Agenda Item #
Columbus Consolidated Government
Council Meeting
March 4, 2008
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
_______________________________________________________________________________
(A) 4x4 OFF-ROAD UTILITY VEHICLE ? RFB NO. 08-0036
It is requested that Council authorize the purchase of one (1) 4x4 off-road
utility vehicle from Dal Kawa Cycle Center, Inc., in the amount of $12,848.24.
The Public Services Department will utilize this replacement vehicle at Pine
Grove Landfill to transport personnel and equipment, to pick up supplies, and
to travel to and from other city-owned landfills.
Specifications were posted on the City?s website; two bid responses were
received on February 13, 2008. This bid has been advertised, opened and
reviewed. The bidders were:
Bidders Unit Cost
Dal Kawa Cycle Center, Inc. (Hendersonville, NC) $12,848.24
Extreme Powersports, Inc. (Columbus, GA) $14,469.69
Funds are budgeted in the FY08 Budget: Integrated Waste Supported Capital
Projects - Capital Expenditures Over $5000 - Vehicle Replacement Program;
0207-660-4000-CPIW-7761-20710-20040.
* * * * * *
(B) ONE-TON DUAL REAR WHEEL CREW CAB & CHASSIS
It is requested that Council rescind the award of a one-ton dual rear wheel
crew cab and chassis, per Resolution No. 55-08, from Peach County Ford (Byron,
GA) and authorize the purchase of a one-ton dual rear wheel cab and chassis
from Jay Automotive Group (Columbus, GA), the next lowest responsive bidder, in
the amount of $23,152.00
Resolution No. 55-08 authorized the purchase of a cab and chassis from Peach
County Ford and a dump body from Transport Equipment. Peach County Ford
requested the withdrawal of their bid and the resulting purchase order due to a
pricing error; Peach County Ford submitted pricing for a regular cab and
chassis and not the specified crew cab.
Funds are budgeted in the FY08 Budget: Special Projects-Capital Project Fund ?
Capital Projects ? Sewer Fund Supported Capital Projects ? Heavy Trucks ?
Vehicle Replacement; 0508-660-2000-CPSF-7723-20782-20080.
* * * * * *
(C) LAKE OLIVER MARINA ? RFB NO. 08-0038
It is requested that Council authorize the execution of a construction contract
with WCCI, Inc., in the amount of $838,085.00, for renovations to Lake Oliver
Marina. The work consists of demolition, removal and disposal of existing
structures and features; grading, drainage, paving walks, waterfront
improvements and tie-in to existing utilities; construction of a new marina
building; landscaping and irrigation improvements and new floating docks.
One hundred seventy-six bid invitations were mailed and specifications were
posted on the City?s website. A mandatory pre-bid conference/site visit was
held on January 23, 2008; twenty-one vendors were represented at the pre-bid
conference/site visit. Six bids were received on February 15, 2008. The
bidders were:
Bidders Base Bid *Alternate Add Total Bid
1. WCCI, Inc.
(Columbus, GA) 739,130.00 98,955.00 $ 838,085.00
2. Ben B. Gordy Construction Co., Inc.
(Columbus, GA) 792,000.00 78,000.00 870,000.00
3. D. Dean Associates
(Columbus, GA) 837,000.00 67,000.00 904,000.00
4. JHC Corporation
(Peachtree City, GA) 1,008,000.00 84,000.00 1,092,000.00
5. Holley Construction Co. & Associates, Inc.
(Columbus, GA) 980,000.00 114,450.00 1,094,450.00
6. Prince Ventures
(Douglasville, GA) 1,222,635,32 80,444.36 1,303,079.68
*Alternate Add: Paving, grading, replacement of rip rap, concrete walk, and
landscape improvements from thirty feet off the corner of the new marina
building southward to the end of the new concrete walk and placement of 100
tons of additional type III rip rap as directed by the architect from this
point to the existing fishing dock.
Funds are budgeted in the FY08 Budget: 1999 SPLOST - Parks & Green Space ?
Engineering/Architect Services - Lake Oliver Improvements;
0540-695-2138-TXPG-6338-50702-20060.
* * * * * * * *
(D) ADDITIONAL TELEPHONE SYSTEM UPGRADES
It is requested that Council authorize the purchase of additional telephone
system upgrades from AT&T in the amount of $124,726.09 for Public Services and
other offices located on Cusseta Road and METRA.
Per Resolution No. 202-03, Council authorized a 10-year contract with BellSouth
for the current Cisco IP Phone System utilized at the Government Center and the
Government Center Annex. In addition, per Resolution No. 487-03 Council
authorized the upgrade of the phone system at the Trade Center as an add-on to
the existing contract. This purchase will also be an addition to that same
contract.
The upgrades will replace the current analog Comdial phone systems utilized at
Public Service Administration, Fleet Maintenance, Park Services, Sign and
Signal Shop, Records Management and METRA. The purchase includes the
following: 98 phones, licenses, voice mail, other peripherals and installation
necessary to operate the system for Public Services and the other locations on
Cusseta Road; and 25 phones, licenses, voice mail, other peripherals and
installation necessary to operate the system for METRA.
Per the Procurement Ordinance, AT&T (formerly BellSouth/BSFS) is considered an
only known source, because this is a migration and upgrade of the current
system already under contract with the vendor at this time.
Funds are budgeted in FY08 Budget as follows: Public Services Project funds
are budgeted in General Fund ? Information Technology ? Capital Expenditures
Over $5,000, 0101-210-100-ISS-7761; METRA project funds are budgeted in
Transportation Fund ? Transportation ? FTA ? Capital Expenditures Over $5,000,
0751-610-2400-MFTA-7761; Basic Phone Services are budgeted in General Fund ?
Miscellaneous ? Non-Categorical ? Capital Expenditures Over $5,000,
0101-590-3000-NCAT-7761.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 4X4 OFF-ROAD UTILITY
VEHICLE FROM DAL KAWA CYCLE CENTER, INC., IN THE AMOUNT OF $12,848.24.
WHEREAS, the Public Services Department will utilize this replacement
vehicle at Pine Grove Landfill to transport personnel and equipment, to pick up
supplies and travel to and from other city-owned landfills.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 4x4 off-road
utility vehicle from Dal Kawa Cycle Center, Inc., in the amount of $12,848.24.
Funds are budgeted in the FY08 Budget: Integrated Waste Supported Capital
Projects - Capital Expenditures Over $5000 - Vehicle Replacement Program;
0207-660-4000-CPIW-7761-20710-20040.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
"ITEM B"
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING TO RESCIND RESOLUTION NO. 55-08 FOR A ONE-TON
DUAL REAR WHEEL CREW CAB AND CHASSIS, FROM PEACH COUNTY FORD (BYRON, GA) AND
AUTHORIZE THE PURCHASE OF A ONE-TON DUAL REAR WHEEL CAB AND CHASSIS FROM JAY
AUTOMOTIVE GROUP (COLUMBUS, GA), THE NEXT LOWEST RESPONSIVE BIDDER, IN THE
AMOUNT OF $23,152.00.
WHEREAS, Resolution No. 55-08 authorized the purchase of a cab and chassis from
Peach County Ford and a dump body from Transport Equipment; and,
WHEREAS, Peach County Ford requested the withdrawal of their bid and the
resulting purchase order due to a pricing error; Peach County Ford submitted
pricing for a regular cab and chassis and not the specified crew cab.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
I.
That Resolution No. 55-08 is hereby rescinded; and,
II.
That the City Manager is hereby authorized to purchase a one-ton dual rear
wheel cab and chassis from Jay Automotive Group (Columbus, GA), the next lowest
responsive bidder, in the amount of $23,152.00. Funds are budgeted in the FY08
Budget: Special Projects-Capital Project Fund ? Capital Projects ? Sewer Fund
Supported Capital Projects ? Heavy Trucks ? Vehicle Replacement;
0508-660-2000-CPSF-7723-20782-20080.
________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
"ITEM C"
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
WCCI, INC., IN THE AMOUNT OF $838,085.00, FOR RENOVATIONS TO LAKE OLIVER MARINA.
WHEREAS, the work consists of demolition, removal and disposal of existing
structures and features; grading, drainage, paving walks, waterfront
improvements and tie-in to existing utilities; construction of a new marina
building; landscaping and irrigation improvements and new floating docks, and;
WHEREAS, the add alternate includes paving, grading, replacement of rip rap,
concrete walk, and landscape improvements from thirty feet off the corner of
the new marina building southward to the end of the new concrete walk and
placement of 100 tons of additional type III rip rap as directed by the
architect from this point to the existing fishing dock.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with WCCI, Inc., in the amount of $838,085.00, for renovations to Lake
Oliver Marina. Funds are budgeted in the FY08 Budget: 1999 SPLOST - Parks &
Green Space ? Engineering/Architect Services - Lake Oliver Improvements;
0540-695-2138-TXPG-6338-50702-20060.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL TELEPHONE SYSTEM UPGRADES
FROM AT&T IN THE AMOUNT OF $124,726.09 FOR PUBLIC SERVICES AND OTHER OFFICES
LOCATED ON CUSSETA ROAD AND METRA.
WHEREAS, per Resolution No. 202-03, Council authorized a 10-year contract with
BellSouth for the current Cisco IP Phone System utilized at the Government
Center and the Government Center Annex. In addition, per Resolution No. 487-03
Council authorized the upgrade of the phone system at the Trade Center as an
add-on to the existing contract. This purchase will also be an addition to
that same contract; and,
WHEREAS, the upgrades will replace the current analog Comdial phone systems
utilized at Public Service Administration, Fleet Maintenance, Park Services,
Sign and Signal Shop, Records Management and METRA. The purchase includes the
following: 98 phones, licenses, voice mail, other peripherals and installation
necessary to operate the system for Public Services and other locations on
Cusseta Road; and 25 phones, licenses, voice mail, other peripherals and
installation necessary to operate the system for METRA, and;
WHEREAS, per the Procurement Ordinance, AT&T (formerly BellSouth/BSFS)
is considered an only known source, because this is a migration and upgrade of
the current system already under contract with the vendor at this time.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase additional
telephone system upgrades from AT&T in the amount of $124,726.09 for Public
Services and other offices located on Cusseta Road and METRA. Funds are
budgeted in FY08 Budget as follows: Public Services Project funds are budgeted
in General Fund ? Information Technology ? Capital Expenditures Over $5,000,
0101-210-100-ISS-7761; METRA project funds are budgeted in Transportation Fund
? Transportation ? FTA ? Capital Expenditures Over $5,000,
0751-610-2400-MFTA-7761; Basic Phone Services are budgeted in General Fund ?
Miscellaneous ? Non-Categorical ? Capital Expenditures Over $5,000,
0101-590-3000-NCAT-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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