Agenda Item #__3__
Columbus Consolidated Government
Council Meeting
December 4, 2007
Agenda Report #_214_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) RIGHT-OF-WAY DIGITAL IMAGING AND EXTRACTION OF PAVEMENT CONDITION DATA ?
RFP NO. 07-0006
It is requested that Council authorize the execution of a negotiated contract
with GoodPointe Technology Corporation to collect ground-level right-of-way
digital images of the roadway network and to use the images to update the
pavement condition ratings stored in CCG?s proprietary pavement management
system. The services include:
Collect ground-level digital images along the centerline of CCG streets at
intervals of approximately 40 feet.
All Functionally Classified streets will require one run in the opposite
direction.
Create a database of the images and their locations in NAD 1983 STATEPLANE
GEORGIA WEST FIP 1002 FEET.
Create a shape file that graphically represents the NAD 1983 STATEPLANE GEORGIA
WEST FIP 1002 FEET locations of the images.
The extracted pavement condition will be captured and organized in accordance
with the specified data import format required by CCG?s existing pavement
management software.
The extracted data will be capable of being exported to ArcView shapefiles and
will be compatible with GIS.
Over the years, the CCG has been making investments in its Geographic
Information System (GIS) and Pavement Management System (PMS). Incorporation
of current street level digital images into the GIS and PMS would aid in future
planning and budgeting to maintain the right-of-way assets.
Requests for proposals were mailed to one hundred and ninety-two vendors. This
RFP has been advertised and posted on the City?s website. Four proposals were
received on July 30, 2007:
GoodPointe Technology Corporation (St. Paul, MN)
GEOSPAN Corporation (Minneapolis, MN)
IMS Infrastructure Management Services (Chandler, AZ)
Mandli Communications, Inc. (Madison, WI)
The proposals were reviewed by the Evaluation Committee, which consisted of
representatives from the Engineering Department, Information Technology
Department, Public Services Department and the Transportation Planning Division.
The City?s Procurement Ordinance, Article 3-111, Architectural/Engineering and
Land Surveying Services, governs the RFP process. This process insures the
City obtains the most qualified offeror to provide the equipment, supplies
and/or services required. During the process of an RFP, there is no formal
opening, due to the possibility of negotiated components of the proposal. In
the event Council does not approve the recommended offeror, no proposal
responses or any negotiated components are made public until after the award of
the contract. If Council does not approve the recommended offeror,
negotiations will begin with the next highest-ranked, responsive offeror.
Evaluation results and cost information have been submitted to the City Manager
in a separate memo for information purposes.
Funding is budgeted in the FY08 Budget: 1999 SPLOST Road/Street/Bridge ?
Consulting ? LARP/Pavement Management: 0540-695-2126-6315-TXRB-50312-20080
* * * * * *
(B) CAB & CHASSIS FOR LARGE BUCKET TRUCK - RFB NO. 08-0024
It is requested that Council authorize the purchase of one (1) cab and chassis
from Beck Motor Company (Albany, GA) in the amount of $54,932.00.
The large bucket truck is a replacement unit. The Forestry Division of the
Public Services Department will use this replacement unit for trimming and
removing trees on City property during routine maintenance of trees, as well
as, when storm damage occurs within the City.
Specifications were posted on the City?s website; bid responses were received
on October 10, 2007 from four bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Unit Cost
Beck Motor (Albany, GA) $ 54,932.00
Freightliner of Montgomery (Montgomery, AL) 1 $ 54,076.00
Carl Black GMC (Kennesaw, GA) $ 55,776.00
Altec (Creedmoor, NC) 2 $ 59,556.00
Bill Heard Chevrolet (Columbus, GA) $ 55,868.00
1 Freightliner of Montgomery failed to included the required Addendum No. One
acknowledgement. Therefore, the vendor?s bid was deemed incomplete and the
vendor has been notified in writing.
2 Altec failed to include the required product literature and Addendum No. One
acknowledgement. Therefore, the vendor?s bid was deemed incomplete and the
vendor has been notified in writing.
Funds are budgeted in the FY08 Budget: Paving Fund ? Public Services ?
Landscape & Forestry ? Machinery; 0203-260-2800-LAND-7715.
* * * * * *
(C) DRESS AND WORK UNIFORMS (ANNUAL CONTRACT) ? RFB NO. 05-0001
It is requested that Council approve the continuation of the dress and work
uniforms contract with All American Uniforms for the estimated annual contract
value of $629,349.29. The uniforms will be purchased on an ?as needed basis?
by various departments to include Police, Sheriff, Marshal, Muscogee County
Prison, Fire/EMS, Public Services, METRA, Inspections and Codes, Engineering,
Parks and Recreation, and the Civic Center.
Council approved the current contract with All American on November 30, 2004
(Resolution No. 507-04). All American submitted a letter on October 25, 2007,
with an offer for a two-year renewal of this contract at the same prices as the
present contract, and a guarantee that there will be no additional price
increases during the next two-year period. The prices on the current contract
are guaranteed through November 30, 2009.
Funds are budgeted each fiscal year for this on going expense: Police, Sheriff,
Marshal, MCP, Fire/EMS, Public Services, METRA, Inspection & Code, Engineering,
Parks and Recreation, and the Civic Center - Uniforms, 0101-400-2200-STAF-6781,
0101-550-1000-SHRF-6781, 0101-530-3000-MRSH-6781, 0101-420-1000-MCP-6781,
0101-410-3610-LOGI-6781, 0101-260-2300-VHCL-6781, 0203-260-3110-REPR-6781,
0203-260-2100-STRT-6781, 0202-260-3210-SWRM-6781, 0203-260-3120-ROWM-6781,
0207-260-3510-GARB-6781, 0101-260-2400-SPCL-6781, 0751-610-2200-METM-6781,
0751-610-2300-METD-6781, 0751-610-2100-METO-6781, 0101-240-2200-INSP-6781,
0757-160-1000-CIVC-6781, 0203-250-2200-ROAD-6781, 0202-250-2300-DRAN-6781,
0202-250-2600-STRM-6781, 0101-270-2100-PSRV-6781, 0101-270-2400-RECR-6781,
0101-270-3505-CSOP-6781.
* * * * * *
(D) ADVANTAGE FINANCIAL/ADVANTAGE HR ANNUAL SOFTWARE MAINTENANCEAGREEMENT
It is requested that Council authorize payment to CGI-AMS, Inc. (Fairfax, VA),
in the amount of $241,020.00 for annual software maintenance support of the
ADVANTAGE FINANCIAL/ADVANTAGE HR systems. The maintenance period will cover
twelve months beginning January 1, 2008.
CGI-AMS is the developer of the software and is therefore the sole provider for
the maintenance support.
This maintenance provides the Departments of Information Technology, Finance,
and Human Resources with software enhancements, documentation updates, User
Group support, Hotline support and access to the American Management Systems
(AMS)-sponsored ADVANTAGE Communications Forum. The following software modules
are supported by under this maintenance agreement:
Advantage Financial:
Fixed Assets Advanced Budget Preparation
Cost Allocation Debt Management
Extended Purchasing Advanced Receivables
Performance Measurement Report Distribution
Investment Inventory
Advantage HR:
Position Control
Employee Relations
Employee Benefits
ADVANTAGE/DS
Funds are budgeted in the FY08 Budget: Information Technology ? Software
Lease; 0101-210-1000-ISS-6541.
* * * * * * *
(E) PURCHASE OF EIGHT PANASONIC TOUGHBOOK COMPUTERS AND DVD/CD DRIVES
It is requested that Council approve the purchase of eight (8) Panasonic
Toughbook Computers and two (2) DVD/CD Drives from Insight Direct. (Atlanta,
GA), via State Contract, GS-35F-0143R in the amount of $25,564.00.
Inspectors for the Engineering Department will use the toughbook computers to
input data while in the field. The external DVD/CD drives will be used to
load existing Engineering programs which IT does not install. They will also be
used for previewing new products sent to the department on DVDs.
Funds are budgeted in FY08 Budget as follows: $12,552.00 is budgeted in the
Paving Fund ? Engineering ? Highway and Roads ? Capital Expenditures Under
$5,000, 0203-250-2200-ROAD-7763; $12,552.00 is budgeted in the Special
Projects/Capital Project Fund ? Capital Projects ? Paving Fund Supported
Capital Projects ? Capital Expenditures Under $5,000, 0508-660-3000-CPPG-7763;
and $460.00 is budgeted in the Sewer Fund ? Engineering ? Drainage ? Operating
Materials, 0202-250-2300-DRAN-6728.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A NEGOTITATED CONTRACT WITH
GOODPOINTE TECHNOLOGY CORPORATION TO COLLECT GROUND-LEVEL RIGHT-OF-WAY DIGITAL
IMAGES OF THE ROADWAY NETWORK AND TO USE THE IMAGES TO UPDATE THE PAVEMENT
CONDITION RATINGS STORED IN CCG?S PROPRIETARY PAVEMENT MANAGEMENT SYSTEM.
WHEREAS, an RFP was administered (RFP No. 07-0006) and four proposals were
received; and,
WHEREAS, the proposal submitted by GoodPointe Technology Corporation met all
proposal requirements and was evaluated most responsive to the RFP; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a negotiated contract
with GoodPointe Technology Corporation to collect ground-level right-of-way
digital images of the roadway network and to use these images to update the
pavement condition ratings stored in CCG?s proprietary pavement management
system. Funding is budgeted in the FY08 Budget: 1999 SPLOST Road/Street/Bridge
? Consulting ? LARP/Pavement Management: 0540-695-2126-6315-TXRB-50312-20080
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF PURCHASE OF ONE (1) CAB AND CHASSIS
FROM BECK MOTOR COMPANY (ALBANY, GA) IN THE AMOUNT OF $54,932.00.
WHEREAS, The large bucket truck is a replacement unit. The Forestry Division
of the Public Services Department will use this replacement unit for trimming
and removing trees on City property during routine maintenance of trees, as
well as, when storm damage occurs within the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of one (1) cab and
chassis from Beck Motor Company (Albany, GA) in the amount of $54,932.00.
Funds are budgeted in the FY08 Budget: Paving Fund ? Public Services ?
Landscape & Forestry ? Machinery; 0203-260-2800-LAND-7715.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE CONTINUATION OF THE CONTRACT WITH ALL
AMERICAN TO PURCHASE DRESS AND WORK UNIFORMS ON AN ?AS NEEDED BASIS? FOR THE
ESTIMATED ANNUAL CONTRACT VALUE OF $629,349.29.
WHEREAS, Council approved the present contract with All American on
November 30, 2004 (Resolution No. 507-04. All American submitted a letter on
October 25, 2007, with an offer for a two-year renewal of this contract at the
same prices as the present contract, and a guarantee that there will be no
additional price increases during the next two-year period. The prices on the
current contract are guaranteed through November 30, 2009; and,
WHEREAS, the uniforms will be utilized by various departments to
include Police, Sheriff, Marshal, Muscogee County Prison, Fire/EMS, Public
Service, METRA, Inspections & Codes, Engineering, Parks and Recreation, and the
Civic Center.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager, or his designee, is hereby authorized to purchase dress
and work uniforms from All American on an ?as needed basis? for the estimated
annual contract value of $629,349.29. Funds are budgeted each Fiscal Year for
this on going expense: Police, Sheriff, Marshal, MCP, Fire/EMS, Public
Services, METRA, Inspection & Code, Engineering, Parks and Recreation, and the
Civic Center - Uniforms, 0101-400-2200-STAF-6781, 0101-550-1000-SHRF-6781,
0101-530-3000-MRSH-6781, 0101-420-1000-MCP-6781, 0101-410-3610-LOGI-6781,
0101-260-2300-VHCL-6781, 0203-260-3110-REPR-6781, 0203-260-2100-STRT-6781,
0202-260-3210-SWRM-6781, 0203-260-3120-ROWM-6781, 0207-260-3510-GARB-6781,
0101-260-2400-SPCL-6781, 0751-610-2200-METM-6781, 0751-610-2300-METD-6781,
0751-610-2100-METO-6781, 0101-240-2200-INSP-6781, 0757-160-1000-CIVC-6781,
0203-250-2200-ROAD-6781, 0202-250-2300-DRAN-6781, 0202-250-2600-STRM-6781,
0101-270-2100-PSRV-6781, 0101-270-2400-RECR-6781, 0101-270-3505-CSOP-6781.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO CGI-AMS, INC., (FAIRFAX, VA), IN
THE AMOUNT OF $241,020.00 FOR THE ANNUAL SOFTWARE MAINTENANCE SUPPORT OF THE
ADVANTAGE FINANCIAL/ADVANTAGE HR SYSTEMS.
WHEREAS, The maintenance period will cover twelve months beginning January 1,
2008. This maintenance support provides the Departments of Information
Technology, Finance, and Human Resources with software enhancements,
documentation updates, User Group support, Hotline support and access to the
American Management Systems (AMS)-sponsored ADVANTAGE Communications Forum.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to CGI-AMS,
Inc., (Fairfax, VA), in the amount of $241,020.00 for the annual software
maintenance support of the ADVANTAGE FINANCIAL/ADVANTAGE HR systems. Funds are
budgeted in the FY08 Budget: Information Technology ? Software Lease;
0101-210-1000-ISS-6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) PANASONIC TOUGHBOOK
COMPUTERS AND TWO (2) DVD/CD DRIVES FROM INSIGHT DIRECT. (ATLANTA, GA), VIA
STATE CONTRACT, GS-35F-0143R IN THE AMOUNT OF $25,564.00.
WHEREAS, Inspectors for the Engineering Department will use the toughbook
computers to input data while in the field. The external DVD/CD drives will be
used to load existing Engineering programs which IT does not install. They will
also be used for previewing new products sent to the department on DVDs.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of eight (8)
Panasonic Toughbook Computers and two (2) DVD/CD Drives from Insight Direct.
(Atlanta, GA), via State Contract, GS-35F-0143R in the amount of $25,564.00.
Funds are budgeted in FY08 Budget as follows: $12,552.00 is budgeted in the
Paving Fund ? Engineering ? Highway and Roads ? Capital Expenditures Under
$5,000, 0203-250-2200-ROAD-7763; $12,552.00 is budgeted in the Special
Projects/Capital Project Fund ? Capital Projects ? Paving Fund Supported
Capital Projects ? Capital Expenditures Under $5,000, 0508-660-3000-CPPG-7763;
and $460.00 is budgeted in the Sewer Fund ? Engineering ? Drainage ? Operating
Materials, 0202-250-2300-DRAN-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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