Agenda Item # 5
Columbus Consolidated Government
Council Meeting
September 4, 2007
Agenda Report #_190_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
_____________________________________________________________________________
(A) AUTOMATED CITATION ISSUANCE SYSTEMS
It is requested that Council authorize the purchase of five (5) automated
citation issuance systems (AutoCite) and supplies from Enforcement Technology,
Inc., in the amount of $25,400.00. The Parking Management Division of METRA
Transit will use the handheld computers to monitor and enforce parking for the
downtown area.
Per Resolution No. 153-00, dated April 4, 2000, Council authorized the purchase
of AutoCite handheld computers from Enforcement Technology, Inc. After using
the equipment for seven (7) years, the Parking Management Division is very
familiar and proficient in the use of the AutoCite system. Additionally,
purchasing AutoCite handheld computers will maintain uniformity of equipment.
Enforcement Technology, Inc., is the manufacturer of AutoCite handheld
computers; therefore, Enforcement Technology, Inc., is considered an only known
source.
Funds are budgeted in the FY08 Budget: Transportation Fund ? METRA FTA, Capital
Expenditures over $5000; 0751-610-2400-MFTA-7761; (City 10%; Federal 80% and
state 10%).
* * * * * * *
(B) AUTOMATIC ANNOUNCEMENT SYSTEMS
It is requested that Council authorize the purchase of nine (9) automatic
announcement systems in the amount of $48,555.00 from Digital Recorders, Inc.,
(Durham, NC).
Digital Recorders will provide and install the announcement systems in METRA
buses, which will enable passengers to hear clear messages informing them of
their upcoming stops. Currently, when buses arrive at designated stops, the
driver must announce the route and destination of the bus. This system will be
more convenient for passengers, especially those who are visually or hearing
impaired and those who are unfamiliar with the route.
Per Resolution No. 432-05, dated September 13, 2005, Council authorized the
purchase of twelve (12) automatic announcement systems from Digital Recorders.
After using the equipment for two (2) years, METRA is very familiar and
proficient in the use of this equipment. Additionally, purchasing the new
announcement systems will maintain uniformity of equipment. Therefore this
purchase is considered an only known source procurement, per the Procurement
Ordinance, Section 3-114.
Funds are budgeted in the FY08 Budget: Transportation Fund ? METRA FTA, Capital
Expenditures over $5000; 0751-610-2400-MFTA-7761; (City 10%; Federal 80% and
state 10%).
* * * * *
(C) VIDEO RECORDING AND BROADCASTING SERVICES ? (ANNUAL CONTRACT ? RFP NO.
07-0010
It is requested that Council approve an annual contract with Affordable
Productions to provide video recording and broadcasting services. The firm
will be utilized on an ?as needed basis? to broadcast live and record Council
meetings, Planning Advisory Commission meetings, Historic and Architectural
Review Board meetings and various other ribbon cutting ceremonies and news
conferences.
The video recording and broadcasting services will consist of the following:
Assist in the live broadcasts for the ?Night? Council meeting held the first
Tuesday of each month at 5:30 p.m., if City Council meets.
Provide services for the fourth Monday of each month from August thru April for
two (2) hours.
Other production services will be required during the contract, on an ?as
needed basis?, with or without a 24-hour notice.
Available when a scheduled meeting or any other required production shoot is
requested at a location other than the existing council chamber or in the CCGTV
studio. Contractor will provide all the appropriate equipment and labor force
necessary for scheduled production.
Create an opening, a closing and superimposed titles and names under principle
activities and individuals.
Perform necessary editing and post production; provide CCGTV a copy of the
approved finished product on a DV Pro, Mini DV, or SVHS tape format.
The term of the contract shall be for two years, with the option to renew for
three additional twelve-month periods. Contract renewal shall be contingent
upon the mutual agreement of the City and the Contractor.
The RFP specifications were posted on the City?s website. The RFP has been
advertised, opened and evaluated. Proposals were received, April 13, 2007,
from the following two offerors:
Affordable Productions (Columbus, GA)
Columbus Tape and Video (Columbus, GA)
The proposal was reviewed by the Evaluation Committee members, which consisted
of representatives from the Human Resources, Parks & Recreation and State Court
Solicitors Office. A representative from the City Manager?s Office served in
an advisory position and was not a voting member. The City?s Procurement
Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of
Equipment, Supplies and Professional Services, governs the RFP Process. During
the process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror, no proposal responses or any negotiated components are
made public until after the award of the contract. If Council does not approve
the recommended offeror, the RFP will be re-advertised and a new process will
begin. The evaluation results and cost information has been submitted to the
City Manager in a separate memo for informational purposes.
Funds are available each fiscal year for this on-going expense: City Manager,
Public Information ? Consulting; 0101-130-2600-INFO-6315.
* * * * * *
(D) TASERS FOR THE POLICE DEPARTMENT
It is requested that Council authorize the purchase of fifty (50) tasers, fifty
(50) taser holsters, and taser cartridges from DGG Taser, Inc., (Jacksonville,
FL) in the amount of $52,350.00. The Police Department will use the tasers as
an additional tool in the Less Lethal Program. Officers will have an option
available that could prevent the necessity for ?deadly force,? thereby possibly
preventing serious injury to an officer, or a citizen taken into custody.
Taser International is the manufacturer of the less lethal Taser. The
authorized distributor for public safety entities in Georgia is DGG Taser,
Inc. Therefore this purchase is considered an only know source procurement,
per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY08 Budget: Police - Support Services - Capital
Expenditures Under $5,000; 0101-400-2200-STAF-7763.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) AUTOMATED CITATION ISSUANCE
SYSTEMS (AUTOCITE) AND SUPPLIES FROM ENFORCEMENT TECHNOLOGY, INC., IN THE
AMOUNT OF $25,400.00.
WHEREAS, The Parking Management Division of METRA Transit will use the handheld
computers to monitor and enforce parking for the downtown area. Per
Resolution No. 153-00, dated April 4, 2000, Council authorized the purchase of
AutoCite handheld computers from Enforcement Technology, Inc.; and,
WHEREAS, Enforcement Technology, Inc., is the manufacturer of AutoCite handheld
computers; therefore, Enforcement Technology, Inc., is considered an only known
source.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase five (5) automated
citation issuance systems (AutoCite) and supplies from Enforcement Technology,
Inc., in the amount of $25,400.00. Funds are budgeted in the FY08 Budget:
Transportation Fund ? METRA FTA, Capital Expenditures over $5000;
0751-610-2400-MFTA-7761; (City 10%; Federal 80% and state 10%).
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF PURCHASE OF NINE (9) AUTOMATIC
ANNOUNCEMENT SYSTEMS IN THE AMOUNT OF $48,555.00 FROM DIGITAL RECORDERS, INC.,
(DURHAM, NC).
WHEREAS, Digital Recorders will provide and install the announcement systems in
METRA buses, which will enable passengers to hear clear messages informing them
of their upcoming stops. Currently, when buses arrive at designated stops, the
driver must announce the route and destination of the bus. This system will be
more convenient for passengers, especially those who are visually or hearing
impaired and those who are unfamiliar with the route; and,
WHEREAS, per Resolution No. 432-05, dated September 13, 2005, Council
authorized the purchase of twelve (12) automatic announcement systems from
Digital Recorders. After using the equipment for two (2) years, METRA is very
familiar and proficient in the use of this equipment. Additionally, purchasing
the new announcement systems will maintain uniformity of equipment. Therefore
this purchase is considered an only known source procurement, per the
Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of nine (9) automatic
announcement systems in the amount of $48,555.00 from Digital Recorders, Inc.,
(Durham, NC). Funds are budgeted in the FY08 Budget: Transportation Fund ?
METRA FTA, Capital Expenditures over $5000; 0751-610-2400-MFTA-7761; (City 10%;
Federal 80% and state 10%).
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH AFFORDABLE
PRODUCTION TO PROVIDE VIDEO RECORDING AND BROADCASTING SERVICES.
WHEREAS, an RFP was administered (RFP No. 07-0010) and two proposals were
received; and,
WHEREAS, the proposal submitted by Affordable Productions met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two years, with the option to
renew for three additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with Affordable Productions for Video Recording and Broadcasting
Services. Funds are available each fiscal year for this on-going expense: City
Manager, Public Information ? Consulting; 0101-130-2600-INFO-6315.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTY (50) TASERS, FIFTY (50) TASER
HOLSTERS AND TASER CARTRIDGES FROM DGG TASER, INC., (JACKSONVILLE, FL) IN THE
AMOUNT OF $52,350.00.
WHEREAS, the Police Department will use the tasers as an additional
tool in the Less Lethal Program. Officers will have an option available that
could prevent the necessity for ?deadly force,? thereby possibly preventing
serious injury to an officer, or a citizen taken into custody.; and,
WHEREAS, Taser International is the manufacturer of the less lethal
taser. The authorized distributor for public safety entities in Georgia is DGG
Taser, Inc. Therefore this purchase is considered an only Known Source
procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase fifty (50)
tasers, fifty (50) taser holsters, and taser cartridges from DGG Taser, Inc.,
(Jacksonville, FL) in the amount of $52,350.00. Funds are budgeted in the FY08
Budget: Police - Support Services - Capital Expenditures Under $5,000;
0101-400-2200-STAF-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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