Agenda Item # 4
Columbus Consolidated Government
Council Meeting
November 14, 2006
Agenda Report # 55
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL MAINTENANCE AND SUPPORT AGREEMENT FOR THE OASIS SYSTEM
It is requested that Council approve payment to Tyler Technologies, Inc./CLT
Division (Dallas, TX), in the amount of $69,451.00, for the annual renewal fee
for OASIS Maintenance Support, to be paid monthly beginning January 2007
through December 2007.
This maintenance provides Information Technology, the Tax Assessor's Office and
the Tax Commissioner's Office with software enhancements, documentation
updates, Users Group Support and Hotline Support for the OASIS property tax and
appraisal system. This maintenance has been budgeted and approved annually
since the OASIS software system was purchased in 1985. The vendor is the
developer of the Software, and is therefore, the only known source available to
provide the maintenance support.
Funds are budgeted in the FY07 Budget: Information Technology - Software
Lease; 0101-210-1000-ISS-6541.
* * * * * *
(B) LANDSCAPE MATERIAL (ANNUAL CONTRACT) - RFB NO. 07-0019
It is requested that Council approve the purchase of landscape material on an
?as needed? basis, from Top Quality Straw, Inc., and ToMar Garden Center for
the estimated contract value of $59,000.00. The landscape material will
consist of approximately 1,000 bales of pine straw, 10,000 bales of long leaf
pine straw, 4,000 bales of wheat straw and 4,000 bales of hay. The vendor
will be required to deliver landscape materials to various work sites as needed.
Public Services and Park Services will use the landscape material in flower
beds located in City parks and for erosion control mulch. The contract period
will be for two years with the option to renew for three additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
The bid specifications were posted on the City?s website. Two bids were
received on October 11, 2006. This bid has been advertised, opened and
reviewed. The bidders were:
Description/Vendor *Top Quality Straw, Inc.
(Opelika, AL) To-Mar Garden Center
(Columbus, GA)
1. Pine straw
Est. Qty ? 1,000 Unit Price: $3.00
Total Price: $3,000.00 Unit Price: 3.50
Total Price: 3,500.00
2. Long Leaf Pine Straw
Est. Qty ? 10,000 Unit Price: $ 3.00
Total Price: $30,000.00 Unit Price: 5.00
Total Price: 50,000.00
3. Wheat Straw
Est. Qty ? 4,000 Unit Price: $3.25
Total Price: $13,000.00 Unit Price: $ 3.25
Total Price: $13,000.00*
4. Hay
Est. Qty ? 4,000 Unit Price: NB
Total Price: NB Unit Price: $3.25
Total Price: $13,000.00
Contract Award Amount $33,000.00 $26,000.00
* Denotes vendor was awarded this item based on local preference.
Funds are budgeted for these ongoing expenses: General Fund - Parks and
Recreation ? Park Services ? Horticulture/Landscaping Supplies,
0101-270-2100-PSRV-6727; Sewer Fund-Public Services ? Sewer Maintenance ?
Horticulture/Landscaping Supplies, 0202-260-3210-SWRM-6727; Paving Fund-Public
Services-Right Of Way Maintenance-Horticulture/Landscaping Supplies,
0203-260-3120-ROWM-6727; Integrated Waste Management Fund-Public Services-Pine
Grove Landfill-Operating Materials, 0207-260-3560-PGRO-6728.
* * * * * *
(C) PURCHASE OF PASSENGER VANS FOR METRA
It is requested that Council approve the purchase of two (2) 15-passenger vans
via Georgia State Contract, SWC S050483, from Akins Ford Dodge Chrysler Jeep,
(Winder, GA) in the amount of $41,766.00.
The vans are replacement units and will be used by route supervisors to help
get buses back on schedule and to transfer passengers on routes.
Funds are budgeted in FY07 Budget: Transportation Fund - FTA - Light Trucks;
0751-610-2400-MFTA-7722 (City 10%; State 10%; Federal 80%).
?ITEM A?
RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES, INC./CLT
DIVISION (DALLAS, TX), IN THE AMOUNT OF $69,451.00, FOR THE ANNUAL RENEWAL FEE
FOR OASIS MAINTENANCE SUPPORT, TO BE PAID MONTHLY BEGINNING JANUARY 2007
THROUGH DECEMBER 2007.
WHEREAS, this maintenance provides Information Technology, the Tax
Assessor's Office and the Tax Commissioner's Office with software enhancements,
documentation updates, Users Group Support and Hotline Support for the OASIS
property tax and appraisal system; and,
WHEREAS, this maintenance has been budgeted and approved annually since the
OASIS software system was purchased in 1985. The vendor is the developer of
the Software, and is therefore, the only known source available to provide the
maintenance support.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies, Inc./CLT Division (Dallas, TX), in the amount of $69,451.00, for
the annual renewal fee for OASIS Maintenance Support, to be paid monthly
beginning January 2007 through December 2007. Funds are budgeted in the FY07
Budget: Information Technology - Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ___________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF LANDSCAPE MATERIAL, ON AN ?AS NEEDED?
BASIS, FROM TOP QUALITY STRAW, INC. AND TO-MAR GARDEN CENTER FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $59,000.00.
WHEREAS, the landscape material will be used by Public Services and Park
Services in flower beds located in City parks and for erosion mulch; and,
WHEREAS, the contract period will be for two years with the option to renew for
three additional twelve month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase landscape
material on an ?as needed? basis, from Top Quality Straw, Inc., and To-Mar
Garden Center for the estimated annual contract value of $59,000.00. Funds
are budgeted for these ongoing expenses: General Fund-Parks and Recreation ?
Park Services ? Horticulture/Landscaping Supplies, 0101-270-2100-PSRV-6727;
Sewer Fund-Public Services ? Sewer Maintenance ? Horticulture/Landscaping
Supplies, 0202-260-3210-SWRM-6727; Paving Fund-Public Services-Right Of Way
Maintenance-Horticulture/Landscaping Supplies, 0203-260-3120-ROWM-6727;
Integrated Waste Management Fund-Public Services-Pine Grove Landfill-Operating
Materials, 0207-260-3560-PGRO-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 15-PASSENGER VANS VIA
GEORGIA STATE CONTRACT, SWC S050483, FROM AKINS FORD DODGE CHRYSLER JEEP,
(WINDER, GA) IN THE AMOUNT OF $41,766.00.
WHEREAS, the vans are replacement units and will be used by route supervisors
to help get buses back on schedule and to transfer passengers on routes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2)
15-passenger vans via Georgia State Contract, SWC S050483, from Akins Ford
Dodge Chrysler Jeep, (Winder, GA) in the amount of $41,766.00. Funds are
budgeted in FY07 Budget: Transportation Fund ? FTA - Light Trucks;
0751-610-2400-MFTA-7722 (City 10%; State 10%; Federal 80%).
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: November 14, 2006
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
November 14, 2006
1. Consulting Services for Update of Comprehensive Plan ? RFP No. 07-0002
Scope of RFP
Columbus Consolidated Government (the City) is seeking qualified consulting
firms to update the City?s Comprehensive Plan. The last update was completed
in 2003. The next update must be completed and approved by the Georgia
Department of Community Affairs no later than October 31, 2008.
November 15, 2006
1. Fire Hose & Accessories (Annual Contract) (Re-Bid) ? RFB No. 07-0027
Scope of Bid
Provide Niedner fire hose in sizes 5?, 3?, 1 ?? and 1?, as well as, hardware
accessories on an ?as needed basis? to be utilized by the Columbus Fire &
E.M.S. Department of the Columbus Consolidated Government.
November 29, 2006
1. ? Ton Regular Cab Pickup Truck ? RFB No. 07-0029
Scope of Bid
Provide one (1) ? regular cab pickup truck to be used by the Special
Enforcement Division.
2. Passenger Vans ? RFB No. 07-0030
Scope of Bid
Provide one (1) fifteen passenger van to be used by the Muscogee County Prison
and one (1) ? ton AWD passenger van to be used by the Engineering Department.
3. 8 ? Foot Flat Dump Bed Body ? RFB No. 07-0031
Scope of Bid
Provide one (1) 8?-foot dump bed body to be used by the Rainwater Division of
the Public Services Department. The body will be placed on a cab and chassis
previously purchased by the City.
4. 7-Yard Dump Truck
Scope of Bid
Provide one (1) 7-Yard dump truck to be used by the Rainwater Management
Division of the Public Services Department.
December 6, 2006
1. Bucket Truck ? RFB No. 07-0022
Scope of Bid
The City is using an online Reverse Auction bidding process via AMT (Asset
Management Technologies) for the purchase of one fifty-five foot bucket truck.
Specifications and procedures are available at the City?s website
www.columbusga.org/finance/proposals.htm or the AMT website www.bidamt.com.
2. Service Contract for Various Types of Engines (Annual Contract) ? RFB No.
07-0033
Scope of Bid
Provide repair/rebuild various types of engines to METRA Transit System on an
?as needed? basis. The contract period will be for two years with the option
to renew for two additional twelve-month periods.
3. Small Bucket Truck ? RFB No. 07-0035
Scope of Bid
Provide one thirty-six foot bucket truck to be used by the Traffic Engineering
Division of the Engineering Department to install and repair traffic lights
throughout the City.
Attachments
No attachments for this document.