MONTH, UNLESS ADDITIONAL SERVICES HAVE BEEN REQUESTED AND
DELIVERED.
WHEREAS, the Letter of Agreement covers the period of July 1, 2008
through June 30, 2009.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to approve a letter of agreement
with Prison Health Services to provide physician and physician?s assistant
medical services, as well as, on site psychiatric services, for inmates at the
Muscogee County Jail and Muscogee County Prison. The fixed administrative fee
will be $14,903.00 per month. The professional component will be in an amount
not to exceed $48,491.00 per month, unless additional services have been
requested and delivered. Funds are budgeted in the FY09 Budget: General Fund -
Sheriff - Medical ? Medical Director ? Medical Services;
0101-550-2650-MEDD-6321; General Fund ? Sheriff ? Medical - Medical Director ?
Consulting; 0101-550-2650-MEDD-6315.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING TO EXPEND THE APPROPRIATED FUNDS TO PREMIER
ELECTION SOLUTIONS (PITTSBURGH, PA), FOR FY09 ELECTION SUPPLIES AND EQUIPMENT
MAINTENANCE IN AN AMOUNT NOT TO EXCEED $120,000.
WHEREAS, services from Premier may include programming, audio recording,
Premier ballot printing, loading database, creating memory cards, programming
encoders, logic, and accuracy testing. Premier will also provide Global
Election Management Systems (GEMS) support at all elections and primaries; and,
WHEREAS, Premier Election Solutions is the provider mandated by the State of
Georgia for Election support services. Therefore, the vendor is considered an
only known source.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to expend the appropriated
funds to Premier Election Solutions (Pittsburgh, PA), for FY09 election
supplies and equipment maintenance in an amount not to exceed $120,000. Funds
are budgeted in the FY09 Budget: General Fund ? Boards & Commissions ?
Elections & Registration -Boards of Elections & Registration ? Election
Expenses; 0101-290-2000-ELCT-6355.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2008 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE EXECUTION OF SERVICE PROVIDER CONTRACTS
WITH DR. ROBERT CARLSON AND DR. J.A. HUD TO PROVIDE PROFESSIONAL COUNSELING
SERVICES FOR THE JUVENILE DRUG COURT AT $65.00 PER HOUR.
WHEREAS, Dr. Robert Carlson will provide substance abuse treatment, as well as,
individual, family and grief counseling; and,
WHEREAS, Dr. J.A. Hud will provide counseling for anger management
groups and crisis intervention; and,
WHEREAS, professional service providers for Juvenile Drug Court must
have specialized training. Dr. Carlson and Dr. Hud have received Drug Court
training and possess the credentials to provide the needed services.
Participants in the Drug Court Program are referred to the two specialists, on
an as needed, for counseling.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute service provider
contracts with Dr. Robert Carlson and Dr. J.A. Hud to provide professional
counseling services for the juvenile drug court at $65.00 per hour, not to
exceed $43,303.00 for the total contract. Funding is provided in the FY09
Budget: Multi Government Project Fund ? Superior Court ? Edward Byrne Memorial
Grant ? Contractual Services, 0216 ? 500 ? 3121 ? BYRN ? 6319; Multi Government
Project Fund ? Superior Court ? Salton Antitrust Settlement Grant ? Contractual
Services, 0216-500-3122-SASF-6319; County Drug Abuse Treatment Fund ? Superior
Court ? DATE-Drug Court- Juvenile Drug Court ? Contractual Services,
0224-500-3123-JDRG-6319.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA DEPARTMENT OF HUMAN
RESOURCES FOR AMBULANCE LICENSE RENEWAL FEES IN THE AMOUNT OF $16,500.00.
WHEREAS, the fees include the cost for the base ambulance service
license fee and individual license fees for the City?s ten (10) ambulances.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Georgia
Department of Human Resources for Ambulance License Renewal Fees in the amount
of $16,500.00. Funds are budgeted in FY09 Budget: Columbus Fire and
Emergency Medical Services, Fire and EMS Operations ? Taxes/Licenses;
0101-410-2100-FOPR-9212.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EMERGENCY PROCUREMENT OF ELECTRICAL
SERVICES FROM S. ELECTRICAL CONTRACTORS (PHENIX CITY, AL), IN THE AMOUNT OF
$22,849.00. THE ELECTRICAL SERVICES ARE REQUIRED AS PART OF THE ICE FLOOR AND
REFRIGERATION SYSTEM REPLACEMENT PROJECT AT THE CIVIC CENTER.
WHEREAS, per Resolution #623-07, Council approved the emergency
purchase of a replacement ice floor and refrigeration system at the Civic
Center from CIMCO. Upon commencing the work, CIMCO informed Civic Center staff
that a 1200amp line had to be installed from the power room to the mechanical
room to accommodate the new ice floor and refrigeration system. This work was
to be performed by Facilities Maintenance. However, the industrial electrical
work was found to be beyond the scope of work performed by City Staff; and,
WHEREAS, the electrical work had to be expedited because CIMCO was in
place to begin the preliminary work on the ice floor and refrigeration system.
The City Manager approved the emergency purchase on May 22, 2008.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure emergency electrical
services from S. Electrical Contractors (Phenix City, AL), in the amount of
$22,849.00. The electrical services are required as part of the ice floor and
refrigeration system replacement project at the Civic Center. Funds were
encumbered for the emergency purchase from the FY08 Budget: Civic Center Fund
? Civic Center Operations ? Building Improvement; 0757-160-1000-CIVC-7663.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: July 8, 2008
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
July 9, 2008
1. Roof Replacement at Government Center Tower ? RFB No. 08-0073
Scope of Bid
Provide all labor, equipment and materials to install a new SBS modified
bitumen roof system at the Government Center Tower.
2. Flooring ? RFB No. 08-0074
Columbus Consolidated Government is requesting bids for a qualified vendor to
provide all labor, equipment and materials to install Azrock (or equivalent) ?
vinyl composite tile flooring at four Super Centers (Project 1); and install ??
rubber flooring at the Gym of the Public Safety building (Project 2). Vendors
have the option of bidding on one or both projects.
September 26, 2008
1. Columbus South Development Opportunity ? RFP No. 08-0025
Scope of RFP
The City of Columbus is seeking proposals for the purchase and development of
35.57 (+/-) acres of vacant land located off Cusseta Road and Fort Benning
Road. Over the past few years, this area has seen revitalization efforts that
helped improve the quality of life of the community by building new housing and
adding new businesses. Some of the housing developments include the Baker
Village Revitalization, which will create 244 new apartment units, and the
Ambling Development, which is anticipating creating 250 units. In addition,
several transportation improvements are underway, such as a proposed four (4)
lane widening of Cusseta Road, which will help alleviate congestion problems
and will improve access to the area.
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