Agenda Item # 4
Columbus Consolidated Government
Council Meeting
January 10, 2006
Agenda Report # 86
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL PURCHASE CONTRACT FOR 800 MHz RADIOS
It is requested that Council approve the continuation of an Annual Purchase
contract for 800 MHz radios via Georgia Technology Authority (GTA) purchase
contract number 980-010-510015 from Motorola, Inc. The radios will be
purchased on an ?as needed basis? for various City departments. The contract
pricing will remain in effect through June 30, 2006. The prices include a 20%
discount on Analog Radios, 15% discount on Digital Radios, and a 15% discount
on accessories.
RFP No. 149-91 awarded the purchase of the City?s 800 MHz Radio Communication
System to Motorola Communications and Electronics, Inc., which also included an
Annual Purchase Contract for radios. The City purchases 800 MHz radios meeting
Radio System specifications through Motorola, Inc., which eliminates the need
to pay distributors a profit for purchasing radios.
Funds are budgeted each fiscal year for this ongoing expense; Various
Departments, Communication Equipment.
* * * * * *
(B) PINE GROVE MUNICIPAL SOLID WASTE LANDFILL, PHASE 3 ? CELLS 3A, 3B, 3C, 3D,
3E, 3F ? RFB NO. 06-0034
It is requested that Council authorize the execution of a construction contract
with Southeast Environmental Contracting, Inc., in the amount of $2,788,625.00
for the construction of cells 3A, 3B, 3C, 3D, 3E and 3F of Pine Grove Landfill.
The Project consists of the following major elements: approximately 357,000
cubic yards of cut material; 72,000 cubic yards of structural fill; placement
of 24-inch thick liner base with permeability not to exceed 1 x 10-7 cm/sec,
and placement of either a 24-inch thick leachate collection layer with a
permeability no less than 1 x 10-2 cm/sec or placement of geonet and 24-inches
of a soil layer with no specified permeability; a 60 mil HDPE geomembrane liner
over 14 acres; the construction of 1,400 feet of 24-foot gravel access road;
construction of a sediment basin; installation of erosion control devices;
installation of underdrain and leachate collection piping; and leachate pump
station and force main.
Per Request for Qualifications (RFQ) No. 06-0001, seven vendors submitted
applications to pre-qualify to bid on this project; six vendors were
pre-qualified. Bid responses were received from four (4) pre-qualified bidders
on December 21, 2005. This bid has been advertised, opened and reviewed. The
bidders were:
Southeast Environmental Contracting, Inc. (Hahira, GA) $ 2,788,625.00
Peed Brothers, Inc. (Butler, GA) 3,573,603.72
T & K Construction (Vinemont, AL) 3,942,140.40
Cooper, Barnette & Page (Statham, GA) 3,980,728.24
Funds are budgeted in FY06 Budget, Integrated Waste Supported Capital
Projects-Contingency, New Cell Construction;
0207-660-4000-CPIW-9801-20709-20060.
* * * * * *
(C) IMPROVEMENTS TO FIRE TRAINING CENTER ? RFB NO. 05-0088
It is requested that Council authorize the execution of a construction contract
with Jernigan Builders, Inc. (Phenix City, AL), for the estimated amount of
$52,000, for repairs to the concrete burn building of the Fire Training Center.
Additions or deductions to the scope of work will be $17.10 per square foot for
repairing concrete spall areas and $17.10 per linear foot for repairing
concrete cracks.
Jernigan Builders? bid amount is based on repairing approximately 40 square
feet of concrete spall on the existing structure and 3,000 linear feet of
existing concrete cracks. During the pre-bid conference / site visit, the
original architect advised that the successful contractor would not be able to
ascertain the exact condition of the building until the contractor actually
begins the work, due to the fact that the concrete structure may have interior
cracks that are not visible.
One hundred fifty bid invitations were mailed. A mandatory pre-bid conference
/ site visit was conducted on June 13, 2005; two vendors attended. A bid was
received from Jernigan Builders, Inc., on July 13, 2005. This bid has been
advertised, opened and reviewed.
Funds are budgeted in FY06 Budget, Fire & EMS Special Operations ? Building
Maintenance & Repair; 0101-410-2600-SPCO-6521.
* * * * * * *
(D) EMERGENCY STORM PIPE REPLACEMENT
It is requested that Council authorize the execution of an emergency
construction contract with Kam, Inc. (Columbus, GA), in the amount of $51,500,
for storm pipe replacement at the easement of 5344 Kennedy Street.
The damaged storm pipe at 5344 Kennedy Street has caused the driveway to become
unstable and in danger of collapsing. The total repair of the pipe will
require two major operations. One will involve the replacement of the concrete
pipe sections that have separated, the repair of existing damaged concrete
driveway, and the construction of a concrete structure at the pipe outfall
located at a drainage ditch at the rear of the properties. The other operation
will include the lining of the entire length of the pipe to add stability to
the line. Rather than removing the entire line and relaying a new line, the
above-described methodology should result in significant savings. Therefore,
the City Manager determined that the situation warranted an emergency
procurement for the repairs.
Kam, Inc., was selected because the firm recently completed emergency pipe
repair services at Dorsey Drive. Obtaining formal bids will cause significant
delays in repairing the storm pipe, which will increase the risk of
considerable damage to adjacent properties.
Funding is available in the FY06 Budget, Sewer Fund Supported Capital Projects
? Contingency ? Drainage Pipe Rehabilitation;
0508-660-2000-CPSF-9801-20770-20040-0.
* * * * * * *
(E) REFUSE BODIES ? RFP NO. 06-0001
It is requested that Council authorize the execution of a contract with
Consolidated Disposal Systems, Inc., (Smyrna, GA), to provide three (3) refuse
bodies.
The refuse bodies will be mounted on cab and chassis and will be used by the
Solid Waste Collection Division to pick up household garbage throughout the
City. The trucks are replacement units.
This RFP has been advertised and evaluated. The following vendors submitted a
proposal on September 16, 2005:
Consolidated Disposal Systems, Inc. (Smyrna, GA)
Heil South (Austell, GA)
Mark Equipment (Austell, GA)
Municipal Equipment Sales
The proposals were reviewed by the Evaluation Committee, which consisted of
voting representatives from the Fleet Maintenance, Cemeteries and Solid Waste
Collection Divisions of the Public Services Department. The Committee also
included a representative, serving in an advisory capacity, from the Fleet
Maintenance Division. The committee deemed Consolidated Disposal Systems,
Inc., most responsive to the RFP specifications.
The City?s Procurement Ordinance, Contracting for Equipment, Supplies or
Professional Services, per Article 3-110, governs the RFP process. During the
RFP process, there is no formal opening due to the possibility of negotiated
components of the proposal. In the event City Council does not approve the
recommended offeror, no proposal responses or any negotiated components are
made public until after the award of the contract. The cost information and
evaluation results have been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted in FY06 Budget, Integrated Waste Management Fund ?
Integrated Waste Supported Capital Projects ? Heavy Trucks ? Vehicle
Replacement; 0207-660-4000-CPIW-7723?20710-20040.
?ITEM A?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING AN ANNUAL PURCHASE CONTRACT OF 800 MHz RADIOS,
ON AN ?AS NEEDED BASIS?, VIA GEORGIA TECHNOLOGY AUTHORITY (GTA) PURCHASE
CONTRACT NUMBER 980-010-510015 FROM MOTOROLA, INC.
WHEREAS, RFP No. 149-01 established an annual purchase contract for 800
MHz radios to be used on the City?s 800 MHz Radio Communication System; and,
WHEREAS, the state contract pricing will remain in effect through June
30, 2006. The prices include a 20% discount on Analog Radios, 15% discount on
Digital Radios, and a 15% discount on Radio accessories.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
purchase contract for 800 MHz Radios, on an ?as needed basis?, via Georgia
Technology Authority (GTA) purchase contract number 980-010-510015 from
Motorola, Inc. Funds are budgeted each fiscal year for this ongoing expense;
Various Departments, Communication Equipment.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________________, 2006 and adopted at said
meeting by the affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
SOUTHEAST ENVIRONMENTAL CONTRACTING, INC., IN THE AMOUNT OF $2,788,625.00 FOR
CONSTRUCTION OF CELLS 3A, 3B, 3C, 3D, 3E, AND 3F OF PINE GROVE LANDFILL.
WHEREAS, the Project consists of the following major elements:
approximately 357,000 cubic yards of cut material; 72,000 cubic yards of
structural fill; placement of 24-inch thick liner base with permeability not to
exceed 1 x 10-7 cm/sec, and placement of either a 24-inch thick leachate
collection layer with a permeability no less than 1 x 10-2 cm/sec or placement
of geonet and 24-inches of a soil layer with no specified permeability; a 60
mil HDPE geomembrane liner over 14 acres; the construction of 1,400 feet of
24-foot gravel access road; construction of a sediment basin; installation of
erosion control devices; installation of underdrain and leachate collection
piping; and leachate pump station and force main; and,
WHEREAS, Southeast Environmental Contracting, Inc., was pre-qualified
to bid on this project per Request for Qualifications (RFQ) No. 06-0001.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Southeast Environmental Contracting, Inc., in the amount of
$2,788,625.00, for the construction of cells 3A, 3B, 3C, 3D, 3E and 3F of Pine
Grove Landfill. Funds are budgeted in FY06 Budget, Integrated Waste Supported
Capital Projects-Contingency, New Cell Construction;
0207-660-4000-CPIW-9801-20709-20060.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________________, 2006 and adopted at said
meeting by the affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
JERNIGAN BUILDERS, INC. (PHENIX CITY, AL), FOR THE ESTIMATED CONTRACT AMOUNT OF
$52,000, FOR REPAIRS TO THE CONCRETE BURN BUILDING OF THE FIRE TRAINING CENTER.
WHEREAS, Jernigan Builders? bid amount is based on repairing
approximately 40 square feet of concrete spall on the existing structure and
3,000 linear feet of existing concrete cracks. During the pre-bid conference /
site visit, the original architect advised that the successful contractor would
not be able to ascertain the exact condition of the building until the
contractor actually begins the work, due to the fact that the concrete
structure may have interior cracks that are not visible. Therefore, additions
or deductions to the scope of work will be $17.10 per square foot for repairing
concrete spall areas and $17.10 per linear foot for repairing concrete cracks.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Jernigan Builders, Inc. (Phenix City, AL), for the estimated
amount of $52,000, for repairs to the concrete burn building of the Fire
Training Center. Additions or deductions to the scope of work will be $17.10
per square foot for repairing concrete spall areas and $17.10 per linear foot
for repairing concrete cracks. Funds are budgeted in FY06 Budget, Fire & EMS
Special Operations ? Building Maintenance & Repair; 0101-410-2600-SPCO-6521.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________________, 2006 and adopted at said
meeting by the affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN EMERGENCY CONSTRUCTION
CONTRACT WITH KAM, INC. (COLUMBUS, GA), IN THE AMOUNT OF $51,500, FOR STORM
PIPE REPLACEMENT AT THE EASEMENT OF 5344 KENNEDY STREET.
WHEREAS, the damaged storm pipe at 5344 Kennedy Street has caused the
driveway to become unstable and in danger of collapsing. The total repair of
the pipe will require two major operations. One will involve the replacement
of the concrete pipe sections that have separated, the repair of existing
damaged concrete driveway, and the construction of a concrete structure at the
pipe outfall located at a drainage ditch at the rear of the properties. The
other operation will include the lining of the entire length of the pipe to add
stability to the line. Rather than removing the entire line and relaying a new
line, the above-described methodology should result in significant savings.
Therefore, the City Manager determined that the situation warranted an
emergency procurement for the repairs; and,
WHEREAS, Kam, Inc., was selected because the firm recently completed
emergency pipe repair services at Dorsey Drive. Obtaining formal bids will
cause significant delays in repairing the storm pipe, which will increase the
risk of considerable damage to adjacent properties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an emergency
construction contract with Kam, Inc. (Columbus, GA), in the amount of $51,500,
for storm pipe replacement at the easement of 5344 Kennedy Street. Funding is
available in the FY06 Budget, Sewer Fund Supported Capital Projects ?
Contingency ? Drainage Pipe Rehabilitation;
0508-660-2000-CPSF-9801-20770-20040-0.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________________, 2006 and adopted at said
meeting by the affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH CONSOLIDATED
DISPOSAL SYSTEMS, INC., (SMYRNA, GA), TO PROVIDE THREE (3) REFUSE BODIES.
WHEREAS, an RFP was administered (RFP No. 06-0001) and four proposals
were received; and,
WHEREAS, the RFP evaluation results and cost information have been
submitted to the City Manager for informational purposes due to the RFP
disclosure guidelines; and,
WHEREAS, the proposal submitted by Consolidated Disposal Systems, Inc.,
met all proposal requirements and was evaluated most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Consolidated Disposal Systems, Inc., (Smyrna, GA), to provide three (3) refuse
bodies. Funds are budgeted in FY06 Budget, Integrated Waste Management Fund ?
Integrated Waste Supported Capital Projects ? Heavy Trucks ? Vehicle
Replacement; 0207-660-4000-CPIW-7723?20710-20040.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________________, 2006 and adopted at said
meeting by the affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: January 10, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
January 11, 2006
1. Standing Boy Bridge Replacement / Cusseta Road Bridge Repairs Over Bull
Creek - RFB No. 06-0041
The work shall consist of bridge improvements to the Cusseta Road Bridge and
the Standing Boy Road Bridge, all in accordance with the designated plans and
specifications. The Contractor shall be required to maintain public access to
all residences and businesses located within the project area.
2. Fire Hose & Accessories (Annual Contract) ? RFB No. 06-0042
Scope of Bid
Provide fire hose in sizes 5?, 3?, 1 ?, and 1?, as well as hardware accessories
on an ?as needed basis? to be utilized by the Columbus Fire & EMS Department of
the Columbus Consolidated Government.
January 12, 2006
1. Fitness Equipment ? RFP No. 06-0003
Scope of RFP
Provide and install fitness equipment at fourteen (14) stations of Columbus
Fire & Emergency Medical Services. The fitness equipment shall consist of
commercial treadmills, commercial stationary bicycles, commercial rowers, and
multi-gyms; one set of equipment shall be installed at each location.
January 14, 2006
1. GIS Website ? RFP No. 06-0004
Scope of RFP
Provide a website solution to contain GIS data for the Engineering Department.
This may be in the form of a finished website, that will be maintained for a
period of one year by the vendor or software that will allow the department to
develop and maintain their own website.
January 18, 2006
1. Cargo Vans ? RFB No. 06-0044
Scope of RFB
Provide two (2), vans ? ton cargo vans to be used by the Facilities Maintenance
Division of the Public Services Department and Traffic Engineering Division of
the Engineering Department.
January 25, 2006
1. Ford Crown Victoria Pursuit Vehicles (Re-Bid) ? RFB No. 06-0048
Scope of RFB
Eighteen (18) Police Pursuit, Ford Crown Victorias to be used by the Police and
Sheriff Departments. Due to interior and storage space needs, the City has
determined that the Ford Crown Victoria is the only pursuit car that meets
their needs in those areas.
February 1, 2006
1. Agricultural Tractors ? RFB No. 06-0046
Scope of RFB
Provide three (3) agriculture tractors to be used by the Right-of-Way
Maintenance Division of the Public Services Department and Parks Services
Division of the Parks and Recreation Department.
2. 14 Passenger Vans ? RFB No. 06-0047
Scope of RFB
Provide one (1) 14 Passenger MFSAB Type A School Bus to be used by the
Recreation Services Division of the Parks and Recreation Department.
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