Agenda Item # 3
Columbus Consolidated Government
Council Meeting
February 7, 2006
Agenda Report # 97
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) HEAVY DUTY 18? DRUM STYLE BRUSH CHIPPER ? RFB NO. 06-0039
It is requested that Council authorize the purchase of one (1) heavy-duty 18?
drum style brush chipper from Southeastern Equipment Company in the amount of
$39,950.00.
The chipper will be used by the Forestry Division of the Public Services
Department to turn damaged trees into mulch. The chipper is an additional
unit.
Bid specifications were posted on the City?s website; three bid responses were
received on December 28, 2005. This bid has been advertised, opened and
reviewed. The bidders were:
Southeastern Equipment Co.
(Buford, GA) R. Z. Zimmerman, Inc.
(Marietta, GA) Vermeer Southeast
(McDonough, GA)
$ 39,950.00 $ 41,085.75 $ 43,068.00
Funds are budgeted in FY06 Budget, Paving Fund ? Public Service Department -
Land & Forestry ? Heavy Trucks; 0203-260-2800-LAND-7723.
* * * * * * *
(B) PROMOTIONAL TESTING FOR THE POLICE DEPARTMENT
It is requested that Council approve an agreement with The University of
Georgia to provide promotional testing services for the Police Department for a
period of five years.
Currently for FY06, the Police Department is anticipating promotional testing
for the rank of Sergeant, in the amount of $22,770.00.
The University of Georgia has provided this service since 1983. The Chief
(Wetherington) met with the Council, Mayor and City Attorney at a retreat in
Callaway Gardens and a plan for an assessment center was worked out. The
Police Department has used that same Assessment Center plan and UGA has
provided this service since that time, with the exception of one interruption.
In 1999, the Police Department ran into a problem with adverse impact (4/5
Rule) and the University of Georgia was unable to provide this service based on
possible discrimination. The Police Department then used the contracted
services of Morris & McDaniel for an Assessment cycle. The Chief, City Council
and City Attorney met and modified the process, which enabled UGA to provide
the services again.
Morris & McDaniel had given notice that contract renewal would cost $65,000,
which when compared to UGA's $40,000 cost, was not cost effective to renew the
contract. Chief Dozier decided to bring UGA back to conduct promotional
testing. The University of Georgia is the only state agency that is
academically based and specializes in providing services to municipal and local
governments in the state.
Funds in the amount of $22,770.00 are budgeted in the FY06 Budget: Police ?
Promotional Exam Board; 0101-400-1000-POLC-6356, for the cost of promotional
testing this fiscal year. Funds will be budgeted, as needed, for future
promotional testing in subsequent fiscal years.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HEAVY-DUTY 18? DRUM
STYLE BRUSH CHIPPER FROM SOUTHEASTERN EQUIPMENT COMPANY IN THE AMOUNT OF
$39,950.00.
WHEREAS, the chipper will be used by the Forestry Division of the
Public Services Department to turn damaged trees into mulch. The chipper is an
additional unit.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
heavy-duty 18? drum style brush chipper from Southeastern Equipment Company in
the amount of $39,950.00. Funds are budgeted in FY06 Budget, Paving Fund ?
Public Services Department - Land & Forestry ? Heavy Trucks;
0203-260-2800-LAND-7723.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________day of ______________________, 2006 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE UNIVERSITY OF GEORGIA TO
PROVIDE PROMOTIONAL TESTING SERVICES FOR THE POLICE DEPARTMENT FOR A PERIOD OF
FIVE YEARS. CURRENTLY FOR FY06, THE POLICE DEPARTMENT IS ANTICIPATING
PROMOTIONAL TESTING FOR THE RANK OF SERGEANT, IN THE AMOUNT OF $22,770.00.
WHEREAS, the University of Georgia has provided this service since
1983; and,
WHEREAS, the University of Georgia is the only state agency that is
academically based and specializes in providing services to municipal and local
governments in the state.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into an agreement
with The University of Georgia to provide promotional testing services for the
Police Department for a period of five years. Funds in the amount of
$22,770.00 are budgeted in the FY06 Budget: Police ? Promotional Exam Board;
0101-400-1000-POLC-6356, for the cost of promotional testing this fiscal year.
Funds will be budgeted, as needed, for future promotional testing in subsequent
fiscal years.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________day of ______________________, 2006 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: February 7, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
February 8, 2006
1. Truck Cab & Chassis with 12? Flat Bed Dump Body ? RFB No. 06-0049
Scope of RFB
Provide five (5) trucks, cab and chassis with 12-foot flat bed dump bodies to
be used by the Paving and Repairs, Right-Of-Way Maintenance and Rainwater
Management Divisions of the Public Services Department.
2. 16? Flat Bed w/Lift Tailgate ? RFB No. 06-0050
Scope of RFB
Provide one (1) 16-Foot Flat Bed w/Lift Tailgate cutaway to be used by the
Traffic Engineering Division.
3. Pickup Trucks ? RFB No. 06-0051
Scope of RFB
Provide nine (9) pickups to be used by the Landfill, Street Improvement, Street
Repairs and Maintenance, Park Services, Forestry, Community Services, and Solid
Waste Collection Divisions.
4. W-Beam Steel Guardrail ? PQ No. 06-0002
Scope of PQ
Provide approximately 2,152 linear feet of 12 ft. 6 in. W-Beam steel guardrails
with splice nuts and bolts. The Fleet Management Division will use the
guardrails.
February 15, 2006
1. Mid-Size SUVs ? RFB No. 06-0053
Scope of RFB
Provide three (3) Mid Size SUVs to be used by the Traffic Engineering and
Highway Divisions.
2. Crew Cab & Chassis For Dual Rear Wheel 1-Ton Truck ? RFB No. 06-0055
Scope of RFB
Provide three (3) Crew Cab and Chassis for Dual Rear Wheel 1-Ton Truck to be
used by the Street Improvement, Park Services and Rainwater Maintenance
Divisions of the Public Services Department.
3. Batteries for Portable Radios (Annual Contract) ? RFB No. 06-0052
Scope of Bid
Provide batteries for portable radios (MTS2000, XTS1500, XTS2500 & XTS5000) to
be used by various departments of Columbus Consolidated Government. The
contract period will be for two years with the option to renew for three
additional twelve-month periods.
4. Youth Basketball Uniforms (Annual Contract) ? RFB No. 06-0057
Scope of Bid
Provide youth basketball uniforms on an ?as needed? basis to the Columbus Parks
& Recreation Division. The contract period will be for two years with the
option to renew for three additional twelve-month periods.
February 17, 2006
1. Actuarial Services for Other Post Employment Benefits (OPEB) (Annual
Contract) ? RFB No. 06-0008
Scope of RFP
Provide Actuarial Services for ?Other Post Employment Benefits? (OPEB) plans.
OPEB refers to medical, dental, vision and other healthcare-related benefits
provided to terminated or retired employees and their dependents and
beneficiaries. The initial term of the contract will be for one year with the
option to renew for five additional twelve-month periods. The renewal will be
contingent upon the mutual agreement of the City and the contractor.
February 22, 2006
1. Medium-Duty Cutaway Bus (Annual Contract) ? RFB No. 06-0058
Scope of Bid
The Consolidated Government of Columbus, Georgia (the City) is seeking vendors
to provide Medium-Duty Cutaway Buses to METRA on an ?as needed? basis. The City
anticipates purchasing approximately 9 buses over a five (5) year period.
February 24, 2006
1. Engineering Services Related to the Closure of the Old Camp Landfill ? RFP
No. 06-0009
Scope of RFP
Columbus Consolidated Government is requesting proposals to provide the
following: a closure/post-closure care and river-bank stabilization plan, with
the plans being approved by EPD; Construction Administration and Construction
Quality Assurance (CQA) Services during the closure of the landfill and the
implementation and completion of the river-bank stabilization plan will also be
included.
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