Agenda Item # 8
Columbus Consolidated Government
Council Meeting
February 27, 2018
Agenda Report # 86
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) COMMUNITY DEVELOPMENT SOFTWARE ? RFP NO. 18-0008
It is requested that Council authorize the purchase of software from Benevate,
Inc. d/b/a Neighborly Software (Atlanta, GA). The vendor will provide an
enterprise software solution that will assist the Community Reinvestment
Department with grant management.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on September 21, 2017. This RFP has been
advertised, opened and evaluated. Proposals were received on November 3, 2017
from the following vendors:
Benevate, Inc. (Atlanta, GA)
Anglicotech, LLC (Arlington, VA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Held Agenda/Action
Pre-Evaluation Meeting
11/28/2017 Purchasing advised evaluation committee members of the RFP rules and
process. Project Manager provided overview and expectations of the contracted
vendor(s). Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 12/13/2017 Discussed each of the two (2) proposals received.
Committee decided to request further clarification from Benevate, Inc., and to
request a Best and Final Offer from Anglicotech, LLC.
Letters sent 12/14/2017 A letter was sent to each vendor requesting the specified
information with a response date of December 18, 2017.
Response received 12/15/17 Benevate, Inc. responded with clarification information.
Response received 12/18/17 Anglicotech, LLC agreed to reduce their Cost Proposal, but
requested further clarification of software needs in order to reduce their Cost
Proposal, as well as, Department Budget for this item.
Presentations scheduled 12/21/2018 Presentations were scheduled for both vendors for
January 24, 2018.
Response received 12/21/2018 Benevate, Inc. agreed to present on the date specified.
Response received 12/22/2018 Anglicotech, LLC agreed to present on the date specified;
however, requested the feedback as specified in their 12/18/17 response.
Letter sent 01/05/2018 Letter was sent to Anglicotech providing the feedback
requested on software needs and Department Budget for this item.
Withdrawal of Proposal 01/16/2018 Anglicotech, LLC withdrew their proposal from
consideration.
Presentations Cancelled 01/19/2018 Committee decided there was no need for Benevate, Inc.
to demonstrate software, or be interviewed.
Best and Final Offer 01/23/2018 Committee decided to request a Best and Final offer
from Benevate, Inc.
Letter sent 01/23/2018 Letter was sent to Benevate, Inc. cancelling the demonstration
and requesting a Best and Final offer with a response date of January 29, 2018.
Response received 01/29/2018 Benevate, Inc. provided their Best and Final Offer.
Recommendation Received 01/30/2018 Committee voted to recommend Benevate, Inc. for award
Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of
one representative from Planning, one representative from IT, and one
representative from Community Reinvestment, who served as voting members.
Award Recommendation:
The evaluation committee deemed the proposal from Benevate, Inc. (Atlanta, GA)
to be most responsive to the RFP specifications.
Vendor Experience and Qualifications:
? Founded in 2015, Benevate, Inc. (d/b/a Neighborly Software) provides
integrated software for the enrollment, administration and reporting of
housing, economic and community development programs, as well as, the
administration of over sixteen different federal, state, local and privately
funded programs, that will also incorporate the functionality required to
administer grant management, customer relationship management, loan processing
and construction and rehab management, with the anticipated result of improving
compliance and maximizing community investment outcomes.
? Provided turnkey solutions to the following clients:
o Arundel Community Development Services (Annapolis, MD) ? February 2017
o Augusta, Housing and Community Development Department (Augusta, GA) ? May 2017
o Savannah, Housing Department (Savannah, GA) ? October 2016
o North Miami, Housing and Community Redevelopment Agency (North Miami, FL) ?
March 2017
o Westside Future Fund (Atlanta, GA) ? August 2017
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds are budgeted in the FY18 Budget as follows: Home Program Fund ?
Community Reinvestment ? Home ? Contractual Services; 0213-245-2500-HOME-6319.
* * * * * *
(B) WORKERS? COMPENSATION EXCESS COVERAGE AND LOSS CONTROL SERVICES
It is requested that Council authorize payment to Apex Insurance Agency, Inc.
d/b/a Apex Insurance Services (Norcross, GA) in the amount of $654,793.08 for
workers? compensation excess coverage and loss control services for benefits
and expenses payable for claims made under the State of Georgia Worker?s
Compensation laws and regulations, such insurance to be per occurrence and
subject to a deductible of $500,000. These services run concurrently with the
contract period of the current Worker?s Compensation Claims Management
provider, USIS/AmeriSys. The current contract expires on February 28, 2019.
On December 3, 2013, per Resolution No. 431-13, Council approved the contract
with USIS/AmeriSys, for Workers? Compensation Claims Management Services. As
part of the RFP requirements, the contractor was required to provide loss
control and excess coverage services. In their RFP response, USIS/AmeriSys
included broker, Public Risk Underwriters of Georgia (Peachtree Corners, GA) to
facilitate access to loss control and excess coverage. Both vendors are
separate divisions of Brown and Brown, Inc.
On February 11, 2014, per Resolution No. 68-14, Council authorized annual
payments to Public Risk Underwriters of Georgia, Inc. Resolution No. 73-15,
dated March 24, 2015, amended Resolution No. 68-14 by changing the name of
Public Risk Underwriters of Georgia, Inc. to Apex Insurance Agency, Inc. d/b/a
Apex Insurance Services (Norcross, GA) to continue providing workers?
compensation excess coverage and loss control.
Apex Insurance Agency, Inc. d/b/a Apex Insurance Services obtained quotes from
several carriers for excess coverage. Safety National, our current A1-rated
excess coverage carrier, provided the quotes most favorable to the City, as
follows:
General Government Retention Level/Public Safety Retention Level
$500,000/$750,000 $536,567
$500,000/$500,000 $630,793
Funds are budgeted each fiscal year for this ongoing expense as follows: Risk
Management Int Serv ? Human Resources ? Workers Compensation ? Contractual
Services; 0860-220-3820-WCOM-6319.
* * * * * *
(C) AMENDMENT 1 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR MOTT?S GREEN
PLAZA ENHANCEMENT-PI #0015287 ? RFP NO. 17-0013
It is requested that Council authorize the execution of Amendment 1 with Hecht
Burdeshaw Architects, Inc. (Columbus, GA) in the estimated amount of
$107,605.21 for additional services related to the Mott?s Green Plaza
Enhancement project.
Per Resolution No. 151-17, dated May 23, 2017, Council authorized Hecht
Burdeshaw Architects, Inc. to provide plans and drawings for the enhancement of
the Mott?s Green Plaza (Frank Martin Pedestrian Bridge/Plaza area). This
project is designed to improve the overall appearance of this area, while
protecting its historic significance. Because this is a federally funded
project, the Georgia Department of Transportation (GDOT) is requiring
additional environmental and archeological surveys of the project area be
performed. These surveys were not included in the original contract. The
archeological and environmental work is a requirement that must be fulfilled in
order for this project to move forward. A separate study for each will be
required:
? The sub-consultant CALYX Engineers and Consultants (Columbus, GA) will
provide archaeology environmental services in the amount of $52,888.71.
? The sub-consultant Southern Research Consultants (Waverly Hall, GA) will
conduct a phase-one intensive archaeological survey in the amount of $30,716.50.
? Hecht Burdeshaw will coordinate their work and the work of the consultants
with Georgia Department of Transportation for an additional fee of
approximately $24,000.00.
Document Description Amount
Original Contract Architectural and engineering services for Mott?s Green Plaza
Enhancement. 100,000.00
Amendment 1 Additional environmental and archeological surveys of the project
area, as required by GDOT. 107,605.21
New Contract Amount $ 207,605.21
This change order is using TSPLOST Discretionary local match funding for this
GDOT funded project. Funding is available as follows: T-SPLOST Projects Fund ?
Capital Projects ? T-SPLOST ? General Construction ? Mott?s Green M230 Match;
0510-660-7000-7661-65014-20170.
* * * * * *
(D) PROFESSIONAL SIGN MAKING AND ERECTING SERVICES FOR ALCOHOL BEVERAGE
LICENSE APPLICATIONS (ANNUAL CONTRACT) ? RFB N0. 18-0031
It is requested that Council approve the annual contract for Professional Sign
Making and Erecting Services for Alcohol Beverage License Applications, on an
?as needed basis,? from Curtiss Signs, Inc. (Columbus, GA), for the estimated
annual contract value of $9,250.00.
The Professional Sign Making and Erecting Services will be utilized by the
Finance Department/Revenue Division. The sign making and erecting services
requested are in conjunction with the application process for an Alcohol
Beverage License in Muscogee County.
The term of the contract period shall be for two years, with the option to
renew for three (3) additional twelve (12) month periods. Contract renewal is
contingent upon the mutual agreement of the contractor and the City.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on January 10, 2018. One (1) bid was received on
February 7, 2018. This bid has been advertised, opened and reviewed. The
bidder was:
Estimated Annual Contract Value
Curtiss Signs, Inc., (Columbus, GA) $9,250.00
*Morris Signs submitted a quote, for a single sign, by email before the due
date. The Vendor was notified, by phone, and informed that the bid had to be
completed, with all necessary inclusions and submitted in a sealed package.
The vendor failed to submit a responsive bid by the due date.
Funds will be budgeted each fiscal year for this ongoing expense: General Fund
?Finance Department ? Revenue-Occupation Tax ? Professional Services;
0101-200-2200-REVN-6311.
* * * * * *
(E) BRADLEY CIRCLE SLOPE FAILURE REPAIRS ? RFB NO. 18-0032
It is requested that Council authorize the execution of a construction contract
with Cline Service Corp. (Columbus, GA) in the amount of $179,000.00 for
Bradley Circle Slope Failure Repairs.
Cline Service Corp. will reconstruct a failed earthen slope between the
Riverwalk and Bradley Circle in the City of Columbus, Ga. Included in the
reconstruction are the removal and disposal of the existing damaged site
improvements and the construction of new pavement on both the Riverwalk and
Bradley Circle, new metal fencing along the Riverwalk, new retaining wall
construction and repairs along with new curb and gutter and storm drainage
upgrades on Bradley Circle. Upon reestablishment of the earthen embankment,
vegetative cover will be installed to further stabilize the slope against the
possibility of any future failure.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on January 12, 2018. Six (6) bids were received
on February 14, 2018. This bid has been advertised, opened and reviewed. The
bidders were:
Bidders Total Bid DBE Participation
Cline Service Corp (Columbus, GA) $ 179,000.00 0.00%
?Solidscapes LLC (Lavonia, GA) 137,648.00 10.18%
McLeroy, Inc. (Zebulon, GA) 188,350.00 4.75%
Earth-Scapes, Inc. (Phenix City, AL) 219,210.00 10.18%
Southeastern Site Development, Inc. (Newnan, GA) 239,070.00 14.45%
Scott Bridge Company, Inc. (Opelika, AL) 504,000.00 5.56%
?As documented by the Engineering Department, Solidscapes LLC does not possess
a Georgia Contractor?s License as specified in the Bid documents and as
required by Georgia Code Title 43 Professions and Businesses, Chapter 41
Residential and General Contractors. Therefore, Solidscapes LLC is not the
lowest responsible bidder for this project, and is ineligible for award
consideration.
This project is 100% reimbursable from FEMA. Funds are budgeted in the FY18
Budget: Special Projects ? Capital Projects Fund ? Capital Projects ? General
Fund Supported Capital Projects ? General Construction ? FEMA/GEMA-Bradley
Circle Dec 2015 Storm Damage; 0508-660-1000-CPGF-7661-22948-20180.
* * * * * *
(F) LOT CLEARING SERVICES (ANNUAL CONTRACT) - RFB NO. 18-0029
It is requested that Council approve the annual contract with Yardpro Lawncare
& Landscaping (Lanett, AL), Primary Contractor (Option 1) and Secondary
Contractor (Option 2); and Outdoor Solutions (Columbus, GA), Secondary
Contractor (Option 1) and Primary Contractor (Option 2), to provide lot
clearing services on an ?as needed? basis. The Department of Public Works has
$70,439.00 remaining funds for lot clearing services for FY18. The Department
of Inspections and Code will budget for these services beginning in FY19 and
subsequent fiscal years.
The contract will be awarded to both a Primary and Secondary contractor for
Option 1: Grass Cutting Only (Residential and Commercial); and both a Primary
and Secondary contractor for Option 2: Solid Waste Removal Only (Residential
and Commercial). The Department of Inspections and Code estimates four
hundred eighty-eight (488) lots to be classified as Option 1; and estimates one
hundred twenty-four (124) lots to be classified as Option 2. When the services
are needed, the Primary Contractor will be contacted first. If the Primary
Contractor is not available, then the City will contact the Secondary
Contractor to render the needed services.
The contract term shall be for two (2) years, with the option to renew for
three (3) additional twelve-month periods.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on January 5, 2018. Five (5) bids were received
on January 31, 2018. This bid has been advertised, opened and reviewed. The
bidders were:
Outdoor Solutions (Columbus, GA) YardPro Lawncare & Landscaping (Lanett, AL) Absolute
Quality Services, LLC (Columbus, GA) Aspire Landscaping, Inc. (Cumming, GA) Yard-Nique,
Inc. (Sharpsburg, GA)
Total Option 1
Grass Cutting Only: $ 42,872.00 $ 41,360.00 $ 99,000.00 $ 77,280.00 $ 48,200.00
Total Option 2
Solid Waste Removal Only: $ 18,120.00 $ 43,164.00 $ 214,800.00 No Bid No Bid
Total Extended Cost: $ 60,992.00 $ 84,524.00 $ 313,800.00 $ 77,280.00 $ 48,200.00
Funds are budgeted in the FY18 Budget for this on-going expense: General Fund -
Public Works? Lot Clearing and Maintenance; 0101-260-2400-SPCL-6382. The
Department of Inspections and Code will budget for these services beginning in
FY19 and subsequent fiscal years.
* * * * * *
(G) TICKET VENDING MACHINE & SUPPORT EQUIPMENT FOR METRA
It is requested that Council authorize the purchase of a ticket vending machine
and support equipment from Genfare, Inc., (Elk Grove Village, IL), in the
amount of $66,172.06. The purchase includes installation, as well as, support
items i.e. swipe cards, and fare boxes.
This equipment will be utilized by the customers for purchasing the various
types of swipe cards. The machine will be located in the Customer Lobby of the
Transfer Center for the convenience of the customers. The cards will be used
on the buses for quicker entrance on the buses for timely service.
This equipment will replace the older version equipment that is approximately
10-15 years old, presently at the Transfer Center, which has exceeded its
useful life and is inoperable at this time. The particular model requested is
compatible to the Genfare fare boxes on METRA?s entire fleet of buses. Using
this company will allow compatibility with the original fare boxes, therefore
not accruing additional costs for replacement of the entire fare
infrastructure. This purchase is considered an only known source per Section
3-114 of the Procurement Ordinance.
Funds are budgeted in FY18 Budget: Transportation Fund ? Transportation - FTA -
Capital Expenditures Over $5000; 0751-610-2400-MFTA-7761 (Federal 80%, State 0%
and City 20%).
* * * * * *
(H) SERVICE/REPAIR OF CATERPILLAR D7R BULL DOZER
It is requested that Council approve the service/repair of a Caterpillar D7R
Bull Dozer, Vehicle #10822, by Yancey Brothers (Fortson, GA), in the amount
$14,999.90.
In November of 2017, during the required inspection of the Bull Dozer it was
discovered that the hydraulic system and undercarriage needed immediate repair,
which was approved in November. It was during this inspection that Public
Works was informed that the pins, bushings, and the idlers would need
replacement within the next quarter. The cost for this replacement is
$14,999.90.
Yancey Brothers, the local authorized Caterpillar distributer and repair
service dealer, will be performing these repairs. Therefore, the vendor is
deemed an only known source per the Procurement Ordinance, Article 3-114
Funds are available in the FY18 Budget: Integrated Waste Management Fund ?
Public Works ? Granite Bluff Inert Landfill ? Auto Parts and Supplies; 0207 ?
260 ? 3540 ? BLUF ? 6721.
* * * * * *
(I) CHANGE ORDER 1 FOR ALTERNATE #2 (PUBLIC DEFENDER?S OFFICE EXPANSION) OF THE
MUSCOGEE COUNTY JAIL KITCHEN FLOOR REFURBISHMENT PROJECT? RFB NO. 18-0021
It is requested that Council authorize the execution of Change Order 1 with C.
T. Bone, Inc. (Warner Robins, GA) in the amount of $ 35,920.20 for HVAC
services related to Alternate #2, Public Defender?s Office Expansion, of the
Muscogee County Jail Kitchen Floor Refurbishment project.
Per Resolution No. 424-17, dated December 12, 2017, Council authorized C. T.
Bone, Inc. (Warner Robins, GA) to refurbish the kitchen floor at the Muscogee
County Jail in the amount of $208,300.00 and expand the Public Defender?s
Office (Alternate #2) in the amount of $119,200.00. C. T. Bone, Inc. has
notified the City that their subcontractor failed to include pricing for HVAC
work for Alternate #2. Therefore, the cost for Alternate #2 increased from
$119,200.00 to $155,120.20, which is lower than that of the only other bid
received for the project.
Document Description Amount
Original Contract Refurbish the kitchen floor at Muscogee County Jail and expand the
Public Defender?s Office (Alternate #2) 327,500.00
Change Order 1 HVAC work for Public Defender?s Office (Alternate #2) 35,920.20
New Contract Amount $ 363,420.20
Funding is available in the FY18 Budget: Special Projects-Capital Projects
Fund ? Capital Projects ? General Fund Supported Capital Projects ? General
Construction ? Public Defender?s Office Expansion.
0508-660-1000-CPFG-7661-22951-20180.
?ITEM A?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING TO APPROVE THE CONTRACT WITH BENEVATE, INC.
(PENSACOLA, FL), TO PROVIDE AN ENTERPRISE SOFTWARE SOLUTION THAT WILL ASSIST
THE COMMUNITYI REINVESTMENT DEPARTMENT WITH GRANT MANAGEMENT.
WHEREAS, an RFP was administered (RFP 18-0008) and proposals were received from
two offerors; and,
WHEREAS, the proposal submitted by Benevate, Inc. (Pensacola, FL) met all
proposal requirements and was evaluated responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to approve the contract with
Benevate Inc. (Pensacola, FL), to provide an enterprise software solution that
will assist the Community Reinvestment Department with grant management. Funds
are budgeted in the FY18 Budget as follows: Home Program Fund ? Community
Reinvestment ? Home ? Contractual Services; 0213-245-2500-HOME-6319.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING PAYMENT TO APEX INSURANCE AGENCY, INC. D/B/A APEX
INSURANCE SERVICES (NORCROSS, GA) IN THE AMOUNT OF $654,793.08 FOR WORKERS?
COMPENSATION EXCESS COVERAGE AND LOSS CONTROL SERVICES FOR BENEFITS AND
EXPENSES PAYABLE FOR CLAIMS MADE UDER THE STATE OF GEORGIA WORKERS?
COMPENSATION LAWS AND REGULATIONS, SUCH INSURANCE TO BE PER OCCURRENCE AND
SUJBECT TO A DEDUCTIBLE OF $500,000. THESE SERVICES RUN CONCURRENTLY WITH THE
CONTRACT PERIOD OF THE CURRENT WORKERS? COMPENSATION CLAIMS MANAGEMENT
PROVIDER, USIS/AMERISYS. THE CURRENCT CONTRACT EXPRES ON FEBRUARY 28, 2019.
WHEREAS, on December 3, 2013, per Resolution No. 431-13, Council approved the
contract with USIS/AmeriSys, for Workers? Compensation Claims Management
Services. As part of the RFP requirements, the contractor was required to
provide loss control and excess coverage services. In their RFP response,
USIS/AmeriSys included broker, Public Risk Underwriters of Georgia (Peachtree
Corners, GA) to facilitate access to loss control and excess coverage. Both
vendors are separate divisions of Brown and Brown, Inc.; and,
WHEREAS, on February 11, 2014, per Resolution No. 68-14, Council authorized
annual payments to Public Risk Underwriters of Georgia, Inc. Resolution No.
73-15, dated March 24, 2015, amended Resolution No. 68-14 by changing the name
of Public Risk Underwriters of Georgia, Inc. to Apex Insurance Agency, Inc.
d/b/a Apex Insurance Services (Norcross, GA) to continue providing workers?
compensation excess coverage and loss control; and,
WHEREAS, Apex Insurance Agency, Inc. d/b/a Apex Insurance Services obtained
quotes from several carriers for excess coverage. Safety National, our current
A1-rated excess coverage carrier, provided the quotes most favorable to the
City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Apex Insurance
Agency, Inc. d/b/a Apex Insurance Services (Norcross, GA) in the amount of
$654,793.08 for workers? compensation excess coverage and loss control services
for benefits and expenses payable for claims made under the State of Georgia
Worker?s Compensation laws and regulations, such insurance to be per occurrence
and subject to a deductible of $500,000. These services run concurrently with
the contract period of the current Worker?s Compensation Claims Management
provider, USIS/AmeriSys. The current contract expires on February 28, 2019.
Funds are budgeted each fiscal year for this ongoing expense as follows: Risk
Management Int Serv ? Human Resources ? Workers Compensation ? Contractual
Services; 0860-220-3820-WCOM-6319.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACT AMENDMENT 1 WITH HECHT
BURDESHAW ARCHITECTS, INC. (COLUMBUS, GA) IN THE ESTIMATED AMOUNT OF
$107,605.21 FOR ADDITIONAL SERVICES RELATED TO THE MOTT?S GREEN PLAZA
ENHANCEMENT PROJECT.
WHEREAS, per Resolution No. 151-17, dated May 23, 2017, Council authorized
Hecht Burdeshaw Architects, Inc. to provide plans and drawings for the
enhancement of the Mott?s Green Plaza (Frank Martin Pedestrian Bridge/Plaza
area); and,
WHEREAS, because this is a federally funded project, the Georgia Department of
Transportation (GDOT) is requiring additional environmental and archeological
surveys of the project area be performed. These surveys were not included in
the original contract. The archeological and environmental work is a
requirement that must be fulfilled in order for this project to move forward. A
separate study for each will be required; and,
WHEREAS, the sub-consultant CALYX Engineers and Consultants (Columbus, GA) will
provide archaeology environmental services in the amount of $52,888.71; the
sub-consultant Southern Research Consultants (Waverly Hall, GA) will conduct a
phase-one intensive archaeological survey in the amount of $30,716.50; and
Hecht Burdeshaw will coordinate their work and the work of the consultants with
Georgia Department of Transportation for an additional fee of approximately
$24,000.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Amendment 1 with Hecht
Burdeshaw Architects, Inc. (Columbus, GA) in the estimated amount of
$107,605.21 for additional services related to the Mott?s Green Plaza
Enhancement project. This change order is using TSPLOST Discretionary local
match funding for this GDOT funded project. Funding is available as follows:
T-SPLOST Projects Fund ? Capital Projects ? T-SPLOST ? General Construction ?
Mott?s Green M230 Match; 0510-660-7000-7661-65014-20170.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR PROFESSIONAL SIGN MAKING AND
ERECTING SERVICES FOR ALCOHOL BEVERAGE LICENSE APPLICATIONS, ON AN ?AS NEEDED
BASIS?, FROM CURTISS SIGNS, INC. (COLUMBUS, GA), FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $9,250.00.
WHEREAS, the Professional Sign Making and Erecting Services will be utilized by
Finance Department/Revenue Division The sign making and erecting services
requested are in conjunction with the application process for an Alcohol
Beverage License in Muscogee County; and,
WHEREAS, the term of contract period shall be for two years, with option to
renew for three (3) additional twelve (12) month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual contract for
Professional Sign Making and Erecting Services for Alcohol Beverage License
Applications on an ?as needed basis? from Curtiss Signs, Inc. (Columbus, GA)
for the estimated annual contract value of $9,250.00. The term of contract
shall be for two years with the option to renew for three additional
twelve-month periods. Funds will be budgeted each fiscal year for this ongoing
expense: General Fund ?Finance Department ? Revenue-Occupation Tax ?
Professional Services; 0101-200-2200-REVN-6311.
__________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM E?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH CLINE
SERVICE CORP. (COLUMBUS, GA) IN THE AMOUNT OF $179,000.00 FOR BRADLEY CIRCLE
SLOPE FAILURE REPAIRS.
WHEREAS, Cline Service Corp. will reconstruct a failed earthen slope between
the Riverwalk and Bradley Circle in the City of Columbus, Ga. Included in the
reconstruction are the removal and disposal of the existing damaged site
improvements and the construction of new pavement on both the Riverwalk and
Bradley Circle, new metal fencing along the Riverwalk, new retaining wall
construction and repairs along with new curb and gutter and storm drainage
upgrades on Bradley Circle. Upon reestablishment of the earthen embankment,
vegetative cover will be installed to further stabilize the slope against the
possibility of any future failure.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Cline Service Corp. (Columbus, GA) in the amount of $179,000.00 for
Bradley Circle Slope Failure Repairs. This project is 100% reimbursable from
FEMA. Funds are budgeted in the FY18 Budget: Special Projects ? Capital
Projects Fund ? Capital Projects ? General Fund Supported Capital Projects ?
General Construction ? FEMA/GEMA-Bradley Circle Dec 2015 Storm Damage;
0508-660-1000-CPGF-7661-22948-20180.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT WITH YARDPRO LAWNCARE &
LANDSCAPING (LANETT, AL), PRIMARY CONTRACTOR (OPTION 1) AND SECONDARY
CONTRACTOR (OPTION 2); AND OUTDOOR SOLUTIONS (COLUMBUS, GA), SECONDARY
CONTRACTOR (OPTION 1) AND PRIMARY CONTRACTOR (OPTION 2), TO PROVIDE LOT
CLEARING SERVICES, ON AN ?AS NEEDED? BASIS. THE DEPARTMENT OF PUBLIC WORKS HAS
$70,439.00 REMAINING FUNDS FOR LOT CLEARING SERVICES FOR FY18. THE DEPARTMENT
OF INSPECTIONS AND CODE WILL BUDGET FOR THESE SERVICES BEGINNING IN FY19 AND
SUBSEQUENT FISCAL YEARS.
WHEREAS, the work includes cutting and removing grass, weeds, undergrowth and
other vegetation, and removing any and all solid waste as required by law;
and,
WHEREAS, the Department of Inspections and Code estimates four hundred
eighty-eight (488) lots each to be classified as Option 1 (Grass Cutting Only);
and estimates one hundred twenty-four (124) lots to be classified as Option 2
(Solid Waste Removal). The contract will be awarded to both a Primary
Contractor and Secondary Contractor for each option. When the services are
needed, the Primary Contractor will be contacted first. If the Primary
Contractor is not available, then the City will contact the Secondary
Contractor to render the needed services; and,
WHEREAS, the contract period shall be for two years, with the option to renew
for three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Yardpro Lawncare & Landscaping (Lanett, AL), Primary Contractor (Option 1) and
Secondary Contractor (Option 2); and Outdoor Solutions (Columbus, GA),
Secondary Contractor (Option 1) and Primary Contractor (Option 2), to provide
lot clearing services, on an ?as needed? basis. Funds are budgeted in the FY18
Budget for this on-going expense: General Fund - Public Works? Lot Clearing and
Maintenance; 0101-260-2400-6382. The Department of Inspections and Code will
budget for these services beginning in FY19 and subsequent fiscal years.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING AUTHORIZE THE PURCHASE OF A TICKET VENDING MACHINE AND
SUPPORT EQUIPMENT FROM GENFARE, INC., (ELK GROVE VILLAGE, IL), IN THE AMOUNT OF
$66,172.06. THE PURCHASE INCLUDES INSTALLATION, AS WELL AS, SUPPORT ITEMS
I.E. SWIPE CARDS, AND FARE BOXES.
WHEREAS, this equipment will be utilized by the customers for purchasing the
various types of swipe cards. The machine will be located in the Customer Lobby
of the Transfer Center for the convenience of the customers. The cards will be
used on the buses for quicker entrance on the buses for timely service; and,
WHEREAS, this equipment will replace the older version equipment that is
approximately 10-15 years old, presently at the Transfer Center, which has
exceeded its useful life and is inoperable at this time. The particular model
requested is compatible to the Genfare fare boxes on METRA?s entire fleet of
buses. Using this company will allow compatibility with the original fare
boxes, therefore not accruing additional costs for replacement of the entire
fare infrastructure. This purchase is considered an only known source per
Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a ticket vending
machine and support equipment from Genfare, Inc., (Elk Grove Village, IL), in
the amount of $66,172.06. The purchase includes installation, as well as,
support items i.e. swipe cards, and fare boxes. Funds are budgeted in FY18
Budget: Transportation Fund ? Transportation - FTA - Capital Expenditures Over
$5000; 0751-610-2400-MFTA-7761 (Federal 80%, State 0% and City 20%).
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING AUTHORIZE THE SERVICE/REPAIR OF A CATERPILLAR D7R BULL
DOZER, VEHICLE #10822, BY YANCEY BROTHERS (FORTSON, GA), IN THE AMOUNT
$14,999.90.
WHEREAS, in November of 2017, during the required inspection of the Bull Dozer
it was discovered that the hydraulic system and undercarriage needed immediate
repair, which was approved in November. It was during this inspection that
Public Works was informed that the pins, bushings, and the idlers would need
replacement within the next quarter. The cost for this replacement is
$14,999.90; and,
WHEREAS, Yancey Brothers, the local authorized Caterpillar distributer and
repair service dealer, will be performing these repairs. Therefore, the
vendor is deemed an only known source per the Procurement Ordinance, Article
3-114
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to proceed with the service/repair
of a Caterpillar D7R Bull Dozer, Vehicle #10822, by Yancey Brothers (Fortson,
GA), in the amount $14,999.90. Funds are available in the FY18 Budget:
Integrated Waste Management Fund ? Public Works ? Granite Bluff Inert Landfill
? Auto Parts and Supplies; 0207-260-3540-BLUF-6721.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH C. T. BONE, INC.
(WARNER ROBINS, GA) IN THE AMOUNT OF $35,920.20 FOR HVAC SERVICES RELATED TO
ALTERNATE #2, PUBLIC DEFENDER?S OFFICE EXPANSION, OF THE MUSCOGEE COUNTY JAIL
KITCHEN FLOOR REFURBISHMENT PROJECT.
WHEREAS, per Resolution No. 424-17, dated December 12, 2017, Council authorized
C. T. Bone, Inc. (Warner Robins, GA) to refurbish the kitchen floor at the
Muscogee County Jail in the amount of $208,300.00 and expand the Public
Defender?s Office (Alternate #2) in the amount of $119,200.00; and,
WHEREAS, C. T. Bone, Inc. has notified the City that their subcontractor failed
to include pricing for HVAC work for Alternate #2. Therefore, the cost for
Alternate #2 increased from $119,200.00 to $155,120.20, which is lower than
that of the only other bid received for the project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1 with C. T.
Bone, Inc. (Warner Robins, GA) in the amount of $35,920.20 for HVAC services
related to Alternate #2, Public Defender?s Office Expansion, of the Muscogee
County Jail Kitchen Floor Refurbishment project. Funding is available in the
FY18 Budget: Special Projects-Capital Projects Fund ? Capital Projects ?
General Fund Supported Capital Projects ? General Construction ? Public
Defender?s Office Expansion; 0508-660-1000-CPFG-6561-22951-20180.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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