Agenda Item # 4
Columbus Consolidated Government
Council Meeting
January 26, 2010
Agenda Report # 466
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL MAINTENANCE AND SUPPORT AGREEMENT FOR THE OASIS SYSTEM
It is requested that Council approve payment to Tyler Technologies, Inc.,
Appraisal and Tax Division (Dallas, TX), in the amount of $80,075.00, for the
annual renewal fee for OASIS Maintenance Support, to be paid monthly beginning
January 2010 through December 2010.
This maintenance provides Information Technology, the Tax Assessor's Office and
the Tax Commissioner's Office with software enhancements, documentation
updates, Users Group Support and Hotline Support for the OASIS property tax and
appraisal system. Maintenance has been budgeted and approved annually since
the OASIS software system was purchased in 1985. The vendor is the developer
of the software, and is therefore, the only known source available to provide
the maintenance support.
Funds are budgeted in the FY10 Budget: Information Technology - Software
Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(B) GREEN HOUSE GAS MONITORING AND REPORTING FOR SCHATULGA ROAD LANDFILL
It is requested that Council approve the contract with Jordan, Jones and
Goulding to provide Green House Gas monitoring and reporting in the amount of
$22,000.00, plus payment for any unforeseen contingencies. The services will
be required through March 2011.
In accordance with the United States Environmental Protection Agency?s (USEPA)
recently finalized Mandatory Reporting of Greenhouse Gases Rule (40 CFR 98),
the City is required to perform mandatory monitoring and report green house gas
emissions for the Schatulga Road Landfill. Through negations with JJ&G
engineers, Public Services found a way to comply with the mandate without
having to purchase expensive automatic monitoring and reporting devices.
Instead, JJ&G will hand monitor the landfill on a weekly basis, using equipment
in the City?s flare station. Additionally, JJ&G has performed or will perform
the following tasks to assist the City with the mandate compliance, which was
required to begin on January 1, 2010:
-Determined Applicability
-Evaluated the current System
-Prepare Evaluation Report
-Prepare Green House Gas Monitoring Plan
-Implementation of Green House Gas Monitoring Plan
-Perform weekly monitoring which began January 1, 2010 through July 23, 2010
-Prepare 2010 annual emission report, which is due March 31, 2011.
Jordan, Jones and Goulding was selected to perform these services because the
vendor is currently under contract with the City to perform environmental
monitoring services at Pine Grove and Schatulga Road Landfill, per RFP 06-0005;
Resolution #275-06. Consequently, the vendor has the experience and is
familiar with the City?s landfills.
Funds are available in the FY10 Budget and will be made available in the
subsequent FY11 Budget: Capital Projects Fund ? Integrated Waste Fund Supported
Capital Projects ? Professional Services ? Greenhouse Gas Project;
0207-660-4000-CPIW-6311-20722-20100.
* * * * * * * *
(C) ADDITIONAL AUDITING SERVICES - HOTEL/MOTEL
It is requested that Council approve the additional auditing services from
Albright & Fortenberry, & Ninas, LLP (Columbus, GA), for the estimated fee
ranging from $19,000 to $24,000. The fee is based on the assumption that no
unexpected circumstances will occur. If the need for additional service is
necessary, it will be discussed with Columbus Consolidated Government before
proceeding.
The additional auditing service is solely to assist the Columbus Consolidated
Government in ascertaining that sales for selected hotels are properly reported
and are in accordance with the laws and regulations for the Columbus
Consolidated Government. This shall include the examination of any books,
papers, records, financial records/data/reports pertaining to the room/lodging
rental, sale or bookings that will allow the auditors to determine gross
room/lodging revenue less any applicable exemptions resulting in net
room/lodging revenue subject to the hotel/motel excise tax.
These new services will be added to the current contract for auditing services,
which was awarded under RFP No. 08-0017 and approved by City Council on April
8, 2008, per Resolution No. 159-08.
Funds are budgeted each fiscal year for this ongoing service: General Fund ?
Miscellaneous ? Contingency, 0101-590-2000-9801.
(D) ADDITIONAL SERVICES REQUIRED FOR RIVERWALK 14TH STREET BRIDGE PROJECT
It is requested that Council approve the contract amendment for Hecht Burdeshaw
Architects, Inc., in the amount of $196,040, plus payment for unforeseen
contingencies, for additional services required for the Riverwalk-14th Street
Bridge project.
Per Resolution 406-09, Council approved the contract with Hecht Burdeshaw
Architects, Inc., to perform architectural/engineering services related to the
Riverwalk ? 14th Street Bridge Project in the amount of $92,714.00. This
amount was for the bidding and construction administration portion of the
contract. However, additional services, required as part of the contract, in
the
amount of $196,040, plus unforeseen contingencies, were not included in the
resolution. The additional services include the following:
Environmental Permitting,
Aquatics Survey,
Bridge Inspection,
Public Presentations,
Review and Modify Contract Documents,
Design for bridge section demolition and construction of new Riverwalk
underpass, and
GDOT/Federal Coordination
Funds are budgeted in the FY10 Budget: Capital Projects Fund ? Paving Fund
Supported Capital Projects ? Engineering/Architecture Services ? Riverwalk-14th
St. Bridge Project; 0508-660-3000-CPPF-6311-21044-20100.
* * * * * * * * * *
(E) AERIAL DIGITAL IMAGERY FOR MUSCOGEE COUNTY AND FORT BENNING, GEORGIA
It is requested that Council approve the purchase of aerial digital imagery
services from Digital Aerial Solutions (Tampa, Florida) in the amount of
$22,049.75.
The services are required due to ongoing development in the Columbus/Fort
Benning area. As new development occurs, updated aerial imagery is required
for property appraisal, Public Safety and Engineering. Digital Aerial
Solutions was selected and contracted through Ft Benning and the United States
Geological Survey to fly the project area. The City is participating in their
project because it is expedient and economical.
Funds are available in the FY10 Budget: General Fund ? Miscellaneous ?
Contingency, 0101-590-2000-9801.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES, INC., APPRAISAL
AND TAX DIVISION (DALLAS, TX), IN THE AMOUNT OF $80,075.00, FOR THE ANNUAL
RENEWAL FEE FOR OASIS MAINTENANCE SUPPORT, TO BE PAID MONTHLY BEGINNING JANUARY
2010 THROUGH DECEMBER 2010.
WHEREAS, this maintenance provides Information Technology, the Tax
Assessor's Office and the Tax Commissioner's Office with software enhancements,
documentation updates, Users Group Support and Hotline Support for the OASIS
property tax and appraisal system; and,
WHEREAS, maintenance has been budgeted and approved annually since the OASIS
software system was purchased in 1985. The vendor is the developer of the
Software, and is therefore, the only known source available to provide the
maintenance support.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies, Inc., Appraisal and Tax Division (Dallas, TX), in the amount of
$80,075.00, for the annual renewal fee for OASIS Maintenance Support, to be
paid monthly beginning January 2010 through December 2010. Funds are budgeted
in the FY10 Budget: Information Technology - Software Lease;
0101-210-1000-ISS-6541.
_________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ________________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING A CONTRACT WITH JORDAN, JONES AND GOULDING TO
PROVIDE GREEN HOUSE GAS MONITORING AND REPORTING IN THE AMOUNT OF $22,000.00,
PLUS PAYMENT FOR ANY UNFORESEEN CONTINGENCIES. THE SERVICES WILL BE REQUIRED
THROUGH MARCH 2011.
WHEREAS, in accordance with the United States Environmental Protection
Agency?s (USEPA) recently finalized Mandatory Reporting of Greenhouse Gases
Rule (40 CFR 98), the City is required to perform mandatory monitoring and
report green house gas emissions for the Schatulga Road Landfill. Through
negations with JJ&G engineers, Public Services found a way to comply with the
mandate without having to purchase expensive automatic monitoring and reporting
devices; and,
WHEREAS, Jordan, Jones and Goulding was selected to perform these services
because the vendor is currently under contract with the City to perform
environmental monitoring services at Pine Grove and Schatulga Road Landfill,
per RFP 06-0005; Resolution #275-06. Consequently, the vendor has the
experience and is familiar with the City?s landfills.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into contract with
Jordan, Jones and Goulding to provide Green House Gas monitoring and reporting
in the amount of $22,000.00, plus payment for any unforeseen contingencies.
The services will be required through March 2011. Funds are available in the
FY10 Budget and will be made available in the subsequent FY11 Budget: Capital
Projects Fund ? Integrated Waste Fund Supported Capital Projects ? Professional
Services ? Greenhouse Gas Project; 0207-660-4000-CPIW-6311-20722-20100.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ________________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH ALBRIGHT, FORTENBERRY
& NINAS, LLP, TO PROVIDE ADDITIONAL AUDITING SERVICES FOR AN ESTIMATED FEE
RANGING FROM $19,000 TO $24,000. THE FEE IS BASED ON THE ASSUMPTION THAT NO
UNEXPECTED CIRCUMSTANCES WILL OCCUR. IF THE NEED FOR ADDITIONAL SERVICE IS
NECESSARY, IT WILL BE DISCUSSED WITH COLUMBUS CONSOLIDATED GOVERNMENT BEFORE
PROCEEDING.
WHEREAS, the additional services will be added to the current contract
for auditing services, which was awarded under RFP No. 08-0017 and approved by
City Council on April 8, 2008, per Resolution No. 159-08.; and,
WHEREAS, the additional auditing service is solely to assist the
Columbus Consolidated Government in ascertaining that sales for selected hotels
are properly reported and are in accordance with the laws and regulations for
the Columbus Consolidated Government. This shall include the examination of
any books, papers, records, financial records/data/reports pertaining to the
room/lodging rental, sale or bookings that will allow the auditors to determine
gross room/lodging revenue less any applicable exemptions resulting in net
room/lodging revenue subject to the hotel/motel excise tax.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Albright, Fortenberry & Ninas, LLP, to provide additional auditing services.
The services will be added to the current contract for auditing services, which
was awarded under RFP No. 08-0017 and approved by City Council on April 8,
2008, per Resolution No. 159-08. The fee is based on the assumption that no
unexpected circumstances will occur. If the need for additional service is
necessary, it will be discussed with Columbus Consolidated Government before
proceeding. Funds are budgeted each fiscal year for this ongoing service.
General Fund ? Miscellaneous ? Contingency, 0101-590-2000-9801.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE CONTRACT AMENDMENT FOR HECHT BURDESHAW
ARCHITECTS, INC., IN THE AMOUNT OF $196,040, PLUS PAYMENT FOR UNFORESEEN
CONTINGENCIES, FOR ADDITIONAL SERVICES REQUIRED FOR THE RIVERWALK/14TH STREET
BRIDGE PROJECT.
WHEREAS, per Resolution 406-09, Council approved the contract with Hecht
Burdeshaw Architects, Inc., to perform architectural/engineering services
related to the Riverwalk ? 14th Street Bridge Project in the amount of
$92,714.00. This amount was for the bidding and construction administration
portion of the contract; and,
WHEREAS, additional services, required as part of the contract, in the amount
of $196,040, plus unforeseen contingencies, were not included in the
resolution. The additional services include the following: Environmental
Permitting, Aquatics Survey, Bridge Inspection, Public Presentations, Review
and Modify Contract Documents, Design for bridge section demolition and
construction of new Riverwalk underpass, and GDOT/Federal Coordination
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to amend the contract for
Hecht Burdeshaw Architects, Inc., in the amount of $196,040, plus payment for
unforeseen contingencies, for additional services required for the
Riverwalk/14th Street Bridge Project. Funds are budgeted in the FY10 Budget:
Capital Projects Fund ? Paving Fund Supported Capital Projects ?
Engineering/Architecture Services ? Riverwalk-14th St. Bridge Project;
0508-660-3000-CPPF-6311-21044-20100.
_________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2010 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF AERIAL DIGITAL IMAGERY
SERVICES FROM DIGITAL AERIAL SOLUTIONS (TAMPA, FLORIDA) IN THE AMOUNT OF
$22,049.75.
WHEREAS the services are required due to ongoing development in the
Columbus/Fort Benning area. As new development occurs, updated aerial
imagery is required for property appraisal, Public Safety and Engineering; and,
WHEREAS, Digital Aerial Solutions was selected and contracted through Ft
Benning and the United States Geological Survey to fly the project area. The
City is participating in their project because it is expedient and economical.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase aerial digital
imagery services from Digital Aerial Solutions (Tampa, Florida) in the amount
of $22,049.75. Funds are available in the FY10 Budget: General Fund ?
Miscellaneous ? Contingency, 0101-590-2000-9801.
________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2010 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
No attachments for this document.