Agenda Item # 8
Columbus Consolidated Government
Council Meeting
September 27, 2016
Agenda Report # 47
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
________________________________________________________________________________
________
(A) ELECTION SUPPLIES AND EQUIPMENT MAINTENANCE
It is requested that Council approve a resolution to expend the appropriated
funds to Election Systems and Software, Inc., for election supplies, ballots,
expendable items and other related election equipment and services for the
estimated amount of $100,000 per year, for five (5) years. The funds expended
each fiscal year is contingent upon the number of elections required to be
held.
In 2001, the State of Georgia mandated a uniform voting system for all counties
in the state. The requirement for uniformity is still in effect. Election
Systems and Software, Inc. will provide maintenance and support services for
the election management software and equipment per the State of Georgia Voting
System Agreement dated May 3, 2002. Services from Election Systems and
Software, Inc., may include: programming, audio recording, ballot printing,
loading database, creating memory cards, programming encoders and logic and
accuracy testing.
Election Systems and Software, Inc., provides the uniform voting system for the
State of Georgia. Therefore, the vendor is considered an only known source.
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Boards & Commissions ? Elections & Registration -Boards of Elections &
Registration ? Election Expenses; 0101-290-2000-ELCT-6355.
(B) CISCO SWITCH AND AP BUNDLE FOR COLUMBUS POLICE DEPARTMENT
It is requested that Council approve the purchase of Cisco Switch and AP Bundle
from CPAK (Lagrange, GA) in the amount of $73,584.15, by cooperative purchasing
utilizing Georgia Statewide Contract #99999-SPD- T20120501-0006.
In the original RMS scope of requirements, the Jail and the Fire stations were
targeted to be wired to have access points for wireless access to the city
network and RMS servers. After the RMS went live additional requirements were
added to include the other Public Safety facilities to the project. Those
facilities include the three police precincts, MCP, logistics, and the fueling
area at Fleet. The Cisco Switch and the AP Bundle is the network equipment
needed to complete the LAN (Local Area Network) portion of the RMS project.
Funds are budgeted in the FY17 Budget: LOST/Public Safety ? Police ? Public
Safety/LOST ? Capital Expenditures Over $5,000; 0102 ? 400 ? 9900 ? LOST - 7761.
(C) MOBILE DATA COMPUTERS FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of twenty-two (22) Panasonic
mobile data computers from Motorola Solutions, Inc., in the amount of
$116,496.60 ($5,295.30 each), by cooperative purchase utilizing State of
Georgia (Georgia Technology Authority) Contract # 980-2800008.
The new mobile data units will be placed in new vehicles which will be utilized
by the Police Department. This purchase is part of an on-going project aimed
at equipping all appropriate public safety vehicles with advanced technology,
in order to maximize the efficiency of public safety response calls, for
service, from the public.
Funds are budgeted in the FY17 Budget: LOST/Public Safety ? Police ? Public
Safety/LOST ? Automobiles; 0102 ? 400 ? 9900 ? LOST ? 7721.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING TO EXPEND THE APPROPRIATED FUNDS TO ELECTION SYSTEMS
AND SOFTWARE, INC., FOR ELECTION SUPPLIES, BALLOTS, EXPENDABLE ITEMS AND OTHER
RELATED ELECTION EQUIPMENT AND SERVICES FOR THE ESTIMATED AMOUNT OF $100,000
PER YEAR, FOR FIVE (5) YEARS. THE FUNDS EXPENDED EACH FISCAL YEAR IS
CONTINGENT UPON THE NUMBER OF ELECTIONS REQUIRED TO BE HELD.
WHEREAS, Election Systems and Software, Inc. will provide maintenance and
support services for the election management software and equipment per the
State of Georgia Voting System Agreement dated May 3, 2002; and,
WHEREAS, Services from Election Systems and Software, Inc., may include:
programming, audio recording, ballot printing, loading database, creating
memory cards, programming encoders and logic and accuracy testing; and,
WHEREAS, Election Systems and Software, Inc., provides the uniform voting
system for the State of Georgia. Therefore, the vendor is considered an only
known source.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to expend the appropriated funds to
Election Systems and Software, Inc., for election supplies, ballots, expendable
items and other related election equipment and services for the estimated
amount of $100,000 per year, for five (5) years. The funds expended each fiscal
year is contingent upon the number of elections required to be held. Funds are
budgeted each fiscal year for this on-going expense: General Fund ? Boards &
Commissions ? Elections & Registration -Boards of Elections & Registration ?
Election Expenses; 0101-290-2000-ELCT-6355.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF CISCO SWITCH AND AP BUNDLE FROM CPAK
(LAGRANGE, GA) IN THE AMOUNT OF $73,584.15, BY COOPERATIVE PURCHASING,
UTILIZING GEORGIA STATEWIDE CONTRACT #99999-SPD- T20120501-0006.
WHEREAS,in the original RMS scope of requirements, the Jail and the Fire
stations were targeted to be wired to have access points for wireless access to
the city network and RMS servers. After the RMS went live additional
requirements were added to include the other Public Safety facilities to the
project. Those facilities include the three police precincts, MCP, logistics,
and the fueling area at Fleet; and,
WHEREAS, the Cisco Switch and the AP Bundle is the network equipment needed to
complete the LAN (Local Area Network) portion of the RMS project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Cisco Switch and AP
Bundle from CPAK (Lagrange, GA) in the amount of $73,584.15, by cooperative
purchasing utilizing Georgia Statewide Contract #99999-SPD- T20120501-0006.
Funds are budgeted in the FY17 Budget: LOST/Public Safety ? Police ? Public
Safety/LOST ? Capital Expenditures Over $5,000; 0102 ? 400 ? 9900 ? LOST - 7761.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-TWO (22) PANASONIC MOBILE DATA
COMPUTERS FROM MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $116,496.60
($5,295.30 EACH), BY COOPERATIVE PURCHASE UTILIZING STATE OF GEORGIA (GEORGIA
TECHNOLOGY AUTHORITY) CONTRACT # 980-2800008.
WHEREAS, the new mobile data units will be placed in new vehicles which will be
utilized by the Police Department. This purchase is part of an on-going
project aimed at equipping all appropriate public safety vehicles with advanced
technology, in order to maximize the efficiency of public safety response
calls, for service, from the public.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase twenty-two (22)
Panasonic mobile data computers from Motorola Solutions, Inc., in the amount of
$116,496.60 ($5,295.30 each), by cooperative purchase utilizing State of
Georgia (Georgia Technology Authority) Contract # 980-2800008. Funds are
budgeted in the FY17 Budget: LOST/Public Safety ? Police ? Public Safety/LOST
? Automobiles; 0102 ? 400 ? 9900 ? LOST - 7721
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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