Agenda Item # 9
Columbus Consolidated Government
Council Meeting
April 28, 2015
Agenda Report # 109
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) AMMUNITION AND MUNITIONS FOR PUBLIC SAFETY DEPARTMENTS (ANNUAL
CONTRACT) - RFB NO. 15-0013
It is requested that Council approve the purchase of ammunition and munitions
from Master Cartridge Corporation (Villa Rica, GA), Smyrna Police Distributors
(Smyrna, GA), Precision Delta Corporation (Ruleville, MS), Ed?s Public Safety
(Stockbridge, GA), Clyde Armory (Athens, GA), Gulf States Distributors, Inc.
(Montgomery, AL) and GT Distributors of Georgia, Inc., for the estimated annual
contract value of $325,103.73.
The various types of ammunition include: duty ammunition, practice ammunition,
and shotgun ammunition. The munitions supplies include: stinger rubber ball
grenades, MK-1X 12 oz. Spray Canister and 12-gauge rubber pellet round, etc.
The ammunition and munitions will be used by Public Safety departments, and
will be purchased on an ?as needed? basis.
The initial contract period shall be for two years, with the option to renew
for three additional twelve-month periods. Contract renewals will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry. Nine bids were received on March 4, 2015 from
the following bidders: Master Cartridge Corp, GT Distributors, Inc., Lawmens &
Shooters Supply, Inc., Gulf States Distributors, Clyde Armory, Precision Delta
Corp, Smyrna Police Distributors, NPEELC d/b/a National Police Ammunition and
Ed?s Public Safety. This bid has been advertised, opened and reviewed. The
lowest, responsive bidders, per line item were:
See attached pricing sheet:
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Police, Sheriff, Marshal, and Muscogee County Prison - Operating Materials;
0101-400-2200-STAF-6728, 0101-550-1000-SHRF-6728, 0101-530-3000-MRSH-6728,
0101-420-1000-MCCI-6728.
* * * * * *
(B) OUTDOOR POOL REPAIRS
It is requested that Council authorize the execution of a construction contract
with Aqua Design Systems (Fayetteville, GA) in the amount of $506,789.00 for
outdoor pool repairs. This information was presented to Council during the
March 31, 2015 work session; however, Council did not take any formal action.
The Engineering Department attempted to obtain quotes from local contractors
that perform pool repair services; however, the local pool companies only
perform work inside the pools, i.e. liners and filter work and replacement.
Because Aqua Design Systems was the original installer of the pool at the
natatorium as a subcontractor of Brasfield & Gorrie, a quote was obtained from
Aqua Design Systems:
Description Original
Estimate Final
Quote
Double Churches Pool: Repair diving boards, dive stands, pool slide hardware,
and pool deck; repair and replace base plate covers on water features; and make
additional pump room and building repairs. City will repair
($25,349.00) City will repair
($25,349.00)
Shirley Winston Pool: Seal all cracks in the pool and repair leak in pool;
repair handrail anchors and replace as needed; remove and replace 2 tumble
buckets with new fixtures at each pool; repair and replace other water
features; repair slides and treat corroded base plates and install new bolts as
needed; replace corroded valves and valve supports at slide; remove and replace
4 existing umbrellas in pool deck, remove and replace all pipe hanger; replace
all gauges, check valves, butterfly valves, stainless steel hardware, on the
discharge side of the pumps; rotate, repair or replace chain drive service
valves; replace chemical controller probes and controllers; provide and install
4 new pump motors; remove and resolve uneven concrete on deck; repair leak at
pump pit wall; and corroded steel doors. 201,957.00 167,498.00
Rigdon Park Pool: Seal all cracks in the pool and repair leak in pool; Repair
handrail anchors and replace as needed; Remove and replace 2 tumble buckets
with new fixtures at each pool; Repair and replace other water features; Repair
slides and treat corroded base plates and install new bolts as needed; Replace
corroded valves and valve supports at slide; Remove and replace 4 existing
umbrellas in pool deck; Remove and replace all pipe hangers; Replace all
gauges, check valves, butterfly valves, stainless steel hardware, on the
discharge side of the pumps; Rotate, repair or replace chain drive service
valves; Replace chemical controller probes and controllers; Provide and install
4 new pump motors; Remove and resolve uneven concrete on deck; Repair leak at
pump pit wall; Corroded steel doors; Repair fence, and Deck sealant repairs. 207,144.00
170,213.00
Psalmond Road Pool: Seal all cracks in the pool and repair leak in pool;
Repair handrail anchors and replace as needed; Remove and replace 2 tumble
buckets with new fixtures at each pool; Repair and replace other water
features; Repair slides and treat corroded base plates and install new bolts as
needed; Replace corroded valves and valve supports at slide; Remove and replace
4 existing umbrellas in pool deck; Remove and replace all pipe hangers; Repair
or replace Cla-valve auto fill; Remove and repair uneven concrete in deck;
Replace all gauges, check valves, butterfly valves, stainless steel hardware,
on the discharge side of the pumps; Rotate, repair or replace chain drive
service valves; Replace chemical controller probes and controllers; Provide and
install 4 new pump motors; and Corroded steel doors. 205,235.00 169,078.00
TOTAL 614,336.00 $ 506,789.00
Funds are available in the FY15 Budget: LOST-Infrastructure ? Public Works ?
General Construction ? Shirley Winston Pools;
0109-260-9901-MNTN-7661-96035-20150; LOST-Infrastructure ? Public Works ?
General Construction ? Rigdon Park Pools; 0109-260-9901-MNTN-7661-96036-20150
and LOST-Infrastructure ? Public Works ? General Construction ? Psalmond Road
Pools; 0109-260-9901-MNTN-7661-96037-20150.
* * * * * *
(C) ADDITIONAL WORK RELATED TO THE 6TH AVENUE FLOOD ABATEMENT PROJECT
It is requested that Council authorize the execution of a construction contract
with Allen Asphalt Services, Inc. in the amount of $37,958.00 for additional
work related to the 6th Avenue Flood Abatement Project.
Per Resolution No. 83-11, Council awarded a contract to Reynolds, Inc.,
(Fairburn, GA) for flood abatement services at 6th Avenue and side streets.
Reynolds, Inc., subcontracted all asphalt paving, curb and gutter, and concrete
work to Allen Asphalt Services, Inc; therefore, Allen Asphalt Services, Inc. is
considered an only known source for additional concrete work related to the 6th
Avenue flood abatement project.
Because business owners in the construction work area were assured that the
City would make improvements to their street frontage and would replace items
that may become damaged during the construction process, the City is required
to replace and improve the truck dock at Columbus Store Equipment, which is
located at 1101 6th Avenue. The work includes demo and concrete work. During
the warranty period, Allen Asphalt Services will be responsible for any
maintenance issues.
Funds are available in the FY15 Budget, CBA Bonds - 6th Avenue Storm
Water/Flood Abatement - Drainage/Street Improvements;
0559-800-2171-BASF-7622-82007-20100.
* * * * * *
(D) PARKING FEE COLLECTION SERVICES (ANNUAL CONTRACT) ? RFP NO. 15-0014
It is requested that Council approve the contract with Quality Parking Valet
Management to provide parking fee collection services at the River Center
Parking Garage for Department of Transportation/METRA, and select events at
Columbus Civic Center.
The contractor will manage after hours event parking services at the River
Center Parking Garage, located at 919 Broadway in UpTown Columbus, which has
600 available parking spaces. The normal business hours will be between 5:30
p.m. and 7:00 a.m., Monday through Friday and all day on weekends and holidays.
The contractor will manage parking for select events at the Columbus Civic
Center, located at 400 4th Street, Columbus, which has parking at select events
with projected attendance over 3,000. The events will be determined by the
Civic Center Director prior to the event going on?sale, or being advertised to
the public.
Contractor will be required to do the following:
1) Collect parking fees at the River Center Parking Garage for events scheduled
in the Uptown area, and select events at the Columbus Civic Center.
2) Agree on the time to be on duty for event-parking services before the event
starts and stay until the last vehicle has left the parking area.
3) Make a guaranteed minimum amount per vehicle payment to METRA Transit
System, no later than the 5th of each month, with an activity report.
4) Make a settlement with the Civic Center Manager before leaving the premise.
5) Provide adequate staff necessary to collect the fees at the parking garage
during days outlined in METRA?s agreement, and select events at the Columbus
Civic Center. All staff shall be courteous, efficient and maintain a neat and
uniformed appearance to the public.
6) Adhere to all applicable labor and employment laws, hazardous materials
regulations, safety standards and regulations pertaining to employees in a
public facility.
The contract term shall be for one year, with the option to renew for four (4)
additional twelve- month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
On February 5, 2015, specifications were posted on the websites of the City and
Georgia Procurement Registry. The RFP has been advertised, opened and
evaluated. One proposal was received, March 13, 2015, from the following
offeror.
Quality Parking Valet Management (Columbus, GA)
The proposal was reviewed by the Evaluation Committee members, which consisted
of representatives from Department of Transportation/METRA and Columbus Civic
Center. The Project Manager, from Columbus Civic Center, served as an Advisor
and was not a voting member.
During the evaluation process, Quality Parking Valet Management was deemed
responsive to the RFP. The City?s Procurement Ordinance Article 3-110,
Competitive Sealed Proposals for the procurement of Equipment, Supplies and
Professional Services, governs the RFP Process. During the process of an RFP
there is no formal opening, due to the possibility of negotiated components of
the proposal. In the event Council does not approve the recommended
offeror(s), no proposal responses or any negotiated components are made public
until after the award of the contract. If Council does not approve the
recommended offeror, this contract will be re-advertised. The payment schedule
for the proposed share of revenue has been submitted to the City Manager in a
separate memo for informational purposes.
Funds will be deposited in the following revenue accounts: Parking Management
Fund ? Transportation ? Parking Management ? Revenue ? Public Parking Fees,
0752-610-2800-REVN-4569; Civic Center Fund ? Civic Center ? Other Events ?
Parking Fees, 0757-160-2500-CIVC-4568.
* * * * * *
(E) LOCAL AREA NETWORKS (LAN?S) INSTALLATION AT FIRE STATIONS
It is requested that Council approve the purchase of wireless access equipment
and installation services from C-PAK Technology Solutions (Lagrange, GA) in the
amount of $92,675.03, to facilitate Local Area Networks (LAN?s) at Fire
Stations. The purchase will be accomplished via Georgia Statewide Contract
#99999-SPD-T20120501-0006
The equipment and installation services are needed to install the Local Area
Networks (LAN?s) at the fire stations for the RMS project. RMS requires
wireless access points to be installed in order for the police cars to connect
by wireless to the network to upload data. The items are CCG standard CISCO
equipment purchased at State Contract prices and bundled in order to save as
much money as possible. We worked directly with C-PAK and Cisco to establish
the specifications for the order. Currently the stations have no LAN
connections (and no managed wireless) at all and without a network installed
the RMS project will not work.
Funds are budgeted in the FY15 Budget: LOST Public Safety Fund ? Police ?
Computer Equipment;0102-400-9900-LOST-7751.
?ITEM A?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE PURCHASE OF AMMUNITION AND MUNITIONS FROM
MASTER CARTRIDGE CORPORATION (VILLA RICA, GA), SMYRNA POLICE DISTRIBUTORS
(SMYRNA, GA), PRECEISION DELTA CORPORATION (RULEVILLE, MS), ED'S PUBLIC SAFETY
(STOCKBRIDGE, GA), CLYDE ARMORY (ATHENS, GA), GULF STATE DISTRIBUTORS, INC.
(MONTGOMERY, AL) AND GT DISTRIBUTORS OF GEORGIA, INCS., FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $325,103.73.
WHEREAS, the various types of ammunition include: duty ammunition, practice
ammunition, and shotgun ammunition. The munitions supplies include: stinger
rubber ball grenades, MK-1X 12 oz. Spray Canister and 12-gauge rubber pellet
round, etc. The ammunition and munitions will be used by Public Safety
departments and will be purchased on an ?as needed? basis?; and,
WHEREAS, the initial contract period shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewals will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase ammunition and
munitions from Master Cartridge Corporation (Villa Rica, GA), Smyrna Police
Distributors (Smyrna, GA), Precision Delta Corporation (Ruleville, MS), Ed?s
Public Safety (Stockbridge, GA), Clyde Armory (Athens, GA), Gulf States
Distributors, Inc. (Montgomery, AL) and GT Distributors of Georgia, Inc., for
the estimated annual contract value of $325,103.73. Funds are budgeted each
fiscal year for this on-going expense: General Fund - Police, Sheriff,
Marshal, and Muscogee County Prison - Operating Materials;
0101-400-2200-STAF-6728, 0101-550-1000-SHRF-6728, 0101-530-3000-MRSH-6728,
0101-420-1000-MCCI-6728.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________ 2015, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
AQUA DESIGN SYSTEMS (FAYETTEVILLE, GA) IN THE AMOUNT OF $506,879.00 FOR OUTDOOR
POOL REPAIRS.
WHEREAS, the Engineering Department attempted to obtain quotes from
local contractors that perform pool repair services; however, the local pool
companies only perform work in the pools, i.e. liners and filter work and
replacement. Because Aqua Design Systems was the original installer of the
pool at the natatorium as a subcontractor of Brasfield & Gorrie, a quote was
obtained from the Aqua Design Systems; and,
WHEREAS, Aqua Design Systems will perform pool repair services at
Psalmond Road Pool, Rigdon Park Pool and Shirley Winston Pool; and,
WHEREAS, the City will perform the estimated $25,349.00 repairs at Double
Churches Pool.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Aqua Design Systems (Fayetteville, GA) in the amount of
$506,789.00 for outdoor pool repairs. Funds are available in the FY15 Budget:
LOST-Infrastructure ? Public Works ? General Construction ? Shirley Winston
Pools; 0109-260-9901-MNTN-7661-96035-20150; LOST-Infrastructure ? Public Works
? General Construction ? Rigdon Park Pools; 0109-260-9901-MNTN-7661-96036-20150
and LOST-Infrastructure ? Public Works ? General Construction ? Psalmond Road
Pools; 0109-260-9901-MNTN-7661-96037-20150.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2015 and adopted at said meeting by
the Affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
ALLEN ASPHALT SERVICES, INC., IN THE AMOUNT OF $37,958.00 FOR ADDITIONAL WORK
RELATED TO THE 6TH AVENUE FLOOD ABATEMENT PROJECT.
WHEREAS, per Resolution No. 83-11, Council awarded a contract to
Reynolds, Inc. (Fairburn, GA) for flood abatement services at 6th Avenue and
side streets; and,
WHEREAS, Reynolds, Inc., subcontracted all asphalt paving, curb and
gutter, and concrete work to Allen Asphalt Services, Inc; therefore, Allen
Asphalt Services, Inc. is considered an only known source for additional
concrete work related to the 6th Avenue flood abatement project; and,
WHEREAS, because business owners in the construction work area were
assured that the City would make improvements to their street frontage and
would replace items that may become damaged during the construction process,
the City is required to replace and improve the truck dock at Columbus Store
Equipment, which is located at 1101 6th Avenue. The work includes demo and
concrete work. During the warranty period, Allen Asphalt Services will be
responsible for any maintenance issues.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Allen Asphalt Services, Inc., in the amount of $37,958.00 for the
additional work related to the 6th Avenue Flood Abatement Project. Funds are
available in the FY15 Budget, CBA Bonds - 6th Avenue Storm Water/Flood
Abatement - Drainage/Street Improvements; 0559-800-2171-BASF-7622-82007-20100.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________ 2015, and adopted at said meeting by
the Affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ ________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH QUALITY
PARKING VALET MANAGEMENT TO PROVIDE PARKING FEE COLLECTION SERVICES AT THE
RIVER CENTER PARKING GARAGE FOR THE DEPARTMENT OF TRANSPORTATION/METRA AND
COLUMBUS CIVIC CENTER.
WHEREAS, an RFP was administered (RFP No. 15-0014) and one proposal was
received; and,
WHEREAS, the proposal submitted by Quality Parking Valet Management met
all proposal requirements and is deemed responsive to the RFP; and,
WHEREAS, the term of this contract shall be for one year, with the
option to renew for four additional twelve-month periods. Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Quality Parking Valet Management to provide parking fee collection services at
the River Center Parking Garage for the Department of Transportation/METRA and
Columbus Civic Center. Funds will be deposited into the following Revenue
Accounts; Parking Management Fund ? Transportation ? Parking Management ?
Revenue- Public Parking Fees, 0752-610-2800-REVN-4569; Civic Center Fund ?
Civic Center ? Other Events ? Parking Fees, 0757-160-2500-CIVC-4568.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________ 2015, and adopted at said meeting by
the Affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ ________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF WIRELESS ACCESS EQUIPMENT AND
INSTALLATION SERVICES FROM C-PAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA),IN THE
AMOUNT OF $92,675.03, TO FACILITATE LOCAL AREA NETWORKS (LAN?S) AT FIRE
STATIONS. THE PURCHASE WILL BE ACCOMPLISHED VIA GEORGIA STATEWIDE CONTRACT
#99999-SPD-T20120501-0006.
WHEREAS, the equipment and installation services are needed to install
the Local Area Networks (LAN?s) at the fire stations for the RMS project. RMS
requires wireless access points to be installed in order for the police cars to
connect by wireless to the network to upload data; and,
WHEREAS, the items are CCG standard CISCO equipment purchased at State Contract
prices and bundled in order to save as much money as possible. We worked
directly with C-PAK and Cisco to establish the specifications for the order;
and,
WHEREAS, currently the stations have no LAN connections (and no managed
wireless) at all and without a network installed the RMS project will not work.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to approve the purchase of
wireless access equipment and installation services from C-PAK Technology
Solutions (Lagrange, GA) in the amount of $92,675.03, to facilitate Local Area
Networks (LAN?s) at Fire Stations. The purchase will be accomplished via
cooperative Georgia Statewide Contract #99999-SPD-T20120501-0006. Funds are
budgeted in the FY15 Budget: LOST Public Safety Fund ? Police ? Computer
Equipment; 0102-400-9900-LOST-7751.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2015 and adopted at said meeting by
the Affirmative vote of ________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
________________________________ ________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments