Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 5



Columbus Consolidated Government

Council Meeting



July 8, 2008



Agenda Report # 294



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) ANNUAL TRANSMISSION SYSTEM SERVICE CONTRACT



It is requested that Council authorize payment to Motorola Communications and

Electronics, Inc., in the amount of $110,197.80, to execute the FY09 annual

transmission system service contract for the City?s 800 MHZ radio communication

system.



Per the award of RFP No. 149-91, the City established an Annual Transmission

System Maintenance contract with Motorola Communications and Electronics, Inc.,

having renewed said contract each year. This contract maintains highly

technical transmission system components located at the Prime site at the

Garfield Road tower site, the River Road tower site, the Government Center and

911 Center.



The Annual Transmission System Service contract runs from July 1, 2008 through

June 30, 2009, and includes the previously adopted pricing schedule. Motorola

Communications and Electronics, Inc., is the manufacturer of the equipment, and

therefore, considered an only known source for this specific maintenance. This

contract provides for additions/deletions of radio equipment maintained by the

contract with each year?s renewal.



Funds are budgeted in FY09 Budget: Engineering - Radio Communications ?

Service Contracts, 0101-250-3110-RADI-6513.



* * * * * * * * *



(B) PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL SERVICES FOR INMATES AT THE

MUSCOGEE COUNTY JAIL AND MUSCOGEE COUNTY PRISON



It is requested that Council approve the Letter of Agreement between Prison

Health Services (PHS) and the Columbus Consolidated Government for physician

and physician?s assistant medical services, as well as, on site psychiatric

treatment for inmates at the Muscogee County Jail and Muscogee County Prison.

The fixed administrative fee will be $14,903.00 per month. The professional

component will be no more than $48,491.00 per month, unless additional services

have been requested and delivered. The contract term shall be for one year

commencing on July 1, 2008 through June 30, 2009.



There have been attempts to competitively bid medical services at the jail in

the past, as well as an RFP to conduct a study of medical services. However,

these attempts did not net favorable results for the City. Consequently, the

Jail has continued to use PHS to provide medical services.



Funds are budgeted in the FY09 Budget: General Fund - Sheriff - Medical ?

Medical Director ? Medical Services; 0101-550-2650-MEDD-6321; General Fund ?

Sheriff ? Medical - Medical Director ? Consulting; 0101-550-2650-MEDD-6315.



* * * * * *



(C) ELECTION SUPPLIES AND EQUIPMENT MAINTENANCE



It is requested that Council approve a resolution to expend the appropriated

funds to Premier Election Solutions (Pittsburgh, PA), for FY09 election

supplies and equipment maintenance in an amount not to exceed $120,000.



Services from Premier may include programming, audio recording, Premier ballot

printing, loading database, creating memory cards, programming encoders and

logic and accuracy testing. Premier will also provide Global Election

Management Systems (GEMS) support at all elections and primaries.



Premier Election Solutions is the provider mandated by the State of Georgia for

Election support services. Therefore, the vendor is considered an only known

source.



Funds are budgeted in the FY09 Budget: General Fund ? Boards & Commissions ?

Elections & Registration -Boards of Elections & Registration ? Election

Expenses; 0101-290-2000-ELCT-6355.



* * * * * *



(D) PROFESSIONAL SERVICE PROVIDERS FOR JUVENILE DRUG COURT



It is requested that Council approve the continuation of the contracts with Dr.

Robert Carlson and Dr. J.A. Hud approved on Resolution No. 332-07. Contractors

will provide professional counseling services for the Juvenile Drug Court at

$65.00 per hour.



Dr. Robert Carlson will provide substance abuse treatment, as well as,

individual, family and grief counseling. Dr. Carlson was involved in the

implementation of the Drug Court and assisted in writing the Federal Grant,

which initially funded the drug court. Dr. Carlson performed yearly process

and outcome evaluations on the Drug Court as required by the Federal

implementation grants. Dr Carlson also continues to serve as the Drug Court

Outcome evaluator. He has made presentations to City Council and various

Civic Organizations as well as conducted seminars at State Level Conferences

and training. Dr. Carlson attends weekly Drug Court staffings and attends

weekly Drug Court sessions. He has been a Drug Court team member since October

2000 to present. Dr. Carlson has a Ph.D in psychology and a M.S in Counseling

and a MA in Psychology.



Dr. J.A. Hud will provide counseling for anger management groups and crisis

intervention. Dr. Hud attends weekly Drug court staffings and attends weekly

Drug Court sessions. He has been a drug court team member since August 2006

and has been providing counseling services to Drug Court since March 2006.

Dr. Hud is responsible for attending Drug Court trainings and remaining current

on Drug Court treatment models and procedures. Dr. Hud has a Doctorate in

Education with an emphasis in developmental psychology, administration and

counseling and curriculum development and a Masters Degree in social work, with

a speciality in family counseling, social planning and community research. He

has many years experience in crisis intervention, anger management and working

with at-risk children and families.



Professional service providers for Juvenile Drug Court must have specialized

training. Dr. Carlson and Dr. Hud have received Drug Court training and

possess the credentials to provide the needed services. Participants in the

Drug Court Program are referred to the two specialists, on an as needed, for

counseling.



Funding is provided in the FY09 Budget: Multi Government Project Fund ?

Superior Court ? Edward Byrne Memorial Grant ? Contractual Services, 0216 ? 500

? 3121 ? BYRN ? 6319; Multi Government Project Fund ? Superior Court ? Salton

Antitrust Settlement Grant ? Contractual Services, 0216-500-3122-SASF-6319;

County Drug Abuse Treatment Fund ? Superior Court ? DATE-Drug Court- Juvenile

Drug Court ? Contractual Services, 0224-500-3123-JDRG-6319.



* * * * * * * *



(E) AMBULANCE SERVICE LICENSE RENEWAL



It is requested that Council authorize payment to Georgia Department of Human

Resources in the amount of $16,500.00 for the annual ambulance service license

renewal fee and individual license fees for the City?s ten (10) ambulances.



Funds are budgeted in FY09 Budget: Columbus Fire and Emergency Medical

Services, Fire/EMS, Operations, Taxes/Licenses; 0101-410-2100-FOPR ?9212.



* * * * * *





(F) EMERGENCY PROCUREMENT OF ELECTRICAL SERVICES



It is requested that Council approve the emergency procurement of electrical

services from S. Electrical Contractors (Phenix City, AL), in the amount of

$22,849.00. The electrical services are required as part of the ice floor and

refrigeration system replacement project at the Civic Center.



Per Resolution #623-07, Council approved the emergency purchase of a

replacement ice floor and refrigeration system at the Civic Center from CIMCO.

Upon commencing the work, CIMCO informed Civic Center staff that a 1200amp line

had to be installed from the power room to the mechanical room to accommodate

the new ice floor and refrigeration system. This work was to be performed by

Facilities Maintenance. However, the industrial electrical work was found to

be beyond the scope of work performed by City Staff.



The electrical work had to be expedited because CIMCO was in place to begin the

preliminary work on the ice floor and refrigeration system. Facilities

Maintenance obtained price quotes from the following vendors:



S. Electrical $22,849.00

Davis Electrical Company 27,347.00

Jordan Electric Company 33,357.10



The City Manager approved the emergency purchase on May 22, 2008.



Funds were encumbered for the emergency purchase from the FY08 Budget: Civic

Center Fund ? Civic Center Operations ? Building Improvement;

0757-160-1000-CIVC-7663.



?ITEM A?

A RESOLUTION



NO.________



A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA COMMUNICATIONS AND ELECTRONICS,

INC., IN THE AMOUNT OF $110,197.80, TO EXECUTE THE FY09 ANNUAL TRANSMISSION

SYSTEM SERVICE CONTRACT FOR THE CITY?S 800 MHZ RADIO COMMUNICATION SYSTEM.



WHEREAS, per the award of RFP No. 149-91, the City established an Annual

Transmission System Maintenance contract with Motorola Communications and

Electronics, Inc., having renewed said contract each year. This contract

maintains highly technical transmission system components located at the Prime

site at the Garfield Road tower site, the River Road tower site, the Government

Center and 911 Center; and,



WHEREAS, the Annual Transmission System Service contract runs from July 1, 2008

through June 30, 2009, and includes eth previously adopted pricing schedule.

Motorola Communications and Electronics, Inc., is the manufacturer of the

equipment, and therefore, considered an only known source for this specific

maintenance. This contract provides for additions/deletions of equipment

maintained by the contract with each year?s renewal.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Motorola

Communications and Electronics, Inc., in the amount of $110,197.80, to execute

the FY09 annual transmission system service contract for the City?s 800 MHZ

radio communication system. Funds are budgeted in FY09 Budget: Engineering -

Radio Communications ? Service Contracts, 0101-250-3110-RADI-6513.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM B?

A RESOLUTION



NO.________



A RESOLUTION AUTHORIZING APPROVAL OF A LETTER OF AGREEMENT WITH PRISON

HEALTH SERVICES TO PROVIDE PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL

SERVICES, AS WELL AS, ON SITE PSYCHIATRIC SERVICES, FOR INMATES AT THE MUSCOGEE

COUNTY JAIL AND MUSCOGEE COUNTY PRISON. THE FIXED ADMINISTRATIVE FEE WILL BE

$14,903.00 PER MONTH. THE PROFESSIONAL COMPONENT WILL BE IN AN AMOUNT NOT TO

EXCEED $48,491.00 PER MONTH, UNLESS ADDITIONAL SERVICES HAVE BEEN REQUESTED AND

DELIVERED.



WHEREAS, the Letter of Agreement covers the period of July 1, 2008

through June 30, 2009.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to approve a letter of agreement

with Prison Health Services to provide physician and physician?s assistant

medical services, as well as, on site psychiatric services, for inmates at the

Muscogee County Jail and Muscogee County Prison. The fixed administrative fee

will be $14,903.00 per month. The professional component will be in an amount

not to exceed $48,491.00 per month, unless additional services have been

requested and delivered. Funds are budgeted in the FY09 Budget: General Fund -

Sheriff - Medical ? Medical Director ? Medical Services;

0101-550-2650-MEDD-6321; General Fund ? Sheriff ? Medical - Medical Director ?

Consulting; 0101-550-2650-MEDD-6315.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM C?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING TO EXPEND THE APPROPRIATED FUNDS TO PREMIER

ELECTION SOLUTIONS (PITTSBURGH, PA), FOR FY09 ELECTION SUPPLIES AND EQUIPMENT

MAINTENANCE IN AN AMOUNT NOT TO EXCEED $120,000.



WHEREAS, services from Premier may include programming, audio recording,

Premier ballot printing, loading database, creating memory cards, programming

encoders, logic, and accuracy testing. Premier will also provide Global

Election Management Systems (GEMS) support at all elections and primaries; and,



WHEREAS, Premier Election Solutions is the provider mandated by the State of

Georgia for Election support services. Therefore, the vendor is considered an

only known source.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to expend the appropriated

funds to Premier Election Solutions (Pittsburgh, PA), for FY09 election

supplies and equipment maintenance in an amount not to exceed $120,000. Funds

are budgeted in the FY09 Budget: General Fund ? Boards & Commissions ?

Elections & Registration -Boards of Elections & Registration ? Election

Expenses; 0101-290-2000-ELCT-6355.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________________, 2008 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?



A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE EXECUTION OF SERVICE PROVIDER CONTRACTS

WITH DR. ROBERT CARLSON AND DR. J.A. HUD TO PROVIDE PROFESSIONAL COUNSELING

SERVICES FOR THE JUVENILE DRUG COURT AT $65.00 PER HOUR.



WHEREAS, Dr. Robert Carlson will provide substance abuse treatment, as well as,

individual, family and grief counseling; and,



WHEREAS, Dr. J.A. Hud will provide counseling for anger management

groups and crisis intervention; and,



WHEREAS, professional service providers for Juvenile Drug Court must

have specialized training. Dr. Carlson and Dr. Hud have received Drug Court

training and possess the credentials to provide the needed services.

Participants in the Drug Court Program are referred to the two specialists, on

an as needed, for counseling.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute service provider

contracts with Dr. Robert Carlson and Dr. J.A. Hud to provide professional

counseling services for the juvenile drug court at $65.00 per hour, not to

exceed $43,303.00 for the total contract. Funding is provided in the FY09

Budget: Multi Government Project Fund ? Superior Court ? Edward Byrne Memorial

Grant ? Contractual Services, 0216 ? 500 ? 3121 ? BYRN ? 6319; Multi Government

Project Fund ? Superior Court ? Salton Antitrust Settlement Grant ? Contractual

Services, 0216-500-3122-SASF-6319; County Drug Abuse Treatment Fund ? Superior

Court ? DATE-Drug Court- Juvenile Drug Court ? Contractual Services,

0224-500-3123-JDRG-6319.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM E?



A RESOLUTION



NO.________



A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA DEPARTMENT OF HUMAN

RESOURCES FOR AMBULANCE LICENSE RENEWAL FEES IN THE AMOUNT OF $16,500.00.



WHEREAS, the fees include the cost for the base ambulance service

license fee and individual license fees for the City?s ten (10) ambulances.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Georgia

Department of Human Resources for Ambulance License Renewal Fees in the amount

of $16,500.00. Funds are budgeted in FY09 Budget: Columbus Fire and

Emergency Medical Services, Fire and EMS Operations ? Taxes/Licenses;

0101-410-2100-FOPR-9212.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM F?



A RESOLUTION



NO.________



A RESOLUTION AUTHORIZING THE EMERGENCY PROCUREMENT OF ELECTRICAL

SERVICES FROM S. ELECTRICAL CONTRACTORS (PHENIX CITY, AL), IN THE AMOUNT OF

$22,849.00. THE ELECTRICAL SERVICES ARE REQUIRED AS PART OF THE ICE FLOOR AND

REFRIGERATION SYSTEM REPLACEMENT PROJECT AT THE CIVIC CENTER.



WHEREAS, per Resolution #623-07, Council approved the emergency

purchase of a replacement ice floor and refrigeration system at the Civic

Center from CIMCO. Upon commencing the work, CIMCO informed Civic Center staff

that a 1200amp line had to be installed from the power room to the mechanical

room to accommodate the new ice floor and refrigeration system. This work was

to be performed by Facilities Maintenance. However, the industrial electrical

work was found to be beyond the scope of work performed by City Staff; and,



WHEREAS, the electrical work had to be expedited because CIMCO was in

place to begin the preliminary work on the ice floor and refrigeration system.

The City Manager approved the emergency purchase on May 22, 2008.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure emergency electrical

services from S. Electrical Contractors (Phenix City, AL), in the amount of

$22,849.00. The electrical services are required as part of the ice floor and

refrigeration system replacement project at the Civic Center. Funds were

encumbered for the emergency purchase from the FY08 Budget: Civic Center Fund

? Civic Center Operations ? Building Improvement; 0757-160-1000-CIVC-7663.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

DATE: July 8, 2008



TO: Mayor and Councilors



FROM: Pamela Hodge, Director of Finance



SUBJECT: Advertised Bids





July 9, 2008

1. Roof Replacement at Government Center Tower ? RFB No. 08-0073

Scope of Bid

Provide all labor, equipment and materials to install a new SBS modified

bitumen roof system at the Government Center Tower.



2. Flooring ? RFB No. 08-0074

Columbus Consolidated Government is requesting bids for a qualified vendor to

provide all labor, equipment and materials to install Azrock (or equivalent) ?

vinyl composite tile flooring at four Super Centers (Project 1); and install ??

rubber flooring at the Gym of the Public Safety building (Project 2). Vendors

have the option of bidding on one or both projects.



September 26, 2008

1. Columbus South Development Opportunity ? RFP No. 08-0025

Scope of RFP

The City of Columbus is seeking proposals for the purchase and development of

35.57 (+/-) acres of vacant land located off Cusseta Road and Fort Benning

Road. Over the past few years, this area has seen revitalization efforts that

helped improve the quality of life of the community by building new housing and

adding new businesses. Some of the housing developments include the Baker

Village Revitalization, which will create 244 new apartment units, and the

Ambling Development, which is anticipating creating 250 units. In addition,

several transportation improvements are underway, such as a proposed four (4)

lane widening of Cusseta Road, which will help alleviate congestion problems

and will improve access to the area.

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