Agenda Item # 10
Columbus Consolidated Government
Council Meeting
September 8, 2015
Agenda Report # 29
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ArcGIS SOFTWARE LICENSE AND MAINTENANCE
It is requested that Council approve payment to ESRI (Redlands, California) in
the amount of $40,649.46, for the annual ArcGIS Software Maintenance and
License covering the period from November 16, 2015 through November 15, 2016.
ESRI is the developer of various software packages used by the GIS Division,
and other departments, for map generation, as well as, editing and maintaining
the City?s tax parcels, streets zoning and land use databases. Consequently,
the vendor is considered an Only Known Source for the maintenance and support
of the software, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in FY16 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(B) SURPLUS EQUIPMENT
It is requested that Council declare the equipment shown on the attached lists
as surplus in accordance with Section 7-501 of the Charter of Columbus
Consolidated Government; additionally approval is requested to declare any
items as surplus, which may be added to the list prior to the auction(s). The
equipment has either been replaced or placed out of service due to excess
maintenance cost.
The surplus items will be disposed of by auction on Saturday, October 24,
2015. The Auction Way, the City?s contracted auctioneer, will conduct the
auction. Some items may be sold, online, through GovDeals. GovDeals
provides an online service to government agencies to facilitate the sale of
surplus and confiscated items via the Internet.
Revenue from the auction will be deposited in the General Fund - Sale of
Surplus Equipment; 0101-099-1999-REVN-4907.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO ESRI (REDLANDS, CALIFORNIA) IN THE
AMOUNT OF $40,649.46, FOR THE ANNUAL ARCGIS SOFTWARE MAINTENANCE AND LICENSE
COVERING THE PERIOD FROM NOVEMBER 16, 2015 THROUGH NOVEMBER 15, 2016.
WHEREAS, ESRI is the developer of various software packages used by the GIS
Division, and other departments, for map generation, as well as, for editing
and maintaining the City?s tax parcels, streets zoning and land use databases.
Consequently, the vendor is considered an Only Known Source for the maintenance
and support of the software, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to ESRI
(Redlands, California) in the amount of $40,649.46, for the annual ArcGIS
Software Maintenance and License covering the period from November 16, 2015
through November 15, 2016. Funds are budgeted in FY15 Budget: General Fund -
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting .
Councilor Baker voting .
Councilor Barnes voting .
Councilor Buck voting .
Councilor Davis voting .
Councilor Henderson voting .
Councilor Huff voting .
Councilor Thomas voting .
Councilor Turner Pugh voting .
Councilor Woodson voting .
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE DECLARATION OF EQUIPMENT SHOWN ON THE ATTACHED
LIST AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS
CONSOLIDATED GOVERNMENT; ADDITIONALLY APPROVAL IS REQUESTED TO DECLARE ANY
ITEMS AS SURPLUS WHICH MAY BE ADDED TO THE LIST PRIOR TO THE AUCTION. THE
EQUIPMENT HAS EITHER BEEN REPLACED OR PLACED OUT OF SERVICE DUE TO EXCESS
MAINTENANCE COST.
WHEREAS, the list of items are as follows:
WHEREAS, the surplus items will be disposed of by auction on Saturday, October
24, 2015. The Auction Way, the City?s contracted auctioneer, will conduct the
auction. Some items may be sold online through GovDeals. GovDeals provides an
online service to government agencies to facilitate the sale of surplus and
confiscated items via the Internet.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the equipment shown on
the attached list as surplus in accordance with Section 7-501 of the City
Charter; the City Manager is further authorized to declare any items as surplus
which may be added to the list prior to the auction. Revenue from the auction
will be deposited in the General Fund - Sale of Surplus Equipment;
0101-099-1999-REVN-4907.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting .
Councilor Baker voting .
Councilor Barnes voting .
Councilor Buck voting .
Councilor Davis voting .
Councilor Henderson voting .
Councilor Huff voting .
Councilor Thomas voting .
Councilor Turner Pugh voting .
Councilor Woodson voting .
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments