May 9, 2010
The regular monthly meeting of the Board of Water Commissioners of
Columbus, Georgia was held at the office of the Columbus Water Works on Monday,
May 9, 2010, at 1:30 p.m., the following Commissioners being present:
Philip Thayer, Chairman
Billy Blanchard, Treasurer
Dr. Carole Rutland
Karl Douglass
Absent: Mayor Jim Wetherington
It was noted that Mayor Wetherington?s absence from this meeting was
excused.
Receipt of the Minutes of the regular monthly meeting on April 12,
2010, was acknowledged by the Board and approved as written.
Using a PowerPoint Program, President Tant presented the 2010-2011
Operating Budget, which was previously provided to the Board for their
consideration and approval. A copy of the 2010-11 Budget is on file at the
Water Works office. Following discussion motion was made and seconded to adopt
the Operating Budget for the fiscal year 2010-11. Motion carried.
The Financial Report for the month of April including Ft. Benning was
presented to the Board. Motion was made and seconded to accept the reports.
Motion carried.
Management gave a brief update on the following activities for the
month of April conducted by Engineering and Field Services.
Ft. Benning Raw Water Intake and Pumping Station
This project involves the construction of a new Raw Water Intake and Pumping
Station on the Chattahoochee River. The Engineer?s estimate for this work is
$5.46m.
On April 22, 2010 bids were publicly opened and read as follows:
Contractor Bid Amount
P. F. Moon & Company $4,151,000.00
Heavy Constructors, Inc. $4,465,737.00
RTD Construction, Inc. $4,579,043.00
Crowder Construction Company $4,650,372.00
Ruby-Collins $4,658,600.00
Haren Construction Company, Inc. $4,782,000.00
W. L. Hailey & Company, Inc. $4,971,000.00
Cardinal Contractors, Inc. $5,427,519.00
Jones General Contracting $5,922,000.00
Earth-Scapes, Inc. No Bid
Morgan Contracting, Inc. No Bid
Murphree Bridge Corporation No Bid
RaCon, Inc. No Bid
The engineer has reviewed and tabulated the bids and recommends contract award
to P. F. Moon & Company, as the low responsible bidder in the amount of
$4,151,000.00.
Staff concurs and requests Board approval to award the Ft. Benning Raw Water
Intake and Pumping Station contract to P. F. Moon & Company at the bid price of
$4,151,000.00. This project is funded via 2009 Bond funds. Motion was made
and seconded to award the contract to P. F. Moon & Company. Motion carried.
Field Services ? Collections
First step of the I&I Abatement Program ? Assisted contractor, ADS, with
placement of flow monitors in Ft. Benning Main Post, Lower Green Island Hills
and Weracoba sewer basins.
Located and raised manholes.
Cleaned sewer mains upstream from monitors.
Continue to perform SSES work and correct what is discovered in the sub-basins
where overflows occurred in 2009 ? Made 49 sewer line repairs in the E. Lindsay
Drive Basin.
Field Services ? Distribution
Heavy rains on May 3rd washed out a 10? asbestos water main in the Sand Hill
area of Ft. Benning (Duck Pond fed by Tiger Creek overflowed).
The Board acknowledged Management?s report.
Management gave a brief update on the following activities for the
month of April conducted by the Strategic Planning and Employee Services
Department.
Strategic Planning
Resource Advisory Group (R.A.G.) Quarterly Updates
A selected member of R.A.G., comprised of Cliff Arnett, Steve Davis,
Emory Blount, Jim Patterson and Gwen Ruff, will provide a 15-20 minute
presentation to strategy team members, discussing how their respective
operational responsibilities are in alignment with CWW strategic initiatives.
On April 23rd, Jim Patterson presented information on ?Emerging Trends
in Customer Relations.?
Employee Services
New Employee Orientation
New Employee Orientation was held Friday, April 2nd. Twelve new
employees who successfully completed their 120-day probationary period were
officially welcomed to CWW by the President and senior staff.
The Board acknowledged Management?s report.
Management gave a brief update on the following activities for the
month of April conducted by the Environmental and Communication Services.
Environmental Compliance
CWW participated in the Annual Ft. Benning Earth Day Celebration and CVCC?s
Earth Day activities. A presentation was given to CVCC focusing on how CWW
sustains water resources and infrastructure for the future by proactively
planning, implementing and maintaining infrastructure in a cost effective
manner.
Water Quality Monitoring
All results were below detection limits on CWW?s quarterly sampling under the
Unregulated Contaminants Monitoring Rule-2.
Laboratory data submitted by CWW for EPD split samples from the SCWRF compared
100% accurately with the results obtained by EPD?s Water Quality Laboratory.
Information Services
The IS Staff launched the Information Portal to the members of Senior
Management during April.
CWW passed quarterly network scans as required under the PCI (Payment Card
Industry) standards.
The bill insert for May will focus on helpful information about watering the
lawn and conservation tips.
The television spots for May will educate our customers on the best time of day
to water their lawn.
The Board acknowledged Management?s report.
Management gave a brief update on the following activities for the
month of April conducted by the Water Resources, Managed Maintenance and
Security Departments.
South Columbus Water Resource Facility
Average Daily Flow for Month 33.5 mgd
Maximum Daily Flow for Month 42.4 mgd
GAWP held their spring conference in Columbus on April 13-14 at the Trade
Center.
Several GAWP members toured the SCWRF.
Tours were also conducted for Auburn University and Columbus State University.
The Electrical Coordination Study was completed.
North Columbus Water Resource Facility
Average Daily Flow for Month 27.6 mgd
Maximum Daily Flow for Month 32.6 mgd
Basin #1 solids collection system upgrades are complete.
Raw water storage tank #2 construction is nearing completion.
Managed Maintenance
Planned maintenance work orders ? 71%
Planned maintenance work order man-hours ? 39%
Security
CWW completed the new perimeter security enhancement lighting at the South
Columbus Water Resource Facility.
The Board acknowledged Management?s report.
Management gave a brief update on the following activities for the
month of April conducted by the Community and Corporate Department.
Ft. Benning Earth Day Fair
CWW participated at Ft. Benning?s Earth Day Fair April 15, 2010.
400 students participated from the third ? eighth grades.
Approximately 20 venders from the state were invited to participate.
CWW?s booth displayed backflow prevention information, material on how to
conserve water and how to detect and repair water leaks along with earth day
material.
Oxbow Meadows Groundbreaking Ceremony
On Monday, May 3, 2010, a groundbreaking ceremony was held to kick off the
expansion of the Oxbow Meadows Learning Center Project.
Columbus State University, the City of Columbus and the Columbus Water Works
are working together on this project.
Lunch was provided by Columbus State University.
Gold Achievement Award
CWW received the ?Gold Achievement Award? for outstanding dedication to:
enriching the life experience for students; improving academic performance;
growing career opportunities; providing faculty development and enrichment as a
Partner-In-Education.
Drinking Water Week
CWW celebrated Drinking Water Week Saturday, May 8, 2010.
The Board acknowledged Management?s report.
Management advised the Board that as a supporter of the Georgia
Association of Water Professionals (GAWP), the Water Works will have the
opportunity to run a 60-second video in the new GAWP Headquarters lobby. The
video will run on a rotating, continuous loop.
The Board acknowledged Management?s report.
President Tant provided the Board with the following items of
information:
Congratulations and thank you letter from Tim Mescon to Bob Tant
Thank you letter from Dana Whaley to Becky Butts
Tri Rivers Waterway Development Association Annual Meeting ? May 20-21 ?
Columbus Convention & Trade Center
President Tant gave a brief update on the raw water storage tank
construction.
The Board acknowledged the report.
There being no further business the meeting adjourned.
______________________________________
Emory E. Blount, Secretary
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