MINUTES
COUNCIL OF COLUMBUS, GEORGIA
ORGANIZATIONAL MEETING
FEBRUARY 22, 2011
The regular weekly meeting of the Council of Columbus, Georgia was called
to order at 5:30 P.M., Tuesday, February 22, 2011, on the Plaza Level of the
Government Center, Columbus, Georgia. Honorable Teresa Pike Tomlinson, Mayor,
presiding.
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PRESENT: Present other than Mayor Tomlinson and Mayor Pro Tem Evelyn Turner
Pugh were Councilors R. Gary Allen, Mike Baker, Jerry Barnes, Glenn Davis,
Berry H. Henderson, Bruce Huff, Charles E. McDaniel, Jr., Judy Thomas, and
Evelyn Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of
Council Tiny B. Washington and Deputy Clerk of Council Sandra Davis were also
present.
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INVOCATION: Led by Chaplain Lora Schmidt Brady, Pastor St. Luke United
Methodist Church.
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PLEDGE OF ALLEGIANCE: Led by the Liberty Theatre?s Youth Academy, accompanied
by Dr. J. A. Hud..
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RECOGNITION OF GUESTS:
Mayor Tomlinson recognized the presence of the following individuals, who
was seated in the Council Chambers on tonight:
Dr. J. A. Hud, Director of the Liberty Theatre?s Youth Academy and
members.
Ms. Meg Olive, Coordinator, and members of the Open Door Getting Ahead Program
from Chase Apartments.
Boy Scout Troop 35 of St. Luke Church, and their Scout Leaders Mr. Frank
Lumpkin and Mr. Robert Doll.
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MAYOR?S AGENDA:
AUDIT REPORT:
Mr. John Redmond, Internal Auditor came forward and presented a fifteen
minute presentation of the most recent items, which he recently completed. The
following information as outlined was provided by Mr. Redmond.
Internal Audit Reports
?Mayor?s Committee For Persons With Disabilities
?Records Retention Guidelines
?100 Police Cars for 2010
Mayor?s Committee For Persons With Disabilities
?Committee was created during the 1970?s
?Active committee that meets regularly
?Provides liaison between persons with disabilities and the Columbus
Consolidated Government
?Disabilities supported:
?Head injuries
?Spinal cord injuries
?Mental/emotional illness
?Cerebral palsy
uStrokes
uAIDS
uCancer
uMuscular dystrophy
uMultiple sclerosis
uVisual impairment
nDisabilities supported (Continued)
uHearing impairment
uSpeech impairment
uDiabetes
uCardiopulmonary disease
uKidney/liver disease
uSevere burns
nActivities include:
uCommunity awareness of disabilities
uJob fairs
uFund solicitation for disability projects
uRamp building for disabled person?s mobility
uLinking disabled person with service agencies
uRecognition of service volunteers
uVolunteer recruitment
nCommittee demonstrates commitment to its mission
nSome members have served for many years
nCommittee meets regularly
nCity has a part-time service coordinator that supports the committee?s
activities
nCommittee and staff provide a valuable service to the City and its citizens
nCommittee previous had a bank account to house contributions and disbursements
for ramp building projects
nCommittee closed account and transferred funds to a City account at the
request of Pamela Hodge, Finance Director
Auditee Comments
uEverything looks great to me. I don?t see that there are any changes or
corrections needed at this time. I appreciate your help and look forward to our
continued work. Anita Newson, Service Coordinator
At the conclusion of this report, Mr. Redmond, as well as Finance Director
Pam Hodge responded to questions of members of the Council.
With respect to a question about the Mayor?s Commission for Persons with
Disabilities, Mayor Tomlinson said that she is currently working with the Clerk
of Council; Tiny Washington, and we are working on some of the authorities,
boards and commissions, making sure that they are actively meeting and getting
them up to speed; and etc. She said she knows that this is an example of that,
and said maybe we should meet and we can share those activities with you.
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Records Retention Guidelines
Mr. Redmond presented the following information, with respect to the Records
Retention Guidelines.
nScope of Audit: To determine whether or not the City has as Records Retention
Program and compliance with State and Federal Regulations
Records Retention Guidelines
nState of Georgia requires a Records Retention Program per O.C.G.A. 50-18-99
uDefined public records
uRequires governmental organizations to establish a Records Retention Program
applicable to all departments and offices of constitutional officers, naming a
person responsible for the program
uCharged the Secretary of State?s Office with oversight of such programs
nState of Georgia O.C.G.A. 50-18-102
uAddresses records as public property
uRecords to be maintained and destroyed according to schedules and prescribed
methods
uImproper disposal or failure to comply with records retention schedule is a
misdemeanor
nCCG Resolution 329-96 established a records management program (18June1996)
uProgram to apply to all departments and constitutional offices
uCharged the City Manager and City Clerk with responsibility for development
and oversight of program
uResponsible for proper storage, retrieval by interested parties
nCCG Resolution 671-97 (16Dec1997)
uAuthorized adoption of records retention schedules of State Department of
Archives and History
uDesignated a Records Specialist position to be created to be responsible for
the program
uAuthorized the establishment of retention schedules for records not addressed
by state retention schedules/any extensions by Records Specialist under
direction of City Manager
Audit Conclusions
uThe audit concludes that the City?s Record Retention Program was developed
consistent with Georgia law and that it provides reasonable guidelines for the
retention of public records, utilizing the retention standards developed by the
Georgia Department of Archives and Records. This standard will serve as the
basis of audit compliance for City records.
nAuditee Response: None
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100 Police Cars for 2010
nAudit Scope: Ensure that payment for the cars and their build-outs are not
made until the vehicles and build-out services were received.
nOctober 2009, 100 Ford Crown Victoria purchased from Akin Ford were
drop-shipped at Interceptor Police Vehicles in Forsyth GA.
nMajor Swiney (CPD) and Auditor Redmond traveled to Forsyth and received the
100 Ford Vehicles from Akin Ford, identifying each by serial number and
matching to invoice listing.
nAuditor Redmond forwarded invoice and receiving document to CCG Finance
Department to authorize payment for vehicles to Akin Ford.
nContract with Interceptor provided for contractor to purchase component parts
for Radar, Camera, Antennas, rear seat and other parts and install on vehicle.
nAlso, Interceptor must deliver vehicle to Columbus Communications for Computer
installation and then deliver vehicles to the CCG Automotive Shop on Cusseta
Road.
nUpon delivery to CCG Auto Shop, Swiney and Redmond would verify receipt of
vehicles, recording serial numbers for Radar, Camera, and Antennas. Swiney
checked computer and tested equipment. Redmond would then send receiving report
to Finance as authorization for payment.
100 Police Cars for 2010
nVehicle deliveries occurred from April 15, 2010 until January 4, 2011.
nInterceptor was paid for vehicles as delivered.
Auditee Response:
n?John, looks good to me. I want to thank you and Stan for the help with these
cars.? Gary Stickles, Public Service Director
Mr. Redmond then highlighted the following audits that are currently in
progress, as well as those upcoming audits, which are outlined below.
Audits in Progress
nColumbus Convention and Visitors Bureau Hotel-Convention Lead Program
nARRA Summer Youth Worker Program
nCivic Center Transition Audit
Upcoming Audits
nFunds Audit ?Muscogee County Prison
nDepartmental Audit -Fire/EMS Department
nCompliance Audit -ARRA Sewer/Infrastructure Projects
After the conclusion of his report, Mr. Redmond then responded to
questions regarding the completed audits or those in progress or upcoming?
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State Mandated Elected Officials Training:
Mayor Tomlinson said she, Councilors Huff and Thomas attended the Georgia
Municipal Association Newly Elected Officials Institute
In Tifton, Georgia on last week and said that she would like to give a brief
report on that training. She said many citizens have asked and several of the
elected officials have stated that it?s a good idea when we travel on official
city business, as an elected official that we should come back and give a
report to the full Council. She said she submitted a written report to the
Clerk of Council; however, she would like to point out that there have been
some developments according to one of the presenters with respect to some legal
issues and ethics issues. She said she thinks that it is worth following up on
it with respect to executive sessions and legal issue. She said it might be
worthy of having our City Attorney to follow up on this matter.
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MINUTES OF COUNCIL: Minutes of the January 4. 2011 meeting of the Consolidated
Government of Columbus, Georgia were submitted and approved upon the adoption
of a motion made by Councilor Allen and seconded by Mayor Pro Tem Turner Pugh,
which carried unanimously by those ten members of Council present for this
meeting.
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CITY ATTORNEY?S AGENDA:
WITH NYLES HULING STANDING AT THE COUNCIL TABLE, THE FOLLOWING RESOLUTION
WAS SUBMITTED AND READ IN ITS ENTIRETY BY COUNCILOR MCDANIEL AND ADOPTED BY THE
COUNCIL:_________________________
A Resolution (77-11) ? Commending and congratulating Nyles Huling, an honor
student at Arnold Magnet Academy, for his hard work in brining the Georgia Meth
Project presentation to the 7th grade student body at Arnold. Councilor
McDaniel moved the adoption of the resolution. Seconded by Councilor Henderson
and carried unanimously by those ten members of Council present for this
meeting.
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THE FOLLOWING TWO ORDINACNES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY
FAY AND ADOPTED BY COUNCIL ON SECOND READING:______________________
An Ordinance (11-9) ? Amending Section 2-3 of the Columbus Code so as to
authorize adoption of expressions of commendation or congratulations to
citizens by the Columbus Council at proclamation sessions held by the Mayor and
Council on the first Tuesday of each month, without necessity of official
quorum of Columbus Council; and for other purposes. Councilor Henderson moved
the adoption of the ordinance. Seconded by Mayor Pro Tem Turner Pugh and
carried unanimously by those ten members of Council present for this meeting.
An Ordinance (11-10) ? Amending Chapter 2 of the Columbus Code by creating
a Retiree Health Benefit Committee to advise and assist the Mayor and Columbus
Council regarding issues concerning the Retiree Health Plan and other benefits;
and for other purposes. Councilor Barnes moved the adoption of the ordinance.
Seconded by Councilor Woodson and carried unanimously by those ten members of
Council present for this meeting.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED CITY ATTORNEY FAY AND
INTRODUCED ON FIRST READING AFTER MUCH DISCUSSION:_____________
An Ordinance ? Rezoning property located at 7364, 8997, 9163 Macon Road
from an RE1 (Residential Estate 1)/SFR3 (Single Family Residential 3) zoning
district to PMUD (Planned Mixed Unit Development) zoning district.
(1-CA-11-Thayer) The proposed uses are Single Family Residential, Multi-Family
Residential and Commercial.
PROPONENTS:
Mr. Philip Thayer, 6528 Standing Boy Road representing Midland Downs
Development, LLC., on a request for a mixed use planned development near
Pratt-Whitney. He said the area which they are talking about is made up of two
parcels. He said in the planned used mixed development they are proposing 160
residential homes, which is surrounded by a large lake with sidewalks and
walking trails throughout the development; a 200- unit apartment community
integrated in the center of the development with sidewalk access to local
shopping and a small commercial development to incorporate a possible
restaurants, gas station and professional offices on the eastern tip of just
where PCI is located. He then showed a drawing of the proposed area on the
map.
He said the benefit of doing a PUD as opposed to the way it is planned
currently is the additional buffers that are required under the PMUD. He said
currently the property on the eastern most size is zoned SFR-3 and there will
be no need for buffers under the current zoning; therefore, this would provide
an extra layer on an average of a 100 feet buffer along Macon Road to protect
that thoughafare. He said open space
requirements are another requirement of the PMUDs and said under the current
SFR-3 there are no requirements for open space, but said there is a minimum
standard of 25%. He said they are running about 46% of open space on this
project; therefore they were able to provide a good deal more of open space and
green space while having the flexibility to do the PMUD.
In his conclusion, Mr. Thayer said the other benefit of developing this
project under a PMUD is that it is a total project and there are no surprises.
He said when neighbors purchases homes, they will know what will be down the
street from them, and he thinks that is important. Because when people make an
investment in a home.
Mr. Thayer said back in 2006 they rezoned the recent most tip under SFR-3
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THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND EXPLAINED CITY ATTORNEY FAY
AND INTRODUCED ON FIRST READING AND DELAYED FOR THIRTY DAYS AT THE REQUEST OF
ITS SPONSOR, COUNCILOR BARNES:
An Ordinance ? Amending the Columbus Code by deleting Section 14-10 and
substituting a new Section prohibiting aggressive panhandling; and for other
purposes.
Councilor Barnes said he would like to delay this matter for at least
thirty days.
After several minutes of discussion on this matter, Councilor Barnes then
made a motion to delay the ordinance for thirty days. Seconded by Councilor
Allen and carried unanimously by those ten members of Council present for this
meting.
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY
ATTORNEY FAY AND ADOPTED BY THE
COUNCIL:_________________________
A Resolution (78-11) ? Opposing the House Bill 179 in the Georgia General
Assembly that would protect a 500-foot view zone in front of billboards
statewide. Mayor Pro Tem Turner Pugh moved the adoption of the resolution.
Seconded by Councilor Allen and carried unanimously by those ten members of
Council present for this meeting.
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PUBLIC AGENDA:
THE FOLLOWING PERSON (S) APPEARED ON THE PUBLIC AGENDA AND PROVIDED IS A
SUMMARY OF EACH PERSON (S) COMMENTS:__________________________________
Mr. Romal Holder and Mr. Mike Dover, representing Sacvet, Re: To inform
Council of the Red, White and Blue Veterans Run and Walk.
Ms. Linda Pierce, Clerk of Superior Court, Re: A request for staff and
resources for the Board of Equalization.
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Mr. D. J. Chip, Re: Motorcycle safety awareness.
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Mr. Nathan Heald, Re: Tramp Law.
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Mr. Manual Whitfield, Re: To get permission from the Mayor and Council to
preach on the street.
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Mr. Randy Robertson, Re: Upcoming budget relating to the pay and benefits of
Law Enforcement employees.
Ms. Randalette Barnes, representing Neighborhood Assistance Corporation of
America or NACA, Re: The components and services of NACA.
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Ms. Audrey Holston Palmore, Re: Law Enforcement apprehension.
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Mr. Tracy L. Sayers, Re: Lawsuit against the on-line travel agencies.
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BUDGET PROCESS:
Councilor Davis said he would like to request that the staff do a
presentation at a Work Session on the Budget process; to include information as
to how the process began and what steps and phases that it has to go through
before it gets to the Council.
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EMPLOYEES BENEFITS COMMITTEE:
Councilor Thomas said she would like to have the staff to look at pursuing
an Employees Benefits Committee to help with the benefits for the Columbus
Consolidated Government employees, to include a representative from the general
government, as well as a representative from public safety.
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PENSION PLAN:
Also, have the staff to take a look at and see what the impact would be on
our pension plan, to include the 10-year vesting for employees, what would that
mean to us here in Columbus, as well as a 30-year retirement for not only our
public safety employees, but general government employees as well. Let?s make
sure we include our actuaries when providing this information. (Request of
Councilor Thomas)
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SHIFT DIFFERENITAL IMPACT:
Have the staff to provide information to the Council regarding the shift
differential and what impact that will have on our government, as requested by
the President of the Fraternal Order of Police. (Request of Councilor Allen)
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CITY MANAGER?S AGENDA:
THE FOLLOWING FOUR RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER
HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION
MADE BY COUNCILOR DAVIS AND SECONDED BY COUNCIL MCDANIEL, WHICH CARRIED
UNANIMOUSLY BY THOSE TEN MEMBERS OF COUNCIL PRESENT FOR THIS
MEETING:__________________
A Resolution (79-11) ? Authorizing the acquisition of Parcel 15, 1821
Whittlesey Road for the Whittlesey Road Widening Project totaling 0.179 +/-
acres for a Temporary Construction Easement for County Road and/or Municipal
Street purposes, and authorizing the filing of a Declaration of Taking by the
City Attorney or his representatives for the acquisition of said land under the
authority of the official code of Georgia annotated, Section 32-3-1 et.seq for
the Whittlesey Road Widening Project.
A Resolution (80-11) ? Authorizing the filing of a substantial amendment
to the FY2010 Annual Action Plan for Entitlement Funding under the Neighborhood
Stabilization Program 3 (NSP3) from the Department of Housing and Urban
Development and accept an entitlement award of $1,128,174.
A Resolution (81-11) ? Authorizing the submission of an application and if
approved accept a $41,452.50 Learning Together Parents as Teachers Program
Grant from the Governor's Office for Children and Families (2011 System of
care: Community Strategy Grant Program)
A Resolution (82-11) ? Authorizing the acceptance of a deed to a portion
of Sorrel Drive and Townes Way located in Section One, The Townes at Sonoma
Pointe. The Department of Engineering has inspected these streets and
recommends the acceptance
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THE FOLLOWING NINE PURCHASING RESOLUTIONS LISTED ON THE CITY MANAGER?S
AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE
COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY COUNCILOR MCDANIEL
AND SECONDED BY COUNCILOR WOODSON, WHICH CARRIED UNANIMOUSLY BY THOSE TEN
MEMBERS OF COUNCIL PRESENT FOR THIS MEETING:__
A Resolution (83-11) ? Authorizing the execution of a construction contract
with Reynolds, Inc., in the amount of $17,469,105.25, for flood abatement
services at 6th Avenue and side streets.
A Resolution (84-11) ? Authorizing the execution of a construction contract
with Robinson Paving Company (Columbus, GA), in the amount of $2,392,639.23, to
widen Moon Road from US 80 to US 27. Robinson Paving Company shall maintain
public access to all residences located within the project area and maintain
normal traffic.
A Resolution (85-11) ? Authorizing the purchase of tables and carts from
Mity-Lite (Orem, UT), in the amount of $29,430.04. The items include
rectangular tables, seminar tables, round tables, cocktail tables and transport
carts for each table type. The tables and carts will be used for functions at
the Ice Rink.
A Resolution (86-11) ? Authorizing the purchase of scale system data
collection software from PC Scale, Inc. (Oxford, PA). The scale system data
collection software will be used by the Public Services Department to track
every aspect of landfill transactions. PC Scale will provide a turnkey
installation of software for the scale system at two (2) inert landfills, and
one (1) Municipal Solid Waste (MSW) landfill in Columbus, Muscogee County,
Georgia
A Resolution (87-11) ? Authorizing the purchase of five (5) MW810 mobile data
terminals with automatic vehicle location (AVL), in the amount of $56,534.35
from Motorola Corporation. The unit cost for the Mobile Data terminal/AVL is
$11,306.87. The equipment will be installed in pursuit vehicles purchased for
the Sheriff?s Department. This purchase is part of a continuing project aimed
at equipping all appropriate public safety vehicles with advanced technology,
in order to maximize the efficiency of public safety response calls, for
service, from the public. Per Resolution No. 431-00 (RFP No. 00-0022), Council
awarded a contract with Motorola to provide mobile data units for public safety
departments. To maintain uniformity of the equipment, the City has continued
to purchase the equipment from Motorola. Consequently, the vendor is
considered the only known source to provide the equipment, in accordance with
the Procurement Ordinance, Article 3-114.
A Resolution (88-11) ? Authorizing the approval of a contract for
the rental of five (5) color photocopiers: one (1) unit for the Planning
Department, two (2) units for the Print Shop, and two (2) units for the GIS
Divisions, from The Overby Company, (Columbus, GA) at a lease cost of $ .0709
cents per color copy and $ .007 cents per black/white copy. The estimated
combined copy volume will be approximately 250,913 color copies, and 305,938
black/white copies per year. Contractor will provide repair services, maintain
color photocopier and also provide all expendable supplies, excluding copier
paper. The color copiers are required to enhance graphics for presentations,
and to provide color copies for City departments.
The minimum contract term shall be for sixty (60) months. The
contract will be automatically renewed (without the need for any further
action) every 12 months until the end of such 60-month term.
Columbus Consolidated Government may cancel this contract due to the
Non-appropriation of funds for a given fiscal year or Non-performance by
Contractor. If non-performance is not cured within 30 days, the City can
cancel the contract by providing the vendor written notice of intent to cancel.
A Resolution (89-11) ? Authorizing the purchase of employee service award
pins on an ?as needed basis? from Entenmann-Rovin Company, for the estimated
annual contract value of $5,164.72.
A Resolution (90-11) ? Authorizing the approval of payment to IBM
Corporation, in the amount of $80,973.36.
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FINANCE UPDATE:
Finance Director Pam Hodge came forward and presented the monthly revenue
finance report for January 2011.
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E-911 PREPAID PHONES:
After Pam Hodge, Director of Finance concluded her Finance update for the
month of January, Councilor Thomas said she would like for the staff to bring
to the attention of our legislative delegation, the issue with regards to the
grant money for E-911 prepaid phones. She said we certainly could use some of
that grant money in our E-911.
City Manager Hugley said that is on GMA?s Legislative Agenda and said that
he is on the Legislative Policy Committee for GMA and that something that we
have discussed during the summer months. He said it is also something that we
have put on our local Legislative Agenda for several years now; however, it
just didn?t get any attraction because it is difficult to track the sales of
prepaid phones. He said that money goes to the State and we want to get our
fair share of it here locally over the years.. However, unfortunately, our
local legislation didn?t go anywhere; so this would be another opportunity to
make sure that money goes where it is due.
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CASCADE ROAD:
Councilor Davis said he would like to talk to the Council about a road
paving matter. He said he has already talked to the City Manager and the Mayor
about this issue, some of the Council members, staff and others.
He said he would like to put a request before the Council that deals with
a section of a road that is no more than a quarter or three-quarters of a mile
in length. He said some of you know about it, but some of you don?t know about
it. He said there is a large storm water enhancement project that is going on
in the area off of River Road, Cascade Road and Roaring Branch Road area; where
the tornado hit not too long ago.
He said the road has been under construction and the pipe has been going
in for about three months now; and now they are getting ready to pave the road.
He said the area had been pretty much paved out when the tornado hit and
several of the roads were damaged and repaved. He said now they are going back
in and paving the road.
Councilor Davis said they already have paved one section of the road where
they put the pipe down and now they are going to be paving the other section of
the road; which they will be starting on that road on tomorrow. He said he has
talked with the City Manager about it. He said they already have the equipment
in the area and it is already staged; there is potentially an opportunity for
the city to save some money, maybe on the staging side. He said being that the
citizens have been patient with all the mess that has been going on there;
since there is already a paying company there, he thinks it would make sense
for us to go ahead and pave this section of the road and be finished with that
project. He said they would not have to go back in that area. He said the road
is on the list to be paved and maybe paved within the next six months or no
later than a year. He said our inspectors have already gone out and looked at
the road and deemed that it needs to be paved; however, the issue here is that
it is not a part of our standard paving contract, but it would be the group
that the Water Works is using, which is already in the area. He said it would
coast the same amount of money or less to do it regardless, but this is an
opportunity to have this same section of the road paved and get out of these
people?s lives, as they have really, really been patient with the City.
He said he has spoken with the City Manager and he has said that it needs
action of this Council before we can approve this; and said thus far, he hasn?t
heard anyone that would object to it and said that is the request that he is
putting before the Council on tonight. He then asked the City Manager to speak
to this issue.
City Manager Hugley said he felt like the Council needed to be apprized of
the 2,000 feet of road that is in need of paving. He said as you know we have a
paving management system and we rate the various roads that are in need of
resurfacing and on the condition index, this road rates at a 56; which would
actually be scheduled for repaying within the next 12 - 24-months. He said
the roads that we are currently resurfacing have a condition index in the 40s.
He said as Councilor Davis indicated, the Water Works is up there and are
doing this pipe work and are required to resurface a good portion of the road
and that 2,000 feet is remaining. He said it is not our contractor, but is the
Columbus Water Works contractor; so, we would actually be under their contract;
employing their contractor to do the 2,000 feet of road, with the project cost
being approximately $20,000 - $30,000.
City Manager Hugley said they do have the equipment on site, and said it
would not be our standard contractor, but he wanted you to have the say,
because the condition index of that road is 56 and we are currently resurfacing
road in the 40s. In response to Councilor Davis, as to when was that list done,
he said it in 2008.
Mayor Pro Tem Turner Pugh said she just wants to know what project is
going to be pushed aside to move that road up because this is the first she has
heard of this issue.
In response to those comments of Mayor Pro Tem Turner Pugh, as to what
project will be pushed aside, City Manager Hugley said because it is not our
contractor, we would not be taking our contractor away from the existing work.
He said it will not prevent us from doing the projects on the list, but it?s
just out of order.
Councilor Henderson said because of the logistics that are involved here,
and with them already being there; and we have the money in the paving fund and
its not reallocating resources off of a project that they are currently working
on. He said he can?t see any reason why we wouldn?t do it, because it doesn?t
make any sense for us not to do it.
Councilor McDaniel said he thinks it makes sense to go ahead and do it. He
said he can?t see any problem with moving it up, as it has been stated
everything is already out there.
After City Manager Hugley responded to questions of members of the Council,
Councilor McDaniel then a motion to approve the request of Councilor Davis.
Seconded by Councilor Henderson.
Prior to the question of the motion being called, Mayor Pro Tem Turner
Pugh said in the future, if there are issues similar to this request, that we
don?t want until the Council meeting to bring them to us.
After further comments of Councilor Davis, Mayor Tomlinson then called the
question on the motion, which carried unanimously by those ten members of
Council present for this meeting.
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COUNCIL REFERRALS:
Mayor Tomlinson pointed out that the Council members have received a copy
of the referrals and said if there are any questions or concerns, to please let
her or the City Manager know. She said they will certainly be happy to
facilitate that.
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CLERK OF COUNCIL?S AGENDA:
RECORDER?S COURT JUDGES:
Clerk of Council Washington informed the Mayor and Council that we have
outlined these four positions and the terms of these individuals for the
Recorder? Court Judges position. She said all four of the incumbents have been
re-nominated for another four-year term of office. She said we have listed them
alphabetically and the first nominee is Mary Buckner and then asked if there
were any other nominees for this position. There were none. Councilor Henderson
then made a motion
Ms. Washington informed the Mayor and Council that since we have extended
this matter for 30 days, applicants are require to submit there application
within this time frame.
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THE FOLLOWING ITEM WAS SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS
INFORMATION FOR MAYOR AND COUNCIL:___________________________________________
Notice of GMA?s Two-Day Training Session for Elected Officials on April 15 ?
16, 2011 at Lake Blackshear, Cordele.
Letter from the River Valley Regional Commission advising that the Regional
Transportation Roundtable on January 14, 2011 conducted their first meeting
with the next step in the process being to identify projects.
Biographical sketch of Mr. Zephaniah Baker, Councilor Barnes? nominee for a
position the Planning Advisory Commission.
Mayor?s Committee for Persons with Disability Monthly Report for January 2011.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL
WASHINGTON AND APPROVED BY THE COUNCIL:____________________________
A Resolution (96-11) ? Approving and receiving the report of the Finance
Director of those alcoholic beverage licenses that were approved and/or denied
during the month of January 2011. Councilor McDaniel moved the approval.
Seconded by Councilor Allen and carried unanimously by those ten members of
Council present for this meeting.
*** *** ***
KEEP COLUMBUS BEAUTIFUL COMMISSION:
Clerk of Council Washington submitted a letter from the Chairperson of the
Keep Columbus Beautiful Commission recommending that the seat of Mr. Doug
McLeod be declared vacant. Councilor Thomas moved approval. Seconded by
Councilor Woodson and carried unanimously by those ten members of Council
present for this meeting. .
*** *** ***
FAMILY & CHILDREN SERVICES:
Clerk of Council Washington submitted a letter from Judge William C. Rumer
resigning from his seat on the Family & Children Services Board. Councilor
McDaniel moved the letter be received with regrets and thanks for his service.
Seconded by Councilor Allen and carried unanimously by those ten members of
Council present for this meeting.
*** *** ***
FAMILY & CHILDREN SERVICES:
Clerk of Council Washington submitted a letter from Ms. Deborah Cobb,
County Director of the Georgia Department of Human Resources, requesting that
the seat of Judge William C. Rumer on the Family & Children Services Board be
filled by Mr. Sam Rumer. Councilor McDaniel so moved. Seconded by Councilor
Huff and carried unanimously by those ten members of Council present for this
meeting. .
*** *** ***
ANIMAL CONTROL ADVISORY BOARD:
Clerk of Council Washington submitted a letter from Mr. Walter Miller,
President of PAWS Humane, Inc., requesting that the seat of Ms. Virginia
Norman, as the PAWS representative on the Animal Control Advisory Board be
replaced by Ms. Tracy Dean. Councilor Allen so moved. Seconded by Councilor
Baker and carried unanimously by those ten members of Council present for this
meeting.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL
WASHINGTON AND OFFICIALLY APPROVED BY THE COUNCIL:______________
Board of Health, January 26, 2011.
Board of Historic & Architectural Review, July 12 & Aug. 9, 2010.
Board of Historic & Architectural Review, September 13, 2010.
Board of Tax Assessors, Nos. 03-11 & 04-11.
Civic Center Advisory Board, February 18, 2009.
Civic Center Advisory Board, March 18, & April 15, 2010.
Civic Center Advisory Board, May 20, 2010.
Crime Prevention Board, April 21 & May 19, 2010.
Crime Prevention Board, June 16 & July 28, 2010.
Recreation Advisory Board, January 27, 2011.
Uptown Facade Board, January 18, 2011.
Councilor McDaniel moved the approval of the minutes. Seconded by Councilor
Woodson and carried unanimously by those ten members of Council present for
this meeting.
*** *** ***
THE FOLLOWING NEW ZONING PETITION, RECOMMENDED FOR APPROVAL BY THE PLANNING
ADVISORY COMMISSION AND CONDITIONAL APPROVAL BY THE PLANNING DIVISION WAS
SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND AN ORDINANCE AND PUBLIC HEARING
WAS CALLED FOR BY COUNCILOR
MCDANIEL:______________________________________________
Petition submitted by Chuck McClure to rezone 6.9400 acres of property
located at 1565, 1559, 1553, 1547, 1541, 1534, 1529, 1487, 1576, 1570, 1564,
1558, 1552, 1546, 1540, 1571 and 1578 Antietam Drive from RMF2 (Residential
Multi-Family 2) to SFr2 (Single Family Residential 2) district.
(5-CA-11-McClure)
Councilor McDaniel called for the ordinance and public hearing.
*** *** ***
BOARD APPOINTMENTS:
BOARD OF HISTORIC & ARCHITECTURAL REVIEW:
Clerk of Council Washington pointed out that the terms of office of
Reynolds Bickerstaff, Saundra Green, Stacy Fahrenbruch and John House on the
Board of Historic & Architectural expired on last month and that they are all
eligible to succeed themselves for another term of office; however, we are
waiting from the Uptown Business Association for a nomination for their
representative of Reynolds Bickerstaff, as well as a nomination from the
Columbus Board of Realtors for Saundra Green?s seat, as well as a nomination
for Stacy Fahrenbruch. She pointed out that John House is eligible to serve
again, but does not wish to be reappointed.
She further pointed out that Ms. Stacy Fahrenbruch has been nominated to
succeed herself for another term of office and that she may now be confirmed.
Allen so moved. Seconded by Councilor Henderson and carried unanimously by
those ten members of Council present for this meeting.
*** *** ***
CONVENTION & VISITORS BOARD OF COMMISSIONERS:
Clerk of Council Washington informed the Mayor and Council that Mayor
Tomlinson is nominating Paul Pierce to succeed Allen Woodall, whose term of
office expired on last month. Councilor Henderson moved confirmation. Seconded
by Councilor Allen and carried unanimously by those ten members of Council
present for this meeting.
*** *** ***
PERSONNEL REVIEW BOARD:
Clerk of Council pointed out that on last week, Charles Little, Ron
Mahoney, Marjorie Watson and Mr. Gerald Wyatt for re-nominated for a second
term of office. Councilor McDaniel moved approval. Seconded by Councilor
Woodson and carried unanimously by those ten members of Council present for
this meeting.
*** *** ***
PLANNING ADVISORY COMMISSION:
Clerk of Council Washington pointed out that Ms. Gladys Ford and Mr. Scott
Boyce have both resigned from the Planning Advisory Commission and said we are
going to need a nominee for these two positions. Councilor Davis nominated Mr.
David Johnson for Mr. Scott Boyce?s position on the board.
*** *** ***
PUBLIC SAFETY ADVISORY COMMISSION:
Clerk of Council Washington informed the Mayor and Council that the term of
office Mr. Archie Rainey has expired and that we need to a nominee for this
seat. There were no nominations made.
*** *** ***
RECREATION ADVISORY BOARD:
Clerk of Council Washington informed the Mayor and Council that Council
that we have been unable to contact Ms. Tiffany Tootle (Council District 5) and
we will need replacement for this seat.
*** *** ***
UPTOWN FACADE BOARD:
Clerk of Council Washington pointed out that Historic Columbus Foundation
is recommending that Mr. Jud Richardson be appointed to succeed Mr. Garret
Pound as their representative regarding their respective recommendations for
this board.
*** *** ***
CHARTER REVIEW COMMISSION:
Clerk of Council Washington informed the Mayor and Council that Councilor
Woodson is nominating Mr. Ben Richardson as her representative for Council
District 7 and Councilor Bruce Huff is nominating Mr. Michael Eddings for his
Council District 4 representative.
*** *** ***
PUBLIC SAFETY ADVISORY BOARD:
Councilor Davis requested the governing requirements for the Public Safety
Advisory Board.
*** *** ***
With no other business to come before this Council, Councilor McDaniel then
made a motion to adjourn. Seconded by Councilor Woodson, and carried
unanimously by those ten members of Council present and the time being 11:25
a.m.
Tiny B. Washington, CMC
Clerk of Council
The Council of Columbus, Georgia
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