Agenda Item # 9
Columbus Consolidated Government
Council Meeting
May 28, 2013
Agenda Report # 88
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) LEGAL SERVICES FOR REAL ESTATE CLOSINGS & HOME PROGRAM (ANNUAL CONTRACT) ?
RFP NO. 13-0006
It is requested that Council approve contracts for Legal Services for Real
Estate Closings with The Beil Law Firm and Nicolson, Ray & Turner, LLC.
Council is also requested to approve a contract for Legal Services for HOME
Program with Posey, Moye & Cartledge, LLP. The City is administering programs
and various projects involving land acquisition and disposition. The legal
services are required on an ?as needed basis?, and will be performed in
accordance with all applicable Georgia Laws.
Two qualified attorneys will be utilized on a rotation basis for legal services
for real estate closings, governed by cost and availability. One attorney will
be utilized for Legal Services for HOME Program Residential and Commercial
Loans. The contractors shall provide the following services at various
locations:
1. Examination of title to any property
2. Preparation of all closing documents necessary to close on property
3. Prepare formal closing with seller of property
4. Provide Title Insurance and close within 30 working days of receipt of sales
contract.
5. Specialize in Real Estate Law.
6. Provide HUD-1 and HUD-1A Settlement Statements.
7. Provide Escrow Trust Account Balance Sheet.
8. Provide Borrower/Buyer Settlement Statement & Confirmation.
9. Provide Seller Settlement Statement & Confirmation.
10. Provide Seller 1099?s and Taxpayer ID Certification.
The term of the contract shall be for two years, with an option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractors.
The RFP postcard invitations were mailed to sixty-five (65) vendors and
specifications were posted on the City?s website, Georgia Procurement Registry
and DemandStar. This RFP has been advertised, opened and evaluated. Four
proposals were received October 19, 2012, from the following offerers:
The Beil Law Firm (Columbus, GA)
Nicholson, Ray & Turner, LLC (Columbus, GA)
Posey, Moye & Cartledge, LLP (Columbus, GA)
Richardson & Associates Consulting (Bethel Park, PA)
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from the Community Reinvestment Department and the
Planning Department. Representatives from Community Reinvestment and the ROW
Acquisition & Transportation Planning Coordinator served in advisory positions
and were not voting members
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offerers, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offerer(s), this contract must be
re-advertised. Evaluation results and cost information have been submitted to
the City Manager in a separate memo for information purposes.
Funds are budgeted each fiscal year for this on-going expense; Community
Development Block Grant ? Various Accounts; Right-of ?Way Acquisition, 1999
SPLOST - Various accounts, Capital Improvement Projects; HOME Program - Various
Accounts ? General Fund ? Real Estate.
* * * * * *
(B-1) RECYCLE GARBAGE TRUCKS
It is requested that Council authorize the purchase of eight (8) Recycle
Garbage Trucks (2013 Peterbilt 320 cab and chassis/New Way 25-yd King Cobra
Rear Loader body), from Consolidated Disposal Systems, Inc., (Smyrna, GA) in
the amount of $188,786.00 per unit, for a total of $1,510,288.00. Each truck
will be outfitted with a 4.0 yd Glass, High Dump, Split Compartment Recycle
Glass Bin and two (2) Rotary Cart Flippers, for the additional cost of
$17,473.00 per unit, for a total additional cost of $139,784.00. The cost of
each Garbage Recycle Truck outfitted with recycle glass bin and flipper arms is
$206,259.00 each, for a grand total of $1,650,072.00.
These vehicles were approved via the FY12 Midyear and FY13 Integrated Waste
Capital Purchases. The Waste/Recycling Collection Division will use these
replacement vehicles.
The purchase will be accomplished by cooperative purchasing, utilizing an IFB
awarded by the Harris County Board of Commissioners. The IFB was released for
bid on May 18, 2012, with a deadline to receive bids of June 7, 2012.
Consolidated Disposal Systems, Inc., was deemed the most responsive bidder, and
was awarded the bid on June 19, 2012. The bid process utilized by Harris
County meets the requirements of the City?s Procurement Ordinance;
additionally, cooperative purchasing is authorized per Article 9-101 of the
Procurement Ordinance.
Funds are budgeted in the GMA Direct Lease Program.
(B-2) GMA LEASE FOR EIGHT (8) RECYCLING GARBAGE TRUCKS
It is requested that Council authorize the City Manager to execute a Supplement
Lease under the GMA Direct Lease Program for the purchase of the eight (8)
Recycle Garbage Trucks, cited above in item B-1, in the amount of $206,259.00
each, for a grand total of $1,650,072.00
* * * * * * * *
(C) ROTARY FLIPPERS FOR RECYCLE/GARBAGE TRUCKS
It is requested that Council authorize the purchase of seven (7) pairs of
Rotary Flippers, furnished and installed, from Consolidated Disposal Systems,
Inc., (Smyrna, GA) in the amount of $6,975 per unit, for a total of $48,825.
Installation will be performed on existing 25-yd garbage trucks.
The flippers were approved via the FY12 Midyear and FY13 Integrated Waste
Capital Purchases. Equipment to be installed includes: dual lifter diverter
valve, hand valve, hoses, fittings; two (2) Barker rotary flippers Model
HB14-45; double hydraulic valve, hoses and handles; includes installation of
units, as well as, fabrication of flipper protection stops from commercial rear
load containers. The equipment will be used by the Waste/Recycling Collection
Division. The flippers are needed on the garbage trucks to allow the trucks to
also be used for the new recycling program. The flippers will enable the
trucks to pick up and empty the 96-gallon recycling carts that will be used in
the City?s eight pilot areas, and in other areas of the City as the program
expands. New trucks are being ordered with flippers installed and the existing
fleet is being retrofitted as funding allows. This is new equipment.
The existing garbage trucks were purchased from Consolidated Disposal Systems,
Inc., and modifications to the trucks are proprietary in nature. Therefore,
the vendor is considered an Only Known Source, per Section 3-114 of the
Procurement Ordinance.
Funds are budgeted in the FY13 Budget: Integrated Waste Fund ? Public Works ?
Recycling Collection ? Capital Expenditures Over $5,000;
0207-260-3520-RCYL-7761.
* * * * * * * * * *
(D) SURPLUS VEHICLE TRADE WITH MUSCOGEE COUNTY SCHOOL DISTRICT
It is requested that Council approve the trade of six (6) surplus sedans in
exchange for four (4) surplus school buses from the Muscogee County School
District.
The Public Works Department currently uses three (3) old school buses received
from the School District via a previously approved trade, per Resolutions
#462-08 and #331-04. These buses were converted to transport inmates to and
from the Muscogee County Prison to the Solid Waste Collection Division and the
Fleet Shop. These buses have now become too costly to maintain and need major
mechanical repairs. They meet the requirements for salvage in both miles and
years. Therefore, it would not be cost effective to repair these vehicles.
Per Resolution #98-13, Council declared the following vehicles as surplus:
VMO # Year Model Vin # Mileage
9960 2000 Ford Crown Victoria 2FAFP71W9YX162424 170,222
10286 2003 Chevrolet Impala 2G1WF55K539385896 95,677
10402 2004 Chevrolet Impala 2G1WF55K349402390 111,583
17208 2003 Chevrolet Impala 2G1WF55K739380523 108,166
18004 2005 Ford Crown Victoria 2FAFP71W25X172532 203,660
17024 1999 Ford Crown Victoria 2FAFP73W4XX190515 158,165
Therefore, with Council approval, the surplus vehicles cited above will be
traded for four (4) surplus school buses from the Muscogee County School
District.
* * * * *
(E) STATE MANDATED SOLID WASTE DISPOSAL FEES
It is requested that Council approve payment to Georgia Department of Natural
Resources, for the state mandated solid waste disposal fees in the amount of
$54,933.88. A total of 74,739.98 tons of solid waste was disposed, at Pine
Grove Landfill, between January 1, 2012 and December 31, 2013.
Funds are budgeted in the FY13 Budget: Integrated Waste Management Fund -
Public Services - Pine Grove Landfill ? State Mandated Waste Dump Fees;
0207-260-3560-PGRO-9208.
* * * * * * *
(F) WORKERS COMPENSATION MANAGED CARE SERVICES
It is requested that Council authorize the negotiation and execution of a
contract with Amerisys/USIS and Public Risk Underwriters (Oviedo, FL) to
provide Workers Compensation Managed Care Services. The cost projections are as
follows: (1) Estimated first year administrative cost for medical management
and adjusting services in the amount of $385,000; (2) Loss control services,
which would include some services not currently available, would be an
additional $24,000 the first year, decreasing thereafter.
This contract will be accomplished by cooperative purchasing using Georgia
State Wide Contract #40300-222-DAS0000030. The contract term will begin
September 1, 2013. Additionally, the contract term will continue in accordance
with the Georgia State Contract and any forthcoming contract
renewals/extensions.
The 51% increase in workers compensation claims expense over the last five
years, combined with the changing face of healthcare nationally, has made it
necessary for the City to look at switching its program from a panel system of
doctors to a Managed Care Organization (MCO) system. The additional
considerations of providing better service to our employees while managing
claims in a more directed manner to reduce overall costs support this change to
our program. Our current provider?s administrative charges for FY13 are
greater than $451,000. Some services available to the City through the change
are not offered by our current provider. It is anticipated that workers
compensation claims costs for FY13 will approach $3.5 million. Dramatic
reductions in costs cannot be achieved overnight, but without this change in
the City?s direction the dramatic rise in claims costs will continue. The best
interests of CCG, its taxpayers and its employees will be served by making this
change.
Funds are budgeted each fiscal year for this ongoing expense as follows: Risk
Management Internal Service Funds ? Human Resources ? Worker?s Compensation ?
Contractual Services; 0860 ? 220 ? 3820 ? WCOM - 6319.
* * * * * * *
(G) F&E FOR THE RECYCLING CENTER ? RFB NO. 13-0040
It is requested that Council authorize the purchase of furniture for the
Recycling Center from Malone Office Environments (Columbus, GA) in the amount
of $42,583.88 (which equates to the actual bid amount of $45,892.73 minus the
$3,308.85 savings shown below).
The furniture consists of a desk, a credenza, various types of chairs, various
types of tables to be used in the education/training area, lobby, breakrooms
and contractor?s office at the facility.
The attachment below lists the furniture required at the Recycling Center.
Furniture currently being utilized has been identified to replace some of the
furniture requested to be purchased for the Recycling Center. This furniture
will become available after departments move to the Citizens Service Center.
The potential savings amount to $3,308.85.
Postcard invitations were mailed to sixty-five vendors, and bid specifications
were posted on the websites of the City, Georgia Procurement Registry, and
DemandStar. This bid has been advertised, opened and reviewed. One bid was
received on February 27, 2013 from the Malone Office Environments.
The Purchasing Division performed a research to determine why other vendors did
not submit a bid. The reasons were the other vendors did not provide the
specified brands and/or the vendors were tied up on other bids of this nature.
On March 5, 2013, the Purchasing Division opened the bid from Malone Office
Environments.
Funds are budgeted in the FY13 Budget: 2010 CBA Bonds ?
Recycling/Sustainability Center ? General Construction ? Recycling Center;
0559-800-2150-BARE-7661-82005-20100.
?ITEM A?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING TO EXECUTE CONTRACTS FOR LEGAL SERVICES FOR REAL
ESTATE CLOSINGS WITH THE BEIL LAW FIRM AND NICHOLSON, RAY & TURNER, LLC; AND
EXECUTE A CONTRACT FOR LEGAL SERVICES FOR HOME PROGRAM WITH POSEY, MOYE &
CARTLEDGE, LLP ON AN ?AS NEEDED BASIS?.
WHEREAS, an RFP was administered (RFP 13-0006) and proposals were received from
four qualified offerers; and,
WHEREAS, the proposals submitted by The Beil Law Firm; Nicholson, Ray & Turner,
LLC and Posey, Moye & Cartledge, LLP met all proposal requirements and were
deemed responsive to the RFP; and,
WHEREAS, the term of contract shall be for two years, with an option to renew
for three additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute contracts for
legal services for Real Estate Closings with The Beil Law Firm and Nicolson,
Ray & Turner, LLC; and execute a contract for legal services for HOME Program
with Posey, Moye & Cartledge, LLP on an ?as needed basis?. Funds are budgeted
each fiscal year for this on-going expense; Community Development Block Grant ?
Various Accounts; Right-of ?Way Acquisition, 1999 SPLOST - Various accounts,
Capital Improvement Projects; HOME Program - Various Accounts ? General Fund ?
Real Estate.
______________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________ 2013, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B (1)?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) RECYCLE GARBAGE
TRUCKS (2013 PETERBILT 320 CAB AND CHASSIS/NEW WAY 25-YD KING COBRA REAR LOADER
BODY), FROM CONSOLIDATED DISPOSAL SYSTEMS, INC., (SMYRNA, GA) IN THE AMOUNT OF
$188,786.00 PER UNIT, FOR A TOTAL OF $1,510,288.00. EACH TRUCK WILL BE
OUTFITTED WITH A 4.0 YD GLASS, HIGH DUMP, SPLIT COMPARTMENT RECYCLE GLASS BIN
AND TWO (2) ROTARY CART FLIPPERS, FOR THE ADDITIONAL COST OF $17,473.00 PER
UNIT, FOR A TOTAL ADDITIONAL COST OF $139,784.00. THE COST OF EACH GARBAGE
RECYCLE TRUCK OUTFITTED WITH RECYCLE GLASS BIN AND FLIPPER ARMS IS $206,259.00
PER UNIT, FOR A GRAND TOTAL OF $1,650,072.00.
WHEREAS, these vehicles were approved via the FY12 Midyear and FY13
Integrated Waste Capital Purchases. They will be used by the Waste/Recycling
Collection Division. They are replacement vehicles; and,
WHEREAS, the purchase will be accomplished by cooperative purchase, utilizing
an IFB awarded by the Harris County Board of Commissioners; and,
WHEREAS, Consolidated Disposal Systems, Inc., was the awarded vendor and has
agreed to provide the vehicles for the FY12 bid price of $188,786.00 per unit.
The vendor has also agreed to provide the additional recycle glass bin and two
(2) rotary cart flippers for the additional cost of $17,473.00 per unit.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase eight (8)
Recycle Garbage Trucks, from Consolidated Disposal Systems, Inc., (Smyrna, GA)
in the amount of $1,510,288.00, and the additional recycle glass bin and rotary
cart flippers, in the amount of $139,784.00, for a grand total of
$1,650,072.00. Funds are budgeted in the GMA Direct Lease Program.
.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________ 2013, and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B (2)?
A RESOLUTION
NO.________
RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE
LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;
TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as
of ______________________, with Georgia Municipal Association, Inc. for the
leasing from time to time of certain equipment, machinery or other personal
property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The City Manager of the City is hereby authorized and directed to execute
and deliver a Lease Supplement pursuant to the Master Lease to put into effect
one or more leases for eight (8) Recycle Garbage Trucks with Recycle Glass Bins
and Rotary Cart Flippers (the ?Leased Property?); said officer of the City is
authorized and directed in the name and on behalf of the City to execute and
deliver (i) one or more Lease Supplements for items of the Leased Property in
substantially the form attached to the Master Lease, with such changes and
additions as may be approved by said officer, and (ii) such other documents as
may be deemed by such officer to be necessary or desirable to effect the
purposes hereof or of the Master Lease, and such execution shall constitute
conclusive evidence that the executed document has been authorized and approved
hereby; the aforesaid officer is further authorized to do all things necessary
or appropriate to effectuate the purposes hereof.
2. An appropriation in the City?s current operating budget has
previously been made which shall be sufficient to pay the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements;
or
(check box if applicable)
An appropriation from unappropriated and unreserved funds in
the City?s current operating budget is hereby made for the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements,
and the budget of the City is hereby amended to reflect such appropriation to
the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby
designated ?Qualified Tax-Exempt Obligations? within the meaning of Section
265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer
shall be authorized to confirm such designation by execution of appropriate
documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK?S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the
Columbus, Georgia (the ?City?), and that the foregoing is a true copy of the
Resolution or Ordinance [Check One] adopted by the governing body of the City
at a meeting duly held on the _______________, 20___, at which a quorum was
present and acting throughout, and that the same has not been rescinded or
modified and is now is in full force and effect. Given under the seal of the
City, this ___________________, 20______.
(SEAL) __________________________________
City Clerk
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________ 2013, and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) PAIRS OF BARKER
ROTARY FLIPPERS, FURNISHED AND INSTALLED, FROM CONSOLIDATED DISPOSAL SYSTEMS,
INC., (SMYRNA, GA) IN THE AMOUNT OF $6,975 PER UNIT, FOR A TOTAL OF $48,825.
WHEREAS, the flippers were approved via the FY12 Midyear and FY13
Integrated Waste Capital Purchases. The equipment will be mounted on existing
25-yd garbage trucks used by the Waste/Recycling Collection Division. The
flippers are needed on the garbage trucks to allow them to also be used for the
new recycling program. The flippers are needed on the garbage trucks to allow
the trucks to also be used for the new recycling program. The flippers will
enable the trucks to pick up and empty the 96-gallon recycling carts that will
be used in the City?s eight pilot areas, and in other areas of the City as the
program expands. New trucks are being ordered with flippers installed and the
existing fleet is being retrofitted as funding allows. This is new equipment;
and,
WHEREAS, the existing 25-yd garbage trucks were purchased from Consolidated
Disposal Systems, Inc., and modifications to the trucks are proprietary in
nature. Therefore, the vendor is considered an Only Known Source, per Section
3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase seven (7) pairs
of Barker Rotary Flippers, furnished and installed, from Consolidated Disposal
Systems, Inc., (Smyrna, GA) in the amount of $48,825.00. Funds are budgeted in
the FY13 Budget: Funds are budgeted in the FY13 Budget: Integrated Waste Fund
? Public Works ? Recycling Collection ? Capital Expenditures Over $5,000;
0207-260-3520-RCYL-7761.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________ 2013, and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING THE TRADE OF SIX (6) SURPLUS SEDANS IN
EXCHANGE FOR FOUR (4) SURPLUS SCHOOL BUSES FROM THE MUSCOGEE COUNTY SCHOOL
DISTRICT.
WHEREAS, the Public Works Department currently uses three (3) old school buses
received from the School District via a previously approved trade, per
Resolutions #462-08 and #331-04. These buses were converted to transport
inmates to and from the Muscogee County Prison to the Solid Waste Collection
Division and the Fleet Shop. These buses have now become too costly to
maintain and need major mechanical repairs. They meet the requirements for
salvage in both miles and years. Therefore, it would not be cost effective to
repair these vehicles; and,
WHEREAS, per Resolution #98-13, Council declared the following vehicles as
surplus:
VMO # Year Model Vin # Mileage
9960 2000 Ford Crown Victoria 2FAFP71W9YX162424 170,222
10286 2003 Chevrolet Impala 2G1WF55K539385896 95,677
10402 2004 Chevrolet Impala 2G1WF55K349402390 111,583
17208 2003 Chevrolet Impala 2G1WF55K739380523 108,166
18004 2005 Ford Crown Victoria 2FAFP71W25X172532 203,660
17024 1999 Ford Crown Victoria 2FAFP73W4XX190515 158,165
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES:
That the City Manager is hereby authorized to trade six (6) surplus
sedans in exchange for four (4) surplus school buses from the Muscogee County
School District.
_________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________ 2013, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA DEPARTMENT OF NATURAL
RESOURCES FOR THE STATE MANDATED SOLID WASTE DISPOSAL FEES IN THE AMOUNT OF
$54,933.88.
WHEREAS, a total of 74,739.98 tons of solid waste was disposed, at Pine
Grove Landfill, between January 1, 2012 and December 31, 2012.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Georgia
Department of Natural Resources for the state mandated solid waste disposal
fees in the amount of $54,933.88. Funds are budgeted in FY13 Budget:
Integrated Waste Management Fund - Public Services - Pine Grove Landfill ?
State Mandated Waste Dump Fees; 0207-260-3560-PGRO-9208.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2013, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F ?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE NEGOTIATION AND EXECUTION OF A CONTRACT
WITH AMERISYS/USIS AND PUBLIC RISK UNDERWRITERS (OVIEDO, FL) TO PROVIDE WORKERS
COMPENSATION MANAGED CARE SERVICES. THE COST PROJECTIONS ARE AS FOLLOWS: (1)
ESTIMATED FIRST YEAR ADMINISTRATIVE COST FOR MEDICAL MANAGEMENT AND ADJUSTING
SERVICES IN THE AMOUNT OF $385,000; (2) LOSS CONTROL SERVICES, WHICH WOULD
INCLUDE SOME SERVICES NOT CURRENTLY AVAILABLE, WOULD BE AN ADDITIONAL $24,000
THE FIRST YEAR, DECREASING THEREAFTER.
WHEREAS, this contract will be accomplished by cooperative purchasing
using Georgia State Wide Contract #40300-222-DAS0000030. The contract term
will begin on September 1, 2013. Additionally, the contract term will continue
in accordance with the Georgia State Contract and any forthcoming contract
renewals/extensions; and,
WHEREAS, the 51% increase in workers compensation claims expense over the last
five years, combined with the changing face of healthcare nationally, has made
it necessary for the City to look at switching its program from a panel system
of doctors to a Managed Care Organization (MCO) system. The additional
considerations of providing better service to our employees while managing
claims in a more directed manner to reduce overall costs support this change to
our program.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to negotiate and enter into
contract with Amerisys/USIS and Public Risk Underwriters (Oviedo, FL) to
provide Workers Compensation Managed Care Services. The cost projections are as
follows: (1) Estimated first year administrative cost for medical management
and adjusting services in the amount of $385,000; (2) Loss control services,
which would include some services not currently available, would be an
additional $24,000 the first year, decreasing thereafter. Funds are budgeted
each fiscal year for this ongoing cost as follows: Risk Management Internal
Service Funds ? Human Resources ? Worker?s Compensation ? Contractual Services;
0860 ? 220 ? 3820 ? WCOM - 6319.
_______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2013 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE FOR THE RECYCLING
CENTER FROM MALONE OFFICE ENVIRONMENTS (COLUMBUS, GA) IN THE AMOUNT OF
$42,583.88.
WHEREAS, the furniture consists of a desk, a credenza, various types of chairs,
various types of tables to be used in the education/training area, lobby,
breakrooms and contractor?s office at the facility.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase furniture for
the Recycling Center from Malone Office Environments (Columbus, GA) in the
amount of $42,583.88. Funds are budgeted in the FY13 Budget: 2010 CBA Bonds ?
Recycling/Sustainability Center ? General Construction ? Recycling Center;
0559-800-2150-BARE-7661-82005-20100.
_______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________ 2013, and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments