Agenda Item #5
Columbus Consolidated Government
Council Meeting
October 14, 2008
Agenda Report #325
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) KITCHEN EQUIPMENT FOR MARINA ? RFB NO. 09-0005
It is requested that Council authorize the purchase of kitchen equipment from
American Energy Restaurant and Equipment (Springfield, VA) in the amount of
$16,049.00. The equipment consists of refrigerators, ice machine food
prep/work tables, range/griddle/oven and electric fryer. The equipment will be
installed at Lake Oliver Marina.
The bid specifications were posted on the City?s website. Twelve bids were
received on September 17, 2008. This bid has been advertised, opened and
reviewed. The bidders were:
Vendors Total Bid
American Energy Restaurant & Equip. (Springfield, VA) 16,049.00
Wilson Store Equipment (Horseheads, NY) ?15,787.00
East Bay Restaurant Supply (Sacramento, CA) 16,702.00
Serv-U (Champaign, IL) 16,905.00
Strategic Equipment & Supply (Albany, GA) 16,981.79
Culinary Depot (Monsey, NY) 17,124.46
Beltram Food Service Group (Tarpon Springs, FL) 17,307.00
Katom Restaurant Supply (Russeville, TN) 17,458.48
ABC Restaurant Supplies & Equipment (Miami, FL) 17,940.00
Great Lakes Hotel Supply Co. (Detroit, MI) 17,953.00
Sam Tell & Son, Inc. (Farmingdale, NY) 18,613.25
RJH Air Conditioning & Refrigeration (Beltsville, MD) 18,667.11
?Wilson Store Equipment failed to include the required Product Literature and
Warranty Information; therefore, the vendor's bid was deemed incomplete.
Funds are budgeted in the FY09 Budget: 1999 SPLOST - Lake Oliver Recreation
Improvement - Engineering/Architectural Services;
0540-695-2130-TXLO-6338-50702-20060.
* * * * * * *
(B) TASERS FOR THE POLICE DEPARTMENT
It is requested that Council authorize the purchase of ten (10) tasers, plus
related supplies, (i.e. holsters and taser cartridges) from DGG Taser, Inc.,
(Jacksonville, FL) in the amount of $10,369.80. The Police Department will use
the tasers as an additional tool in the Less Lethal Program. Officers will
have an option available that could prevent the necessity for ?deadly force,?
thereby possibly preventing serious injury to an officer, or a citizen taken
into custody.
Taser International is the manufacturer of the less lethal Taser. The
authorized distributor for public safety entities in Georgia is DGG Taser,
Inc. Therefore this purchase is considered an only know source procurement,
per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY09 Budget: Multi-Government Project Fund ? Police
- 07 EBM Justice Assistance Grant ? Capital Expenditures Under $5,000,
0216-400-3367- LLEG-7763.
* * * * * * *
(C) OUTDOOR LIGHTING SERVICES AT LAKE OLIVER MARINA
It is requested that Council authorize the execution of an agreement with
Georgia Power for the installation of site lighting services. The agreement
requires an initial payment of $16,795.00 for installation and an anticipated
monthly energy use charge of $175.37.
The lightning services are for the new marina facility located at Lake Oliver.
The project is currently under construction and this lightning requirement is
part of the overall improvement.
Funds are budgeted in the FY09 Budget: 1999 SPLOST - Lake Oliver Recreation
Improvement - Engineering/Architectural Services;
0540-695-2130-TXLO-6338-50702-20060.
* * * * * * * *
(D) PROFESSIONAL SERVICES TO PREPARE AND DEVELOP AN ENVIRONMENTAL PROTECTION
AGENCY (EPA) BROWNFIELDS ASSESSMENT GRANT APPLICATON
It is requested that Council approve the proposal from Jordan, Jones and
Goulding to prepare and develop an EPA Brownfields Assessment Grant Application
in an amount not to exceed $15,000.00.
In December 2001, Jordan, Jones and Goulding wrote a grant application for CCG
for an EPA Brownfields Assessment Grant for properties in the Enterprise Zone.
CCG was awarded a $200,000 assessment grant, and three properties were assessed
using this grant money. Per Resolution 123-03, Jordan, Jones and Goulding was
awarded the contract for Master Planning Services for the Brownfields Pilot
Program, which included: development of the Brownfields Corrective Action
Plan (CAP), a Quality Assurance Plan (QAPP) and conducted site investigations
of the various properties. Consequently, Jordan, Jones and Goulding is the
vendor most familiar with the City's Brownfields program and can complete this
new assessment grant application by the November 14, 2008 deadline.
The grant is needed to fund the assessment of additional properties located in
the Enterprise Zone. The additional properties were historically used as
salvage yards and are located on Brennan Road. Successful execution of the
grant application could mean the award of additional $200,000 grant funding for
Brownfields Asssesment.
Funds are available in the FY09 Budget: 1999 SPLOST ? Enterprise Zone -
Engineering/Architectural Services; 0540-695-2131-TXEZ-6338-50603-20030.
?ITEM A?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING THE PURCHASE OF KITCHEN EQUIPMENT FROM
AMERICAN ENERGY RESTAURANT AND EQUIPMENT (SPRINGFIELD, VA) IN THE AMOUNT OF
$16,049.00.
WHEREAS, the equipment consists of refrigerators, ice machine food prep/work
tables, range/griddle/oven and electric fryer. The equipment will be installed
at Lake Oliver Marina.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HERBY RESOLVES:
That the City Manager is hereby authorized to purchase kitchen
equipment from American Energy Restaurant and Equipment (Springfield, VA) in
the amount of $16,049.00. Funds are budgeted in the FY09 Budget: 1999 SPLOST
- Lake Oliver Recreation Improvement - Engineering/Architectural Services;
0540-695-2130-TXLO-6338-50702-20060.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B ?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TEN (10) TASERS, PLUS RELATED
SUPPLIES, (I.E. HOLSTERS AND TASER CARTRIDGES), FROM DGG TASER, INC.,
(JACKSONVILLE, FL) IN THE AMOUNT OF $10,369.80.
WHEREAS, the Police Department will use the tasers as an additional
tool in the Less Lethal Program. Officers will have an option available that
could prevent the necessity for ?deadly force,? thereby possibly preventing
serious injury to an officer, or a citizen taken into custody; and,
WHEREAS, Taser International is the manufacturer of the less lethal
taser. The authorized distributor for public safety entities in Georgia is DGG
Taser, Inc. Therefore this purchase is considered an only Known Source
procurement, per the Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase ten (10) tasers,
plus related supplies, (i.e. holsters and taser cartridges), from DGG Taser,
Inc., (Jacksonville, FL) in the amount of $10,369.80. Funds are budgeted in
the FY09Budget: Multi-Government Project Fund ? Police - 07 EBM Justice
Assistance Grant ? Capital Expenditures Under $5,000, 0216-400-3367- LLEG-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH GEORGIA
POWER FOR THE INSTALLATION OF SITE LIGHTING SERVICES. THIS AGREEMENT REQUIRES
AN INITIAL PAYMENT OF $16,795.00 FOR INSTALLATION AND AN ANTICIPATED MONTHLY
ENERGY USE OF $175.37.
WHEREAS, the lightning services are for the new marina facility located at Lake
Oliver. The project is currently under construction and this lightning
requirement is part of the overall improvement.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HERBY RESOLVES:
That the City Manager is hereby authorized to execute an agreement with
Georgia Power for the installation of site lighting services. The agreement
requires an initial payment of $16,795.00 for installation and an anticipated
monthly energy use charge of $175.37. Funds are budgeted in the FY09 Budget:
1999 SPLOST - Lake Oliver Recreation Improvement - Engineering/Architectural
Services; 0540-695-2130-TXLO-6338-50702-20060.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D"
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE PROPOSAL FROM JORDAN,
JONES AND GOULDING TO PREPARE AND DEVELOP AN EPA BROWNFIELDS ASSESSMENT GRANT
APPLICATION IN AN AMOUNT NOT TO EXCEED $15,000.00.
WHEREAS; in December 2001, Jordan, Jones and Goulding wrote a grant application
for CCG for an EPA Brownfields Assessment Grant for properties in the
Enterprise Zone. CCG was awarded a $200,000 assessment grant, and three
properties were assessed using this grant money. Per Resolution 123-03,
Jordan, Jones and Goulding was awarded the contract for Master Planning
Services for the Brownfields Pilot Program, which included: development of
the Brownfields Corrective Action Plan (CAP), a Quality Assurance Plan (QAPP)
and conducted site investigations of the various properties. Consequently,
Jordan, Jones and Goulding is the vendor most familiar with the City's
Brownfields program and can complete this new assessment grant application by
the November 14, 2008 deadline; and,
WHEREAS, the grant is needed to fund the assessment of additional properties
located in the Enterprise Zone. The additional properties were historically
used as salvage yards and are located on Brennan Road. Successful execution
of the grant application could mean the award of additional $200,000 grant
funding for Brownfields Asssesment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HERBY RESOLVES:
That the City Manager is hereby authorized to accept the proposal from
Jordan, Jones and Goulding to prepare and develop an EPA Brownfields Assessment
Grant application in an amount not to exceed $15,000.00. Funds are
available in the FY09 Budget: 1999 SPLOST ? Enterprise Zone -
Engineering/Architectural Services; 0540-695-2131-TXEZ-6338-50603-20030.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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