Agenda Item #______
Columbus Consolidated Government
Council Meeting
October 2, 2007
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TASERS FOR THE SHERIFF DEPARTMENT
It is requested that Council authorize the purchase of thirteen (13) tasers,
thirteen (13) taser holsters, and taser cartridges from DGG Taser, Inc.,
(Jacksonville, FL) in the amount of $12,072.02. The Sheriff?s Office will use
the tasers as an additional tool in the Less Lethal Program. Officers will
have an option available that could prevent the necessity for ?deadly force,?
thereby possibly preventing serious injury to an officer, or a citizen taken
into custody.
Taser International is the manufacturer of the less lethal Taser. The
authorized distributor for public safety entities in Georgia is DGG Taser,
Inc. Therefore this purchase is considered an only know source procurement,
per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY08 Budget: Multi-Government Project Fund ? Police
- 07 EBM Justice Assistance Grant ? Capital Expenditures Under $5,000,
0216-400-3367- LLEG-7763.
* * * * * * *
(B) GIS MAPPING SOFTWARE MAINTENANCE AND SUPPORT
It is requested that Council approve payment to ESRI, Inc., (Redlands, CA) in
the amount of $18,971.24 for maintenance and support of GIS Mapping Software.
ESRI is the developer of various software packages used by the GIS Division for
map generation, and for editing and maintaining the City?s tax parcels, streets
zoning and land use databases. Consequently, the vendor is considered an Only
Known Source for the maintenance and support of the software, per Section 3-114
of the Procurement Ordinance.
Funds are budgeted in the FY08 Budget: Engineering ? Geographic Information
Systems ? Software Lease, 0101-250-2400-GIS-6541.
(C) PICKUP TRUCK FOR FIRE/EMS DEPARTMENT
It is requested that Council approve the purchase of one (1) pickup truck, via
Georgia State Contract, SWC S-050483, from Allan Vigil Ford, (Morrow, GA) in
the amount of $18,653.00.
The pickup truck will be used by the Logistics Division of the Fire/EMS
Department and is a replacement for a truck that has been salvaged.
Funds are budgeted in FY08 Budget: Special Projects ? Capital Project Fund ?
General Fund Supported Capital Projects ? Automobiles ? Vehicle Replacement,
0508-660-1000-CPGF-7721-22175-20010.
* * * * * * *
(D) 1-TON CREW CAB, 4X4 DUALLY PICKUP TRUCK ? RFB NO. 08-0008
It is requested that Council authorize the purchase of a 1-ton crew cab, 4x4
dually pickup truck from Bill Heard Chevrolet (Columbus, GA) in the amount of
$25,744.00.
The truck is an additional unit that will be used by the Columbus Office of
Homeland Security to pull an emergency response unit trailer.
Specifications were posted on the City?s website; bid responses were received
on September 12, 2007 from four bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors Manufacturer/Make/Model Unit Cost
Bill Heard Chevrolet (Columbus, GA) Chevrolet CK30943 $ 25,744.00
Legacy Ford (McDonough, GA) Ford F350 XLT $ 27,089.00
Peach County Ford (Byron, GA) Ford F350 Super Duty $ 27,258.13
Jay Pontiac Buick GMC (Columbus, GA) GMC Sierra TK30443 $ 27,504.48
Funds are budgeted in FY08 Budget: Multi-Government Project Fund ? Fire/EMS ?
Critical Infrastructure Protection Grant ? Light Trucks;
0216-410-3926-CIPG-7722.
* * * * * * * *
(E) PURCHASE OF PERSONAL COMPUTERS
It is requested that Council approve the purchase of fifty (50) IBM/Lenovo
Think Centre Personal Computers at $649.23 each, and thirty (30) IBM/Lenovo
Think Vision Flat Panel Display Units at $170 each, from Lenovo/IBM (Pittsburg,
PA) for the total amount of $37,561.50.
The equipment will be purchased via Georgia Statewide Contract (WSCA) #A74813.
The units will replace older personal computers, approximately 5-8 years old,
throughout City Departments.
Funds are budget in the FY08 Budget: General Fund ? Information Technology ?
Computer Equipment, 0101-210-1000-ISS-7751
* * * * * * * * *
(F) RENEWAL OF INTERNET SERVICE AGREEMENT
It is requested that Council approve the renewal of the Internet Service
Agreement with AT&T (BellSouth) for a term of three years at the cost of
$28,272.00 per year. Payment for these services will occur on a monthly basis
at the rate of $2,356, per month, and will be included in the City?s monthly
telephone bill, as it is currently paid.
The City has utilized BellSouth (now AT&T) to provide Internet service since
beginning use of the Internet. AT&T provides a complete end-to-end solution
for all data services from both an equipment and network perspective, including
the AT&T network. The City?s current service will be switched to the new AT&T
Managed Internet Access using 4 T1 lines for a 6Meg bandwidth at a lower cost
than the City currently pays.
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Information Technology ? Telephone Maintenance, 0101-210-1000-ISS-6621.
* * * * * * *
(G) TRAINING CONSULTANT FOR THE OFFICE OF ELECTIONS AND REGISTRATION
It is requested that Council approve an agreement with Michael Johnston to
provide training, for the Office of Elections and Registration, in the amount
of $24,460.00. The training is required for Poll Officers and Poll Workers for
three (3) upcoming elections for the period covering July 1, 2007 to June 30,
2008.
Prior to 2005, the election superintendent was required to provide adequate
training to poll officials before the first election in each election cycle.
An amendment to O.C.G.A. 21-2-99, effective July 1, 2005, substituted the
language requiring the election superintendent to provide adequate training to
all poll officers and poll workers regarding the use of voting equipment,
voting procedures, all aspects of state and federal law applicable to
conducting elections, and the poll officers? or poll workers? duties in
connection with the election prior to each general primary, general election,
or special election. Additionally, the election superintendent must notify the
Secretary of State of the date when the instruction was held and the number of
persons attending and completing the instruction. No poll officer or poll
worker is allowed to work unless they have received instructions and been found
qualified to perform his or her duties.
The purpose for hiring a consultant to perform the training functions for the
Office of Elections and Registration is multifold. The consultant, who is
currently an area manager that supervises eight precincts on Election Day, has
the time and knowledge required to prepare, plan, and instruct the workers.
This training consultant will provide training to an average of 450 poll
officers prior to each election. Previously, the Director has been responsible
for developing the training and providing this training to the poll workers.
The retirement of the Elections Coordinator on September 28, 2007 will require
the Director and other employees to assume additional responsibilities until a
replacement can be hired and sufficiently trained. Thereby, limiting the
amount of time that should be devoted to training Election workers.
Training will be provided for three elections during FY08, including, November
6, 2007, February 5, 2008, and July 15, 2008. The trainer will develop two
training manuals for the poll officers, one for the poll managers and one for
the poll clerks. Both documents are approximately 100 pages. The consultant
has agreed to provide training for approximately 1250 attendees over the course
of this fiscal year.
Funds are budgeted in the FY08 Budget: General Fund ? Boards and Commissions ?
Elections & Registration ? Contractual Services, 0101-290-2000-ELCT-6319.
* * * * * *
(H) LODGING EXPENSES FOR ASSESSORS FOR FIRE & EMS DEPARTMENT PROMOTIONAL
EXAMINATIONS
It is requested that Council approve payment to the Hilton Gardens Inn
Columbus, in the amount of $12,166.00, for lodging expenses to house assessors
required for promotional examinations conducted by the Fire & EMS Department.
Promotional testing will be conducted over a 2-week period. The first week of
testing will take place October 27 ? November 1, 2007; the second week of
testing will take place November 2 ? November 8, 2007. The Fire & EMS
Department is required to provide adequate housing for the assessors during the
testing period. Fifteen assessors are required to conduct the examinations
for approximately 90 promotional candidates in four different ranks.
The Fire Department obtained governmental rates from the following hotels in
the Columbus Area:
Hilton Garden Inn $12,166.00
Residence Inn by Marriott 20,013.84
*Columbus Marriott was also contacted for quotes,
but could not provide rooms on all required days.
Funds are budgeted in the FY08 Budget: General Fund ?Fire & EMS ? Fire & EMS
Operations ? Promotional Exam Board Fees, 0101-410-2100-FOPR-6356.
(I) EMPLOYEE TRAINING AND DEVELOPMENT CONTRACT
It is requested that Council approve an annual contract with Columbus Technical
Institute, in the amount of $39,228.00, per year, to provide employee training
and development. The Contract term will be for one year, with the option to
renew for two additional 12-month periods, without an increase in cost.
?Quality People Providing Quality Service? is the motto of Columbus
Consolidated Government. To ensure that this organization continues to
exemplify and practice this philosophy, excellent internal and external
customer service and continuous process improvements must be a mainstay of this
government.
The proposed training will include the following subject matter and modules:
Customer Service: (Conducted each week during the year)
Positive Work Ethics Communication
Working together Multicultural Customers
Customer Service Face-to-Face
Continuous Process Improvement: (Four classes conducted per year)
Six Sigma Methodology Lean Principle
Process Management 6-S Principles
Define, Measure, Analyze, Implement and control (DMAIC) model
The Human Resource Department contacted educational institutions to see if they
could offer training and development that would include customer service
training and continuous process improvement training and development. Neither
Columbus State University nor the Cunningham Center can provide Continuous
Improvement Training and Development. Although CSU offers limited community
training and consulting work, they do not have a Continuous Improvement
Training Program in place. The Cunningham Institute does not provide training;
however they provide the facility and environment for training purposes.
The University of Georgia was also contacted. Their training package, for
Continuous Improvement only, was very extensive and thorough, with a cost of
$100,200.00. However, monetary and personnel resources would make it difficult
to implement UGA?s training plan. Columbus Technical Institute was selected
because they offered a comprehensive training package that included Customer
Service Training and Continuous Process Improvement. Additionally, Columbus
Tech has provided Customer Service Training to Parks and Recreation Staff, on a
limited basis, in the past.
Training and development of employees is key in strategic planning. Training
and development should be seen as something that is continuous and ongoing
which will yield long-term positive returns. Training is an ongoing investment
in human capital.
Funds are budgeted FY08 Budget: General Fund ? Human Resources - Contractual
Services,
0101-220-1000-HRDR-6319.
?ITEM A ?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTEEN (13) TASERS, THIRTEEN (13)
TASER HOLSTERS, AND TASER CARTRIDGES FROM DGG TASER, INC., (JACKSONVILLE, FL)
IN THE AMOUNT OF $12,072.02.
WHEREAS, the Sheriff?s Office will use the tasers as an additional tool
in the Less Lethal Program. Officers will have an option available that could
prevent the necessity for ?deadly force,? thereby possibly preventing serious
injury to an officer, or a citizen taken into custody; and,
WHEREAS, Taser International is the manufacturer of the less lethal
taser. The authorized distributor for public safety entities in Georgia is DGG
Taser, Inc. Therefore this purchase is considered an only Known Source
procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase thirteen (13)
tasers, thirteen (13) taser holsters, and taser cartridges from DGG Taser,
Inc., (Jacksonville, FL) in the amount of $12,072.02. Funds are budgeted in
the FY08 Budget: Multi-Government Project Fund ? Police - 07 EBM Justice
Assistance Grant ? Capital Expenditures Under $5,000, 0216-400-3367- LLEG-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO ESRI, INC., (REDLANDS, CA) IN THE AMOUNT OF
$18,971.24 FOR MAINTENANCE AND SUPPORT OF GIS MAPPING SOFTWARE.
WHEREAS, ESRI is the developer of various software packages used by the
GIS Division for map generation, and for editing and maintaining the City?s tax
parcels, streets zoning and land use databases. Consequently, the vendor is
considered an Only Known Source for the maintenance and support of the
software, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to ESRI, Inc., (Red
Lands, CA) in the amount of $18,971.24 for maintenance and support of GIS
Mapping Software. Funds are budgeted in the FY08 Budget: Engineering ?
Geographic Information Systems ? Software Lease, 0101-250-2400-GIS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ___________ day of 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ___________________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) PICKUP TRUCK, VIA GEORGIA
STATE CONTRACT, SWC S-050483, FROM ALLAN VIGIL FORD, (MORROW, GA) IN THE AMOUNT
OF $18,653.00.
WHEREAS, the pickup truck will be used by the Logistics Division of the
Fire/EMS Department and is a replacement for a truck that has been salvaged.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) pickup
truck, via Georgia State Contract, SWC S-050483, from Allan Vigil Ford,
(Morrow, GA) in the amount of $18,653.00. Funds are budgeted in FY08 Budget:
Special Projects ? Capital Project Fund ? General Fund Supported Capital
Projects ? Automobiles ? Vehicle Replacement,
0508-660-1000-CPGF-7721-22175-20010.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF A 1-TON CREW CAB, 4X4 DUALLY PICKUP
TRUCK FROM BILL HEARD CHEVROLET (COLUMBUS, GA) IN THE AMOUNT OF $25,744.00.
WHEREAS, the truck is an additional unit that will be used by the
Columbus Office of Homeland Security to pull an emergency response unit trailer.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a 1-ton crew
cab, 4x4 dually pickup truck from Bill Heard Chevrolet (Columbus, GA) in the
amount of $25,744.00. Funds are budgeted in FY08 Budget: Multi-Government
Project Fund ? Fire/EMS ? Critical Infrastructure Protection Grant ? Light
Trucks; 0216-410-3926-CIPG-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTY (50) IBM/LENOVO THINK CENTRE
PERSONAL COMPUTERS AT $649.23 EACH, AND THIRTY (30) IBM/LENOVO THINKVISION FLAT
PANEL DISPLAY UNITS AT $170 EACH, FROM LENOVO/IBM (PITTSBURG, PA) FOR THE TOTAL
AMOUNT OF $37,561.50.
WHEREAS, the equipment will be purchased via Georgia Statewide Contract
(WSCA) #A74813; and,
WHEREAS, the units will replace older personal computers, approximately
5-8 years old, throughout City Departments.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase fifty (50)
IBM/Lenovo Think Centre Personal Computers at $649.23 each, and thirty (30)
IBM/Lenovo Think Vision Flat Panel Display Units at $170 each, from Lenovo/IBM
(Pittsburg, PA) for the total amount of $37,561.50. Funds are budget in the
FY08 Budget: General Fund ? Information Technology ? Computer Equipment,
0101-210-1000-ISS-7751
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT FOR THE RENEWAL OF THE INTERNET SERVICE
AGREEMENT WITH AT&T (BELLSOUTH) FOR A TERM OF THREE YEARS AT THE COST OF
$28,272.00, PER YEAR. PAYMENT FOR THESE SERVICES WILL OCCUR ON A MONTHLY
BASIS AT THE RATE OF $2,356 PER MONTH AND WILL BE INCLUDED IN THE CITY?S
MONTHLY TELEPHONE BILL, AS IT IS CURRENTLY PAID.
WHEREAS, the City has utilized BellSouth (now AT&T) to provide Internet
service since beginning use of the Internet. AT&T provides a complete
end-to-end solution for all data services from both an equipment and network
perspective, including the AT&T network. The City?s current service will be
switched to the new AT&T Managed Internet Access using 4 T1 lines for a 6Meg
bandwidth at a lower cost than the City currently pays.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to pay the renewal of the
Internet Service Agreement with AT&T (BellSouth) for a term of three years at
the cost of $28,272.00 per year. Payment for these services will occur on a
monthly basis at the rate of $2,356 per month, and will be included in the
City?s monthly telephone bill, as it is currently paid. Funds are budgeted
each fiscal year for this ongoing expense: General Fund ? Information
Technology ? Telephone Maintenance, 0101-210-1000-ISS-6621.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor?ITEM G?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING AN AGREEMENT WITH MICHAEL JOHNSTON TO PROVIDE TRAINING
FOR THE OFFICE OF ELECTIONS AND REGISTRATION IN THE AMOUNT OF $24,460.00.
WHEREAS, the training is required for Poll Officers and Poll Workers
for three (3) upcoming elections for the period covering July 1, 2007 to June
30, 2008; and,
WHEREAS, the consultant, who is currently an area manager that
supervises eight precincts on Election Day, has the time and knowledge required
to prepare, plan, and instruct the workers. This training consultant will
provide training to an average of 450 poll officers prior to each election;
and,
WHEREAS, training will be provided for three elections during FY08 that
will include November 6, 2007, February 5, 2008, and July 15, 2008. The
trainer will develop two training manuals for the poll officers, one for the
poll managers and one for the poll clerks. Both documents are approximately
100 pages. The consultant has agreed to provide training for approximately
1250 attendees over the course of this fiscal year.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an agreement
with Michael Johnston to provide training, for the Office of Elections and
Registration in the amount of $24,460.00. Funds are budgeted in the FY08
Budget: General Fund ? Boards and Commissions ? Elections & Registration ?
Contractual Services, 0101-290-2000-ELCT-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO THE HILTON GARDENS INN COLUMBUS, IN THE
AMOUNT OF $12,166.00, FOR LODGING EXPENSES TO HOUSE ASSESSORS REQUIRED FOR
PROMOTIONAL EXAMINATIONS CONDUCTED BY THE FIRE & EMS DEPARTMENT.
WHEREAS, promotional testing will be conducted over a 2-week period. The first
week of testing will take place October 27 ? November 1, 2007; the second week
of testing will take place November 2 ? November 8, 2007; and,
WHEREAS, the Fire & EMS Department is required to provide adequate
housing for the assessors during the testing period. Fifteen assessors are
required to conduct the examinations for approximately 90 promotional
candidates in four different ranks.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to the Hilton
Gardens Inn Columbus in the amount of $12,166.00 for lodging expenses to house
assessors required for promotional examinations conducted by the Fire & EMS
Department. Funds are budgeted in the FY08 Budget: General Fund ?Fire & EMS ?
Fire & EMS Operations ? Promotional Exam Board Fees, 0101-410-2100-FOPR-6356.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor?ITEM I?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT WITH COLUMBUS TECHNICAL INSTITUTE,
IN THE AMOUNT OF $39,228.00 PER YEAR TO PROVIDE EMPLOYEE TRAINING AND
DEVELOPMENT. THE CONTRACT TERM WILL BE FOR ONE YEAR, WITH THE OPTION TO RENEW
FOR TWO ADDITIONAL 12-MONTH PERIODS, WITHOUT AN INCREASE IN COST.
WHEREAS, ?Quality People Providing Quality Service? is the motto of Columbus
Consolidated Government. To ensure that this organization continues to
exemplify and practice this philosophy, excellent internal and external
customer service and continuous process improvements must be a mainstay of this
government; and,
WHEREAS, the proposed training will include the following subject matter and
modules: Customer Service: (Conducted each week during the year), and
Continuous Process Improvement: (Four classes conducted per year); and,
WHEREAS, Columbus Technical Institute was selected because they offered
a comprehensive training package that included Customer Service Training and
Continuous Process Improvement. Additionally, Columbus Tech has provided
Customer Service Training to Parks and Recreation Staff, on a limited basis, in
the past.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into an annual contract
with Columbus Technical Institute, in the amount of $39,228.00 per year to
provide employee training and development. The Contract term will be for one
year, with the option to renew for two additional 12-month periods, without an
increase in cost. Funds are budgeted FY08 Budget: General Fund ? Human
Resources - Contractual Services, 0101-220-1000-HRDR-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: October 2, 2007
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
October 3, 2007
1. Protective Fire Clothing (Annual Contract) ? RFB No. 08-0018
Scope of RFB
Provide firefighters with body protection against extreme temperature, sharp
objects, steam water penetration, hot particles, and other hazards encountered
during structural fire fighting. Contract term shall be for two (2) years,
with the option to renew for three (3) additional twelve-month periods, if
agreeable to both parties.
2. Xerographic Bond Plotter Paper & Ink Cartridges (Annual Contract) ?
RFB No. 08-0011
Scope of RFB
Provide xerographic bond plotter paper and ink cartridges to Columbus
Consolidated Government, GIS Division to be purchased on an ?as needed basis?.
Contract term shall be for one year, with the option to renew for two (2)
additional twelve-month periods, if agreeable to both parties.
October 4, 2007
1. Roof Replacement at Fox Senior Center and Fire Station No. 1 ? RFB No.
08-0009
A Mandatory Pre-Bid Conference/Site Visit is scheduled at 3:00 PM (Eastern) on
Thursday, October 4, 2007. Vendors shall convene in the Conference Room of the
Finance Department/Purchasing Division, which is located at 100 Tenth St,
Columbus, GA. Vendors will be allowed a 10-minute grace period. Any vendor
who is not present in the lobby of the Finance Conference Room within 10
minutes after the time slated for the beginning of the mandatory pre-bid
conference/site visit shall not be allowed to participate any further in the
bid process. Written requests for approval of any materials submitted on this
project as "Equals or Substitutes" for the specified material must be submitted
prior to or at the mandatory pre-bid conference/site visit.
October 10, 2007
1. Pottery Supplies (Annual Contract) ? RFB No. 08-0003
Scope of RFB
Provide pottery supplies to Columbus Consolidated Government, Parks and
Recreation Department, to be purchased on an ?as needed basis?. Contract term
shall be for two years, with the option to renew for three (3) additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
2. Cab & Chassis for 25-Yard Refuse Collection Body ? RFB No. 08-0015
Scope of RFB
Provide five (5) cab & chassis to accommodate 25-yard refuse collection bodies
to be used by the Solid Waste Collection Division of the Public Services
Department.
3. Washer Extractor & Dryer ? RFB No. 08-0020
Scope of RFB
Columbus Consolidated Government is requesting bids for a 100NESP-2 Braun
Front-End Loader Washer Extractor (or equivalent) and a L44CD42G Cissell Gas
Dryer (or equivalent), for use at Muscogee County Jail. The owner will install
the equipment and connect to all utilities. The successful vendor shall start
up and program the washer.
October 12, 2007
1. Forestry Management Plan ? RFP No. 08-0007
Scope of RFP
The City is soliciting competitive sealed proposals from experienced, qualified
firms to establish forestry management plans for Heath Park (Parkway Avenue),
Dinglewood Park (13th Street), Little Wildwood Park (Wildwood Avenue) and
Shirley Winston Park (Steam Mill Road). The project will be divided into two
phases and is to be completed at the same time.
October 17, 2007
1. Roof Replacement at Fox Senior Center and Fire Station No. 1 ? RFB No.
08-0009
Scope of Bid
Provide all labor, equipment and materials to install new modified bituminous
membrane roofing systems at Fox Senior Center (3720 5th Ave) and Fire Station
#1 (205 10th St). Written requests for approval of any materials submitted on
this project as "Equals or Substitutes" for the specified material must be
submitted prior to or at the October 4, 2007 mandatory pre-bid conference/site
visit.
2. Large Bucket Truck ? RFB No. 08-0024
Scope of Bid
Provide One (1) Seventy-five foot bucket truck to be used by the Forestry
Division of the Public Services Department.
3. Harley Davidson ?Road King? Police Motorcycle ? RFB No. 08-0025
Scope of Bid
Provide one (1) Harley Davidson ?Road King? Police Motorcycle to be used by the
Motor Transportation Division of the Columbus Police Department.
October 24, 2007
Marshal?s Office ? West Wing of Government Center ? RFB No. 08-0023
Scope of Bid
Renovate approximately 2,712 square feet of the 2nd Floor of the West Wing for
the relocation of the Marshal?s Office. The scope of work includes, but is not
limited to, metal framing, carpentry, insulation, doors & frames, gypsum
drywall, suspended acoustical ceilings, painting, resilient flooring, carpet,
mechanical & electrical.
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