CITY MANAGER'S AGENDA
1/8/2013
I. VALET PARKING FOR COLUMBUS CIVIC CENTER:
Authorization is requested to execute an agreement with Quality Parking
and Valet Management to provide valet parking for select events held at the
Civic Center. An agenda report, agreement and resolution are attached.
Click link to access documents.
II. MEMORANDUM OF UNDERSTANDING (MOU) - HOUSING AUTHORITY OF COLUMBUS
REDEVELOPMENT OF BOOKER T. WASHINGTON PUBLIC HOUSING:
Authorization is requested to enter into a Memorandum of Understanding
with the Housing Authority of Columbus for the redevelopment of the Booker T.
Washington Public Housing by providing an Option to acquire city-owned Liberty
District properties in the event the Low Housing Tax Credit application is
successful. An agenda report and resolution are attached. Click link to
access documents.
III. UPTOWN COLUMBUS - URBAN MAIN STREET DESIGNATION:
Authorization is requested in support UPtown Columbus, Inc.,
application to renew designation for UPtown Columbus as an Urban Main Street
City by the National Trust Main Street Center. An agenda report and resolution
are attached. Click link to access documents.
IV. COLUMBUS TECHNICAL COLLEGE - INTERGOVERNMENTAL AGREEMENT:
Authorization is requested to execute an Intergovernmental Agreement
between the City and Columbus Technical College for their Public Safety
officers to operate on the City?s 800 MHz Regional Radio System. An agenda
report and resolution are attached. Click link to access documents.
CITY MANAGER'S AGENDA
1/8/2013
Page 2
Emergency Purchase ? Information Only
Emergency Purchase of Homeland Security Equipment:
On November 19, 2012, the Georgia Emergency Management Agency (GEMA) awarded
the Muscogee County Sheriff?s Office $159,962.00, with no matching funds, in
Homeland Security Grant Program/State Homeland Security Grant Program funding.
These funds are allocated to be used to enhance the Hazardous Devices Response
Team and its ability to prevent, protect against, respond to, and recover from
terrorist attacks, major disasters, and other emergencies. On December 11, 2012
Columbus City Council accepted the grant award per Resolution No. 385-12.
The emergency purchases were required due to the short grant cycle, which ends
December 31, 2012. GEMA must receive the reimbursement request no later than
January 31, 2013. There are several items to be purchased that are over
$5,000.00 that would normally require a bid process and/or Council approval.
Unfortunately, due to the grant cycle, the time required to administer bids
would prevent meeting the deadline for the reimbursement. If the reimbursement
package is not completed and received by GEMA by January 31, 2013, the City
will not be reimbursed. Consequently, the City Manager approved the emergency
purchases on December 20, 2012. The following items will be purchased:
ITEM COST VENDOR
Chevrolet Suburban 2500 4x4
The Office of Homeland Security received the following quotes for the vehicle:
Legacy Chevrolet (Columbus, GA) $49,829.00
Lynch Chevrolet (Auburn, AL) $48,992.00*
(*Lynch could not provide a vehicle
in the color required by Homeland
Security to meet the delivery deadline)
Jay Buick (Columbus, GA) $41,672.00**
(**Jay Buick was unable to locate
a vehicle to meet the delivery deadline) $49,829.00 Legacy Chevrolet
Vision X Incident Response Mobile Lighting
The Office of Homeland Security received the following quotes for the lighting:
Chicos (Columbus, GA) $11,100.00
Accessory Partners (Scottsdale, AZ) $11,983.56
Superduty HQ (Gilbert, AZ) $12,320.50
Offroad Powersports (Tifton, GA) $13,885.50 $11,100.00 Chico's Tint Shop
Explosive Storage Magazine
The Office of Homeland Security received the following quotes for the storage
magazine:
Armag Corporation $9,996.00*
Tread Corporation $9,960.40
(*Armag was selected because the vendor can provide a larger unit) $9,996.00
Armag Corporation
R.A.T.S. Dewalt Robot Attachment
Only Known Source Purchase $12,600.00 GI2 Technologies
Recon Scout Robot System
Only Known Source Purchase $59,662.64 Recon Robotics
Funds are budgeted as follows: Funding the amount of $49,829.00 is available
in Multi-Govt project Funds ? Homeland Security ? Light trucks, $11,100 is
available in Capital Expenditures under $5,000, and $82,258.64 is available in
Capital Expenditures over $5,000; 0216 ? 450 - 3132 ? EDOG ? 7722, 7763, 7761.
CITY MANAGER'S AGENDA
1/8/2013
Page 3
V. BEST FRIENDS/PET SMART CHARITIES GRANT:
Authorization is requested to submit a grant application and any
subsequent extensions and if approved, accept funds from Best Friends Pet Smart
Charities, to implement a Trap, Neuter and Release (TNR) program for all feral
or free roaming cats in Muscogee County. An agenda report and resolution are
attached. Click link to access documents.
VI. PROPERTY ACQUISITION - 3601 GIDDEN ROAD:
Authorization is requested to purchase 16+/- acres of property on
Gidden Road for developing a Fire Station and Training Complex. An agenda
report, map and resolution are attached. Click link to access documents.
DELAYED
VII. PURCHASES: Click link to access documents.
Approval is requested of items "A" thru "G":
A. Harley Davidson Road King Police Motorcycles
B. Security Cameras and Accessories for Buses
C. Safety Inspections of Taxicabs
D. Pressure Washing Services
E. Additional Color Photocopier for Public Works Department
F. Pursuit Car Build Out Services
G. LGFS/GHRS Annual Software Maintenance Agreement
CITY MANAGER'S AGENDA
1/8/2013
Page 4
January 9, 2013
1. Concrete Road Crossing Panels (Annual Contract) ? RFB No. 13-0026
Scope of Bid
Provide railroad concrete road crossing panels to Columbus Consolidated
Government, Engineering Department on an ?as needed basis?. The term of this
contract period shall be for two years, with the option to renew for three
(3) additional twelve-month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
January 11, 2013
1. Prefabricated Speed Tables (Annual Contract) ? RFB No. 13-0020
Scope of RFP
The Columbus Consolidated Government (the City) seeks qualified vendors to
provide prefabricated speed tables, ?on an as needed basis,? to be installed in
various locations throughout the City.
January 16, 2013
1. Various Vehicles ? RFB No. 13-0027
Scope of Bid
The Columbus Consolidated Government (the City) is seeking vendors to provide
the following vehicles:
Option 1: ?-Ton Crew Cab, 4x4 Pickup Truck (Quantity of 1)
Option 2: Chevrolet Tahoe, 2WD, Police Pursuit Vehicle (PPV) (Quantity of 4)
Option 3: Full-Size Sport Utility Vehicle 2WD (Quantity of 1)
Option 4: Flatbed Dump Truck (Quantity of 1)
2. FF&E for the City Services Center ? RFB No. 13-0032
Scope of Bid
Provide and install furniture, fixtures and equipment for the City Services
Center.
January 23, 2013
1. Lot Clearing Services (Re-Bid) (Annual Contract) ? RFB No. 13-0030
Scope of Bid
Provide services for clearing of vacant or unoccupied lots, including cutting
and removing grass, weeds, undergrowth and other vegetation, and removing any
and all solid waste for Columbus Consolidated Government (the City), as
required by law, on an ?as needed basis?. Contract term shall be for two
years, with the option to renew for three additional twelve-month periods,
contingent upon the mutual agreement of the City and the Contractor (s).
CITY MANAGER'S AGENDA
1/8/2013
Page 5
February 1, 2013
1. Auditing Services (Annual Contract) ? RFP No. 13-0021
Scope of RFP
Provide auditing services for Columbus Consolidated Government. The contract
period shall be for a period of five years beginning with the fiscal year ended
June 30, 2013 through the fiscal year ended June 30, 2017, with an option to
renew for an additional five, one year, terms subject to annual review and the
annual availability of an appropriation for audit services by the Columbus
Consolidated Government.
Attachments
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