CITY MANAGER'S AGENDA
August 28, 2018
I. TIA SPIDERWEB NETWORK PROJECT:
Approval is requested to enter into a supplemental agreement with the Georgia
Department of Transportation (GDOT) to adjust the engineering services and ROW
budget for the TIA Spiderweb Network Project. The Spiderweb Network Project is
a 2012 Transportation Investment Act (TIA) project for the development of a
bridge over the Norfolk Southern railroad that crosses Buena Vista Road near
the intersections of Illges and Andrews Roads. The project was approved by the
voters in 2013, for total budget of $40 million dollars. As the project has
developed, so have the costs to complete the necessary engineering. The
original budget set the cost at $2,484,684 for preliminary engineering, with
the understanding that a cost to provide the final plans would be established
later. That cost has now been determined to increase by another $2 million for
a total of $4,484,684.
II. SHERIFF'S OFFICE M.O.U. WITH US MARSHALS SERVICE:
Approval is requested for the Sheriff?s Office to enter into an MOU with the US
Marshals Service to receive $2,042.17 in funding, or as otherwise awarded, with
no local match required, for the purchase of 3 computer tablets, 20 bluetooth
earbuds and 20 tactical flashlights, for use in the Columbus 2018 Sex Offender
Detail operation in conjunction with the USMS, and to amend the
Multi-Governmental Fund by the amount of the award.
III. RETIREE HEALTH INSURANCE PLAN:
Approval is requested authorizing renewal of the Medicare eligible healthcare
plan benefits and the United Healthcare Medicare Advantage plan. The renewal
will become effective January 1, 2019.
IV. PURCHASES:
Approval is requested of items "A" to "I":
A. Inmate Medical & Pharmacy Services for Muscogee County Jail (Annual
Contract)
B. Inmate Medical & Pharmacy Services for Muscogee County Prison (Annual
Contract)
C. Alcohol Management Services for Columbus Civic Center (Annual Contract)
D. Plotter Printer & Scanner Services (Annual Contract)
E. Agricultural Chemicals (Annual Contract)
F. Tasers and Related Accessories for Marshal's Office
G. Georgia Subsequent Injury Trust Fund (SITF) Annual Assessment
H. Upgrade of the Business Licensing/Occupation Tax System and Permit
Management System
I. Heavy-Duty Chairs for the E911 Center
-- Emergency Purchase - Moving Services
V. UPDATES AND PRESENTATIONS:
- - Sheriff's Office Update - Donna Thompkins, MCSO
- - Government Center Update/Maintenance - Pat Biegler, Public Works Director
- - Government Center Update/Repairs/Construction/Insurance - John Hudgison,
Inspections and Codes Director and Pam Hodge, Deputy City Manager
- - Transportation Update - Pam Hodge, Deputy City Manager (Delayed)
- - Finance Monthly Update, Angelica Alexander, Finance Director
Bid Advertisements
(Schedule opening bid dates)
August 29, 2018
1. Uniforms for Public Safety Departments (Annual Contract) ? RFB No.
19-0005
Scope of Bid
Provide uniforms for Columbus Consolidated Government Public Safety Departments
on an ?as needed? basis. The term of this contract shall be for two (2)
years, with the option to renew for three (3) additional twelve-month periods.
September 12, 2018
1. Pine Grove Municipal Solid Waste Landfill C&D Area 3 and Citizen Drop-Off
Area ? RFB No. 19-0007
A Mandatory Pre-Bid Conference/Site Visit is scheduled at 1:00 PM (Eastern) on
Wednesday, September 12, 2018. Vendors shall convene at Columbus Recycling and
Sustainability Center, which is located at 8001 Pine Grove Way, Columbus,
Georgia 31907; the Site Visit will commence immediately after the Pre-Bid
Conference. Vendors will be allowed a 10-minute grace period for the Pre-Bid
Conference. Any vendor who is not present in the aforementioned location,
within 10 minutes after the time slated for the beginning of the Mandatory
Pre-Bid Conference, shall not be allowed to participate any further in the bid
process.
September 14, 2018
1. Naming Rights Consulting Services ? RFP No. 19-0005
Scope of RFP
Columbus Consolidated Government (the City) invites qualified consultants to
submit proposals to provide a valuation study and assist or in whole find a
sponsor for naming rights at the Columbus Civic Center and Ice Rink.
2. Staffing Software ? RFP No. 19-0004
Scope of RFP
Provide Columbus Consolidated Government with a cloud-based staffing software
solution to be used by the Fire and EMS Department.
3. Instructors for Parks & Recreation Programs (Annual Contract) ? RFP No.
19-0006
Scope of RFP
The Columbus Consolidated Government is seeking to contract with qualified
instructors to provide/lead various instructional programs for the Parks and
Recreation Department. The term of this contract shall be for one (1) year,
with four (4) extension options.
September 26, 2018
1. Pine Grove Municipal Solid Waste Landfill C&D Area 3 and Citizen Drop-Off
Area ? RFB No. 19-0007
Scope of Bid
The project consists of providing all labor, materials, tools, equipment,
services and incidentals, and performing all work required to construct in
place and ready to operate a Construction and Demolition Landfill Cell
consisting of approximately 43,307 CY of excavation, 15,425 CY of structural
fill, sediment pond cleaning, 1,789 SY of all-weather access road, and erosion
and sedimentation control items.
Additionally, the project includes an Alternate Item No. 1: Citizens Drop-Off
Area, which involves 625 CY of excavation, 11,373 CY of structural fill, 385 LF
of concrete retaining wall, gravity sewer piping, asphalt, concrete and gravel
pavement, and erosion and sedimentation control items.
September 28, 2018
1. Recruitment Advertising Services ? RFP No. 19-0007
Scope of RFP
The Columbus Consolidated Government invites qualified firms to submit
proposals to provide the Columbus Police Department with a 3:00 to 4:00 minute
documentary style video for recruiting purposes. In addition, the vendor should
also be able to provide other advertising media in the form or brochures,
billboards and other media resources to aid in the recruitment and retention of
officers.
Time is of the essence; therefore, the ability to immediately start on the
project and provide a quality, finished product as soon as possible will be a
major consideration in awarding of the contract.
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