MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
APRIL 12, 2016
The regular weekly meeting of the Council of Columbus, Georgia was called
to order at 9:01 A.M., Tuesday, April 12, 2016, on the 2nd Floor of the
Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia
Honorable Teresa Tomlinson, Mayor and Honorable Evelyn Turner Pugh, Mayor Pro
Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson were Councilors Gary R.
Allen, Tom B. Buck III, Berry H. Henderson, Bruce Huff, Judy W. Thomas and
Evelyn Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay and
Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and
Deputy Clerk of Council Lindsey Glisson were also present. Councilor Glenn
Davis took his seat at the Council table at 9:05 a.m. Mayor Pro Tem Evelyn
Turner Pugh and Councilor Jerry Barnes took their seat at the Council table at
9:15 a.m.
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ABSENT: Councilors Mike Baker was absent, but was excused upon the adoption of
Resolution Number 114-16.
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INVOCATION: Led by Reverend Adrian Chester ? Pastor of Greater Beallwood
Baptist Church.
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PLEDGE OF ALLEGIANCE: Led by Puddle Jumpers Daycare Center.
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MAYOR?S AGENDA
AUDIT REPORT ON INTEGRATED WASTE VEHICLES:
Mr. John Redmond, Internal Auditor came forward and said they are
back today after seven weeks when the Council asked them to take a
look at garbage trucks and then pointed out that Ms. Rebecca Meyers would
be coming before the Council this morning to give her audit report on the
Integrated Waste Vehicles that was recently performed.
Ms. Rebecca Meyers then came forward and presented the following
presentation, as outlined below before the Mayor and Council.
Ms. Rebecca stated that of all the truck that Integrated Waste has 56 of them
Are past their normal life span.
CCG?S CURRENT FLEET
Ms. Meyers showed a graph which outlined the Age of the Fleet, which
includes the garbage, recycling and grab-all trucks
- Total of 52 garbage trucks, 17 recycle trucks and 14 grab-all trucks in fleet
.
- 56 trucks (46 garbage, 4 recycle trucks and 6 grab-all trucks) are past their
normal useful life.
- 3 of the trucks are irreparable and are currently being used for parts that
are no longer obtainable for other trucks.
COST OF REPAIRS FOR AN AGING FLEET
Ms. Meyers also showed a graph that outlines the cost of repairs for the
trucks. She outlined the
After Ms. Meyers concluded her report, Mr. Redmond then came forth and
provided
the Council with several recommendations, which have been.
Down time
Fuel efficiency
ENGINE TYPE
Garbage Trucks by Body
Number of Trucks for each body:
15 ? New Way
13 ? Leach
24 ? Dempster
Recycle Trucks by Body
Number of Trucks for each body:
8 ? New Way
9 ? Curbsorter
Miles Driven per Year
Grab-All Trucks
LANDFILL ? BULLDOZERS
CCG fleet consists of 5 bulldozers.
LANDFILL ? COMPACTORS
CCG fleet consists of 2 compactors.
LANDFILL ? OFF-ROAD TRUCKS
CCG fleet consists of 2 off-road trucks.
New Way ? Refuse
Ms. Meyers showed pictures of the New Way Refuse trucks and said that they
are between 1 to 9 years old and the Average age is 6 years old.
Dempster - Refuse
Pictures of Dempster ? Refuse trucks was also shown and pointed out that they
are between 13 to 19 years old and the average age is 15 years old
Leach - Refuse
The Leach- Refuse trucks are between 10 to 12 years old and their average
age is 11 years old.
Curbsorter - Recycle
The Curbsorter ? Recycle trucks are between 7 to 16 years old and their
average age is 10 years old.
New Way - Recycle
New Way ? Recycle trucks are 2 years old.
Common mechanical problems
Shaft Leaks Corrosion Floor/hopper replacement cab Major body repair Age /
rust / cracking
REPLACEMENT TRUCKS
How many trucks are needed now:
2016 Crane Carrier LET2 and 25 Cubic Yard Heil Dura Pack 5000 Rear Loader
WASTE COLLECTION FEES
Truck Repair & Maintenance
Ms. Meyers stated that our trucks are so old that the factories will not send
part for trucks that are as old as ours, so the repair department is having to
make these parts.
Waste Collection Costs per Household
Ms. Meyers stated that in 2016 it will cost the City over $20 per household per
month to pick up their garbage.
Integrated Waste Expenditure by Type
Ms. Meyers stated that even though we have reduced in one area it did not get
rid of even half of the cost.
OTHER CONSIDERATIONS
Ms. Meyers stated that we need to be saving and preparing for the years to
come with the cost of the landfill with expansion and constructions. so that we
will be prepared in the future
Finding
Mr. Redmond stated that the repair cost have risen from $500,000 to
$2,000,000 since 2007. Also stated that when the landfill are full we will have
to be looking for places outside of the county, which will be very expensive.
Mr. Redmond recommend that we lease 50 garbage/recycling truck, also the
forklift, skid steer and landfill equipment can all be leased as well. Once the
landfill are closed we also have to look at the spending that will have to be
done with post closure testing.
Councilor Woodson asked Mr. Redmond what are the advantages of renting or
leasing this equipment.
Mr. Redmond stated that whereas renting would be very expensive, while
leasing payments would be a fraction on the cost because we could lease 11
million dollars worth of trucks for about 1 million dollars a year.
Councilor Thomas asked Mr. Redmond if he would be able to explain the loss
of money in the projected and when they were calculated.
Mr. Redmond stated that our financial are presented on a cash basis, so what
you are looking at is cash expenses, and any time you buy equipment or look at
the post closure cost it will put you into the negative.
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AT THE REQUEST OF CITY MANAGER HUGLEY, THE FOLLOWING PRESENTATION & UPDATE
ON THE HEALTH AND WELLNESS CENTER WAS THEN CALLED UP AS THE NEXT ITEM OF
DISCUSSION:___________
Director of Human Resources, Mrs. Reather Hollowell came former and
introduced those representatives from Shaw Hawkins Group to give a presentation
and update on the Columbus Consolidated Government?s Health and Wellness
Center.
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MINUTES: Minutes of the February 9 & 23, 2016 Council Meeting and the March 8 &
22, 2016 Council meeting also Executive Session and March 15, 2016 Work Session
of the Consolidated Government were submitted and approved upon the adoption of
a motion made by Mayor Pro Tem Turner Pugh. Seconded by Councilor Woodson and
carried unanimously by those nine members of Council present, with Councilor
Baker being absent from the meeting.
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CITY ATTORNEY?S AGENDA:
THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND ADOPTED BY THE COUNCIL ON SECOND
READING:__
_
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An Ordinance ? (16-7) Regulating vehicular traffic in Columbus, Georgia by establishing ranked
parking, ranked handicap parking, and no parking zones along the south curb of
12th Street between 1st Avenue and 2nd Avenue; authorizing the installation of
official traffic control signs indicating the ranked parking, handicap parking,
and no parking zones; repealing conflict ordinances and for other purposes..
Councilor Allen moved the adoption of the ordinance. Seconded by Councilor
Woodson and carried unanimously by those nine members of Council present, with
Councilors Baker being absent from the meeting.
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THE FOLLOWING THREE ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY
ATTORNEY FAY ON FIRST
READING:___________________________________________________
An Ordinance ? Amending Chapter 4 of the Columbus Code by adding a new
article creating the Columbus Aquatics Commission; and for other purposes.
Councilor Thomas asked City Attorney if in the Code Section two it should
say that they will review financial statements on a monthly basis, should we
say in there review monthly statements as they pertain to the Aquatics Center.
Mayor Tomlinson stated that there is already a Parks and Recreation Board
and I do think that is a good thing to have them specify that it has to do with
the Aquatics Center.
City Attorney Fay stated that item F already has a clause so we can use the
same one for item D.
Councilor Barnes made a motion, which was seconded by Councilor Thomas to
amend items (D) &(F) to specify that it has to do with the Aquatics Center,
which carried unanimously by those nine members of Council present for this
meeting, with Councilor Baker being absent.
Councilor Henderson also made a motion to amend the ordinance by removing
the leisure pools from the oversight of the commission. Seconded by Councilor
Woodson and carried unanimously by a vote of 6 to 2, with Councilors Allen,
Buck, Henderson, Thomas and Woodson voting yes and Councilors Barnes and Davis
voting no, with Councilor Baker being absent and Mayor Pro Tem being absent
from the vote.
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An Ordinance ? Amending the budget for the Fiscal Year 2016 beginning July
1, 2015 and ending June 30, 2016 for certain funds of the Consolidated
Government of Columbus, Georgia, appropriating amounts shown in each fund for
various activities, and for other purposes.
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An Ordinance ? Amending Article 6 of Chapter 8 of the Columbus Code to
allow liens to attach for costs of repairing and boarding of property; and for
other purposes.
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An Ordinance ? Providing for the demolition of various structures located
at:
(1) 510 3rd Ave (Bianca Tarver & Sheila Lebron, Owners)
(2) 2813 Colorado Street (Milton Cannon & Lawson O?Neal, Owners)
(3) 2801 Colorado Street (Ingrid & Vince Owens, Owners)
(4) 2805, 2807 & 2811 Colorado Street (Rozell Crawford, Owner)
(5) 5617 Lorenzo Road (Matthew A. Aldridge, Owner)
(6) 1202 Calvin Avenue (Jose Collazo Yamill & Alma Josephine Chapman, Owners)
(7) 1412 Rhodes Street (Charlie L. Davis (deceased), Owner)
(8) 413 Bernard Drive (Abdulloev Firus, Owner)
(9) 7 Cantrell Drive (Edith E. Bloodworth, Owner)
(10) 1813 Penn Avenue (Perry Tindall, Owner)
(11) 2445 Howe Avenue (SE40 W&L, LLC, Owner)
(12) 4201 Meritas Drive (Donald Walley, Owner)
(13) 1245 Dogwood Avenue (James L. Carter, Jr. & Josie A. & Anthony B. Carter,
Owners)
(14) 2206 Marion Street (Thomas & Annie Strum, Estate of C/O James Strum,
Owners)
in the total amount of $116,045.13 for demolition services.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND ADOPTED BY THE
COUNCIL:
A Resolution (86-16) ? Of the Council of Columbus, Georgia (The
?Council?) authorizing the issuance of $57,855,000 Columbus, Georgia, Water and
Sewerage Revenue Bonds, Series 2016; To authorize the Mayor and other officials
of Columbus to take such further actions as are necessary to provide for the
sale, issuance and delivery of such bonds for the purpose of refunding certain
Series 2009 Bonds as defined herein and for financing certain additions,
extensions and improvements to the system as defined herein; to ratify the
execution and delivery of a bond purchase agreement relating to the sale of
such bonds, and for other purposes.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those seven members of Council
present, with Councilors Davis & Huff absent for the vote and Councilor Baker
Davis being absent from the meeting.
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PUBLIC AGENDA
MS. JANIE FLIS, REPRESENTING CRISIS CENTER OF RUSSELL COUNTY, RE: PURPLE
RIBBON POKER RUN:__ ______
Ms. Janie Flis, who was representing Crisis Center of Russell County,
requested to be listed on the agenda to address the Council regarding the
Purple Ribbon Poker Run did not respond when give the opportunity to address
the Council.
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MR. TOM BRYAN & MR. MARTY FLOURNOY, RE: THUNDER IN THE VALLEY
AIRSHOW:__
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Mr. Marty Flournoy came forward and extended an invitation to the Mayor &
Council, as well as the community to attend the Thunder in the Valley Airshow
that will be held on tomorrow, Saturday, April 13th and Sunday, April 14th.
Councilor Barnes said it is a phenomenal event and said that we appreciate
you and everyone else that is involved in it. He said it is a real treat to the
community for the families to come out and he looks forward to it each year.
Councilor Thomas said she understands that this year, there will be the
911 Never Forget Mobile Exhibit and said she understands it is something that
shouldn?t be missed. She said she has not seen it, and then asked Mr. Flournoy
if he could provide some additional details regarding this exhibit.
Mr. Flournoy said they have a series of mobile exhibits in trailers that
are linked together and have individual firefighters and first responders that
participated in the 911 event in New York and said they can tell first hand
stories of what happened there. He said he thinks this added a lot to the
living history of what the event was about and the commarrdio that the
community brought together. He said it is very moving.
Councilor Thomas said she understands that the organizations that our
first responders belong to, i.e., FOP Association, Columbus Firefighter?s
Association, was very instrumental in helping put that exhibit together, to
staff it and to help get that here.
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MR. ANTONIO D. CARTER, RE: THE NATIONAL JOSHUA
GENERATION:______________________________________________
Mr. Antonio D. Carter, who requested to be listed on today?s agenda to
speak to the subject of The National Joshua Generation, did not respond when
given the opportunity to address the Council.
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MS. DANA HENDRIX, RE: TAX PENALTIES AND FEES:
Ms. Dana Hendrix, who requested to be listed on today?s agenda to speak to
the Council regarding a matter with some tax penalties and fees, cancelled her
scheduled appearance before the Council this morning.
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MR. PHILLIP TROCQUET, REPRESENTING THE COMMUNITY FOUNDATION, RE: KNIGHT
CITIES CHALLENGE GRANT RECEIPIENTS:________
_______________________________
Mr. Phillip Trocquet, who was representing The Community Foundation,
requested to be listed on today?s agenda to speak about the Knight Cities
Challenge Grant Recipients, cancelled his scheduled appearance before the
Council this morning.
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CITY MANAGER?S AGENDA:
THE FOLLOWING RESOLUTIONS WERE ALSO SUBMITTED AND
EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE
COUNCIL:______ _______
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A Resolution (87-16) ? Authorizing the City Manager of Columbus Georgia to
execute a quit claim deed to James and Peggy Salie for the ten (10) foot
drainage and utility easement located on the rear portion and the entire storm
sewer easement running along the eastern property line of Lot 45, Block "A",
also known as 7891 Big Creek Drive, located in Section Two, Big Creek
Subdivision lying in land lots 60 & 61, 8th District.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (88-16) ? Authorizing the acceptance of that portion of
Double Pine Drive located in first addition to section eleven - Garrett Pines
on behalf of Columbus, Georgia.
Mayor Pro Tem moved the adoption of the resolution. Seconded by Councilor
Buck and carried unanimously by those eight members of Council present, with
Councilor Huff being absent for the vote and Councilor Baker being absent from
the meeting.
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A Resolution (89-16) ? Authorizing the City Manager or his designee to
apply for and accept, if awarded, Federal Emergency Management (FEMA) funds
administered through the Georgia Emergency Management Agency (GEMA) for
supplemental assistance for response and recovery costs in a presidentially
declared disaster, and to amend the budget for the receipt of these funds,
which will reimburse the city for damages resulting from heavy rains and
flooding between December 22, 2015 and January 13, 2016.
Councilor Woodson moved the adoption of the resolution. Seconded by Mayor
Pro Tem Turner Pugh and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (90-16) ? Authorizing the City Manager to accept a grant of
$154,545 or as otherwise awarded, from the 2016 Homeland Security grant program
and if needed, amend the multi-governmental fund by like amount. These funds
will be utilized for the maintenance of hazardous materials response equipment.
This equipment was received to improve hazardous materials response to the
citizens of Columbus and surrounding counties in the event of a terrorist
event, industrial accident, or any other chemical, biological or radiation
accident.
Councilor Henderson moved the adoption of the resolution. Seconded by
Councilor Allen and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (91-16) ? Authorizing the City Manager to accept a grant of
$117,320.00 or as otherwise awarded, from the 2016 Homeland Security grant
program and if needed, amend the multi-governmental fund by like amount. These
funds will be utilized for maintenance of equipment received as part of the
West Central Georgia Search and Rescue (GSAR) team. This team was formed to
improve responses to heavy rescue emergencies to the
Citizens of Columbus and surrounding counties. Heavy search-and-rescue involves
the location, rescue (extrication), and initial medical stabilization of
victims trapped in confined spaces. Structural collapse is most often the cause
of victims being trapped, but victims may also be trapped in transportation
accidents, mines and collapsed trenches.
Councilor Henderson moved the adoption of the resolution. Seconded by
Councilor Allen and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
A Resolution (92-16) ? Authorizing the City Manager to submit an
application to the Criminal Justice Coordinating Council for a grant to fund
the Muscogee County Juvenile Court and if awarded, amended the
multi-governmental fund by the amount of the grant award and enter into a
memorandum of understanding with Evidence Based Associates, LLC. There is no
local match requirement and the grant period is from July 1, 2016 through June
30, 2017.
Councilor Allen moved the adoption of the resolution. Seconded by Mayor
Pro Tem Turner Pugh and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
A Resolution (93-16) ? Authorizing the City to submit an application for,
and if awarded, accept a grant from the serve your City grant through Coca-Cola
Bottling Company to fund a ?Little Free Library?.
Councilor Davis moved the adoption of the resolution. Seconded by Councilor
Woodson and carried unanimously by those eight members of Council present, with
Councilor Huff being absent for the vote and Councilor Baker, being absent from
the meeting.
A Resolution (94-16) ? Authorizing the City to submit an application for,
and if awarded, accept a grant from Georgia Recreation and Park Association
(GRPA) to fund a ?Little Free Library?.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilors Baker,
being absent from the meeting.
A Resolution (95-16) ? Authorizing the City Manager or their designee to
apply for and accept, if awarded, a grant from the Community Foundation of the
Chattahoochee Valley in the amount of $229,950.00 or as otherwise awarded, with
no local match required, but implementation will be by the CCG Information
Technology staff, for the purpose of public Wi-Fi at city owned venues, and to
amend the multi-governmental fund (or applicable fund) by the amount of the
award.
Councilor Buck moved the adoption of the resolution. Seconded by Mayor Pro
Tem Turner Pugh and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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THE FOLLOWING FIVE PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY
CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:
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A Resolution (96-16) ? Authorizing the purchase of four (4) Odyssey
Electronic Validating Fare boxes from GFI Genfare (Elk Grove Village, Il), in
the amount of $53,806.00 ($13,339.00 each, plus $450.00 freight), to be
installed on Metra hybrid buses.
Councilor Buck moved the adoption of the resolution. Seconded by Mayor Pro
Tem Turner Pugh and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (97-16) ? Authorizing the purchase of one (1) 2016
Braun/Dodge Entervan/Grand Caravan SE from National bus Sales & Leasing
(Marietta, GA), at a unit price of $37,225.00.
Councilor Davis moved the adoption of the resolution. Seconded by
Councilor Buck and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (98-16) ? Authorizing the execution of a construction
contract with Earth-Scapes, Inc. (Phenix City, AL) in the amount of $88,859.00
for striping at Front Avenue from 13th Street to 14th Street.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (99-16) ? Authorizing payment to Mainline Information Systems
(Tallahassee, FL), in the amount of $51,312.89, for the IBM SmartCloud notes
subscription and support annual license renewal; and approve payment for future
annual license renewals.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (100-16) ? Authorizing the expenditure of appropriated funds
to Wells Fargo Bank, N.A. for the provision of printing, postage and mail
processing services of motor vehicle registration renewal notices for the Tax
Commissioner. The Tax Commissioner estimates approximately $45,000 will be
expended annually for these services.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by
Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (101-16) ? Authorizing the execution of a construction
contract with Crawford Grading and Pipeline, Inc. (Luthersville, GA) in the
amount of $629.934.06 for the construction of pump station #1 at Pine Grove
landfill.
Councilor Woodson moved the adoption of the resolution. Seconded by
Councilor Buck and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (102-16) ? Authorizing the execution of an annual contract
with Huckaby Brothers Floor Covering (Phenix City, AL) for carpet. The
facilities maintenance division has budgeted $55,000.00 for carpet.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by
Councilor Buck and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (103-16) ? Authorizing the purchase of fifty (50) Tasers, plus
related supplies, to include: holsters, battery packs, and Taser cartridges,
from Taser International (Scottsdale, Arizona), in the amount of $53,192.75.
Councilor Woodson moved the adoption of the resolution. Seconded by
Councilor Buck and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (104-16) ? Authorizing the purchase of two (2)
mobile/automatic license plate readers, from Madden and Associates (Braselton,
GA), in the amount of $40,960.00. The purchase will be accomplished by
cooperative purchasing via GSA federal contract, schedule 84, and contract
#gs-07f-0004.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (105-16) ? Authorizing the purchase of fifty ms surface pro
tablets and accessories, from CDW-G (Vernon Hills, IL) in the amount of
$51,495.50. The purchase will be accomplished, by cooperative purchase, via
National Joint Powers Alliance (NJPA), contract #100614-cdw-g.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Buck and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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A Resolution (106-16) ? Authorizing the execution of an annual contract
with Yates Insurance Agency, Inc. d/b/a Yates, Woolfolk & Turner Insurance
(Columbus, GA) for consulting and insurance brokerage services to represent
Columbus Consolidated Government in various insurance markets.
Councilor Woodson moved the adoption of the resolution. Seconded by
Councilor Davis and carried unanimously by those eight members of Council
present, with Councilor Huff being absent for the vote and Councilor Baker
being absent from the meeting.
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EXECUTIVE SESSION:
Mayor Tomlinson said we have someone who is scheduled to be a part of our
executive session who will have to soon leave and then asked that we go ahead
and get into our executive session which was requested earlier by the City
Attorney. She said she would entertain a motion to go into executive session to
discuss a litigation and personnel matter, Mayor Pro Tem Turner Pugh made a
motion to go into an executive session. Seconded by Councilor Woodson and
carried unanimously by those eight members of Council present at the time, with
Councilor Huff being absent for the vote and Councilor Baker being absent from
the meeting.
The regular meeting was called back to order at 12:55 p.m. at which time
Mayor Tomlinson pointed out that the Council met in an executive session and
discussed a litigation and personnel matter but there were no votes taken.
After the adjournment of the executive session, City Manager Hugley asked
that we proceed to the Clerk of Council?s Agenda prior to returning back to his
agenda so that she can go ahead and do the board appointments due to a Council
member having to leave in a little bit.
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CLERK OF COUNCIL?S AGENDA
THE FOLLOWING ITEMS WERE SUBMITTED BY CLERK
OF COUNCIL WASHINGTON AS INFORMATION TO THE
MAYOR AND COUNCIL:______________________________________
1) Memorandum from Clerk of Council Washington, Re: Board of Family and
Children Services.
(2) Memorandum from Clerk of Council Washington, Re: Columbus Golf Course
Authority.
(3) Memorandum from Clerk of Council Washington, Re: Deferred Compensation
Board.
(4) Memorandum from Clerk of Council Washington, Re: Employee Benefits
Committee.
(5) Memorandum from Clerk of Council Washington, Re: Keep Columbus Beautiful
Commission.
(6) Memorandum from Clerk of Council Washington, Re: Pension Fund, Employees?
Board of Trustees.
(7) Biographical sketch of Judge John Allen, Councilor Huff?s nominee for the
Columbus Golf Course Authority.
(8) Biographical sketch of Mr. Hayden Barnes, Councilor Buck?s nominee for the
Recreation Advisory Board as the District 8 Representative.
(9) Biographical sketch of Mr. Jason Cuevas, Councilor Henderson?s nominee for
the Development Authority of Columbus.
(10) Biographical sketch of Dr. Michael Forte, Mayor Pro Tem Turner Pugh?s
nominee for the Personnel Review Board.
(11) Biographical sketch of Mr. Cody Gillies, who is interested in serving on
the Community Development Advisory Council.
(12) Biographical sketch of Mr. Richard L. Wright, who is interested in serving
on the Columbus Golf Course Authority.
(13) Application of Andrew Chalmers to temporarily close the Dillingham Street
Bridge, on Friday, April 22, 2016, from 8:00 a.m. to 10:00 p.m., in connection
with the Revival on the River.
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THE FOLLOWING SEVEN RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF
COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A
SINGLE MOTION MADE BY COUNCILOR ALLEN AND SECONDED BY MAYOR PRO TEM TURNER PUGH
AND CARRIED UNANIMOUSLY BY THOSE SEVEN MEMBERS OF COUNCIL PRESENT AT THE TIME,
WITH COUNCILORS BUCK AND HUFF BEING ABSENT FOR THE VOTE AND COUNCILOR BAKER
BEING ABSENT FROM THE MEETING:______ ___
A Resolution (107-16) ? Excusing Councilor Allen from the March 22, 2016
Council Meeting.
A Resolution (108-16) ? Excusing Councilor Baker from the March 22, 2016
Council Meeting.
A Resolution (109-16) ? Excusing Councilor Woodson from the March 22, 2016
Council Meeting.
A Resolution (110-16) ? Excusing Councilor Allen from the March 29, 2016
Council Work Session.
A Resolution (111-16) ? Excusing Councilor Buck from the March 29, 2016
Council Work Session.
A Resolution (112-16) ? Excusing Councilor Huff from the March 29, 2016
Council Work Session.
A Resolution (113-16) ? Excusing Mayor Pro Tem Turner Pugh from the March
29, 2016 Council Work Session.
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DEVELOPMENT AUTHORITY:
Clerk of Council Washington submitted a letter from Mr. Carmen J. Cavezza,
resigning from his seat on the Development Authority of Columbus.
Mayor Pro Tem Turner Pugh moved the letter be received with regrets and
thank him for his service. Seconded by Councilor Allen and carried unanimously
by those six members of Council present, with Councilor Buck ,Huff and Woodson
being absent for the vote and Councilor Baker being absent from the meeting.
*** *** ***
FAMILY & CHILDREN SERVICES:
Clerk of Council Washington submitted a letter from Mrs. Mattie K. Wright,
resigning from her seat on the Family & Children Services Board.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Allen and carried unanimously by those six members of Council
present, with Councilor Buck ,Huff and Woodson being absent for the vote and
Councilor Baker being absent from the meeting.
*** *** ***
THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CLERK OF
COUNCIL WASHINGTON AND ADOPTED BY THE
COUNCIL:_______
__________________________
A Resolution (114-16) ? Excusing Councilor Baker from the April 12, 2016
Council Session.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Allen and carried unanimously by those six members of Council
present, with Councilor Buck, Huff and Woodson being absent for the vote and
Councilor Baker being absent from the meeting.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY THE CLERK OF COUNCIL
WASHINGTON AND OFFICIALLY RECEIVED BY THE
COUNCIL:________________________
________
Airport Commission, September 23, October 28 & November 24, 2015.
Airport Commission, January 27 & February 24, 2016.
Animal Control Advisory Board, March 15, 2016
Board of Elections & Registration, December 3, 2015 & January 7, 2016.
Board of Tax Assessors, 08-16, 09-16, 10-16, 11-16 & 12-16.
Columbus Golf Authority, March 22, 2016.
Family & Children Services Board, February 10, 2016.
Historic & Architectural Review Board, February 8 & 23, 2016.
Hospital Authority of Columbus, January 26 & February 23, 2016.
Housing Authority of Columbus, February 17, 2016
New Horizons Community Service Board, January 13, February 10, April 14,
June 9, July 14, September 8, November 10 & December 8, 2014.
New Horizons Community Service Board, January 12, February 9, March 9, April
13, May 11, June 8, August 10, September 14, November 9 & December 14,
2015.
New Horizons Community Service Board, January 11 & February 8, 2016
Councilor Allen made a motion that the minutes be received. Seconded by
Mayor Pro Tem Turner Pugh and carried unanimously by those six members of
Council present, with Councilor Buck, Huff and Woodson being absent for the
vote and Councilor Baker being absent from the meeting.
*** *** ***
BOARD APPOINTMENTS:
CIVIC CENTER ADVISORY BOARD:
Clerk of Council Washington pointed out that the terms of office of Mr.
Walter Lewis, Sr., Mr. James Wilkoff and Mr. Jim Irwin on the Civic Center
Advisory Board expired on March 1, 2016. She further pointed out that Mr.
Lewis and Mr. Irwin are not eligible to succeed themselves for another term of
office, and that the District Council must nominate someone else for these two
positions.
Councilor Thomas said that she had received an email from Mr. Richie
Grantham resigning his seat on the Civic Center Advisory Board and asked what
is the status of that.
Clerk of Council Washington also pointed out that Mr. Alton Russell has
been nominated to succeed Mr. James Wilkoff and that he may now be
confirmed.
Councilor Henderson made a motion that Mr. Alton Russell be confirmed.
Seconded by Councilor Allen and carried unanimously by those
six members of Council present, with Councilor Buck, Huff and Woodson being
absent for the vote and Councilor Baker being absent from the meeting.
Clerk of Council Washington pointed out that Councilor Woodson is working
on a replacement for Mr. Jim Irwin.
*** *** ***
COMMISSION ON INTERNATIONAL RELATIONS AND CULTURAL LIAISON ENCOUNTERS
(C.I.R.C.L.E.):__________
Clerk of Council Washington pointed out that we still need a replacement
for someone to fill the seats of Mr. Jong Yoon and Mr. Pedro Diaz-Agosto, whose
seats were declared vacant a few months ago.
There were no nominations made.
*** *** ***
COMMUNITY DEVELOPMENT ADVISORY COUNCIL:
Clerk of Council Washington pointed out that the term of office of Mr.
Jack Hayes, who represents Council District 2 is not eligible to succeed
himself and that Councilor Davis is working on a replacement for this seat.
She also pointed out that Ms. Valerie Thompson has been nominated to
succeed Ms. Gladys Ford for Council District 4 and that she may now be
confirmed. Councilor Henderson so moved. Seconded by Councilor Allen and
carried unanimously by those six members of Council present, with Councilor
Buck, Huff and Woodson being absent for the vote and Councilor Baker being
absent from the meeting.
Clerk of Council Washington also pointed out that the term of office of
Mr. Zaki Shahid, who represents Council District 8and Mr. Colin Martin, who
represents Council District 9 has also expired and they are eligible to succeed
themselves for another term of office; however, they are no longer interested
in serving on the board. There were no nominations made for these two seats.
*** *** ***
DEVELOPMENT AUTHORITY OF COLUMBUS:
Clerk of Council Washington pointed out that there are two nominees for
the position to succeed Mr. William Taylor, Mr. Jason Cuevas and Mr. Karl
Douglass. There was a roll call vote taken, which resulted in an inconclusive
vote. Voting for Mr. Cuevas were Councilors Allen, Barnes, Davis, Henderson
and Thomas. Voting for Mr. Douoglass was Mayor Pro Tem Turner Pugh.
Councilors Baker, Buck, Huff and Woodson were absent at the time this vote was
taken; therefore, this matter will be brought back at the next regular Council
meeting.
Clerk of Council Washington also pointed out that Mr. Alfred Blackmar has
been nominated to fill the unexpired term of Mr. Carmen Cavezza and may now be
confirmed. Councilor Henderson then made a motion for confirmation. Seconded
by Councilor Allen and carried and carried unanimously by those six members of
Council present, with Councilor Buck, Huff and Woodson being absent for the
vote and Councilor Baker being absent from the meeting.
*** *** ***
HISTORIC & ARCHITECTURAL REVIEW BOARD:
Clerk of Council Washington pointed out that Ms. Rebecca Antrobius has
resigned from her seat on the Historic & Architectural Review Board, as the
Historic District Resident member and that Council will need to nominate
someone to fill this unexpired term. There were no nominations.
*** *** ***
PERSONNEL REVIEW BOARD:
Clerk of Council Washington pointed out that Mayor Pro Tem Turner Pugh is
nominating Dr. Michael Forte to succeed Mr. Ron Mahoney on the Personnel Review
Board and that we will bring it back at our next meeting for confirmation.
RECREATION ADVISORY BOARD:
Clerk of Council Washington pointed out that Ms. Tracy Belt has resigned
from her seat on the Recreation Advisory Board and that Councilor Woodson is
working on a replacement for this District 7 representative.
She also pointed out that Councilor Buck has nominated Mr. Hayden Barnes
to fill the unexpired term of Ms. Jennifer Collins as his District 8
representative and that he may now be confirmed.
Councilor Henderson so moved. Seconded by Councilor Thomas.
Clerk of Council Washington pointed out that we no longer have a quorum
due to Councilor Allen having to step away from the Council table for a
conference call. She said we will bring this back, as well as the other two
appointments on the Tree Board.
*** *** ***
TREE BOARD:
With there no longer being a quorum, Clerk of Council Washington pointed
out we will have to bring these two appointments for confirmation back at our
next regular meeting. Mr. Brad Huff and Ms. Cassie Renfrow.
*** *** ***
CITY MANAGER?S AGENDA:
IAS WORLD UPDATE:
Mr. John Williams came forward and gave an update on the IAS World project
that is being done in the Tax Assessors Office.
*** *** ***
With there being no other business to come before Council, Mayor Tomlinson
declared the meeting was adjourned at 1:16 p.m.
Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia
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