Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 9





Columbus Consolidated Government

Council Meeting



May 30, 2006





Agenda Report # 147





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) ACTUARIAL SERVICES FOR OTHER POST EMPLOYMENT BENEFITS (OPEB) (ANNUAL

CONTRACT) ? RFP NO. 06-0008



It is requested that Council approve an annual contract with Milliman, Inc. to

provide Actuarial Services for Other Post Employment Benefits (OPEB) services.

The City currently provides health benefits to approximately 5,000 of its

employees, retirees, dependents and survivors. The health plans offered

include one health maintenance organization (HMO), one preferred provided

organization (PPO) and indemnity (retiree) medical plan. The City recently

enrolled in the Federal Medicate supplement program. The City does operate a

separate Pension Plan.



The GASB standards for OPEB plan accounting requires public sector employees,

such as City of Columbus, to begin to accrue the costs of retiree health

benefits. Employers must calculate an ?Annual Required Contribution? (ARC),

consisting of two components:



A) Normal costs (the portion of the present value of total projected benefits

assigned to the current year by the actuarial cost method used by the

employer);

B) An amortization component (the amount necessary to amortize the total

unfunded actuarial accrued liability for its OPEB obligations.)



To facilitate the new GASB standards, the contractor shall perform the initial

work in two phases, as outlined below:



Phase I:

Perform an actuarial study, which shall:

Provide information to enable City of Columbus to manage the costs and

liabilities associated with its retiree health benefits;

Provide information needed to comply with the GASB 43 and 45 accounting

standards related to ?other post employment benefits. (OPEB).



Phase II:

The actuary may be required to assist with oral presentations and meetings to

present valuation, analysis and recommendations to governing body.



The Consultant will be required to review the plan after the first biennial

period of implementation and then every two years thereafter, during the term

of the contract.



The initial term of the contract shall be for one biennial period, with the

option to renew for three additional biennial periods. Contract renewal will

be contingent upon the mutual agreement of the City and the contractor.



Requests for proposal were mailed and posted on the City?s website. The RFP

has been advertised. Nine proposals were received, February 17, 2006, from the

following offerors:



Milliman, Inc. (Atlanta, GA)

Stanley, Hunt, Dupree & Rhine (Greensboro, NC)

Buck Consultants (Atlanta, GA)

Clark Consulting (Atlanta, GA)

Gabriel Roeder Smith & Company (Ft. Lauderdale, FL)

WRS (Atlanta, GA)

Aon Consulting, Inc. (Atlanta, GA)

CCA-Strategies (Chicago, IL)

*Cavanaugh Macdonald Consulting, LLC (Woodstock, GA)



*Vendor?s proposal was deemed non-responsive, because it did not meet the

number of years in business requirements of the RFP specifications. The vendor

has been notified in writing.



The proposal was reviewed by the Evaluation Committee members, which consisted

of representatives from Human Resources, Finance and Synovus Financial

Corporation. An Auditor representative from Albright, Fortenberry and Ninas

served in an advisory position and was not a voting member. The Evaluation

committee deemed the proposal from Milliman, Inc., most responsive to the RFP

specifications and recommends award of the contract to the vendor.



The RFP process is governed by the City?s Procurement Ordinance Article 3-110,

Competitive Sealed Proposals. During the process of an RFP there is no formal

opening, due to the possibility of negotiated components of the proposal. In

the event Council does not approve the recommended offeror, no proposal

responses or any negotiated components are made public until after the award of

the contract. If Council does not approve the recommended offeror,

negotiations will begin with the next responsive offeror. Evaluation results

and proposed costs have been submitted to the City Manager in a separate memo

for information purposes.



Funds are budgeted each fiscal year for this on-going service: General Fund

Supported Capital Projects ? Consulting ? Health and Pension Reports;

0508-660-1000-CPGF-6315-22234-20060-0.



* * * * * *



(B) CPAT EQUIPMENT ? RFB NO. 06-0065



It is requested that Council authorize the purchase of CPAT (Candidate Physical

Ability Test) equipment from CPAT Distribution, Inc., in the amount of

$11,292.84, Yates Gear, Inc., in the amount of $270.00 and Fitness Resource in

the amount of $3,945.00.



Columbus Fire and Emergency Medical Services will use the CPAT equipment, which

consists of a rescue mannequin and harness, a stairmaster, a CPAT maze and

weighted vests.



Bid specifications were mailed and posted on the City?s website; three bid

responses were received on March 22, 2006. This bid has been advertised,

opened and reviewed. The bidders were:





CPAT Distribution, Inc.

(Monrovia, CA) Yates Gear, Inc.

(Redding, CA) Fitness Resource

(Kennesaw, GA)

Description Unit

Price Ext.

Price Unit

Price Ext.

Price Unit

Price Ext.

Price

Rescue Randy Mannequin (1 unit) 1,010.00 $1,010.00 No Bid No Bid No Bid No Bid

Harnesses for Rescue Randy (2 units) 160.00 320.00 135.00 270.00 No Bid No Bid

StairMaster StepMill 7000PT (1 unit) 4,050.00 4,050.00 No Bid No Bid 3,945.00 3,945.00

CPAT Maze (1 unit) 8,450.00 8,450.00 No Bid No Bid No Bid No Bid

Weighted Vests, small (2 units) 270.00 540.00 No Bid No Bid No Bid No Bid

Weighted Vests, medium (2 units) 270.00 540.00 No Bid No Bid No Bid No Bid

Weighted Vests, large (2 units) 270.00 540.00 No Bid No Bid No Bid No Bid

Shipping 212.84 0.00 0.00







Funds are budgeted in FY06 Budget, Fire & EMS, Special Operations ?

Pre-employment Physicals; 0101-410-2600-SPCO-6324.



?ITEM A?



A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT WITH MILLIMAN, INC., FOR

ACTUARIAL SERVICES FOR OTHER POST EMPLOYMENT BENEFITS (OPEB).



WHEREAS, an RFP was administered (RFP No. 06-0008) and nine proposals

were received; and,



WHEREAS, the proposal submitted by Milliman, Inc., met all proposal

requirements and was evaluated most responsive to the RFP; and,



WHEREAS, the initial term of the contract shall be for one biennial

period, with the option to renew for three additional biennial periods.

Contract renewal will be contingent upon the mutual agreement of the City and

the contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into an annual

contract with Milliman, Inc., for Actuarial Services for Other Post Employment

Benefits (OPEB). Funds are budgeted each fiscal year for this on-going

service: General Fund Supported Capital Projects ? Consulting ? Health and

Pension Reports; 0508-660-1000-CPGF-6315-22234-20060-0.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________________, 2006 and adopted at said meeting by

the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor

?ITEM B?





A RESOLUTION



NO.____________





A RESOLUTION AUTHORIZING THE PURCHASE OF CPAT (CANDIDATE PHYSICAL

ABILITY TEST) EQUIPMENT FROM C.P.A.T. DISTRIBUTION, INC., IN THE AMOUNT OF

$11,292.84, YATES GEAR, INC., IN THE AMOUNT OF $270.00 AND FITNESS RESOURCE IN

THE AMOUNT OF $3,945.00.



WHEREAS, Columbus Fire and Emergency Medical Services will use the CPAT

equipment, which consists of a rescue mannequin and harness, a stairmaster, a

CPAT maze and weighted vests.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase CPAT (Candidate

Physical Ability Test) equipment from CPAT Distribution, Inc., in the amount of

$11,292.84, Yates Gear, Inc., in the amount of $270.00 and Fitness Resource in

the amount of $3,945.00. Funds are budgeted in FY06 Budget, Fire & EMS,

Special Operations ? Pre-employment Physicals; 0101-410-2600-SPCO-6324.

_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________________, 2006 and adopted at said meeting by

the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor

DATE: May 30, 2006



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





June 7, 2006

1. Long Distance Telephone Services (Annual Contract) ? RFP No. 06-0015

Scope of RFP

Provide Columbus Consolidated Government with long distance telephone services.

The initial term of the contract shall be for two years beginning July 1, 2006,

with the option to renew for three (3) additional twelve-month periods.

Contract renewal will be contingent upon the mutual agreement of the City and

the Contractor.



June 21, 2006

1. Back Support Safety Belts & Safety Vests (Annual Contract) ? RFB No. 06-0085

Scope of Bid

Provide approximately 200 back support safety belts and approximately

3,000 safety vests to Columbus Consolidated Government (the City) on an "as

needed" basis. The contract term will be for two years, with the option to

renew for three additional twelve-month periods.

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