Agenda Item # 9
Columbus Consolidated Government
Council Meeting
May 30, 2006
Agenda Report # 147
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ACTUARIAL SERVICES FOR OTHER POST EMPLOYMENT BENEFITS (OPEB) (ANNUAL
CONTRACT) ? RFP NO. 06-0008
It is requested that Council approve an annual contract with Milliman, Inc. to
provide Actuarial Services for Other Post Employment Benefits (OPEB) services.
The City currently provides health benefits to approximately 5,000 of its
employees, retirees, dependents and survivors. The health plans offered
include one health maintenance organization (HMO), one preferred provided
organization (PPO) and indemnity (retiree) medical plan. The City recently
enrolled in the Federal Medicate supplement program. The City does operate a
separate Pension Plan.
The GASB standards for OPEB plan accounting requires public sector employees,
such as City of Columbus, to begin to accrue the costs of retiree health
benefits. Employers must calculate an ?Annual Required Contribution? (ARC),
consisting of two components:
A) Normal costs (the portion of the present value of total projected benefits
assigned to the current year by the actuarial cost method used by the
employer);
B) An amortization component (the amount necessary to amortize the total
unfunded actuarial accrued liability for its OPEB obligations.)
To facilitate the new GASB standards, the contractor shall perform the initial
work in two phases, as outlined below:
Phase I:
Perform an actuarial study, which shall:
Provide information to enable City of Columbus to manage the costs and
liabilities associated with its retiree health benefits;
Provide information needed to comply with the GASB 43 and 45 accounting
standards related to ?other post employment benefits. (OPEB).
Phase II:
The actuary may be required to assist with oral presentations and meetings to
present valuation, analysis and recommendations to governing body.
The Consultant will be required to review the plan after the first biennial
period of implementation and then every two years thereafter, during the term
of the contract.
The initial term of the contract shall be for one biennial period, with the
option to renew for three additional biennial periods. Contract renewal will
be contingent upon the mutual agreement of the City and the contractor.
Requests for proposal were mailed and posted on the City?s website. The RFP
has been advertised. Nine proposals were received, February 17, 2006, from the
following offerors:
Milliman, Inc. (Atlanta, GA)
Stanley, Hunt, Dupree & Rhine (Greensboro, NC)
Buck Consultants (Atlanta, GA)
Clark Consulting (Atlanta, GA)
Gabriel Roeder Smith & Company (Ft. Lauderdale, FL)
WRS (Atlanta, GA)
Aon Consulting, Inc. (Atlanta, GA)
CCA-Strategies (Chicago, IL)
*Cavanaugh Macdonald Consulting, LLC (Woodstock, GA)
*Vendor?s proposal was deemed non-responsive, because it did not meet the
number of years in business requirements of the RFP specifications. The vendor
has been notified in writing.
The proposal was reviewed by the Evaluation Committee members, which consisted
of representatives from Human Resources, Finance and Synovus Financial
Corporation. An Auditor representative from Albright, Fortenberry and Ninas
served in an advisory position and was not a voting member. The Evaluation
committee deemed the proposal from Milliman, Inc., most responsive to the RFP
specifications and recommends award of the contract to the vendor.
The RFP process is governed by the City?s Procurement Ordinance Article 3-110,
Competitive Sealed Proposals. During the process of an RFP there is no formal
opening, due to the possibility of negotiated components of the proposal. In
the event Council does not approve the recommended offeror, no proposal
responses or any negotiated components are made public until after the award of
the contract. If Council does not approve the recommended offeror,
negotiations will begin with the next responsive offeror. Evaluation results
and proposed costs have been submitted to the City Manager in a separate memo
for information purposes.
Funds are budgeted each fiscal year for this on-going service: General Fund
Supported Capital Projects ? Consulting ? Health and Pension Reports;
0508-660-1000-CPGF-6315-22234-20060-0.
* * * * * *
(B) CPAT EQUIPMENT ? RFB NO. 06-0065
It is requested that Council authorize the purchase of CPAT (Candidate Physical
Ability Test) equipment from CPAT Distribution, Inc., in the amount of
$11,292.84, Yates Gear, Inc., in the amount of $270.00 and Fitness Resource in
the amount of $3,945.00.
Columbus Fire and Emergency Medical Services will use the CPAT equipment, which
consists of a rescue mannequin and harness, a stairmaster, a CPAT maze and
weighted vests.
Bid specifications were mailed and posted on the City?s website; three bid
responses were received on March 22, 2006. This bid has been advertised,
opened and reviewed. The bidders were:
CPAT Distribution, Inc.
(Monrovia, CA) Yates Gear, Inc.
(Redding, CA) Fitness Resource
(Kennesaw, GA)
Description Unit
Price Ext.
Price Unit
Price Ext.
Price Unit
Price Ext.
Price
Rescue Randy Mannequin (1 unit) 1,010.00 $1,010.00 No Bid No Bid No Bid No Bid
Harnesses for Rescue Randy (2 units) 160.00 320.00 135.00 270.00 No Bid No Bid
StairMaster StepMill 7000PT (1 unit) 4,050.00 4,050.00 No Bid No Bid 3,945.00 3,945.00
CPAT Maze (1 unit) 8,450.00 8,450.00 No Bid No Bid No Bid No Bid
Weighted Vests, small (2 units) 270.00 540.00 No Bid No Bid No Bid No Bid
Weighted Vests, medium (2 units) 270.00 540.00 No Bid No Bid No Bid No Bid
Weighted Vests, large (2 units) 270.00 540.00 No Bid No Bid No Bid No Bid
Shipping 212.84 0.00 0.00
Funds are budgeted in FY06 Budget, Fire & EMS, Special Operations ?
Pre-employment Physicals; 0101-410-2600-SPCO-6324.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT WITH MILLIMAN, INC., FOR
ACTUARIAL SERVICES FOR OTHER POST EMPLOYMENT BENEFITS (OPEB).
WHEREAS, an RFP was administered (RFP No. 06-0008) and nine proposals
were received; and,
WHEREAS, the proposal submitted by Milliman, Inc., met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for one biennial
period, with the option to renew for three additional biennial periods.
Contract renewal will be contingent upon the mutual agreement of the City and
the contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract with Milliman, Inc., for Actuarial Services for Other Post Employment
Benefits (OPEB). Funds are budgeted each fiscal year for this on-going
service: General Fund Supported Capital Projects ? Consulting ? Health and
Pension Reports; 0508-660-1000-CPGF-6315-22234-20060-0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF CPAT (CANDIDATE PHYSICAL
ABILITY TEST) EQUIPMENT FROM C.P.A.T. DISTRIBUTION, INC., IN THE AMOUNT OF
$11,292.84, YATES GEAR, INC., IN THE AMOUNT OF $270.00 AND FITNESS RESOURCE IN
THE AMOUNT OF $3,945.00.
WHEREAS, Columbus Fire and Emergency Medical Services will use the CPAT
equipment, which consists of a rescue mannequin and harness, a stairmaster, a
CPAT maze and weighted vests.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase CPAT (Candidate
Physical Ability Test) equipment from CPAT Distribution, Inc., in the amount of
$11,292.84, Yates Gear, Inc., in the amount of $270.00 and Fitness Resource in
the amount of $3,945.00. Funds are budgeted in FY06 Budget, Fire & EMS,
Special Operations ? Pre-employment Physicals; 0101-410-2600-SPCO-6324.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: May 30, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
June 7, 2006
1. Long Distance Telephone Services (Annual Contract) ? RFP No. 06-0015
Scope of RFP
Provide Columbus Consolidated Government with long distance telephone services.
The initial term of the contract shall be for two years beginning July 1, 2006,
with the option to renew for three (3) additional twelve-month periods.
Contract renewal will be contingent upon the mutual agreement of the City and
the Contractor.
June 21, 2006
1. Back Support Safety Belts & Safety Vests (Annual Contract) ? RFB No. 06-0085
Scope of Bid
Provide approximately 200 back support safety belts and approximately
3,000 safety vests to Columbus Consolidated Government (the City) on an "as
needed" basis. The contract term will be for two years, with the option to
renew for three additional twelve-month periods.
Attachments
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