Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #



Columbus Consolidated Government

Council Meeting



March 4, 2008



Agenda Report #_____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

_______________________________________________________________________________



(A) 4x4 OFF-ROAD UTILITY VEHICLE ? RFB NO. 08-0036



It is requested that Council authorize the purchase of one (1) 4x4 off-road

utility vehicle from Dal Kawa Cycle Center, Inc., in the amount of $12,848.24.

The Public Services Department will utilize this replacement vehicle at Pine

Grove Landfill to transport personnel and equipment, to pick up supplies, and

to travel to and from other city-owned landfills.



Specifications were posted on the City?s website; two bid responses were

received on February 13, 2008. This bid has been advertised, opened and

reviewed. The bidders were:



Bidders Unit Cost

Dal Kawa Cycle Center, Inc. (Hendersonville, NC) $12,848.24

Extreme Powersports, Inc. (Columbus, GA) $14,469.69



Funds are budgeted in the FY08 Budget: Integrated Waste Supported Capital

Projects - Capital Expenditures Over $5000 - Vehicle Replacement Program;

0207-660-4000-CPIW-7761-20710-20040.



* * * * * *



(B) ONE-TON DUAL REAR WHEEL CREW CAB & CHASSIS



It is requested that Council rescind the award of a one-ton dual rear wheel

crew cab and chassis, per Resolution No. 55-08, from Peach County Ford (Byron,

GA) and authorize the purchase of a one-ton dual rear wheel cab and chassis

from Jay Automotive Group (Columbus, GA), the next lowest responsive bidder, in

the amount of $23,152.00



Resolution No. 55-08 authorized the purchase of a cab and chassis from Peach

County Ford and a dump body from Transport Equipment. Peach County Ford

requested the withdrawal of their bid and the resulting purchase order due to a

pricing error; Peach County Ford submitted pricing for a regular cab and

chassis and not the specified crew cab.



Funds are budgeted in the FY08 Budget: Special Projects-Capital Project Fund ?

Capital Projects ? Sewer Fund Supported Capital Projects ? Heavy Trucks ?

Vehicle Replacement; 0508-660-2000-CPSF-7723-20782-20080.



* * * * * *



(C) LAKE OLIVER MARINA ? RFB NO. 08-0038



It is requested that Council authorize the execution of a construction contract

with WCCI, Inc., in the amount of $838,085.00, for renovations to Lake Oliver

Marina. The work consists of demolition, removal and disposal of existing

structures and features; grading, drainage, paving walks, waterfront

improvements and tie-in to existing utilities; construction of a new marina

building; landscaping and irrigation improvements and new floating docks.



One hundred seventy-six bid invitations were mailed and specifications were

posted on the City?s website. A mandatory pre-bid conference/site visit was

held on January 23, 2008; twenty-one vendors were represented at the pre-bid

conference/site visit. Six bids were received on February 15, 2008. The

bidders were:



Bidders Base Bid *Alternate Add Total Bid

1. WCCI, Inc.

(Columbus, GA) 739,130.00 98,955.00 $ 838,085.00

2. Ben B. Gordy Construction Co., Inc.

(Columbus, GA) 792,000.00 78,000.00 870,000.00

3. D. Dean Associates

(Columbus, GA) 837,000.00 67,000.00 904,000.00

4. JHC Corporation

(Peachtree City, GA) 1,008,000.00 84,000.00 1,092,000.00

5. Holley Construction Co. & Associates, Inc.

(Columbus, GA) 980,000.00 114,450.00 1,094,450.00

6. Prince Ventures

(Douglasville, GA) 1,222,635,32 80,444.36 1,303,079.68



*Alternate Add: Paving, grading, replacement of rip rap, concrete walk, and

landscape improvements from thirty feet off the corner of the new marina

building southward to the end of the new concrete walk and placement of 100

tons of additional type III rip rap as directed by the architect from this

point to the existing fishing dock.



Funds are budgeted in the FY08 Budget: 1999 SPLOST - Parks & Green Space ?

Engineering/Architect Services - Lake Oliver Improvements;

0540-695-2138-TXPG-6338-50702-20060.



* * * * * * * *



(D) ADDITIONAL TELEPHONE SYSTEM UPGRADES



It is requested that Council authorize the purchase of additional telephone

system upgrades from AT&T in the amount of $124,726.09 for Public Services and

other offices located on Cusseta Road and METRA.



Per Resolution No. 202-03, Council authorized a 10-year contract with BellSouth

for the current Cisco IP Phone System utilized at the Government Center and the

Government Center Annex. In addition, per Resolution No. 487-03 Council

authorized the upgrade of the phone system at the Trade Center as an add-on to

the existing contract. This purchase will also be an addition to that same

contract.



The upgrades will replace the current analog Comdial phone systems utilized at

Public Service Administration, Fleet Maintenance, Park Services, Sign and

Signal Shop, Records Management and METRA. The purchase includes the

following: 98 phones, licenses, voice mail, other peripherals and installation

necessary to operate the system for Public Services and the other locations on

Cusseta Road; and 25 phones, licenses, voice mail, other peripherals and

installation necessary to operate the system for METRA.



Per the Procurement Ordinance, AT&T (formerly BellSouth/BSFS) is considered an

only known source, because this is a migration and upgrade of the current

system already under contract with the vendor at this time.



Funds are budgeted in FY08 Budget as follows: Public Services Project funds

are budgeted in General Fund ? Information Technology ? Capital Expenditures

Over $5,000, 0101-210-100-ISS-7761; METRA project funds are budgeted in

Transportation Fund ? Transportation ? FTA ? Capital Expenditures Over $5,000,

0751-610-2400-MFTA-7761; Basic Phone Services are budgeted in General Fund ?

Miscellaneous ? Non-Categorical ? Capital Expenditures Over $5,000,

0101-590-3000-NCAT-7761.







?ITEM A?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 4X4 OFF-ROAD UTILITY

VEHICLE FROM DAL KAWA CYCLE CENTER, INC., IN THE AMOUNT OF $12,848.24.



WHEREAS, the Public Services Department will utilize this replacement

vehicle at Pine Grove Landfill to transport personnel and equipment, to pick up

supplies and travel to and from other city-owned landfills.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) 4x4 off-road

utility vehicle from Dal Kawa Cycle Center, Inc., in the amount of $12,848.24.

Funds are budgeted in the FY08 Budget: Integrated Waste Supported Capital

Projects - Capital Expenditures Over $5000 - Vehicle Replacement Program;

0207-660-4000-CPIW-7761-20710-20040.



__________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



"ITEM B"



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING TO RESCIND RESOLUTION NO. 55-08 FOR A ONE-TON

DUAL REAR WHEEL CREW CAB AND CHASSIS, FROM PEACH COUNTY FORD (BYRON, GA) AND

AUTHORIZE THE PURCHASE OF A ONE-TON DUAL REAR WHEEL CAB AND CHASSIS FROM JAY

AUTOMOTIVE GROUP (COLUMBUS, GA), THE NEXT LOWEST RESPONSIVE BIDDER, IN THE

AMOUNT OF $23,152.00.



WHEREAS, Resolution No. 55-08 authorized the purchase of a cab and chassis from

Peach County Ford and a dump body from Transport Equipment; and,



WHEREAS, Peach County Ford requested the withdrawal of their bid and the

resulting purchase order due to a pricing error; Peach County Ford submitted

pricing for a regular cab and chassis and not the specified crew cab.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

I.

That Resolution No. 55-08 is hereby rescinded; and,



II.

That the City Manager is hereby authorized to purchase a one-ton dual rear

wheel cab and chassis from Jay Automotive Group (Columbus, GA), the next lowest

responsive bidder, in the amount of $23,152.00. Funds are budgeted in the FY08

Budget: Special Projects-Capital Project Fund ? Capital Projects ? Sewer Fund

Supported Capital Projects ? Heavy Trucks ? Vehicle Replacement;

0508-660-2000-CPSF-7723-20782-20080.

________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



"ITEM C"



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH

WCCI, INC., IN THE AMOUNT OF $838,085.00, FOR RENOVATIONS TO LAKE OLIVER MARINA.



WHEREAS, the work consists of demolition, removal and disposal of existing

structures and features; grading, drainage, paving walks, waterfront

improvements and tie-in to existing utilities; construction of a new marina

building; landscaping and irrigation improvements and new floating docks, and;



WHEREAS, the add alternate includes paving, grading, replacement of rip rap,

concrete walk, and landscape improvements from thirty feet off the corner of

the new marina building southward to the end of the new concrete walk and

placement of 100 tons of additional type III rip rap as directed by the

architect from this point to the existing fishing dock.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction

contract with WCCI, Inc., in the amount of $838,085.00, for renovations to Lake

Oliver Marina. Funds are budgeted in the FY08 Budget: 1999 SPLOST - Parks &

Green Space ? Engineering/Architect Services - Lake Oliver Improvements;

0540-695-2138-TXPG-6338-50702-20060.

______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?

A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL TELEPHONE SYSTEM UPGRADES

FROM AT&T IN THE AMOUNT OF $124,726.09 FOR PUBLIC SERVICES AND OTHER OFFICES

LOCATED ON CUSSETA ROAD AND METRA.



WHEREAS, per Resolution No. 202-03, Council authorized a 10-year contract with

BellSouth for the current Cisco IP Phone System utilized at the Government

Center and the Government Center Annex. In addition, per Resolution No. 487-03

Council authorized the upgrade of the phone system at the Trade Center as an

add-on to the existing contract. This purchase will also be an addition to

that same contract; and,



WHEREAS, the upgrades will replace the current analog Comdial phone systems

utilized at Public Service Administration, Fleet Maintenance, Park Services,

Sign and Signal Shop, Records Management and METRA. The purchase includes the

following: 98 phones, licenses, voice mail, other peripherals and installation

necessary to operate the system for Public Services and other locations on

Cusseta Road; and 25 phones, licenses, voice mail, other peripherals and

installation necessary to operate the system for METRA, and;



WHEREAS, per the Procurement Ordinance, AT&T (formerly BellSouth/BSFS)

is considered an only known source, because this is a migration and upgrade of

the current system already under contract with the vendor at this time.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase additional

telephone system upgrades from AT&T in the amount of $124,726.09 for Public

Services and other offices located on Cusseta Road and METRA. Funds are

budgeted in FY08 Budget as follows: Public Services Project funds are budgeted

in General Fund ? Information Technology ? Capital Expenditures Over $5,000,

0101-210-100-ISS-7761; METRA project funds are budgeted in Transportation Fund

? Transportation ? FTA ? Capital Expenditures Over $5,000,

0751-610-2400-MFTA-7761; Basic Phone Services are budgeted in General Fund ?

Miscellaneous ? Non-Categorical ? Capital Expenditures Over $5,000,

0101-590-3000-NCAT-7761.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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