Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #__3__



Columbus Consolidated Government

Council Meeting



December 4, 2007



Agenda Report #_214_



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) RIGHT-OF-WAY DIGITAL IMAGING AND EXTRACTION OF PAVEMENT CONDITION DATA ?

RFP NO. 07-0006



It is requested that Council authorize the execution of a negotiated contract

with GoodPointe Technology Corporation to collect ground-level right-of-way

digital images of the roadway network and to use the images to update the

pavement condition ratings stored in CCG?s proprietary pavement management

system. The services include:



Collect ground-level digital images along the centerline of CCG streets at

intervals of approximately 40 feet.



All Functionally Classified streets will require one run in the opposite

direction.



Create a database of the images and their locations in NAD 1983 STATEPLANE

GEORGIA WEST FIP 1002 FEET.



Create a shape file that graphically represents the NAD 1983 STATEPLANE GEORGIA

WEST FIP 1002 FEET locations of the images.



The extracted pavement condition will be captured and organized in accordance

with the specified data import format required by CCG?s existing pavement

management software.



The extracted data will be capable of being exported to ArcView shapefiles and

will be compatible with GIS.



Over the years, the CCG has been making investments in its Geographic

Information System (GIS) and Pavement Management System (PMS). Incorporation

of current street level digital images into the GIS and PMS would aid in future

planning and budgeting to maintain the right-of-way assets.



Requests for proposals were mailed to one hundred and ninety-two vendors. This

RFP has been advertised and posted on the City?s website. Four proposals were

received on July 30, 2007:



GoodPointe Technology Corporation (St. Paul, MN)

GEOSPAN Corporation (Minneapolis, MN)

IMS Infrastructure Management Services (Chandler, AZ)

Mandli Communications, Inc. (Madison, WI)



The proposals were reviewed by the Evaluation Committee, which consisted of

representatives from the Engineering Department, Information Technology

Department, Public Services Department and the Transportation Planning Division.



The City?s Procurement Ordinance, Article 3-111, Architectural/Engineering and

Land Surveying Services, governs the RFP process. This process insures the

City obtains the most qualified offeror to provide the equipment, supplies

and/or services required. During the process of an RFP, there is no formal

opening, due to the possibility of negotiated components of the proposal. In

the event Council does not approve the recommended offeror, no proposal

responses or any negotiated components are made public until after the award of

the contract. If Council does not approve the recommended offeror,

negotiations will begin with the next highest-ranked, responsive offeror.

Evaluation results and cost information have been submitted to the City Manager

in a separate memo for information purposes.



Funding is budgeted in the FY08 Budget: 1999 SPLOST Road/Street/Bridge ?

Consulting ? LARP/Pavement Management: 0540-695-2126-6315-TXRB-50312-20080



* * * * * *



(B) CAB & CHASSIS FOR LARGE BUCKET TRUCK - RFB NO. 08-0024



It is requested that Council authorize the purchase of one (1) cab and chassis

from Beck Motor Company (Albany, GA) in the amount of $54,932.00.



The large bucket truck is a replacement unit. The Forestry Division of the

Public Services Department will use this replacement unit for trimming and

removing trees on City property during routine maintenance of trees, as well

as, when storm damage occurs within the City.



Specifications were posted on the City?s website; bid responses were received

on October 10, 2007 from four bidders. This bid has been advertised, opened

and reviewed. The bidders were:



Unit Cost

Beck Motor (Albany, GA) $ 54,932.00

Freightliner of Montgomery (Montgomery, AL) 1 $ 54,076.00

Carl Black GMC (Kennesaw, GA) $ 55,776.00

Altec (Creedmoor, NC) 2 $ 59,556.00

Bill Heard Chevrolet (Columbus, GA) $ 55,868.00



1 Freightliner of Montgomery failed to included the required Addendum No. One

acknowledgement. Therefore, the vendor?s bid was deemed incomplete and the

vendor has been notified in writing.



2 Altec failed to include the required product literature and Addendum No. One

acknowledgement. Therefore, the vendor?s bid was deemed incomplete and the

vendor has been notified in writing.



Funds are budgeted in the FY08 Budget: Paving Fund ? Public Services ?

Landscape & Forestry ? Machinery; 0203-260-2800-LAND-7715.



* * * * * *



(C) DRESS AND WORK UNIFORMS (ANNUAL CONTRACT) ? RFB NO. 05-0001



It is requested that Council approve the continuation of the dress and work

uniforms contract with All American Uniforms for the estimated annual contract

value of $629,349.29. The uniforms will be purchased on an ?as needed basis?

by various departments to include Police, Sheriff, Marshal, Muscogee County

Prison, Fire/EMS, Public Services, METRA, Inspections and Codes, Engineering,

Parks and Recreation, and the Civic Center.



Council approved the current contract with All American on November 30, 2004

(Resolution No. 507-04). All American submitted a letter on October 25, 2007,

with an offer for a two-year renewal of this contract at the same prices as the

present contract, and a guarantee that there will be no additional price

increases during the next two-year period. The prices on the current contract

are guaranteed through November 30, 2009.



Funds are budgeted each fiscal year for this on going expense: Police, Sheriff,

Marshal, MCP, Fire/EMS, Public Services, METRA, Inspection & Code, Engineering,

Parks and Recreation, and the Civic Center - Uniforms, 0101-400-2200-STAF-6781,

0101-550-1000-SHRF-6781, 0101-530-3000-MRSH-6781, 0101-420-1000-MCP-6781,

0101-410-3610-LOGI-6781, 0101-260-2300-VHCL-6781, 0203-260-3110-REPR-6781,

0203-260-2100-STRT-6781, 0202-260-3210-SWRM-6781, 0203-260-3120-ROWM-6781,

0207-260-3510-GARB-6781, 0101-260-2400-SPCL-6781, 0751-610-2200-METM-6781,

0751-610-2300-METD-6781, 0751-610-2100-METO-6781, 0101-240-2200-INSP-6781,

0757-160-1000-CIVC-6781, 0203-250-2200-ROAD-6781, 0202-250-2300-DRAN-6781,

0202-250-2600-STRM-6781, 0101-270-2100-PSRV-6781, 0101-270-2400-RECR-6781,

0101-270-3505-CSOP-6781.



* * * * * *



(D) ADVANTAGE FINANCIAL/ADVANTAGE HR ANNUAL SOFTWARE MAINTENANCEAGREEMENT



It is requested that Council authorize payment to CGI-AMS, Inc. (Fairfax, VA),

in the amount of $241,020.00 for annual software maintenance support of the

ADVANTAGE FINANCIAL/ADVANTAGE HR systems. The maintenance period will cover

twelve months beginning January 1, 2008.



CGI-AMS is the developer of the software and is therefore the sole provider for

the maintenance support.



This maintenance provides the Departments of Information Technology, Finance,

and Human Resources with software enhancements, documentation updates, User

Group support, Hotline support and access to the American Management Systems

(AMS)-sponsored ADVANTAGE Communications Forum. The following software modules

are supported by under this maintenance agreement:



Advantage Financial:

Fixed Assets Advanced Budget Preparation

Cost Allocation Debt Management

Extended Purchasing Advanced Receivables

Performance Measurement Report Distribution

Investment Inventory



Advantage HR:

Position Control

Employee Relations

Employee Benefits

ADVANTAGE/DS



Funds are budgeted in the FY08 Budget: Information Technology ? Software

Lease; 0101-210-1000-ISS-6541.



* * * * * * *



(E) PURCHASE OF EIGHT PANASONIC TOUGHBOOK COMPUTERS AND DVD/CD DRIVES



It is requested that Council approve the purchase of eight (8) Panasonic

Toughbook Computers and two (2) DVD/CD Drives from Insight Direct. (Atlanta,

GA), via State Contract, GS-35F-0143R in the amount of $25,564.00.



Inspectors for the Engineering Department will use the toughbook computers to

input data while in the field. The external DVD/CD drives will be used to

load existing Engineering programs which IT does not install. They will also be

used for previewing new products sent to the department on DVDs.



Funds are budgeted in FY08 Budget as follows: $12,552.00 is budgeted in the

Paving Fund ? Engineering ? Highway and Roads ? Capital Expenditures Under

$5,000, 0203-250-2200-ROAD-7763; $12,552.00 is budgeted in the Special

Projects/Capital Project Fund ? Capital Projects ? Paving Fund Supported

Capital Projects ? Capital Expenditures Under $5,000, 0508-660-3000-CPPG-7763;

and $460.00 is budgeted in the Sewer Fund ? Engineering ? Drainage ? Operating

Materials, 0202-250-2300-DRAN-6728.



?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A NEGOTITATED CONTRACT WITH

GOODPOINTE TECHNOLOGY CORPORATION TO COLLECT GROUND-LEVEL RIGHT-OF-WAY DIGITAL

IMAGES OF THE ROADWAY NETWORK AND TO USE THE IMAGES TO UPDATE THE PAVEMENT

CONDITION RATINGS STORED IN CCG?S PROPRIETARY PAVEMENT MANAGEMENT SYSTEM.



WHEREAS, an RFP was administered (RFP No. 07-0006) and four proposals were

received; and,



WHEREAS, the proposal submitted by GoodPointe Technology Corporation met all

proposal requirements and was evaluated most responsive to the RFP; and,



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a negotiated contract

with GoodPointe Technology Corporation to collect ground-level right-of-way

digital images of the roadway network and to use these images to update the

pavement condition ratings stored in CCG?s proprietary pavement management

system. Funding is budgeted in the FY08 Budget: 1999 SPLOST Road/Street/Bridge

? Consulting ? LARP/Pavement Management: 0540-695-2126-6315-TXRB-50312-20080

______________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





?ITEM B?

A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF PURCHASE OF ONE (1) CAB AND CHASSIS

FROM BECK MOTOR COMPANY (ALBANY, GA) IN THE AMOUNT OF $54,932.00.



WHEREAS, The large bucket truck is a replacement unit. The Forestry Division

of the Public Services Department will use this replacement unit for trimming

and removing trees on City property during routine maintenance of trees, as

well as, when storm damage occurs within the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase of one (1) cab and

chassis from Beck Motor Company (Albany, GA) in the amount of $54,932.00.

Funds are budgeted in the FY08 Budget: Paving Fund ? Public Services ?

Landscape & Forestry ? Machinery; 0203-260-2800-LAND-7715.

______________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM C?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE CONTINUATION OF THE CONTRACT WITH ALL

AMERICAN TO PURCHASE DRESS AND WORK UNIFORMS ON AN ?AS NEEDED BASIS? FOR THE

ESTIMATED ANNUAL CONTRACT VALUE OF $629,349.29.



WHEREAS, Council approved the present contract with All American on

November 30, 2004 (Resolution No. 507-04. All American submitted a letter on

October 25, 2007, with an offer for a two-year renewal of this contract at the

same prices as the present contract, and a guarantee that there will be no

additional price increases during the next two-year period. The prices on the

current contract are guaranteed through November 30, 2009; and,



WHEREAS, the uniforms will be utilized by various departments to

include Police, Sheriff, Marshal, Muscogee County Prison, Fire/EMS, Public

Service, METRA, Inspections & Codes, Engineering, Parks and Recreation, and the

Civic Center.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager, or his designee, is hereby authorized to purchase dress

and work uniforms from All American on an ?as needed basis? for the estimated

annual contract value of $629,349.29. Funds are budgeted each Fiscal Year for

this on going expense: Police, Sheriff, Marshal, MCP, Fire/EMS, Public

Services, METRA, Inspection & Code, Engineering, Parks and Recreation, and the

Civic Center - Uniforms, 0101-400-2200-STAF-6781, 0101-550-1000-SHRF-6781,

0101-530-3000-MRSH-6781, 0101-420-1000-MCP-6781, 0101-410-3610-LOGI-6781,

0101-260-2300-VHCL-6781, 0203-260-3110-REPR-6781, 0203-260-2100-STRT-6781,

0202-260-3210-SWRM-6781, 0203-260-3120-ROWM-6781, 0207-260-3510-GARB-6781,

0101-260-2400-SPCL-6781, 0751-610-2200-METM-6781, 0751-610-2300-METD-6781,

0751-610-2100-METO-6781, 0101-240-2200-INSP-6781, 0757-160-1000-CIVC-6781,

0203-250-2200-ROAD-6781, 0202-250-2300-DRAN-6781, 0202-250-2600-STRM-6781,

0101-270-2100-PSRV-6781, 0101-270-2400-RECR-6781, 0101-270-3505-CSOP-6781.

______________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO CGI-AMS, INC., (FAIRFAX, VA), IN

THE AMOUNT OF $241,020.00 FOR THE ANNUAL SOFTWARE MAINTENANCE SUPPORT OF THE

ADVANTAGE FINANCIAL/ADVANTAGE HR SYSTEMS.



WHEREAS, The maintenance period will cover twelve months beginning January 1,

2008. This maintenance support provides the Departments of Information

Technology, Finance, and Human Resources with software enhancements,

documentation updates, User Group support, Hotline support and access to the

American Management Systems (AMS)-sponsored ADVANTAGE Communications Forum.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to CGI-AMS,

Inc., (Fairfax, VA), in the amount of $241,020.00 for the annual software

maintenance support of the ADVANTAGE FINANCIAL/ADVANTAGE HR systems. Funds are

budgeted in the FY08 Budget: Information Technology ? Software Lease;

0101-210-1000-ISS-6541.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM E?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) PANASONIC TOUGHBOOK

COMPUTERS AND TWO (2) DVD/CD DRIVES FROM INSIGHT DIRECT. (ATLANTA, GA), VIA

STATE CONTRACT, GS-35F-0143R IN THE AMOUNT OF $25,564.00.



WHEREAS, Inspectors for the Engineering Department will use the toughbook

computers to input data while in the field. The external DVD/CD drives will be

used to load existing Engineering programs which IT does not install. They will

also be used for previewing new products sent to the department on DVDs.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase of eight (8)

Panasonic Toughbook Computers and two (2) DVD/CD Drives from Insight Direct.

(Atlanta, GA), via State Contract, GS-35F-0143R in the amount of $25,564.00.

Funds are budgeted in FY08 Budget as follows: $12,552.00 is budgeted in the

Paving Fund ? Engineering ? Highway and Roads ? Capital Expenditures Under

$5,000, 0203-250-2200-ROAD-7763; $12,552.00 is budgeted in the Special

Projects/Capital Project Fund ? Capital Projects ? Paving Fund Supported

Capital Projects ? Capital Expenditures Under $5,000, 0508-660-3000-CPPG-7763;

and $460.00 is budgeted in the Sewer Fund ? Engineering ? Drainage ? Operating

Materials, 0202-250-2300-DRAN-6728.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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